Human Services Board

TAYLOR COUNTY HUMAN SERVICES BOARD December 13, 2023 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:31 a.m. Members Present: Rollie Thums, Scott Mildbrand, Paula Dubiak, Michael Bub, Lynn Rosemeyer, Lori Willner, and Lisa Carbaugh. Members Absent: Catherine Lemke. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Rhonda Rudolph, Jasmin Skerven, Julie Clarkson, Taylor Reinhardt, Jen Meyer, Peggy Kellnhofer, Ashley Blasel, and Jenn Arndt. Approve Minutes from the November 8, 2023, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE NOVEMBER 8, 2023, MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 13 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update regarding the ADRC, explaining that it is not known how much of the State budget will be allocated locally, making it difficult to create a budget. Approve for All -Staff scheduled for February 8, 2024: Director Stanfley requested approval for the agency to be closed from 8:30 – 12:30 on Thursday, February 8, 2024 so that a virtual Ethics and Boundaries training can be completed for staff. SCOTT MILDBRAND MADE A MOTION TO APPROVE THE SCHEDULED ALL -STAFF ON FEBRUARY 8, 2024. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve Director’s WFH Request : Director Stanfley explained her need to occasionally work remotely. This would be intermittently, approximately 20 hours per year. Questions were asked and discussion was had. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE DIRECTOR’S WFH REQUEST. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve 2024 Outpatient Clinical Fees : Rhonda Rudolph, Business Manager, explained there are no changes to the 2024 outpatient clinical fees; they remain the same as 2023. MICHAEL BUB MADE A MOTION TO APPROVE THE 2024 OUTPATIENT CLINICAL FEES. LORI WILLNER SECONDED THE MOTION. THIS MOTION CARRIED. Approve Additional Adult Protective Services [APS]/Crisis Manager: MICHAEL BUB MADE A MOTION TO APPROVE ADDITIONAL ADULT PROTECTIVE SERVICES [APS]/CRISIS MANAGER. LORI WILLNER SECONDED THE MOTION. Ms. Stanfley explained that each month there is an increase in Taylor County residents, including children, in crisis. There were six completed suicides last year, two of those being under the age of 20. Ms. Stanfley estimates that by the end of the year, enrollment in the agency crisis program will be over 200. Questions were asked and discussion was had. A ROLL CALL VOTE WAS TAKEN. THE MOTION PASSED WITH SEVEN AYES. Approve 2023 Contracts and Addenda: There were no 2023 contracts or addenda presented. 2024 contracts will be presented at the January meeting. Director’s Report: Director Stanfley shared the November Remote Work Report. Ms. Stanfley updated that Rhonda Rudolph and Jasmin Skerven applied for supplemental funding for the IDP program and were awarded $47,000. The new agency vehicle has arrived and is at the Courthouse awaiting title and insurance; however, another agency vehicle was in a deer related accident earlier this week. Ms. Stanfley is currently working with HR and insurance. The Public Health Vending Machine is in the agency lobby and operational. The CCS Unit recently had an onsite DHS Chapter 36 Certification survey where contracted provider files, staff rosters, and client files were reviewed. The findings of this survey have not been received yet. Ms. Stanfley also updated that staff have recently provided community outreach on Elder Abuse reporting, attended the Reality Fair at the Medford Area Senior High, and attended the Supporting Healthy Aging event. Julie Clarkson, Children and Family Services Coordinator, updated that this Thursday there will be a virtual Foster Parent Drop-in. During this, time will be spent going over what foster parents can expect in the first 48 hours, the court process, paperwork, etc. It is anticipated this will continue monthly, with the possibility of being held in-person. Ms. Clarkson also updated that in the last six weeks, two drug addicted babies have been taken into custody. One of which was a Safe Haven baby. Jasmin Skerven, Clinical Coordinator, updated that psychiatric services are nearing caseload capacity and the Mental Health counselor and AODA counselor caseloads are both full and the waiting lists are filling back up. Jen Meyer, Protective Services Coordinator, updated that there continues to be collaboration with the Health Department