Housing Authority

Taylor County Housing Authority November 21, 2023 Meeting Room-1st Floor Call Meeting to Order: The meeting was called to order at 4:03pm by Chuck Webster. Members Present: Chuck Webster, Sue Swiantek, Tammy Mann, Lisa Carbaugh Members Absent: Joe Tomandl Other Attendees: Jessica Mudgett, Executive Director, Allan Peissig Approve Minutes: Swiantek moved to approve t he minutes of the September 19, 2023, meeting; Seconded by Mann. Motion carried. Approve Agenda: Carbaugh moved to approve the agenda of 13 items; Seconded by Swiantek. Motion carried. Approve Director’s Report: Mudgett presented the monthly Director’s Report. Mann moved to approve the Director’s Report as presented; Seconded by Carbaugh. Motion carried. Approve Financial Report: Mudgett presented the monthly Financial Report. Swiantek moved to approve the Financial Report as presented; Seconded by Carbaugh. Jessica presented the board with pict ures o f a home that we assisted on a project for the homeowner in 2002 in the Town of Little Black. The mobile home is partially on Allan Peissig ’s land and is in poor condition. The homeowners are looking to move into subsidized housing and sell. Allan would like to purchase the property to clean it up but there is a 1 st mortgage he will have to pay off to do so. A motion was made by Carbaugh to write off this CDBG loan in the amount of $14, 889.38. The motion was seconded by Swiantek. All were i n favor. Motion carried. Motion by Mann to approve the HOME loan request in the City of Medford with an estima ted project cost of $20,080.00; seconded by Swiantek. All were in favor. Motion carried. Motion by Mann to approve the HOME loan request in the City of Medford with an estima ted project cost of $35,330.00; seconded by Carbaugh. All were in favor. Motion carried. Motion made by Carbaugh to accept the PTO changes to employee benefits effective January 1, 2024. PTO will be a combination of time used for vacation, sickness, and other personal time off under a single accrual. The motion was seconded by Swiantek. All were in favor. Motion carried. There was discussion on who should be notified when Jessica is using a PTO day. Motion made by Swiantek to notify Casey Belgram in the Clerk’s office when using a full day off of PTO time. The motion was seconded by Carbaugh. All were in favor. Motion carried. Next Committee Meeting: The next Taylor County Housing Authority meeting will be Tuesday January 16, 2024 at 4:00 PM in the Meeting Room, first floor. Adjournment: With no further business, Swiantek moved to adjourn the meeting; Seconded by Mann. Motion carried. The meeting was adjourned at 4:57 pm. Secretary: Jessica Mudgett Taylor County Housing Authority September 19, 2023 Meeting Room-1st Floor Call Meeting to Order: The meeting was called to order at 4:05pm by Chuck Webster. Members Present: Chuck Webster, Joe Tomandl, Sue Swiantek, Tammy Mann, Lisa Carbaugh Members Absent: N/A Other Attendees: Jessica Mudgett, Executive Director. Approve Minutes: Tomandl moved to approve the minutes of the August 29, 2023, meeting; Seconded by Webster. Motion carried. Approve A genda: Tomandl moved to approve the agenda of 12 items; Seconded by Mann. Motion carried. Approve Director’s Report: Mudgett presented the monthly Director’s Report. Swiantek moved to approve the Director’s Report as presented; Seconded by Mann. Motion carried. Approve Financial Report: Mudgett presented the monthly Financial Report. Swiantek moved to approve the Financial Report as presented; Seconded by Carbaugh. After confirmation from Kark Kueker at DOA that no audit is required in 2023 if Federal Grant funds in one year were spent out less than $750,000 which would be our HOME funds and State Grant funds of under $250,000 which would be our Homebuyer funds a Motion was made by Tomandl not to secure a new auditor after our current auditor notified us they can no longer complete our audit due to staffing shortages. The motion was seconded by Carbaugh. All were in favor. Motion carried. Discussion on our current system of Access and the possibility of changing to something like Quik Books in the future. Will update board at next meeting. Closed Session. A motion was made by Carbaugh, seconded by Tomandl to convene in close session, pursuant to Section 19.85 (1) (c), Wisconsin State Statutes, to consider employee review and wages. Open Session. A motion was made by Swiantek, seconded by Toma ndl, to reconvene in op en session. Employee review was presented to Executive Director Jessica Mudgett with a raise amount of .60 cents to be effective on her anniversary date of November 15th. Motion made by Carbaugh to accept the Budget for 2024 as presented including wage increase. The motion was seconded by Mann. All were in favor. Motion carried. Next Committee Meeting: The next Taylor County Housing Authority meeting will be Tuesday September 17, 2023 at 4:00 PM in the Meeting Room, first