Village Minutes 08.06.2025

Cassie Lang Village Clerk / Deputy Treasurer VILLAGE OF MARATHON CITY, MARATHON COUNTY, WISCONSIN VILLAGE BOARD MEETING – HYBRID VILLAGE HALL BOARD ROOM WEDNESDAY, AUGUST 6, 2025 – 6:00PM MINUTES 1. CALL TO ORDER AT 6:01 pm ROLL CALL: K. HANDRICK-Present, M. AHRENS-Present, K. SORENSON-Absent, K. PAUL- Present, B. PARLIER-Present, J. LAWRENCE-Present, A. CABRERA-Absent 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF VISITORS a. Virtual Meeting Guidelines i. This meeting will be recorded and available upon request b. Public Participation at Government Meetings Attending Virtually: Kevin O’Brien – Record Review, Peter Meidal – Ehlers Financial Attending in Person: Clint Oelhafen, Dustin Buchberger, Amanda Buchberger, Sheena Hart, Joe Buchberger, Garret Altenburgh, Aurora Tedesco 4. APPROVAL OF MINUTES OF PREVIOUS MEETINGS a. Discuss and Possible Action on Approval of Minutes for July 2, 2025 Village Board Meeting MOTION – Approve Minutes from July 2, 2025 Village Board Meeting Motion made by Paul second by Parlier. Motion passed by voice vote. 5. APPROVAL OF LICENSE APPLICATIONS a. Discuss and Approval of Temporary Operator Licenses for Aaron Martin for Alois Dreikosen Post 469 Fundays Administrator Cherek stated Aaron Martin turned in the needed application and paperwork for a temporary operator license and recommends him for approval. MOTION – Approve Temporary Operator License for Aaron Martin for Alois Dreikosen Post 469 Fundays Motion made by Paul second by Ahrens. Motion passed by voice vote. b. Discuss and Possible Approval of Operator License for Dustin Buchberger for Arrow Tap Cherek informed the Trustees that Buchberger’s background check came back unsatisfactory. He and Police Chief Geske would not recommend for approval. Buchberger and his prospective employers from Arrow Tap, Sheena Hart and Joe Buchberger, appeared in person to plead their case. He provided a recommendation letter from a previous employer and stated he knew he made mistakes in the past and has served his time for them. Based on the age of offenses and discussion with Trustees it was suggested to grant a Probationary License for a timeframe of 6 months. Arrow Tap and Buchberger agreed to a Probationary License. Chief Geske and Administrator Cherek will discuss any incidents/violations in February 2026. If none arise in the 6-month period the Operator License shall continue until June 30, 2026. MOTION – Approve 6 Month Probationary Operator License for Dustin Buchberger for Arrow Tap Motion made by Paul second by Parlier. Motion passed by voice vote. Lawrence abstained from the vote. Cassie Lang Village Clerk / Deputy Treasurer 6. ADMINISTRATORS REPORT Administrator Cherek gave his Administrator’s Report. Details of the report can be found in the Agenda Packet. 7. UNFINISHED BUSINESS 8. NEW BUSINESS a. Discuss and Possible Action on Appointing Crossing Guards for 2025-26 School Year: Brenda Wirkus, David Martin, Larry Berres - Subs: Kathy Grell, Paige Koch, Suzanne Martin Administrator Cherek confirmed all crossing guards from the 2024-2025 school year have reached out and agreed to stay on as crossing guards for the upcoming 2025-2026 school year. MOTION - Appoint Crossing Guards for 2025-26 School Year: Brenda Wirkus, David Martin, Larry Berres - Subs: Kathy Grell, Paige Koch, Suzanne Martin Motion made by Lawrence second by Ahrens. Motion passed by voice vote. Handrick abstained from the vote. b. Discuss and Possible Action on Request by Clayton & Samuel Phillips for Rezoning of Parcel 151-2806-073-9981 from Agriculture (A) to Rural Residential (R-4) Administrator Cherek explained parcel 151-2806-073-9981 was never rezoned to the correct zone when it split from a larger parent parcel years ago. This was recently discovered when the landowners, Clayton and Samuel Phillips, had a survey done to potentially split the lot. According to Village Ordinance 13.5.14(3), the minimum lot area for an agricultural zoned parcel is 6 acres and the parcel in question is 4.5 acres. This rezoning from Agriculture (A) to Rural Residential (R-4) would put the parcel in accordance with the Village