and Aspirus through the Fulcrum grant for a suicide prevention movement. Ms. Meyer also explained that the consumer Christmas Party is being held on December 21 st. Taylor Reinhardt, CCS/CST/CLTS/CCOP/B -3 Administrator presented the 2024 -2025 CCS Plan and explained there are no significant changes. The new CCS Service Facilitator started on Monday and the new CLTS Case Manager position goes before Personnel and Finance this Friday. Rhonda Rudolph, Business Manager, updated that the new Accounting Specialist has been coming to train a few hours per week and will begin full -time at the beginning of January. Ms. Clarkson updated that the Employee Fund is hosting an ugly sweater or sock day, a Christmas potluck, a door/department decorating contest, with a Holiday meal in January. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, January 24th at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY MICHAEL BUB TO ADJOURN. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:33 AM. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Service Board Meeting Minutes from November 8, 2023, Director’s Report, Crisis Reports, Unit Case Loads, Expenses and Revenue Reports, Remote Work Log Report, 2024 Outpatient Clinical Fees, and Organizational Chart. Respectfully submitted: Jenn Arndt for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD November 8, 2023 Taylor County Human Services Boardroom Call Meeting to Order: Vice Chairman Scott Mildbrand called the meeting to order at 9:30 a.m. Members Present: Jim Metz, Rollie Thums, Scott Mildbrand, Paula Dubiak , Michael Bub, Lynn Rosemeyer, Lori Willner, Lisa Carbaugh and Catherine Lemke. Members Absent: None. Other Attendees : (for all or a portion of the meeting) Director Suzanne Stanfley , Rhonda Rudolph, Jasmin Skerven, Julie Clarkson, Taylor Reinhardt, Jen Meyer, Peggy Kellnhofer, Nicole Hager, and Marisa Radloff. Approve Minutes from the October 11, 2023, Meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE THE OCTOBER 11, 2023, MEETING MINUTES. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 13 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC update. Michael Bub stated the Giving Tree presents will be delivered on December 18th. Approve filling vacancy(ies) : Administrative Assistant & Accounting Specialist: Director Stanfley stated the two opening requesting to be filled . LYNN ROSEMEYER MADE A MOTION TO APPROVE THE FILLING OF VACANIES FOR THE ADMINISTRATIVE ASSISTANT AND ACCOUNTING SPECALIST POSITIONS . CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. Approve casual employee(s) in the CFS Unit for 2024: Director Stanfley explained the casual positions as needed. Questions asked and discussion had. MICHAEL BUB MADE A MOTION TO APPROVE THE CASUAL EMPLOYEE(S) POSITONS IN THE CFS UNIT FOR 2024. ROLLIE THUMS SECONDED THAT MOTION. THE MOTION CARRIED WITH EIGHT AYES. Approve CLTS/CCS Service Facilitator Position: Director Stanfley stated this unit is at their maximum capacity of caseloads for each case worker. The waitlist continues to grow. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE CLTS/CCS SERVICE FACILIATOR POSTION. LISA CARBAUGH SECONDED THE MOTION. THIS MOTION CARRIED WITH EIGHT AYES. Approve CLTS/CCS Service Facilitator Job Description: Director Stanfley explained the new CLTS/CCS Service Facilitator job description handout. CATHERINE LEMKE MADE A MOTION TO APPROVE THE CLTS/CCS SERVICE FACILITATOR JOB DESCRIPTON. LYNN ROSEMEYER SECONDED THAT MOTION. THE MOTION CARRIED WITH EIGHT AYES. Approve 2023 Contracts and Addenda: Director Stanfley reviewed the revised contracts . CATHERINE LEMKE MADE A MOTION TO APPROVE THE 2023 CONTRACTS AND ADDENDA. LISA CARBAUGH SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Director’s Report: Director Stanfley shared the October Remote Work Report along with an update on the Economic Support work from home changes to be hopefully made. Director Stanfley then went over the addition of agency cellphones, to be utilized by case managers . Director Stanfley then went over the placements that have recently occurred in the CFS Unit and the Protective Services Unit. Director Stanfley then reviewed the last up to date organizational chart. Director Stanfley proceeds to update the Board on October Community Outreach Events attended, containing the Child Development Birth to Five Expo, Senior Health and Wellness Fair, and Harvest Days Parade / Foster Care Recruitment . Ms. Peggy Kellnhofer, Economic Support Coordinator, reported the newest NIMC worker, Tanna found a major discrepancy in fraudulent income reporting, this is an amazing catch for Tanna . Ms. Julie Clarkson, Children and Family Coordinator, shared an overview of the Fulcrum foundation Grant update handout . Ms. Jasmin Skerven, Clinical Coordinator, reported that the Clinical Unit is able to keep the waitlist to a minimum since being fully staffed . Ms. Jen Meyer, Protective Services Coordinator , stated there have been 85 new consumers in the Crisis and APS unit added to our 4 case managers caseloads since August 1 st. Mr. Taylor Reinhardt , CCS/CST/CLTS/CCOP/B-3 Administrator shared on upcoming CCS Certification . Business Manager, Ms. Rhonda Rudolph, provided an update on the Revenue and Expenditure Reports along with the Monthly Unit Reports and the retirement of an accounting specialist in her unit . Ms. Clarkson shared on the Employee Fund provided a pumpkin carving contest, as well as a taco bar, and raised $75.00 just at Human Services. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, December 13th at 9:30 a.m. in the Taylor County Human Services Boardroom. (Scott’s Birthday) Adjourn: A MOTION WAS MADE BY ROLLIE THUMS TO ADJOURN . CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. The meeting adjourned at 10:55 AM. Handouts Distributed: Taylor County Human Services Department Meeting Amended Agenda, Taylor County Human Service Board Meeting Minutes from October 11 , 2023, Proposed CCS/CLTS Service Facilitator Job Description, Contracts/Addenda, Director’s Report, Unit Case Loads, Expenses and Revenue Reports, Remote Work Log Report , Fulcrum Grant Report, and Organizational Chart. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD October 11, 2023 Taylor County Human Services Boardroom Call Meeting to Order: Vice Chairman Scott Mildbrand called the meeting to order at 9:30 a.m. Members Present: Scott Mildbrand, Paula Dubiak , Michael Bub, Lynn Rosemeyer, Lori Willner, and Catherine Lemke. Members Absent: Rollie Thums and Lisa Carbaugh. Other Attendees : (for all or a portion of the meeting) Director Suzanne Stanfley , Rhonda Rudolph, Jasmin Skerven, Julie Clarkson, Taylor Reinhardt, Jen Meyer, and Marisa Radloff. Approve Minutes from the September 13, 2023, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE SEPTEMBER 13, 2023, MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 10 ITEMS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Public Input: Michael Bub provided an update on the Giving Tree gift giveaway done by the Knights of Columbus. Mr. Bub also stated th at Holy Rosary has winter coats, hats, and mittens for anyone that is in need. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC update. Approve Bad Debt Write -Offs: Business Manager, Rhonda Rudolph requested the Board to approve the Bad Debt Write-Offs. MICHAEL BUB MADE A MOTION TO APPROVE THE BAD DEBT WRITE-OFFS. LORI WILLNER SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN THE MOTION CARRIED WITH SIX AYES. Approve 2023 Contracts and Addenda: Director Stanfley reviewed the revised contracts. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE 2023 CONTRACTS AND ADDENDA. CATHERINE LEMKE SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Director’s Report: Director Stanfley shared the September Remote Work Report, along with job description updates; the goal is to be completed by the end of the year . Director Stanfley then went over the PTO Model that has been updated and approved by the executive committee for Taylor County employees. Director Stanfley proceeds to update the Board on September Community Outreach Events attended, containing the Walk together for Suicide and Mental Health Awareness, 6 th Grade SOS (survivors of suicide), Rib Lake CLTS Presentation, and Partnership with the Health Department and the Broadway Theater to provide two showings of Suicide the Ripple Effect. Director Stanfley then provided a unit update for Ms. Peggy Kellnhofer, Economic Support Coordinator, reported NIMC is in the process of completing renewals . Ms. Julie Clarkson, Children and Family Coordinator, shared on the 6th month report for the Fulcrum Grant. Ms. Jasmin Skerven, Clinical Coordinator, reported that the Clinical Unit is now fully staffed, in process with creating CHESS Health Connections Application to increase recovery support within the community, and an update on the Utilization of the TCHSD Debriefing Team. Ms. Jen Meyer, Protective Services Coordinator , stated there is an uptick in APS reports recently and the continuation of providing Survivors of Suicide Group, the last Sunday of every month at St. Paul’s Church. Mr. Taylor Reinhardt, CCS/CST/CLTS/CCOP/B-3 Administrator shared on CCS Service Facilitator Vacancy update, CCS Clinical Manager Vacancy update and upcoming B -3 quality review. Business Manager, Ms. Rhonda Rudolph, provided an update on the Revenue and Expenditure Reports along with the Monthly Unit Reports and new news on receiving a Mental Health Supplemental Grant and Substance Abuse Supplemental Grant . Ms. Clarkson shared on the Employee Fund provided a pumpkin for a pumpkin carving contest, and the Social Committee put on a basket auction for donating to the Maui families. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, November 8th at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY CATHERINE LEMKE TO ADJOURN . LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CA RRIED WITH SIX AYES. The meeting adjourned at 10:20 AM. Handouts Distributed: Taylor County Human Services Department Meeting Agenda for October 11th, Taylor County Human Service Board Meeting Minutes from September 13 , 2023, Contracts/Addenda for the October 11, 2023, Human Service Board Meeting, Director’s Report, Unit Case Loads, Expenses and Revenue Reports, Remote Work Log Report, and Bad Debt Write- Offs. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD September 13, 2023 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Lisa Carbaugh, Paula Dubiak , Michael Bub, Lynn Rosemeyer, Lori Willner, and Catherine Lemke. Members Absent: None. Other Attendees : (for all or a portion of the meeting) Director Suzanne Stanfley , Rhonda Rudolph, Jasmin Skerven, Peggy Kellnhofer, Julie Clarkson, and Marisa Radloff. Approve Minutes from th e August 9, 2023, Meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE THE AUGUST 9 , 2023, MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 11 ITEMS. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC update. Questions were asked and discussion was had. Michael Bub provided an update that the Holy Rosary and Knights of Columbus will be ensuring the Giving Tree will be provided for consumers. Approve filing vacan cy(ies): CCS Service Facilitator and CCS Clinical Manager: Director Stanfley requested the Board to approve filling the CCS Service Facilitator and the CCS Clinical Manager position s. LYNN ROSEMEYER MADE A MOTION TO APPROVE FILING VACANY(IES): CCS SERVICE FACILITATOR AND CCS CLINICAL MANAGER POSITIONS . LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. Review and Approve 2024 Proposed Budge d: Director Stanfley and Rhonda Rudolph, Business Manager, presented the 2024 Proposed Budget. Handouts Provided: 202 4 Budget Summary, 2024 Total Budget Summary, High -Cost Placements: Year to Year Comparison, 202 4 Year-to-Year Community Aids, Levy and WIMCR F unding Comparison, Year -to-Year Wage and Benefit Comparison, an d 202 4 Human Services Bu dget Overview. Questions were asked and discussion was had. MICHAEL BUB MADE A MOTION TO REVIEW AND APPROVE 2024 PROPOSED BUDGET . CATHERINE LEMKE SECONDED THAT MOTION. T HE MOTION CARRIED WITH EIGHT AYES. Approve 2023 Contracts and Addenda: Director Stanfley reviewed the two new contracts, and the one amended contract . PAULA DUBIAK MADE A MOTION TO APPROVE THE 2023 CONTRACTS AND ADDENDA. LISA CARBAUGH SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Director’s Report: Director Stanfley shared the August Remote Work Report. Michael Bub indicated that the County IT department will be implementing a new VPN access which will include a 2-factor authentication process. A TCHSD vehicle replacement update was given. Ford finally gave a build date of October 9 th with an expected d elivery date at the end of October. Director Stanfley invited the committee to the Walk Together for Suicide and Mental Health Awareness Event on Thursday, September 14 th. Director S tanfley provided a recap on the September All -Staff meeting pertaining the Active Shooter Drill, Child Abuse & Neglect Mandatory Reporter Training, and the Reporting Requirements for Adults/Elders at Risk. Director Stanfley also remined the committee that the current board structure is not in compliance with s.46.23. TCHSD Chair Thums will work with County Board Chairman Metz to make appropriate board structure changes to meet compliance. Director Stanfley then provided a recap of the August Community Outreach Events which included the 2023 Taylor County Resource Fair and the Stepping Stones Outreach Event . Ms. Peggy Kellnhofer , Economic Support Coordinator , reported no new updates . Ms. Julie Clarkson, Children and Family Coordinator , shared on the Foster Care Picnic, Training for Tailored Dispositional Orders - New State Initiative, and spoke regarding the recent in crease in Youth Justice Referrals . Ms. Jasmin Skerven, Clinical Coordinator, reported that the Clinical Unit is now fully staffed and indicated that Dr. Cullen’s last day providing care will be on October 9 th. Director Stanfley provided an update on the Protective Services Unit in the absence of Ms. Jen Meyer, Protective Services Coordinator. Director Stanfley also provided an update for the CCS Unit in the absence of Mr. Taylor Reinhardt, which included a waitlist update. Business Manager, Ms. Rhonda Rudolph, provided an update on the Revenue and Expenditure Reports along with the Monthly Unit Reports. Ms. Clarkson stated there are no new Social Committee updates. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, October 11th at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY LISA CARBAUGH TO ADJOURN . CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. The meeting adjourned at 10:42 AM. Handouts Distributed: Taylor County Human Services Department Amended Meeting Agenda for September 13th , Taylor County Human Service Board Meeting Minutes from August 9 th, 2023, Taylor County Human Service Board - Public Hearing Meeting Minutes from August 9, 2023, 2024 Budget Summary Overview, Contracts/Addenda for the September 13, 2023, Human Service Board Meeting, Director’s Report, Unit Case Loads, J uly Expenses and Revenue R eports, and Remote Work Log Report. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD August 9, 2023 Taylor County Education Center Room 101A & 101B Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 2:11 p.m. Members Present: Rollie Thums, Scott Mildbrand, Lisa Carbaugh, Paula D ubiak, Michael Bub, Lynn Rosemeyer, Lori Willner, and Catherine Lemke. Members Absent: None. Other Attendees : (for all or a portion of the meeting) Suzanne Stanfley , Rhonda Rudolph , Peggy Kellnhofer, Julie Clarkson, Taylor Reinhardt, Jen Meyer, Marisa Radloff, and Nicole Hager. Approve Minutes from the July 12, 2023, Meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE THE JULY 12, 2023, MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: MICHAEL BUB MADE A MOTION TO APPROVE THE AGENDA CONTAINING 13 ITEMS. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC update. Questions were asked and discussion was had. There are more updates to come in next month’s meeting. Approve the 2022 Annual Report: Director Stanfley requested the Board approve the 2022 Annual Report. MICHAEL BUB MADE A MOTION TO APPROVE THE 2022 ANNUAL REPORT. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. Approve closure of Human Services Department on Thursday, Septembe r 7, 2023, from 9:00 a.m. to 12:30 p.m. for All -Agency-Active Shooter Drill: Director Stanfley asked for approval to close the department on Thursday, September 7, 2023, from 9:00 a.m. to 12:30 p.m. for an All -Agency and Active Shooter Training. MICHAEL BUB MADE A MOTION TO APPROVE THE CLOSURE OF HUMAN SERVICES DEPARTMENT ON THURSDAY, SEPTEMBER 7, 2023, FROM 9:00 A.M. TO 12:30 P.M. FOR ALL -AGENCY-ACTIVE SHOOTER DRILL . LYNN ROSEMEYER SECONDED THAT MOTION. THE MOTION CARRIED WITH EIGHT AYES. Approve Updates to TCHSD Policy & Procedure Manual -Section 5-Safety Policies: Director Stanfley requested board approv al of the updates to the Tayor County Human Servi ce Department Policy and Procedure Manual Section 5 - Safety Policies. MICHAEL BUB MOTIONED TO APPROVE THE UPDATES TO TCHSD POLICY & PROCEDURE MANUAL -SECTION 5 -SAFETY POLICIES. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Approve 2023 Contracts and Addenda: Director Stanfley reviewed the two new contracts , requested for Board approval for the CLTS program and the CCS program. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE 2023 CONTR ACTS AND ADDENDA. PAULA DUBIAK SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Approve Director’s Expense Summary for 2nd Quarter: Director Stanfley reviewed the Director Expense Report for 2 nd Quarter. Conversation occurred regarding Board approval of the Directors Report, which ended with the Board not thinking it was necessary to approve these specific expenses, as all expenses are approved at Finance and Personnel. MICHAEL BUB MADE A MOTION TO APPROVE THE DIRECTOR’S E XPENSE SUMMARY FOR THE 2 ND QUARTER. CATHERINE LEMKE SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN THE MOTION CARRIED WITH EIGHT AYES. Director’s Report: Director Stanfley shared the remote work report, discussion was had not to add to future agenda but have it in the Directors’ Report for upcoming meetings. Director Stanfley reiterated the closing of Human Services Department on September 7th, 2023, from 9:00 a.m. until 12:30 p.m. for the Active Shooter Drill training, Child Abuse and Neglect Mandatory Reporter Training, Reporti ng Requirements for Adults and Elders at Risk, and QPR Training. Director Stanfley provided an update on the July Community Outreach Events that were attended, which included attendance at the Taylor County Fair . Director Stanfley did touch b ase regarding the new Ford Explorer that was ordered last year that still does not have a build date set, questions wer e asked, dis cussion was had . Ms. Peggy Kellnhofer , Economic Support Coordinator, reported the most prevalent issues of losing o ur Northern Consortium workers to other counties due to the flexibility of working remote 100% of the time . Ms. Julie Clarkson, Children and Family Coordinator , shared a reminder of the Foster Care Retention Picnic occurring August 10 th, 2023, for foster families. Director Stanfley reported that in the Clinical Unit, Nurse Practitioner, Katie Voss’s schedule has been steadily growing with now accepting external referrals. Ms. Jen Meyer, Protective Services Coordinator , shared an update from her unit stating they have been utilizing Nurse Practitioner, Katie Voss with APS consumers and case management consumers to take on additional services to further help their individual situations. Mr. Taylor Reinhardt , CCS Coordinator, informed the board his staff have been contacting consumers on their wait list to see if they have any interest in receiving services for Mental Health Medication M anagement while they wait for their services with the CCS program to open. Business Manager, Ms. Rhonda Rudolph, provided an update on the handouts distributed on the Expense and Revenue Reports , along with the monthly Unit Reports. Ms. Clarkson provided a Social Committee update from the month of July. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, September 13th at 9:00 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY LYNN ROSEMEYER TO ADJOURN . CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. The meeting adjourned at 3:10 p.m. Handouts Distributed: Taylor County Human Services Department Amended Meeting Agenda, July 12, 2023, TCHS Meeting Minutes, Section 5- Safety Policies, Contracts/Addenda for August 2023, Director’s Report Taylor County Human Services Board Meeting August 9, 2023, Unit Case Loads, June Expenses and Revenue Reports, Public Meeting Notice, Taylor County Human Services Department Public Hearing Agenda, and Mandated Reporting Information handout. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD - PUBLIC HEARING August 9, 2023 Taylor County Education Center – Room 101 A/B Call Meeting to Order: The Public Hearing on the 2024 Plan and Budget for the Taylor County Human Services Department was held on Wednesday, August 9, 2023, at the Taylor County Education Center. THE PUBLIC HEARING WAS CALLED TO ORDER BY CHAIRMAN ROLLIE THUMS AT 1:01 P.M. Members Present: Rollie Thums, Scott Mildbrand, Lisa Carbaugh, Catherine Lemke, Michael Bub, Paula Dubiak, Lori Willner, and Lynn Rosemeyer. Members Absent: None. Human Services Staff: Suzanne Stanfley , Peggy Kellnhofer, Rhonda Rudolph, Jasmin Skerven, Taylor Reinhardt, Julie Clarkson, Jen Meyer, Katie Voss and Marisa Radloff. Public in Attendance: Steve Budnik, Northern Income Maintenance Consortium (NIMC) Administrator, Amber Fallos, Director of Black River Industries (BRI), Alexis Rub x Butler, Black River Industries (BRI) Representative, Jenn Viergutz, Commission on Aging (COA) Director, Michelle Cahoon, