Buildings, Grounds & Parks

Buildings and Grounds Committee Thursday, December 14, 2023 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:02 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh, Lorie Floyd and Rod Adams. Members Absent: none. Other Attendees: Catherine Lemke, Joe Svejda, Larry Brandl , Brian Wilson-Star News, Andrea Jochimsen-MASS, Tim Hobl, Mark Wesle, Rob Klussendorf - Fair Board, Jason Decker -Complete Control and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Floyd, to approve the agenda . Motion carried. Approve the minutes of the August 28, 2023, meeting: Motion by Gebauer, seconded by Adams, to approve the minutes of the August 28, 2023, meeting. Motion carried. Fairgrounds operations and communication: There were representatives present from the Fair Board as well as Market Animals Show and Sale (MASS) and Svejda stressed the fact that there needs to be open communication and coordination between the two groups, Joe and the Buildings and Grounds Committee. If there are things that MASS needs, they should be presenting it to the fair board, who will then present it to the Buildings and Grounds committee for review. After some discussion, there was no action taken. ARPA request for courthouse alarm panel: Svejda advised the committee that the current fire alarm panel that was installed in 2000 is no longer in production. There is a battery that needs to be replaced, but it may cause the whole panel to fail. Jason Decker of Complete Control was present to address the committee. He provided Svejda with an estimate for 3 different options: • Service Replacement Option Scope: This project scope is for the replacement of the existing Simplex fire alarm system to resolve the current service issue with the main control panel. All existing notification appliances, wiring, conduit, and boxes are to be re-used. $69,600.00. • Fire Alarm only Voice Audio Upgrade Scope: This project scope is for the replacement of the existing Simplex fire alarm system to resolve the current service issue with the main control panel and upgrade the system to a voice audio fire alarm system to allow for voice communications throughout the property. All existing wiring, conduit, and boxes to be re-used if applicable. Pricing is budgetary. $ 185,300.00. • Full Voice Audio with Blue mass notification strobes option: This project scope is for the replacement of the existing Simplex fire alarm system to resolve the current service issue with the main control panel and upgrade the system to a voice audio/mass notification system to allow for voice communications throughout the property and add BLUE strobes for notification of emergency situations other than fire. All existing wiring, conduit, and boxed to be re-used if applicable. Pricing is budgetary. $230,000.00. It was suggested that we upgrade to the middle option to also provide the option of emergency voice communications that is currently lacking as was noted during previous active shooter trainings. Brandl stated there is currently $95,000.00 of ARPA money available and he could utilize carryover money to make this purchase. Motion by Carbaugh, seconded by Adams, to upgrade to the Fire Alam only Voice Audio upgrade for $185,300.00, budgetary, utilizing the $95,000.00 of ARPA money. Motion carried. Perkinstown Winter Sports Area fees adjustment: Svejda stated he had been doing some price comparisons with Bruce Mound . Sara Matyka , Manager of the Winter Sports Area, was also present and suggested that Friday nights should only be open to the public, with no private parties. Saturday nights can be for parties. It was also suggested that the rates go up $2.00 for the public passes. An all-day pass will go from $13.00 to $15.00, and a 3-hour pass will go from $8.00 to $10.00. Motion by Floyd, seconded by Adams, to increase the pricing for public passes by $2.00. Motion carried. All pricing for the school groups will remain the same. Miller Dam boat launch update: Svejda provided the finished engineering study to the committee. No action taken. Board room audio: Svejda and Farrand provided an update on the quote from Soundworks Systems, Inc. Their quote was $38,000.00. Farrand will ask for a new quote for a less expensive system. Clock tower lighting: Svejda voiced concern over the various requests he’s received for changing the clock tower lighting for different events, asking if there should be a more formal process. The committee felt it was good the way it is. No action taken. Gilman custodian: The previous manager of the nutrition site in Gilman also did custodial work about 4-5 hours a week. The new site manager does not do the custodial work, so there is a request to add a Gilman custodian to the list of casual employees. Motion by Gebauer, seconded by Carbaugh, to approve