Utility Packet 05.27.2026

Andrew Berens. Utility Commission Chair Cassie Lang Village Clerk / Deputy Treasurer 311 Walnut Street P .O. Box 487 Marathon City, WI 54448 Tel: 715-443-2221 www.marathoncitywi.gov VILLAGE UTILITY COMMISSION OFFICIAL NOTICE & AGENDA - AMENDMENT Wednesday, May 27, 2026 4:00 pm Marathon Municipal Center PUBLIC VIRTUAL ACCESS Join Teams Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 261 174 214 35 Passcode: cY2jA33d 1. CALL TO ORDER UTILITY ROLL CALL: A. BERENS, B. BOHR, M. TELFORD, D. SEILER, K. HANDRICK JR. 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF VISITORS a. Virtual Meeting Guidelines i. This meeting will be recorded and available upon request b. Public Participation at Government Meetings 4. PSC WATER RATE STUDY PRESENTATION WITH EHLERS FINANCIAL 5. DISCUSS HOLDING TANK ACCEPTANCE AT WASTE WATER TREATMENT PLANT – JOEY KNAUF TO PRESENT 6. APPROVAL OF APRIL 29, 2026 MEETING MINUTES 7. REVIEW AND APPROVAL OF PAYMENT OF BILLS 8. PUBLIC UTILITY REPORT • Water Department Daily Operations Update • Wastewater Department Daily Operations Update 9. UNFINISHED BUSINESS a. Update on Well #5 b. Update on Cure-In-Place-Piping Project c. Update on 4th Street Lift Station 10. NEW BUSINESS a. Discuss and Possible Action on 2025 CMAR Report 11. SCHEDULED MEETINGS a. Regular Meeting: Wednesday, June 24, 2026 – 4:00 pm b. Special Meetings as Needed 12. ADJOURNMENT Andrew Berens. Utility Commission Chair Cassie Lang Village Clerk / Deputy Treasurer 311 Walnut Street | P .O. Box 487 Marathon City, WI 54448 Tel: 715-443-2221 www.marathoncitywi.gov VILLAGE UTILITY COMMISSION OFFICIAL NOTICE & AGENDA Wednesday, May 27, 2026 4:00 pm Marathon Municipal Center PUBLIC VIRTUAL ACCESS Join Teams Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 261 174 214 35 Passcode: cY2jA33d 1. CALL TO ORDER UTILITY ROLL CALL: A. BERENS, B. BOHR, M. TELFORD, D. SEILER, K. HANDRICK JR. 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF VISITORS a. Virtual Meeting Guidelines i. This meeting will be recorded and available upon request b. Public Participation at Government Meetings 4. PSC WATER RATE STUDY PRESENTATION WITH EHLERS FINANCIAL 5. APPROVAL OF APRIL 29, 2026 MEETING MINUTES 6. REVIEW AND APPROVAL OF PAYMENT OF BILLS 7. PUBLIC UTILITY REPORT • Water Department Daily Operations Update • Wastewater Department Daily Operations Update 8. UNFINISHED BUSINESS a. Update on Well #5 b. Update on Cure-In-Place-Piping Project c. Update on 4th Street Lift Station 9. NEW BUSINESS a. Discuss and Possible Action on 2025 CMAR Report 10. SCHEDULED MEETINGS a. Regular Meeting: Wednesday, June 24, 2026 – 4:00 pm b. Special Meetings as Needed 11. ADJOURNMENT VILLAGE UTILITY COMMISSION MINUTES Wednesday, April 29, 2026 1. CALL TO ORDER at 4:03 pm UTILITY ROLL CALL: A. BERENS-Present, B. BOHR-Present via telephone, M. TELFORD-Present, D. SEILER-Present, K. HANDRICK JR.-Present 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF VISITORS a. Virtual Meeting Guidelines i. This meeting will be recorded and available upon request b. Public Participation at Government Meetings Virtual Attendance: Mike Forslund – Strand Associates In Person Attendance: Village Board Members; Mark Ahrens and Barb Parlier 4. APPROVAL OF MARCH 25, 2026 MEETING MINUTES MOTION – Approve March 25, 2026 Meeting Minutes Motion made by Handrick second by Telford. Motion passed by voice vote. 5. REVIEW AND APPROVAL OF PAYMENT OF BILLS Commission members questioned the following Bill Payments: Check 49476 – Marathon Parts City – Expense account incorrect. Corrected by Clerk Lang Check 49507 – Van Ert Electric – Motor starters on Well 1 Check 49518 – Hayworth Fence Co. – WWTP gate update MOTION – Approve Payment of Bills Motion made by Berens second by Bohr. Motion made by voice vote. 6. PUBLIC UTILITY OPERATIONS & FACILITIES REPORT Director of Public Works, Ken Bloom, updated the Commission with the daily operations of the Utility for the month of April. His full report can be found in the Agenda Packet. 