Ordinances. The Plan Commission approved rezoning of 151-2806-073-9981 at their meeting on July 23, 2025. MOTION – Approve Request from Clayton & Samuel Phillips for Rezoning of Parcel 151- 2806-073-9981 from Agricultural (A) to Rural Residential (R-4) Motion made by Paul second by Parlier. Motion passed by voice vote. c. Discuss and Possible Action on Proposed Modifications to the Development Plan by PJM Investments LLC / Menzner Hardwoods Co. Administrator Cherek noted the Plan Commission approved proposed modifications to the Development Plan by PJM Investments, LLC/Menzner Hardwoods Co. at the July 23, 2025 meeting. The modifications include a color change of the exterior paneling from a 2-tone gray to a solid dark gray, a downsize of approximately 15,000 square feet and a change in the roofline of Phase 1. Cherek confirmed modifications will not affect taxes paid to the Village. MOTION – Approve Proposed Modifications to the Development Plan by PJM Investments, LLC / Menzner Hardwoods Co. Motion made by Paul second by Ahrens. Motion passed by voice vote. d. Discussion on Use of Golf Carts Within the Village Limits – Moved to after Item 5b Village resident, Clint Oelhafen, appeared before the Board to discuss the possible use of golf carts on Village roads. Discussion included possibly amending the ATV Ordinance to include golf carts or creating a separate ordinance, possibility of requiring registration similar to what the Village of Spencer currently enforces, and what possible fees the Village would charge. The Board gave confirmation to Administrator Cherek to move forward with discussion with the Village of Spencer and Attorney Vanderwaal to determine the best course of action for the Village to allow golf carts on Village roads. Cassie Lang Village Clerk / Deputy Treasurer 9. REVIEW AND APPROVAL OF BILLS Trustees questioned the following Checks: 48841 – Bassett Mechanical 48873 – The Dirks Group MOTION – Approve Payment of Bills Motion made by Ahrens second by Parlier. Motion passed by voice vote. 10. RESOLUTIONS AND ORDINANCES a. Resolution Authorizing the Issuance and Sale of $5,485,000 General Obligation Promissory Notes, Series 2025A – Moved to after Item 8d Peter Meidal from Ehlers Financial Advisors presented to the Board a Sale Day Report for the GO Promissory Notes, Series 2025A. The bond sale happened earlier on August 6 th. Three bids were received from BOK Financial Securities, Baird Financial and Northland Securities. BOK came in with the lowest bid at 3.7884%. BOK bid a premium bond bid which created a reoffering premium of about $310,000. Ehlers opted to use the reoffering premium to lower the principal amount due in the refunding portion of the bond issue, resulting in a lowering of the overall amount to bond from $5,485,000 to $5,180,000. MOTION – Approve Resolution 2025-08-06 – Authorizing Issuance and Sale of $5,180,000 General Obligation Promissory Notes, Series 2025A Motion made by Paul second by Parlier. Motion passed by roll call vote: Handrick-Y, Ahrens-Y, Sorenson- Absent, Paul-Y, Parlier-Y, Lawrence-Y, Cabrera-Absent 11. VILLAGE BOARD WILL GO INTO CLOSED SESSION PER WIS. STAT. 19.85(1)(e) “DELIBERATING OR NEGOTIATING THE PURCHASE OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION.” MOTION – VILLAGE BOARD WILL GO INTO CLOSED SESSION PER WIS. STAT. 19.85(1)(e) at 7:44 pm. Motion made by Ahrens second by Paul. Motion passed by roll call vote: Ahrens-Y, Sorenson-Absent, Paul-Y, Parlier-Y, Lawrence-Y, Cabrera-Absent, Handrick-Y a. 400 Block 12. VILLAGE BOARD WILL RETURN TO OPEN SESSION MOTION – VILLAGE BOARD WILL RETURN TO OPEN SESSION at 8:09 pm. Motion made by Paul second by Lawrence. Motion passed by roll call vote: Sorenson-Absent, Paul-Y, Parlier-Y, Lawrence-Y, Cabrera-Absent, Handrick-Y, Ahrens-Y 13. TAKE ACTION ON CLOSED SESSION DISCUSSION IF NECESSARY No Action taken from Closed Session 14. FUTURE MEETINGS & SCHEDULED MEETINGS: a. Regular Village Board Meeting – Wednesday, September 3, 2025 – 6:00 pm b. Special Board Meeting – As Needed 15. ADJOURNMENT at 8:10 pm. Motion to adjourn made by Lawrence second by Ahrens. Motion passed by voice vote.