adding a Gilman custodial position to the casual employees. Motion carried. Maintenance updates: Recent updates from the maintenance department include: • Rebuilding of the deck board and stairs at the Winter Sports Area. • Donation received from the North Central Outdoors for $2,500.00. • The Kiwanis will be donating $5,000.00. • The tow rope at the Winter Sports Area was replaced. • The new chiller is in the process of being installed. • Taylor County received a donation of a dock for the Camp 8 campground through the Forestry Department. The dock will be installed in spring. • The dairy barn roof is done, the doors are not in yet. • Farand to send thank you cards for the donations. Adjourn the meeting: Motion by Adams, seconded by Carbaugh, to adjourn the meeting . Motion carried. The meeting adjourned at 12:24 p.m. Andria Farrand County Clerk Buildings and Grounds Committee Monday, August 28, 2023 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:00 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh and Rod Adams. Members Absent: Lorie Floyd Other Attendees: Joe Svejda, Larry Brandl, Brian Wilson-Star News and Andria Farrand. Approve the Agenda: Motion by Gebauer, seconded by Adams, to approve the agenda. Motion carried. Approve the minutes of the August 10, 2023, meeting: Motion by Carbaugh, seconded by Adams, to approve the minutes of the August 10, 2023, meeting. Motion carried. Human Service parking lot estimates: Svejda stated that Jenson & Son Asphalt Paving chose not to provide a quote for the work proposed on the Human Services parking lot. The Highway Department provided an estimate of $77,750.00 to do all the work proposed. Motion by Gebauer, seconded by Adams, to approve the estimate from the Highway Department. Motion carried. Head Start lease agreement : Svejda stated that Indianhead has asked for additional things in their lease, specifically adding infants and toddlers as well as some additional outside space for their playground. It would not have an impact on their hours of operation. Motion by Carbaugh, seconded by Adams, to approve the additions to the lease. Motion carried. Budget review and approval : Svejda presented his budget worksheets to the committee stating he is asking for a 9.8% increase in his operating budget, but that it equates to a 2.9% increase to the overall budget. The biggest impact to the operating budget is gas, electric and fuel which have been covered by carry over the last few years and now we need to start adjusting the budget to actually cover these costs. Motion by Adams, seconded by Carbaugh, to send the Buildings and Grounds budget to the Budget Committee. Motion carried. Audio for the County Board room: Svejda stated he didn’t have enough information yet to provide an update. Motion by Adams, seconded by Gebauer, to table until the next meeting. Motion carried. Maintenance updates: Svejda stated they are working on repairs to the Gilman Senior Center including excavation to prevent the leaks it has had in the past. Adjourn the meeting: Motion by Adams , seconded by Carbaugh, to adjourn the meeting . Motion carried. The meeting adjourned at 11:30 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Thursday, August 10, 2023 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:01 a.m. Members Present: Diane Albrecht, Lorie Floyd, Lisa Carbaugh and Rod Adams. Members Absent: James Gebauer Other Attendees: Joe Svejda, Rhianna Schmidt, Suzanne Stanfley, Larry Brandl, Brian Wilson - Star News and Andria Farrand. Approve the Agenda: Motion by Carbaugh, seconded by Floyd, to approve the agenda. Motion carried. Approve the minutes of the May 31, 2023, meeting: Motion by Adams, seconded by Carbaugh, to approve the minutes of the May 31, 2023, meeting. Motion carried. Public Health vending machines: Rhianna Schmidt -Taylor County Health Department and Suzanne Stanfley -Taylor County Human Services, were present to discuss the addition of the public health vending machines. One will be located on the ground floor of the Courthouse by the other vending machines. They were purchased with grant money received by the Health Department and will be filled with items that are free to the public for harm reduction. For example, gun locks, Narcan, fentanyl test strips, drug disposal bags and mini first aid kits among other things, all available at no charge. The replenishment of items will be through grant money as well, there is no cost to the county. Motion by Floyd, seconded by Carbaugh, to approve the public health harm reduction vending machines. Motion carried. ODC Internship/Temporary work agreement for a custodian: Opportunity Development Center (ODC) has offered an internship program for a custodian. After the 1 –3-month internship, the county will have the option to hire the