floor. Adjournment: With no further business, Carbaugh moved to adjourn the meeting; Seconded by Mann. Motion carried. The meeting was adjourned at 5:26 pm. Secretary: Jessica Mudgett Taylor County Housing Authority August 29, 2023 Meeting Room-1st Floor Call Meeting to Order: The meeting was called to order at 3:56pm by Chuck Webster. Members Present: Chuck Webster, Joe Tomandl, Sue Swiantek Members Absent: Tammy Mann, Lisa Carbaugh Other Attendees: Jessica Mudgett, Executive Director. Approve Minutes: Swiantek moved to approve t he minutes of the July 18 , 2023, meeting; Seconded by Tomandl. Motion carried. Approve Agenda: Tomandl moved to approve the agenda of 12 items; Seconded by Swiantek. Motion carried. Approve Director’s Report: Mudgett presented the monthly Director’s Report. Tomandl moved to approve the Director’s Report as presented; Seconded by Swiantek. Motion carried. Approve Financial Report: Mudgett presented the monthly Financial Report. Swiantek moved to approve the Financial Report as presented; Seconded by Tomandl. Motion by Tomandl to approve the CDBG project requ est with an estima ted project cost of $42,780.00 in Westboro; seconded by Swiantek. All were in favor. Motion carried. Closed Session. A motion was made by Toman dl, seconded by Swiantek t o convene in close session, pursuant to Section 19.85 (1) (c), Wisconsin State Statutes, to consider employee review and wages. Open Session. A motion was made by Swiantek, seconded by Toma ndl, to reconvene in op en session. Due to the absence of two board members, motion made by Swiantek, seconded by Tomandl to table the wage increase and budget approval till all board members were present. Next Committee Meeting: The next Taylor County Housing Authority meeting will be Tuesday September 19, 2023 at 4:00 PM in the Meeting Room, first floor. Adjournment: With no further business, Swiantek moved to adjourn the meeting; Seconded by Tomandl. Motion carried. The meeting was adjourned at 5:24 pm. Secretary: Jessica Mudgett Taylor County Housing Authority July 18, 2023 Meeting Room-1st Floor Call Meeting to Order: The meeting was called to order at 4:34pm by Chuck Webster. Members Present: Chuck Webster, Lisa Carbaugh, Joe Tomandl Members Absent: Tammy Mann, Sue Swiantek Other Attendees: Jessica Mudgett, Executive Director. Approve Minutes: Webster moved to approve t he minutes of the June 6 , 2023, meeting; Seconded by Tomandl. Motion carried. Approve Agenda: Tomandl moved to approve the agenda of 11 items; Seconded by Carbaugh. Motion carried. Approve Director’s Report: Mudgett presented the monthly Director’s Report. Webster moved to approve the Director’s Report as presented; Seconded by Carbaugh. Motion carried. Approve Financial Report: Mudgett presented the monthly Financial Report. Tomandl moved to approve the Financial Report as presented; Seconded by Carbaugh. Discussion occurred about office hours. Due to having two board members absent a motion was made by Carbaugh to table this discussion till the next board meeting, seconded by Tomandl. All were in favor. Motion carried. Motion by Tomandl to approve the CDBG project requ est with an estima ted project cost of $4,280.00 in the Town of Chelsea; seconded by Carbaugh. All were in favor. Motion carried. Motion made by Carbaugh to approve HOME project request of an estimated $ 9,380.00 in the town of Little Black, seconded by Tomandl. All were in favor. Motion carried. Motion made by Tomandl to approve HOM E grant funds for HOMEBUYER in the Villa ge of Gilman in the amount of $45,000.00, seconded by Carbaugh. All were in favor. Motion carried. Next Committee Meeting: The next Taylor County Housing Authority meeting will be Tuesday September 19, 2023 at 4:00 PM in the Meeting Room, first floor. There will be no August meeting. Adjournment: With no further business, Carbaugh moved to adjourn the meeting; Seconded by Tomandl. Motion carried. The meeting was adjourned at 5:10 pm. Secretary: Jessica Mudgett Taylor County Housing Authority June 6th, 2023 Meeting Room-1st Floor Call Meeting to Order: The meeting was called to order at 4:04pm by Chuck Webster. Members Present: Chuck Webster, Tammy Mann, Sue Swiantek. Members Absent: Lisa Carbaugh, Joe Tomandl Other Attendees: Jessica Mudgett, Executive Director. Approve Minutes: Mann moved to approve t he minutes of the May 16 , 2023, meeting; Seconded by Swiantek. Motion carried. Approve A genda: Swiantek moved to approve the agenda of 12 items; Seconded b y Mann. Motion carried. Approve Director’s Report: Mudgett presented the monthly Director’s Report. Mann moved to approve the Director’s Report as presented; Seconded by Swiantek. Motion carried. Approve Financial Report: Mudgett presented the monthly Financial Report. Swiantek moved to approve the Financial Report as presented; Seconded by Mann Discussion occurred about the Gilman rental property. The same family has rented this property since we