7. UNFINISHED BUSINESS a. Update on Well #5 – Moved to after Item 3b i. Presentation from Strand Associates Mike Forslund with Strand Associates updated the Commission on the status of Well #5. The DNR rejected the Utility’s application for placement of Well 5 near the current Well 1 for 2 main reasons; requirement for year-round dry land access to well site and potential sources of contamination. Alternative options include constructing dry land access by either raising the entire roadway, building the road up with bridges, culverts, etc. or finding a completely new location for the new Well. The Commission, Cherek, and Bloom, along with Forslund, discussed those options and the next steps needed to keep the Well project moving forward. Strand will give an estimate to construct dry land access to Well 1. Cherek and Bloom will work with Strand to determine 3-4 possible new site locations to be drilled as test wells. b. Update on Cure-In-Place-Piping Project Visu-Sewer began the lining process on Tuesday, April 28 th. They are slated to do about 2 sections a day. The project should take about 2-3 weeks to complete. c. Update on 4th Street Lift Station William Reid refurbished the electric motor and will cover the cost of labor of $3086.67. The Utility will be responsible for the $2000 of parts needed. The new dual port impeller from Smith & Loveless should be delivered to the Village on May 3 rd with install in early May. An update on the cavitation will come at the May meeting. d. Update on new WPDES Permit No. WI-0020273-10-0 Cassie Lang Village Clerk / Deputy Treasurer Bloom reported the DNR issued the new WPDES Permit, effective April 1, 2026. Since last meeting he inquired about the influent BOD testing frequency. The DNR agreed to reduce testing from 3 times per week to once per month. The permit is effective until March 31, 2031. 8. NEW BUSINESS a. Discussion on 4th St Water Main Break Cherek noted another water loss of about 120,000-125,000 gallons per day. Rural Water was brought in to assist in finding the leak. After 2 unsuccessful digs, Ferguson was hired. They determined the leak to be about 10’ west of where the first dig occurred. The break was found and repaired quickly the morning of Monday, April 20th. 9. SCHEDULED MEETINGS a. Regular Meeting: Wednesday, May 27, 2026 – 4:00 pm b. Special Meetings as Needed 10. ADJOURNMENT at 5:48 pm Motion to adjourn made by Handrick second by Telford. Motion made by voice vote. Marathon City Utility Operations & Facilities Report For May 2026 Water Treatment Facility Report The water facility is operating well and meeting all the testing requirements. The Wisconsin DNR Sanitary Survey was conducted on March 19th, 2026. Jessica Minich, WDNR Water Supply Engineer, met with Aaron, Steve, and Ken, to evaluate the overall performance and compliance of the Water Department. The sanitary survey is a more in-depth water system inspection, conducted once every three years. Here is a list of records covered during the inspection; 1) Most recent water tower/reservoir inspection reports 2) The private well ordinance and private well permits 3) The cross-connection ordinance and cross connection records 4) The wellhead protection ordinance and wellhead protection plan 5) The hydrant flushing and flow testing records 6) The valve exercising records 7) The water system map 8) The monitoring site plan 9) The water service material inventory and supporting information 10) The most recent PSC report 11) The most recent consumer confidence report (CCR) After reviewing the paperwork, Jessica then toured the water plant, the wells, and all the water storage structures. A sanitary survey report will be sent to the Utility with the results of the inspection. I will share this report at a future Utility Commission Meeting. UPDATE 5/26 – As of Friday, May 22nd, 2026, we still have not yet received the Sanitary Survey Inspection Report from the DNR. I will share the report once it is available. Lead and Copper Sampling, required once every 3 years, is tentatively scheduled to be conducted in June 2026. The Sodium Hydroxide chemical day tank and weight scale have been replaced at the Water Treatment Facility. The chemical day tank had a few small leaks that crystalizes sodium