individual or not. Motion by Carbaugh, seconded by Adams, to approve the internship for a custodian. Motion carried. Outdoor Recreation Plan approval: Part of the Annual Forestry plan is managed by Buildings and Grounds. Pages 26 -32 were revised and updated as needed. Motion by Adams, seconded by Carbaugh, to approve the revised plan. Motion carried. Fairground storage fees: Svejda presented data on the current rates for winter storage at the fairgrounds as well as comparable rates for private storage. The county rates haven’t been raised since 2019. Motion by Floyd, seconded by Carbaugh, to raise the inside storage by $4.00/foot, covered open storage from $100.00 to $150.00 and the outside storage from $60.00 to $80.00. Motion carried. LATCF funding for parking lot/equipment: The Local Assistance and Tribal Consistency Fund (LATCF) is Federal grant money that the county received last year and will receive the second payment in the coming weeks. Svejda has asked for that money to replace the Human Services parking lot and use the rest on equipment. He has received a quote from Jensen for $54,804.00 to resurface the parking lot, and from the Highway, the quote was $77,750.00, but that includes widening it by 5 feet and raising the elevation. Adams asked if Jensen provided a quote on the additional items and Svejda stated they had not. Svejda was asked to have Jensen provide a quote for the complete job. Motion by Floyd, seconded by Adams, to replace the parking lot and use the remaining LATCF money for the equipment needs. Motion carried. Acoustics in the County Board room: Floyd questioned if there could be speakers and microphones added as she has a hard time hearing during meetings due to the high ceilings. Joe to research. Head Start lease agreement : Svejda stated that CDI will no longer be administering the Head Start program, it is going to be Indianhead again. They have asked for additional things in their lease, specifically adding infants and toddlers as well as some additional outside space for their playground. It was decided we would need some additional information from Indianhead. Motion by Carbaugh, seconded by Floyd, to table until the next meeting after Svejda gets more information. Sign at the fairgrounds: Svejda stated the quote to replace the sign from Stratford signs was $25,090.00 in 2022. Brandl provided some background, stating the original sign was put up in 2006 at a cost of $18,670.00 and was paid for with donations from the County, the Chamber, the city and local businesses. There is concern that the intersection of Hwys 13 and 64 may be reconfigured, so the committee doesn’t want to make any investments until that is finished. Additionally, there is concern that people don’t really rely on the sign anymore with social media. Motion by Adams, seconded by Carbaugh, to table. Motion carried. Maintenance updates: Svejda stated the barn roof is complete and the doors will be replaced next. He provided an update on the Miller Dam boat launch project, stating it is in the design phase. The engineers have done their survey and discovered 9 -foot drop offs past the concrete. They will have the design ready in January 2024 to send out for bids. Adjourn the meeting: Motion by Adams , seconded by Carbaugh, to adjourn the meeting . Motion carried. Meeting adjourned at 12:24 p.m. Andria Farrand County Clerk Buildings and Grounds Committee Wednesday, May 31, 2023 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:30 a.m. Members Present: Diane Albrecht, Lorie Floyd, James Gebauer, Lisa Carbaugh and Rod Adams. Members Absent: none. Other Attendees: Catherine Lemke, Joe Svejda, Larry Brandl, Tim Hobl and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Carbaugh, to approve the agenda. Motion carried. Approve the minutes of the March 24, 2023, meeting : Motion by Gebauer, seconded by Floyd, to approve the minutes of the March 24, 2023, meeting. Motion carried. Smokey Bear sign placement: Svejda was approached by the DNR about replacing the Fire Danger/Smokey Bear sign and possibly relocating it to Highway 13 by the County Highway shop. This will make it more centrally located. The DNR will do all the work to replace the sign. Motion by Adams, seconded by Carbaugh to replace and relocate the sign. Motion carried. Sackett Lake ship: Svejda provided the committee with an update on the playground equipment for Sackett Lake. In preparation for the delivery of the ship playground, he coordinated the excavation, dug down 6 inches, added a culvert to help with drainage and fixed the landscaping. The ship was being delivered today. No action taken. Goose round -up at Miller Dam: Svejda stated that Miller Dam has a very large goose population, making it difficult for people to enjoy the lake. He has reached out to the DNR