Town Board Meeting — Agenda packet

TOWN BOARD MEETING (TBM) TOWN OF SPIDER LAKE  Wednesday, October 9th, 2024  6:00 pm  1. MeeƟng was called to order by Chairman Sheldon via Zoom at 6 pm.  In aƩendance were Supervisors Delaney, Johnson, Johns and Amery with Clerk Cleary and Treasurer Overman. 2. Community ParƟcipaƟon: No one signed up. 3. MoƟon to approv e the agenda for Wednesday, October 9th, 2024 made by QuenƟn Johnson, seconded by Deb Amery.  All ayes.  MoƟon carried. 4. Pledge of Allegiance 5. MoƟon to approve the minutes of September 11th, 2024, Town Board MeeƟng with a change to the da te of the Brush Drive made by Deb Amery, seconded by Sarah Delaney.  All ayes.  MoƟon carried. 6. Treasurer ’s Report presented by Treasurer Overman.  Year to date: $551,651.75. 7. MoƟon to approve vouchers in the amount of $42,345.09 and any late coming bills made by Sarah Delane y, seconded by Mark Johns.  All ayes.  MoƟon carried. 8. Clerk’s Report presented by Clerk Cleary. MoƟon to approve liquor license for Weber’s Northwoods Tavern made by Deb Amery, seconded by Tim  Sheldon.  All ayes.  MoƟon carried.    LeƩer from Sawyer County and Lac Court Oreilles DemocraƟc Par ty read into the record is available in  the packet for those interested in reading it in it’s enƟrety.   9. CommiƩee Reports a. Town AcƟons MoƟon to support a Broadband Expansion iniƟaƟve in the Town of Spider Lake by Norvado made by Tim  Sheldon, seconded by QuenƟn Johnson .  Discussion:  Will this help the consumer or be another situaƟon  where money is spent and there is no improvement in the internet for ciƟzens?  The money is to connect  to end users, so yes, it will help consumers.  All ayes.  MoƟon carried.  MoƟon to hold a publi c hearing on the budget, a Special Town Board meeƟng and to convene the next  Monthly Town Board MeeƟng on November 21st at 6 pm made by Tim Sheldon, Seconded by QuenƟn  Johnson.  Discussion:  will this replace the regular Board meeƟng on the 13th?  Yes.  May need a special  meeƟng to pay vouchers to avoid late fees.  All ayes.  MoƟon carried.  MoƟon to join Employee ReƟrement Program for full Ɵme employees made by Tim Sheldon, seconded  by QuenƟn Johnson.  All ayes.  MoƟon carried.    b. Plan & Review Commission prese nted by Sarah Delaney. MoƟon to approve the CSM for Principe to shiŌ the boundary between parcels 31180 and 31189 to  create two 16.15 parcels made by Sarah Delaney, seconded by Deb Amery.  All ayes.  MoƟon carried.  DRAFT MoƟon to approve the contract for NWPRC to complete the Comprehensive Plan Update (full contract  available in the packet) made by Sarah Delaney, seconded by QuenƟn Johnson.  All ayes.  MoƟon carried.    c. Roads CommiƩee presented by QuenƟn Johnson.   Roads Budget sƟll has a surplus for da y ‐to‐day acƟviƟes.  Work on Upper A is complete, Green Point will  be addressed next spring.    MoƟon to approve moving forward on the purchase of a new tandem plow/dump truck for delivery in  2026 from Boyer Dealership made by QuenƟn Johnson, seconded by Deb Amery.  Discussion:  no money  down, jus t to lock in a price and Ɵmeline.  Looking like it’ll be around $310,000 for the truck and  modificaƟons, to be delivered in 2026.  Prices keep climbing.  All ayes.  MoƟon carried.  d. Health & Safety presented by Deb Amery  Next year’s Wildland Risk ReducƟon gr ants  are due by November 1st, 2024.  Fireworks permits are going to require proof of insurance and clean up going forward.  Chief Schmidt updated the Board on the EMS & VFD:  A few EMS calls, no fires.  Vance Haesemeyer has  very generously resumed his previous posiƟon of EMS Director .  Thank you, Vance!!  He’s already hard at  wo rk compleƟng grants.  e. FaciliƟes, Maintenance, & Solid Waste presented by Mark Johns.  Fall Brush drive collected 21 loads of debris.  Next date will 10/12 from 10‐4.  InformaƟon (including a  map to the site) is available on the website, at the transfer staƟon and on the cl erk’s  door .  As always, the  supervisors will be on site to help with unloading.  We are currently seeing to replace the BBQ shed roof and repair the steel siding on Fire StaƟon #1.   Please contact Mark Johns if you’re interested in giving a bid for the work.  Transfer staƟon has incurr ed another $400 fine for illegal dumping done on our site by someone who  threw a bag of garbage in the recycling bin aŌer hours.  Our recycling is offered free of charge to ciƟzens,  it is not free of cost – the Town considers this to be a vit al service for ciƟzens which is put in jeopardy by  illegal dumping.  If you noƟce anyone around the transfer staƟon aŌer hours, please take note.    Transfer staƟon hours will decrease next week (10/14/24) to no longer include Wednesdays and  Sundays.    $91.00 wo rth  of aluminum cans were processed for the Town of Spider Lake this month for a total of  $700.  Thank you to all who donate your clean cans to our cause!  