6-27-2022-Special-Meeting-Minutes

Village of Maine Minutes Monday, June 27, 2022 Special Board Meeting/Closed Session Maine Municipal Center 6111 N. 44th Avenue Wausau, WI 54401 OFFICIAL NOTICE AND AGENDA The Board of Trustees of the Village of Maine will hold a Special Boa rd Meeting and Closed Session on Monday, June 27, 2022 at 2:30 p.m. at the Village of Maine Municipal Center, 6111 N. 44th Avenue, Wausau, WI. NOTE-we are continuing to take COVID-19 precautionary measures. AGENDA 1. Call the meeting to order – Betty Hoenisch, Village President 2. President will entertain a motion to convene into Closed Session pursuant to Section 19.85 of the Wisconsin Statutes. A. Discussion regarding 19.85(1) (c) of Wisconsin State Statutes for the purpose of considering employment, promotion, compensation of performance data of any public employee or subcontractor over which the governmental body has jurisdiction or exercises responsibility in connection with Village of Maine's Administration, Fire Department, Utility and Public Works Departments. B. Discussion regarding 19.85(1)(e) of Wisconsin State Statutes for the purpose of deliberating or negotiating the p urchasing of public properties, the investing of public funds or conducting other specified public business, w henever com- petitive or bargaining reasons require a Closed Session in connection with land purchase, shared services agreement or wastewater treatment system upgrade. C. Discussion regarding 19.85(1)(e) of the Wisconsin Statutes for the purpose of deliberating or negotiating the possible lease or purchase of land for future development and investing public funds for the proposed purchase in regards to the City of Wausau land in Maine and Marathon County's proposed facility, a PILOT, rezoning of parcel and utility services for site. 3. Adjourn the Closed Session and reconvene the Board Meeting 4. Discussion and possible action on matters discussed in item 2A, 2B and 2C. 5. Discussion and possible action on Village Trustee vacancy 6. Discussion and possible action on plan for Maine Lions shelter relocation 7. Adjournment I certify that this agenda was posted at the Brokaw Post Office, Brokaw Village Hall, Red Granite Bar & Grill, Richard’s Restaurant & Bar, Schmidt's Bar, the Maine Municipal Center, 6111 N. 44 th Avenue, Wausau, WI on June 25, 2022. (Note - the Bars and Restaurants that are posting locations may not hold reg ular hours due to COVID-19.) Agenda was also posted on Maine's website. Betty Hoenisch, Village of Maine President 2 Monday, June 27, 2022 - Village of Maine Special Meeting/Closed Session Minutes The Board of Trustees of the Village of Maine held a Special Board Meeting/Closed Session on Monday, June 27, 2022 at 2:30 p.m. at the Village of Maine Municipal Center, 61 11 N. 44 th Avenue, Wausau, WI. 1. Call the meeting to order President Hoenisch called the Special Meeting to order at 2:30 p.m. Present at the meeting: Present were President Betty Hoenisch, Trustee Wes Schoepke, Trustee Tom Mullaley, Trustee Merriebeth Russ, Clerk Cindy Bailey and Treasurer Patti Neumann. Administrator Keith Rusch, Public Works employee Tim Baumann and Maine resident John Borth were present for 2A of the Closed Session. Joe Yelle was present for agenda item no. five regarding the Trustee vacancy. Trustee Yelle joined the Board Meeting and Closed Session after his appointment. Brad Behrens, Kyle Gullickson and Wayne Krueger were present for agenda item no. six regarding the Maine Lions Shelter. 2. President will entertain a motion to convene into Closed Session pursuant to Section 19.85 of the Wisconsin Statutes. Trustee Mullaley made a motion to convene into Closed Session and invite Clerk Bailey , Treasurer Neumann and Administrator Rusch into the Closed Session. Trustee Russ seconded the motion. Motion was carried by a unanimous roll call vote of 4 in favor and 0 opposed. A. Discussion regarding 19.85(1)(c) of Wisconsin State Statutes for the purpose of of considering employment, promotion, compensation of perfo rmance data of any public employee or subcontractor which the governmental body has jurisdiction or exercises responsibility in connection with Village of Maine's Administration, Fire Department, Utility and Public Works Departments. Discussion followed on Clayton Laszewski's shoulder injury, hiring a utility trainer and the role of Maine's administrator. The Board also discussed fire department issues. B. Discussion regarding 19.85(1)(e) of Wisconsin State Statutes for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons require a Closed Session in connection with land purchase, shared services agreement or wastewater treatment system upgrade. Discussion on Vierbicher's engineering study for wastewater treatment options. 