Plan and Review Commission — Agenda packet

1 MEETING MINUTES Town of Spider Lake Plan and Review Commission Meeting May 7, 2025 at 6:00 pm 1. The meeting was called to order at 6:00 pm by Chair Delaney. A. PRESENT: Chair Sarah Delaney and Commissioners Becker, Haueter (via Zoom), Smith (via Zoom), Alternate Jeff Tumbleson and Zoning Administrator Mike Gardner. 2. Becker moved to approve the May 7 agenda, seconded by Smith. Motion carried. 3. Pledge of Allegiance 4. Smith moved to Approve the Minutes of the April 2, 2025 P&RC Meeting, seconded by Haueter. Motion carried. 5. CSM Review – Delia Barber_JAH Construction (2 parcels) Tumbleson moved to DENY this request as the Lot 1 dimensions not meet the ordinance requirements of 150’ width x 200’ depth for an RR-1 zoned parcel, seconded by Becker. Discussion: Recommendation from P&RC is for the CSM to be altered, shifting the proposed subdivision line eastward to meet the ordinance requirement. Owner is willing to follow the recommendation, and revised CSM will be reviewed at the June P&RC meeting. Motion carried. 6. CSM Review - Spider Lake Properties LLC – Elaine Drive (3 parcels) Motion to Approve Preliminary CSM (Certified Survey Map) made by Haueter with the condition that the Preliminary drawing is unchanged for the Final Board approval, seconded by Smith. Discussion: Proposed land split meets all Town requirements for the RR-2 zone district. Owner Matt Pobloske and Surveyor Todd Goold addressed questions. Becker asked why submit a Preliminary survey if there is no intent to make changes? Goold stated this is the process he uses to ensure the P&RC is satisfied with all aspects of the drawings prior to approval. Goold agreed to submit the Final CSM including certifications for Town Board approval. Motion carried. 7. Town Plat of Subdivision - Preliminary- Spider Lake Properties LLC (9 parcels) Motion for Conditional Approval of lot divisions pending addition of the Outlot to survey map made by Delaney, seconded by Tumbleson. 2 Discussion: Owner Matt Pobloske and Surveyor Todd Goold presented their request to create 9 lots from three existing parcels surrounding the Spider Lake golf course. The nine lots meet the requirements of the ordinance for the RR-2 zone district. Concern was expressed about ‘long term’ plans, as there is a threshold in the ordinance where a subdivision of ten or more parcels may require an Environmental Impact Analysis. Pobloske indicated there are no plans (“not for at least five years”) to add any additional parcels. Delaney asked about the remainders of the three existing parcels once the nine new parcels are created. Goold suggested that he can include an outlot on the official survey to account for the remaining land in question to ensure all acreage is accounted for. P&RC agreed if survey is submitted with the requested changes they would recommend approval to the Board. Four ayes; Becker abstained. Motion carried. 8. Zoning Administrator’s Report: ZA Gardner reported that April was a very busy month; his report noted several site visits to confirm setbacks and progress on new dwelling construction. ZA Gardner stated the community seems to be generally aware of the town ordinances and is reaching out as needed. A. Permit review and action: i. LUP 25-10 Cook – Accessory Building – Storage All requirements met, including endorsement letter from the Condo Association. Motion to Approve made by Smith, seconded by Becker. Motion carried. ii. LUP 25-11 Kruskopf – New Dwelling Motion to Approve made by Smith , seconded by Becker. Motion carried. iii. LUP 25-12 Waggoner – Accessory Building – Garage (rebuild) This is a replacement of an existing garage which was destroyed by fire; no demolition permit required. Motion to Approve made by Smith, seconded by Becker. Motion carried. iv. LUP 25-13 Holt – Accessory Building – Garage Motion to Approve made by Smith, seconded by Becker. Motion carried. v. LUP 25-15 Larson - Accessory Building – Garage Motion to Approve made by Smith, seconded by Becker. Motion carried. vi. LUP 25-16 Wilson – Accessory Building – Agent Karl Kastrosky was present at meeting and he asked if a separate fire number for the structure would be advisable (as access is not the same as the dwelling). P&RC supported the suggestion, and requested the fire number be provided to the ZA 3 once in hand so it could be tied to the accessory structure in the files. Motion to Approve made by Smith, seconded by Becker. Motion carried. B. Notices and anticipated activity: Karl Kastrosky asked the P&RC if they wanted to continue his consultation contract for the Town. P&RC agreed to review and advise at a later date. 9. Transitions and appointments: Chair Delaney shared the transitions in progress within the P&RC due to retirements and resignations. She expressed her gratitude and appreciation for the contributions of departing Commissioners Smith and Haueter before introducing the slate of new candidate appointees as follows: Quentin Johnson: Vice Chair, stepping in behind Tim Sheldon Jeff Tumbleson: Commissioner, stepping in behind Fred Haueter Julie Rudolph: Alternate Commissioner to the P&RC Victoria Ross: Alternate Commissioner to the P&RC Sandy and Trisha Principe: Secretary to the P&RC One vacancy remains to be filled, and a recommendation will be brought forward as a candidate is confirmed. Motion to recommend the above P&RC appointee candidates to the Town Board for endorsement made by Haueter, seconded by Smith. Motion carried. 