10. MoƟon to adjourn made by QuenƟn Johnson, seconded by Mark Johns.  All ayes.  MoƟon carried. A  publi c hearing on the budget, a special town electors meeƟng and a special Town Board meeƟng will be  held on Thursday, November 21st, 2024 at 6:00 PM.  Respecƞully submiƩed,  Bianca Cleary, Clerk  10.11.24  DRAFT SPECIAL TOWN BOARD MEETING TOWN OF SPIDER LAKE Thursday, November 21, 2024 1. M eeting was called to order at 6:32 pm by Chairman Sheldon. In attendance were Supervisors Delaney, Johnson, Johns and Amery with Clerk Cleary and Treasurer Overman. 2. M otion to approve the Agenda for Special Town Board Meeting of Thursday, November 21, 2024 with the addition of the Comprehensive Plan update and the change from RR-1 to RR-2 in the rezone petition made by Quentin Johnson and seconded by Sarah Delaney. All ayes. Motion carried. 3. A pproval of the Minutes of October 9, 2024, Town Board Meeting was addressed with the addition of words “Cash Balance” before the Treasurer’s Report suggested by Quentin Johnson. Clerk Cleary pointed out that only things actually said in the meeting could be put into the minutes. It will be included in future minutes. Motion to approve made by Mark Johns, seconded by Quentin Johnson. All ayes. Motion carried. 5. T reasurer’s Report by Treasurer Overman: Year to date cash balance is $554,182.42. The capital reserve should show as $102,465.25 as $10,004 for the Fire Department was adjusted out. 6. V ouchers int the amount of $117,867.28 were approved by the Board. Motion made by Delaney, seconded by Deb Amery. All ayes. Motion carried. 7. C lerk’s Report by Clerk Cleary: Election went well. Voter turnout (between in person and absentee) was 374 which is excellent. a . M otion to appoint a Sarah Delaney to serve on a committee for the Sawyer County Zoning Administrator Jay Koslowski was made by Tim Sheldon and seconded by Quentin Johnson. All ayes. Motion carried. b. Motion to approve the American Birkebeiner Ski Foundation request of support for a series of events in 2025: ▪ Seeley Hills Classic: January 11, 2025 ▪ Open Track- American Birkebeiner, Kortelopet, Prince Haakon: February 19, 2025 ▪ Kortelopet and Prince Haakon: February 21, 2025 ▪ American Birkebeiner: February 22, 2025 ▪ Fat Bike Birkie: March 8, 2025 made by Deb Amery and seconded by Tim Sheldon. All ayes. Motion carried. 8. Motion to approve Proposed FY25 Budget by roll call vote. All ayes. No discussion. Motion carried. 9. Committee Reports: a. Plan & Review Commission presented by Sarah Delaney: ▪ P etition for Rezone: Landowner: Northgate Land Partners LLC. Purpose of the request is to rezone an F-1 parcel to RR-2 (Residential/Recreational Two District) to maximize development options for resale. The Commission does not make decisions to “maximize development options.” The parcel shares its south property line with the Chequamegon National Forest. It is in the best interests of the Town to retain the more conservative zoning classification (F-1) to protect the forest environment in that area of the Town. Approval would undermine the Town’s zoning authority by permitting uses which have no t b een applied for. There is no compelling need to rezone, since a dwelling - the stated reason to pursue th e rezone - is allowed in F-1 zoning. On behalf of the P&RC, Sarah Delaney moved to recommend that th e Board decline the Petition to Rezone by Northgate Land Partners LLC, seconded by Deb Amery. All DRAFT ayes. Motion carried. ▪ Comprehensive plan update: February 19th is the proposed public hearing date for the Comprehensive Plan which will be finalized at the March 12th Town Board Meeting. b. Roads Committee presented by Quentin Johnson ▪ Motion to consider purchase of a wobble-wheel compactor from Town of Hayward for $7,500 to decrease man hours grading made by Quentin Johnson, seconded by Deb Amery. All ayes. Motion carried. 10. Motion to adjourn made by Mark Johns, seconded by Deb Amery. All ayes. Motion carried. Next Regular Town Board Meeting on Wednesday, December 11, 2024 at 6:00 PM. Respectfully submitted, Bianca Cleary 11.29.24 DRAFT FIRE DEPARTMENT AUTOMATIC MUTUAL AID AGREEMENT This agreement made by and between the Town of Round Lake and the Town of Spider Lake shall be known as the Auto Aid Plan. WHEREAS, Auto Aid is defined as the loaning of services and accompanying equipment to a fire department, by another fire department to meet an emergency beyond the capabilities of the fire department being assisted; and WHEREAS: The Town of Round Lake and the Town of Spider Lake form a practically continuous area through which it is deeded practical for them to render assistance in fire/ or other emergencies, and, it is deemed mutually sound, desirable, practical, and beneficial for the Towns of Round Lake and Spider Lake to render assistance to each other. NOW THEREFORE, it is hereby