3 Monday, June 27, 2022 - Village of Maine Special Meeting/Closed Session Minutes C. Discussion regarding 19.85(1)(e) of the Wisconsin Statutes for the purpose of deliberating or negotiating the possible lease or purchase of land for future development and investing public funds for the proposed purchase in regards to the City of Wausau land in Maine and Marathon County's prop osed facility, a PILOT, rezoning of parcel and utility services for site. Discussion followed on the proposed County Facility 3. Adjourn the Closed Session and reconvene the Board Meeting President Hoenisch called for a motion to adjourn the Closed Session and reconvene the Special Board Meeting . President Hoenisch explained that the Board would need to go back into Closed Session after the Board addressed item five at 6:00 p.m. and item six at 6:30 p.m. Trustee Russ made a motion to adjourn the C losed Session and reconve ne the Special Board Meeting at 5:59 p.m. Trustee Schoepke seconded the motion. Motion carried. The next two agenda items were taken out of sequence. 5. Discussion and possible action on Village Trustee vacancy President Hoe nisch introduced Joe Yelle and explained that she had invited him to the meeting tonight to allow the Board the ability to interview him for the Trustee position. Mr. Yelle stated he met President Hoenisch when she stop to view his culvert and ditch. Mr. Yelle explained that it has always been his family's philosophy to support the local community they resided in. He said he has always tried to help and support the community in whatever means possible. Mr. Yelle further explained his history: • Raised on a family farm in the UP of Michigan, farmed in summer and logged in winter • His father was a Town Supervisor and Mr. Yelle was a Town Trustee • Volunteered at local fire department as fire fighter and EMT • He and his wife Vicky p urchased Jess and Diane K ufahl's property on N. 60th Avenue and they are organic farmers • Completed a four year steel worker apprenticeship and did that work for several years • Obtained a Business Administration Degree from University of Wisconsin - Green Bay • Worked 30+ years in public and private organizations that specialize in design, manufacturing and marketing of products , including home interior items , industrial products, power-generation products, OEM manufacturing and construction markets • Owner of a small manufacturing company 4 Monday, June 27, 2022 - Village of Maine Special Meeting/Closed Session Minutes Discussion followed between Mr. Yelle, the Board members and Attorney Frokjer regarding a Trustee's commitment, especially since Maine inherited the bankrupt Village of Brokaw. Trustee Schoepke made a motion to a pprove Joe Yelle as Village Trustee . Trustee Mullaley seconded the motion. Motion carried. 6. Discussion and possible action on plan for Maine Lions shelter relocation Three members of the Maine Lions or ganization were present for this item. President Hoenisch asked everyone to introduce themselves. President Hoenisch distributed copies of the 2004 Maine Lions Agreement. (see attached) Brad Behrens distributed copies of Maine Lion's list of items neede d to move the shelter. (see attached) Mr. Behrens provided additional information for each item on the list. Attorney Frokjer asked what the cost would be to r ebuild in a new location. Lion member Wayne Krueger provided history of the members building the shelter and the logs that were donated for the project, therefore they would like to keep the building. Brad Behrens explained the thousand of hours the club members have donated to build the shelter, plant trees and maintain the property. President Hoenisch stated that the Village Board did not want to relocate the shelter. She explained the nine properties that the Village Board investigated as possible locations for a new public works building. She stated the Village Board and public works feel the Van Der Geest farm land on the west side of N. 44th Avenue is the best location for the new building, however Van Der Geest's are not able to sell their AG land because of DNR requirement on the number of acres of farmable land that is needed to support their cow numbers. President Hoenisch also expressed the Board's frustration because she and Trustee Schult attended a Lion's meeting over a year ago and asked for their assistance and none was received. President Hoenisch asked the Lion members if they have research possible locations to move the shelter. Wayne Krueger stated that they preferred to move the shelter to Willow Springs. Trustee Schoepke asked Attorney Frokjer if Willow Springs will need to amend their Conditional Use Permit if the Lion's shelter is moved to that parcel. Attorney Frokjer said, yes it would be a change to the use of the property. Discussion followed on whether the shelter w ould be strictly for Maine Lion functions, rentals/activities and the potential for increased noise/traffic. Attorney Frokjer stated there would need to be a public hearing for the conditional use amendment. Discussion followed on possible locations, which included the Brokaw boat landing and the parcel of land west of the Trailmates Club house. 