hydroxide when it dries causing a mess in the chemical room and surrounding areas. The chemical weight scale failed and needed to be replaced. The DNR requires daily chemical usage to be reported each month. The Water Utility is beginning to explore options for a new water meter reading & billing system. Our current meter reading/billing system is out of date and vulnerable to reliability issues. (Explanation by staff at meeting) UPDATE – The Utility is to receive 10 water meters and operating software, free of charge, to try out a potential new water meter reading/billing system. Spring watermain flushing is tentatively scheduled for May 11th through May 22nd. UPDATE – The entire Village (upper and lower zones) has been flushed. Flushing was completed on May 21st. Water Treatment Facility Report (Continued) On Friday, May 22nd, Steve, Aaron, and myself met with representatives from Water Well Solutions regarding the Van Ert Invoice for starters at Well #1. After some conversation, both parties agreed to split the bill. Water Well Solutions will reimburse the Utility for half the expense, which is $1,787.90. Wastewater Treatment Facility Report Our new WPDES Permit No. WI-0020273-10-0, became effective on April 1st, 2026. The Utility reported an exceedance for Total Phosphorus discharged, lbs./day, for April 2026. Our limit is 1.73 lbs./day. Due to excessive rainfall and inflow and infiltration (I&I) into the sewer system, we had a daily flow of 1.934 MGD on April 14th. This one high flow day, skewed the monthly average causing the exceedance. Our system could not handle that amount of water over a 24-hour period, to properly treat the water prior to discharge. The DNR is aware of the exceedance; however, they have not commented. The CIPP (cure-in-place pipe) lining project, should help reduce I&I entering the sanitary sewer system in the future; hopefully avoiding situations like this. The Rotork air actuating valve on Aerobic Digester A has not been working properly. The actuating valve adjusts the airflow to the digester as needed, by opening and closing the valve a certain percentage. Currently it is not adjusting the airflow as intended and is under aerating the digester, which can cause treatment issues long term, regarding biosolids and land spreading limitations. I will be contacting the Rotork Representative for Wisconsin, LAI, to inquire about this issue and get the problem resolved. UPDATE – LAI will be providing me a quote, to have a technician onsite to fix the issue with the actuating valve. Joey Knauf, owner of Dvorak Sanitation, asked the Utility to accept septage/holding tank waste and to provide pricing per 1000 gallons dumped. The Utility provided pricing per 1000 gallons on a temporary, trial type basis, unfortunately we could not come to an agreement in terms of price. There are a few concerns on behalf of the Utility; 1) Affect on downstream processes and overall treatment efficiencies at the plant 2) The wastewater plant is not set up ideally to accept higher strength, hauled wastes 3) Setting a fair price to cover the cost of treating these wastes, that does not put the burden on the rest of the Utility rate payers. Joey Knauf has offered to come speak at a future Utility Commission Meeting, if that is of interest to the Commission. The wet well aerator/compressor that aerates the wet well to reduce odors and fats, oils, and grease (FOG) has been replaced at the Northridge Lift Station. The old compressor was not working for an unknown period of time. The compressor will only be used during the warmer summer months. The mechanical seal was leaking on Pump #1 at Northridge Lift Station. William/Reid replaced the mechanical seal, and refurbished the electric motor, and replaced the bearings, impeller bolt, etc. on the pump assembly. The pump was put back in service on May 13 th. Submitted by: Ken Bloom, Director of Public Works & Utilities Compliance Maintenance Annual Report Marathon Water & Sewer Dpt Ww Treatmnt Plant Last Updated: Reporting For: 5/20/2026 2025 Grading Summary WPDES No: 0020273 SECTIONS LETTER GRADE GRADE POINTS WEIGHTING FACTORS SECTION POINTS