10. Project Plan and Timeline for updates to Ordinance 17-88: Chair Delaney reviewed the key elements of the review and update process, which incorporates implementation actions identified in the Comprehensive Plan. The scope of work includes fixing typos, clarifying content and updating references to DNR actions and changes in state legislation. A meeting with the Town’s legal counsel will take place in the coming month to understand boundary conditions and legal considerations. Becker requested to be included in that meeting. 11. TOSL Information Guide – Distribution Plans: The Guide will be posted on the Town’s website by the end of May, and a distribution network including the lake associations and business / Short Term Rental owners will widen the audience. All the information is available on the Town’s website, and the Town will continue to explore opportunities to spread the information (eg, Town Meetings, community picnic, etc). Flyers will be posted at boat ramps and around the Town once finalized. Becker suggested updating population details to included number of full-time population. Quentin Johnson suggesting sending the information pamphlet to the heads of the lake association first for review. 4 Prior to the conclusion of the meeting, it was requested by Smith to have the minutes reflect his sincere appreciation for the leadership of Chair Delaney and ZA Mike Gardner. Under their leadership the P&RC has made significant improvements for the betterment of the town. All P&RC members concurred and expressed appreciation for their hard work. 12. As there was no other business coming before the Commission for discussion, a motion to adjourn was made by Haueter, seconded by Smith . Motion carried. Adjournment at 7:40pm. Respectfully submitted, Sandy and Trisha Principe, Secretary appointee to the P&RC and Sarah Delaney Chair, Plan & Review Commission May 13, 2025 LUP 25-08 (re-submit) $ 661.65 15.7 Replacement or relocation of nonconforming principal structure. An existing principal structure that was lawfully placed when constructed but that does not comply with the required building setback of Section 14.0 SETBACKS FROM NAVIGABLE WATER AND WETLANDS may be replaced or relocated on the property with a Conditional Use Permit provided that all of the following requirements are met: 1) the use of the structure has not been discontinued for a period of 12 months or more 2) theexisting principal structure is at least 35’ from the OHWM 3) No portion of the replaced or relocated structure is located any closer to the OHWM than the the closest portion of the existing principal structure 4) The town determines that no other location is available on the property to build a principle structure of comparable size that would result in compliance with the shoreland setback. 5) Issuance of the permit requires approval of a mitigation plan that is implemented by the date specified in the permit and includes the following: a) Enforceable obligations of the property owner to establish or maintain the mitigation measures b) The measures adequately offset the impacts of the project on water quality, nearshore aquatic habitat, upland wildlife habitat, and natural scenic beauty c) The mitigation measures must be proportionate to the amount and impacts of expansion d) The obligations of the property owner under the mitigation plan shall be evidenced by an instrument recorded in the office of the County Register of Deeds. 6) The Conditional Use Permit shall require that all other nonconforming structures on the lot or parcel that do not comply with the shoreland setback requirement in Section 14.0 SETBACKS FROM NAVIGABLE WATER AND WETLANDS and are not exempt under SECTION 14.5 EXEMPT STRUCTURES be removed by the date specified in the permit TOSL Land Use Ordinance 17-88 Part II, Section 15 - Non-conforming Structures and Uses Variance granted by ZBOA on May 21,2025 Town of Spider Lake Zoning Report May 2025 Date Permit# Name Address Descrip1on Construc1on Cost Total Sq Ft Fee 5/2,6.7 LUP 24-021 Hawver Changes to plans for permiBed porch addiEon - smaller 5/5 County Surveyor Contacted regarding preliminary plat and subdivision requirements 5/5 King MiEgaEon Plan follow up - report 5/5,6,8 Hilpisch Contacted regarding report of acEvity to widen access lane to lake 5/5 DW 25-02 Vesel Received driveway permit applicaEon for review 5/6 LUP 24-028 Christopher Inquiry regarding UDC inspecEons – Boss referral 5/7 Town Hall ABended PRC Monthly meeEng 5/7 LUP-25-13 Holt Inquiry regarding permit status 5/12 Larson Pre purchase inquiry regarding 8796 Branchford Rd – addiEon, STR quesEons 5/12 LUP 25-12 Waggoner Permit status inquiry - placard 5/15 Kastrosky Ordinance inquiry – nonconforming structure 5/21 County Surveyor Contacted regarding process to combine lots 5/21 Town Hall ABended Zoning Board of Appeals meeEng – Maier permit / variance 5/22 Janor Inquiry to resume permit process, review wetland delineaEon, sanitary perk test 5/22 LUP 25-18 Myhra Received LUP applicaEon for new dwelling and accessory structure for review 5/23 Booth Responded to inquiry to combine 3 lots without CSM 5/27 Goold Responded to inquiry regarding 2 lot CSM split requirements 5/27 Town Hall ABended PRC Workshop 5/29 Boss InspecEons Response regarding UDC quesEons: habitable pole barns, NCS structural repair, STR’s DW 25-02 9605$150 LUP 25-18 N/A $ 896.00 6262