5 Monday, June 27, 2022 - Village of Maine Special Meeting/Closed Session Minutes Trustee Schoepke asked if Maine Lions expectation was to have everything on the list covered by Maine's taxpayers. Mr. Beh rens said, "yes we are a non-profit organization, therefore it is difficult for the club to purchase land and relocate the shelter." Attorney Frokjer explained that the Lions signed the agreement in 2004 and have not paid rent or incurred any cost during their tenure on Maine's land. The Lions have benefited. President Hoenisch explained to the Board and Lions members that what we are currently dealing with is poor planning that took place twenty-five years ago. She then gave the history she learned from reading the minute books and talking with former Board members. In approximately 1998 , the then Town Board approved Maine Lion's plan to build a shelter. No building and zoning permits were applied for and/or issued. Due to lack of permits and inspections by the Town building inspector, the zoning district setbacks were not followed. A few years later the Wausau School District proposed to build an addition to Maine School and their engineering firm designed the addition with the same setbacks that had been allowed for the Lion's shelter. The Town of Maine Plan Commission and Village Board were forced to amend it Public Utility District setbacks to make the shelter and the Maine School addition compliant. At that time the fire department and public works building w ere having issues with space. Plus, the State of the Wisconsin had already mandated municipalities to f ollow state requirements to make their town hall building ADA compliant. The Town had organized a committee to research the cost of a new town hall or an addition to the existing town hall. So many decisions were made that this Board was not part of and now we have to deal with those decisions. The Lions plan to talk to Peggy Griffin about the shelter being moved to Willow Spring. They also said they will meet with Willow Springs neighbors about the ir plan. The decision on the relocation of Maine Lion's shelter was tabled until the Lions report back to the Board. President Hoenisch called for a motion to reconvene the Closed Session Trustee Schoepke made a motion to reconvene the Closed Session at 7:05 p.m. Trustee Mullaley seconded the motion. Motion carried. President Hoenisch called for a motion to adjourn the Closed Session and reconvene the Special Board Meeting. Trustee Schoepke made a motion to adjourn the Closed Ses sion and reconvene the Special Board Meeting at 8:12 p.m. Trustee Mullaley seconded the motion. Motion carried. 4. Discussion and possible action on matters discussed Closed Session Action on Closed Session Item 2A Trustee Schoepke made a motion to approve John Borth as consultant and certified operator for the water utility at $50.00 per hour. Trustee Yelle seconded the motion. Motion carried. 6 Monday, June 27, 2022 - Village of Maine Special Meeting/Closed Session Minutes Action on Closed Session Item 2A Trustee Mullaley made a motion to approve Resolution 2022 -03 authorizing Administrator Rusch to submit the Wisconsin Dep artment of Natural Resources NR -208 Compliance Maintenance (CMAR) Report. Trustee Schoepke seconded the motion. Motion carried. Action on Closed Session Item 2B. No action was taken on this item Action on Closed Session Item 2C. Trustee Schoepke made a motion to authorize President Hoenisch to send an email to Marathon County Administrator Leonard and Highway Commissioner Griesbach that Maine's Board was not interested in the County's offer to purchase land from the Witter farm that could be used for a commercial development , provided the Village of Maine pay the cost of the land back as lots are sold. The County's proposa l is contingent upon the Village of Maine rezoning Witter's 40 acres for Marathon County facility complex. Trustee Russ seconded the motion. Motion carried. 5. Adjournment President Hoenisch asked for a motion to adjourn the meeting. Trustee Mullaley made a motion to adjourn at 8:32 p.m., seconded by Trustee Russ . Motion carried. Respectfully submitted and approved July 11, 2022. Betty Hoenisch, Village of Maine President