Influent A 4 3 12 BOD/CBOD A 4 10 40 TSS A 4 5 20 Ammonia A 4 5 20 Phosphorus A 4 3 12 Biosolids B 3 5 15 Staffing/PM A 4 1 4 OpCert A 4 1 4 Financial A 4 1 4 Collection A 4 3 12 TOTALS 37 143 GRADE POINT AVERAGE (GPA) = 3.86 Notes: A = Voluntary Range (Response Optional) B = Voluntary Range (Response Optional) C = Recommendation Range (Response Required) D = Action Range (Response Required) F = Action Range (Response Required) Marathon City WWTP Improvements Project Updated Equipment Replacement Fund Annual Budget 5/15/2026 Village of Marathon City May-26 Annual DepositAnnual Deposit No. Years Min. Percentage Percentage (Cost/Year) (Cost/Year)* in Service Req. Balance+ Comments* Schedule** Schedule*** Gravity Belt Thickener Existing $0 20 $0 $0 24 >20 yrs $0 $0 Gravity Belt Thickener Feed Pumps (x2)Existing $0 20 $0 $0 24 >20 yrs $0 $0 Thickened Digested Sludge Pump Existing $0 20 $0 $0 24 >20 yrs $0 $0 Samplers (x2) 2022 $17,851 $16,066 20 $893 $803 3 2,410 $7,140 $8,033 Mechanical Bar Screen & Screenings Wash Press2022 $142,838 $128,554 20 $7,142 $6,428 3 19,283 $57,135 $64,277 Grit Collector 2022 $69,045 $62,141 20 $3,452 $3,107 3 9,321 $27,618 $31,070 Grit Classifier 2022 $77,000 $69,300 20 $3,850 $3,465 3 10,395 $30,800 $34,650 Grit Pump 2022 $37,875 $34,088 20 $1,894 $1,704 3 5,113 $15,150 $17,044 Submersible Influent Pumps (x4) 2022 $135,000 $67,500 20 $6,750 $3,375 3 10,125 Rehab pumps $54,000 $33,750 Dissolved Oxygen Probes (x4) 2022 $28,000 $25,200 10 $2,800 $2,520 3 7,560 $11,200 $12,600 Fine Bubble Diffusers (x24) 2022 $12,900 $6,450 10 $1,290 $645 3 1,935 $5,160 $3,225 Air Compressors (x2) 2022 $6,500 $5,850 20 $325 $293 3 878 $2,600 $2,925 Aeration Blowers (x3) 2022 $90,000 $45,000 20 $4,500 $2,250 3 6,750 Replace compressor $36,000 $22,500 Compressed Air Dryer 2022 $3,000 $2,700 20 $150 $135 3 405 $1,200 $1,350 Aero-Mod Valves/Pneumatic Actuators2022 $36,000 $32,400 20 $1,800 $1,620 3 4,860 $14,400 $16,200 Blower VFDs/Process Controls 2022 $50,000 $45,000 20 $2,500 $2,250 3 6,750 $20,000 $22,500 Digested Sludge Pumps (x2) 2022 $29,900 $14,950 20 $1,495 $748 3 2,243 Replace lobes, etc. $11,960 $7,475 DSL Tank Blower 2022 $22,000 $11,000 20 $1,100 $550 3 1,650 Replace compressor $8,800 $5,500 Ultraviolet Disinfection Equipment 2022 $174,411 $130,808 20 $8,721 $6,540 3 19,621 Trojan information from 9/22/21 $69,764 $65,404 PLW Skid System 2022 $40,667 $20,334 20 $2,033 $1,017 3 3,050 Replace pumps $16,267 $10,167 CPR Skid 2022 $29,236 $21,927 20 $1,462 $1,096 3 3,289 Replace pumps $11,694 $10,964 Miscellaneous (annual) 2022 $3,000 $3,000 1 $3,000 $3,000 1 3,000 $1,200 $1,500 Totals: 1,002,223$ 739,267$ $52,156 $38,546 (as of 2024) $115,638 Total Balance Required to Maintain:$400,889 $369,633 for 2025 Existing replacement fund balance: $282,948 $282,948 $52,156 $38,546 Annual deposit required for 5 years:$23,588 $17,337 Blue highlight is bid cost which includes cost beyond equipment. Option Comparison: Annual cost Total cost *Cost shown is 90% of proposal cost to account for startup, training, spare parts, O&M not required for replacement Itemized for 20 years (rev equip. cost) $38,546 $770,917 unless noted otherwise. Percentage schedule at 40% (>$1 mill assets) $23,588 $117,941 *Costs at 50% to 75% for rehab or major coomponent replacement are noted. Percentage schedule at 50% (<$1 mill assets) $17,337 $86,685 **Percentage Schedule requires 40% (>$1 mill) 40%Based on bid cost. (both percentage sched assume 5 yrs) ***Percentage Schedule requires 50% (<$1 mill) 50%Based on revised cost for equipment. If start itemized method, will reach balance No. years +Min required balance is years in service x annual deposit for each piece of equipment. Revised capital cost used in calc. required for percentage method in X years? 2.2 All items are in February 2022 dollars; no inflation is applied. Note for the percentage sched option, value of equipment is updated annually with the audit. Service lifeCapital CostPurchase YearEquipment Annual Equipment Replacement Budget Capital Cost* N:\UTILITY\Wastewater\2020-2021 New Treatment Facility\CWLF\Copy of Equipment Replacement Fund.DRAFT.Rev3