biologist and has tried several options that were suggested to get rid of the geese. The biologist has suggested a goose round up where they capture the geese and remove them. The Miller Dam Lake Association has offered to cover the cost of $2,200.00 -$3,500.00. Motion by Carbaugh, seconded by Gebauer, to have the geese removed. Motion carried. Parking lot replacement (Human Services, north Courthouse): Svejda provided an update on the condition of the parking lots, stating the north end of the courthouse is in the worst shape. He got estimates to replace it from the Highway - $44,000.00 and Jensen - $48,000.00, also an estimate to spray patch and chip seal from the Highway for $9,000.00, which could buy us about 8 more years. The Human Service parking lot is also in poor condition. The drainage is bad, which causes a lot of problems in the winter. The estimate from Jensen, to replace was $54,000.00. There was some discussion about how to pay for the parking lots, and the 2nd payment from LATCF (Local Assistance and Tribal Consistency Fund), in the amount of $98,000.00, will be coming in the near future and could cover both projects. If the parking lots are replaced they should last 30 years. No action taken at this time. Dairy Barn roof: Svejda ran an ad for bids on the Dairy Barn roof and received no response. He reached out to Meyer Buildings and received a quote of $69,907.00 to re -roof the Dairy Barn and add a 24” overhang to each side of the building, and an additional $1,507.00 to replace the steel ridge cap with ridge light. After some discussion, there was a motion by Carbaugh to approve a not to exceed amount of $85,000.00 of ARPA money and apply any excess to other repairs. With no second the motion failed. There was then a motion by Adams, seconded by Carbaugh, to approve a not to exceed amount of $90,000.00 of ARPA money and apply any excess to other repairs. Motion carried. Maintenance updates: Svejda stated they have filled one of the custodian positions and the new person is working out well. The two old maintenance trucks are going to be listed for online auction with Wisconsin Surplus. Work on the boat launch at Miller Dam is underway, initially the above and below water surveys. The state grant money, $127,437.50, was awarded in April. It was noted that there was vandalism in the restroom at Wellington Lake on Tuesday, May 30 th and the Sheriff’s office is investigating. Adjourn the meeting: Motion by Gebauer, seconded by Floyd, to adjourn the meeting. Motion carried. Meeting adjourned at 10:28 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Friday, March 24, 2023 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:00 a.m. Members Present: Diane Albrecht, Lorie Floyd, James Gebauer, Lisa Carbaugh and Rod Adams. Members Absent: none. Other Attendees: Joe Svejda, Larry Brandl and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Gebauer, to approve the agenda. Motion carried. Approve the minutes of the March 1, 2023, meeting : Motion by Carbaugh, seconded by Adams, to approve the minutes of the March 1, 2023, meeting. Motion carried. Truck replacement: Svejda provided quotes from the three local dealerships for trucks available on their lots. • Medford Motors has a 2023 F150, that has a little more than is needed for a work truck. It is a ½ ton, has a smaller engine, 2.7L and the maximum towing capacity is 7,600 pounds. This truck is $42,486.00. • Medford Auto Group has a 2022 Ram 2500, and this is a work truck. It is a ¾ ton, full cab with a long box. It has a 14,000-pound towing capacity. This truck is $53,683.00. • Wheelers has a 2023 Chevrolet Silverado; they have several available and these are more work type trucks. This is a ½ ton, with the smaller 2.7L engine, a full cab, but a short box and towing capacity of 9000 pounds. Svejda stated $20,000.00 is set aside in his budget for vehicles and there is $60,000.00 available. Motion by Floyd, seconded by Adams, to buy the 2022 Dodge Ram from Medford Auto Group for $53,683.00. Motion carried. Voting equipment demo: Peter Babel of Meridia Interactive Solutions attended via Zoom and provided a demo of the voting equipment to potentially use at County Board sessions. It consists of a stand -alone unit and clickers that each supervisor would use to vote for a roll call vote. Once the vote is closed it is displayed for all to see. The vote is also documented and easily printed in a report. This seems to be exactly what we need. A quote will be sent to Farrand. No action taken. Dairy Barn roof: Catherine Lemke and Tim Hobl of the Fair board were present to discuss the condition of the roof. Hobl had an estimate to reskin the roof for $55,000.00, to do the sides as well, the estimate is $103,000.00., plus permits, concrete and replacing the rotten boards