put the house up over 2 years ago. The current renters would like t o purchase the home. There is still a mortgage on the p roperty through CDBG. Motion made by Swiantek to sell the house to the family for $120,000; seconded by Mann. All were in favor. Motion carried. Discussion occurred about office hours. Due to having two board members absent a motion was made by Swiantek to table this discussion till next board meeting, seconded by Mann. All were in favor. Motion carried. Motion by Swiantek to not make any changes to the Medford rental at this time while there is a renter in the property in a lease; seconded by Mann. All were in favor. Motion carried. Motion by Swiantek to approve the CDBG project requ est with an estima ted project cost of $35,280.00 in Medford; seconded by Mann. All were in favor. Motion carried. Motion made by Swi antek to not approve HOME/CDBG project request of an estimated $18,330.00 in the city of Medford. All were in favor of not approving. Motion carried. Grant Update: • Mudgett provided the board with an update on the new grant awards. • The new HOME Homebuyer and Homeowner Rehabilitation (HHR) grant for this contract with a period of performance 7/1/2023 to 12/31/2024 is $300,000 in assistance and $30,000 in A dministration funds . Our last initial grant awar d last grant period was $150,000 with $15,000 in Ad ministration f unds. We used all our initial grant funds in 2022 and ended up applying for additional funds but that came with no additional administration funds. • The new Housing Cost Reduction Initiative (HCRI) grant for this contract period of 2023- 2025 is $150,000.00. Our last initial grant award was $59,500.00 and we were awarded an additional $16,870.00 later in the grant period. Next Committee Meeting: The next Taylor County Housing Authority meeting will be Tuesday July 18th, 2023 at 4:00 PM in the Meeting Room, first floor. Adjournment: With no further business, Mann moved to a djourn the meeting; Seconded by Swiantek. Motion carried. The meeting was adjourned at 4:50 pm. Secretary: Jessica Mudgett TAYLOR COUNTY HOUSING AUTHORITY MINUTES OF MEETING Tuesday May 16, 2023 Chuck Webster called the meeting to order at 4:00pm. Present were Boar d Members Joe Tomandl, Sue Swiantek , Tammy Man n, Chairman of the Board Chuck Webster, and Executive Director Jessica Mudgett. Absent was Lisa Carbaugh. Tomandl/Mann motioned to approve the agenda. All were in favor. Motion carried. Swiantek/Tomandl motioned to approve minutes from April 11, 2023. All were in favor. Motion carried. Mann/Swiantek motioned to approve the Director’s Report. All were in favor. Motion carried. Tomandl/Mann motioned to approve the Financial Report as presented . All were in favor. Motion carried. Mann/Swiantek motioned to approve HOME/CDBG project request in Medford for $26,780. All were in favor. Motion carried. Mann/Swiantek motioned to approve HOME/CDBG project request in the City of Medford for $14,530. All were in favor. Motion carried. There was some d iscussion on our budget. Discussed office h our cuts as one option and looking at the rentals as another option. The board would like Jessica to prepare some numbers and we will meet again June 6th at 4:00pm to discuss further. Tomandl/Swiantek made a motion at 4:50pm to adjourn the meeting. All were in favor . Motion carried. These minutes are subject to approval. Respectfully, Jessica Mudgett Executive Director TAYLOR COUNTY HOUSING AUTHORITY MINUTES OF MEETING Tuesday April 11, 2023 Chuck Webster called the meeting to order at 4:02pm. Present were Board Members Joe Tomandl, Lisa Carbaugh, Sue Swiantek, Tammy Mann, Chairman of the Board Chuck Webster, and Executive Director Jessica Mudgett. Tomandl/Swiantek motioned to approve the agenda. All were in favor. Motion carried. Mann/Carbaugh motioned to approve minutes from March 21, 2023. All were in favor. Moti on carried. Carbaugh/Tomandl motioned to approve the Director’s Report with one change to the number of completed Rehabilitation projects this year to 4. All were in favor. Motion carried. Carbaugh/Mann motioned to approve the Financial Report as presented . All were in favor. Motion carried. Discussion on the possibility of applying for TBRA grant funds. After a long discussion on what’s best for the office and the workload that comes with this program, a motion was made by Mann and seconded by Tomandl not to apply for these grant funds at this time. All were in favor of not applying for the grant. Motion carried. Carbaugh/Mann motioned for the director not to renew her notary as she doesn’t use it for the clients in this office since she can’t notarize documents she prepares for clients. All were in favor of her not renewing. Motion carried. Carbaugh/Swiantek motioned to approve HOME project request for $4 5,000 for acquisition. All were in favor. Motion carried. Discussion on office hours and no changes to be made at this time. The board has