agreed as follows: ARTICLE I OPERATIONS Mutual aid hereunder shall be rendered automatically any time either Round or Spider Lake Fire Departments parties are requested to respond to an emergency. The fire department rendering automatic mutual aid will respond without discrimination to all calls within receiving fire departments jurisdiction per the Auto-Aid contract. Both Round Lake and Spider Lake will provide services used within operations on fire/ emergencies corresponding to the mutual aid contract. Fire Fighters will be compensated by the town receiving mutual aid services that are requested. Compensation will be based on each towns own agreement. In the event the receiving department fails to respond with personal and equipment they will be charged for all equipment and personal. This would not apply to any trail rescue. ARTICLE II ELIGIBILITY Either Round or Spider Lake fire departments may enter into mutual aid agreements with other municipalities and fire departments ARTICLE III LEGAL RESPONSIBILITY FOR ACTS OF FIREFIGHTER Except as noted in Article IV and V below, the municipality receiving Auto-Aid shall be legally responsible for the acts of the firefighters responding officially to a request for mutual aid while they are performing duties in the aided community. Performing duties shall include any movement of any apparatus within boundaries of the aided community. The department providing Auto-Aid shall be responsible for the acts of its members while traveling to or returning from the emergency in all localities other than within the boundaries of the aided community. ARTICLE IV DAMAGES Round Lake and Spider Lake shall not be liable to the other or damages, loss of equipment, injury to personnel, or payment of compensation arising as a result of assistance rendered under terms of this agreement, provided that, of the equipment of the property of a signatory is damaged or destroyed by the gross negligence of the other signatory, its agents or employees. The signatory responsibility shall be decided by authorized representatives of the signatory parties. Provided that the signatory receiving aid shall assume responsibility for provided lubrication, fuel, and welfare items for firefighters to the extent of which they would provide their own fire department. Provided further that both parties shall exercise due diligence in returning list equipment to the rightful owner. ARTICLE V WORKERS COMPENSATION AND INSURANCE COVERAGE If a member of either fire department is killed or injured responding to or returning from / or acting at an emergency under this Auto-Aid Agreement, the department of which he/she is a member, or the government by which he/ she is employed, shall grant them the same compensation and insurance benefits that it would if the emergency were in its own Town. It is understood that when either department responds to provide Auto-Aid for the other department by dispatching equipment and / or personnel under this agreement, such aid is not intended to create any employer- employee relationship between either department or its members. ARTICLE VI COMMAND Command of any incident shall be assumed as per fire department standard operating guidelines and shall be carried out according to the incident command system. The superior line offices of the department receiving mutual aid shall be responsible for all operations within his/her jurisdiction. However, apparatus, personnel, and equipment rendering assistance shall be under the immediate supervision of the senior line officer of the department rendering aid shall have the right to withdraw from fire/ emergency site in sole judgment of the senior line officer of the department providing assistance. ARTICLE VII STANDARD OPERATING GUIDELINES The chiefs of the fire departments of this agreement are authorized and encouraged to meet and draft the plans and standard operation guidelines. Such plans should become effective upon ratification of the chief officers of the signatory parties. ARTICLE VIII FINANCE Either Round Lake or Spider Lake shall charge each other for apparatus used to respond pursuant to this agreement. The agreement does not preclude payment for additional services and equipment above and beyond those services and equipment stated in Article I of this agreement ARTICLE IX TERMINATION This agreement may be terminated by either party, by providing to the other party written notice at least 90days prior to the termination of this agreement. Dated ______, ______ 202_ Town of Round Lake Town of Spider Lake _________________________ __________________________ Rolfe Hanson, Chairman Tim Sheldon, Chairman _________________________ __________________________ Town of Round Lake Fire Chief, Michael Schmidt Town of Spider Lake Chief __________________________ __________________________ Kathy McCoy , Clerk Bianca Cleary, Clerk