as necessary. There was discussion about needing a roof with 2 -foot overhangs as well as vented ridge caps. There was discussion about using ARPA money and possibly powerline money as the fair does not have money to contribute. Motion by Carbaugh, seconded by Floyd, to go out for bids to redo the roof with the 2-foot overhangs. Motion carried. Transfer stations: This agenda item is referring to dump stations for recreational vehicles. It has been brought up to several board supervisors that there should be more than just the one in the City. Svejda stated that there is one in Rib Lake for the campers at Wood Lake and Camp 8 campgrounds and there is also one at the P -Town Saloon on Hwy M. After some discussion it was determined that it would not be feasible for the county to put the money into creating any additional dump stations. No action taken. Maintenance updates: Svejda stated that interviews were going to be done next week to fill the 2 custodian positions. Adjourn the meeting: Motion by Gebauer , seconded by Carbaugh, to adjourn the meeting. Motion carried. Meeting adjourned at 9:59 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Wednesday, March 1, 2023 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:02 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh and Rod Adams. Members Absent: Lorie Floyd. Other Attendees: Joe Svejda, Larry Brandl, Brian Wilson -Star News, Sara Matyka Roy Osness and other members of the Horsin’ Round Saddle Club and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Carbaugh, to approve the agenda. Motion carried. Approve the minutes of the December 19, 2022, meeting: Motion by Gebauer, seconded by Carbaugh, to approve the minutes of the December 19, 2022, meeting. Motion carried. Horse camp at the Winter Sports Area: Roy Osness and several other members of the Horsin’ Round Saddle Club were present to request the use of the parking lot at the Winter Sports Area for their horse camp during the summer months. They have trails throughout the county and other clubs would also come to use the camp. At this point they are just looking to use the lot; it could grow into something more in the future. Motion by Gebauer, seconded by Adams, to try it for a year and see how it works. Motion carried. Svejda and Osness to work out the details. Winter Sports Area season dates: Sara Matyka was present to provide an update on the season and ask that the closing date be extended. To date there have been over 4800 visitors to the Winter Sports Area from 28 states and 8 countries. Apparel is selling well and the condition of the hill is still very good. In the past the closing date was set as the first weekend in March, Matyka is requesting that they are able to stay open longer, as long as conditions are good. Motion by Gebauer, seconded by Adams, to leave it to the discretion of the WSA Manager and the Maintenance Director as to when to close. Motion carried. Truck condition and replacement: Svejda took the Maintenance trucks for an evaluation as requested at the last meeting. • The 2004 Dodge Ram needs $5,762.00 in repairs to be roadworthy and has a current blue book value of approximately $6,000.00. • The 2009 Ford F150 needs $9,978.00 in repairs to be roadworthy and has a current blue book value of approximately $5,000.00. Svejda stated a new truck will cost approximately $45,000.00 -$50,000.00, so he is looking for recommendations from the committee. He doesn’t feel it is worth putting that much into the current trucks. He has two possible options to buy vehicles from other county offices. The Sheriff’s Office truck is a 2019, with 98,000 miles on it and the blue book is approximately $30,000.00. The Forestry truck is a 2017 with 60,000 miles and would be $15,000.00, but Forestry still has not received their replacement. He has been saving the vehicle outlay money in his budget and has $60,000.00 available to purchase a truck or possibly two. Motion by Carbaugh, seconded by Adams, to get bids from all three dealerships locally. Motion carried. Hiring of custodian: Svejda stated that two of the custodians have resigned, Metz and Krauter- Doll, so he needs to replace them. Motion by Carbaugh, seconded by Gebauer, to hire two custodians. Motion carried. Maintenance updates: Svejda stated that there is a water heater failure and he is working with contractors to discover the problem, as it is the third failure in ten years. Water quality may be an issue. It will be approximately $12,000.00 to replace. The booster pump replacement will take place in March. The mechanics remain very busy and have spent a lot of time at the Winter Sports Area. Adjourn the meeting: Motion by Adams , seconded by Carbaugh, to adjourn the meeting. Motion carried. Meeting adjourned at 10:02 a.m. Andria Farrand County Clerk