always supported Jessica in her role as President of Taylor County Supportive Housing board and the time she need s to work on tha t during office hours. A M otion was made by Carbaugh and seconded by Swiantek to allow the Housing Authority off ice door to be closed as needed while Jessica works through the hiring of new staff at the homeless shelter and is there as needed until they are again adequately staffed. All were in favor. Motion carried. Director reminded the board that she would be leaving on Monday for the Spring WAHA Conference and would be out the rest of the week. She is taking a vacation day on Friday. Director gave an update on the 726 2 nd St rental. A new tenant moved in. There were a few small repairs needed. Tomandl/Carbaugh made a motion at 5:04pm to adjourn the meeting. All were in favor. Motion carried. These minutes are subject to approval. Respectfully, Jessica Mudgett Executive Director TAYLOR COUNTY HOUSING AUTHORITY MINUTES OF MEETING Tuesday March 21, 2023 Joe Tomandl called the meeting to order at 4:04pm. Present were Board Members Joe Tomandl, Lisa Carbaugh, Sue Swiantek, Tammy Mann, Executive Director Jessica Mudgett. Chairman of the Board Chuck Webster was absent. Carbaugh/Swiantek motioned to approve the agenda. All were in favor. Motion carried. Mann/Swiantek motioned to approve minutes from January 17, 2023. All were in favor. Motion carried. Carbaugh/Swiantek motioned to approve the Director’s Report as presented. All were in f avor. Motion carried. Carbaugh/Mann motioned to approve the Financial Report as presented . All were in favor. Motion carried. Discussion on the inspection done on a possible rental property in Rib Lake. Discussed condition and amount of work needed. Motion made by Swiantek and seconded by Carbaugh to proceed. There was a rol l call vote. Swiantek was a no, Carbaugh was a no, Mann was a no , Tomandl was a no. Motion Failed. Director discussed recent state monitoring for HOME, all passed there were no concerns. Jessica shared the letter for the state with the board. Swiantek/Mann motioned to approve 2021 Audit as p resented. A ll w ere in favor. Motion carried. Carbaugh/Swiantek motioned to approve HOME project request for $40,730. There would be 3 mortgages in front of us. Took Roll Coll Vote. Swiantek was a no, Tomandl was a no, Mann was a no, Carbaugh was a no. Motion failed. Mann/Swiantek motioned to a pprove HOME pro ject for Downpayment funds for $45,000. All were in favor. Motion carried. Discussion about how board agendas and minutes are being done. Director shared how she has always done it and shared a document on how the county does it. Clar ification is needed on if we need to change the way we are doing this. The Dir ector does not have access to the Employee site as instructed in the County di rections. Carbaugh/Mann motioned to table this until Carbaugh and Swiantek can get further clarification. All were in favor. Motion carried. Director gave an update on the 726 2nd St rental. New tenants moving in April 1, 2023. Director reminded board that she will be attending WAHA Spring Con ference the week of April 18th and therefore we c an’t have our n ext meeting on the regularly scheduled day. Will follow up if we need to have a meeting earlier or later in April. Swiantek/Carbaugh made a motion at 5:06pm to adjourn the meeting. All were in favor. Motion carried. These minutes are subject to approval. Respectfully, Jessica Mudgett Executive Director TAYLOR COUNTY HOUSING AUTHORITY MINUTES OF MEETING Tuesday January 17, 2023 Chairman of the board Chuck Webster called the meeting to order at 4:01pm. Present were Board Members Joe Tomandl, Lisa Carbaugh, Sue Swiantek, Tammy Mann, Executive Director Jessica Mudgett and Chairman of the Board Chuck Webster. Tomandl/Swiantek motioned to approve the agenda. All were in favor. Motion carried. Mann/Swiantek motioned to approve the minutes f rom the December 13, 2022 meeting. All were in favor. Motion carried. Carbaugh/Mann motioned to approve the Director’s Report as presented . All were in favor. Motion carried. Tomandl/Mann motioned to a pprove the Financial Report as presented . All wer e in favor. Motion carried. Discussion on an affordable renta l property. Motion made by Swiantek to pay to have the property inspected and bring the inspection report back to the board. Motion was seconded by Carbaugh. All were in favor. Motion carried. Tomandl/Mann motioned to approve the annual budget as su bmitted. All were in favor . Motion carried. Swiantek/Carbaugh motioned to approve the CDBG project in Gilman with an estimated project cost of $17,630.00. All were in favor. Motion carried. Discussion on meeting earlier next month to go over inspection of affordable rental property. Swiantek/Tomandl made a motion at 4:45pm to adjourn the meeting. All were in favor. Motion carried. These minutes are subject to approval. Respectfully, Jessica Mudgett Executive Director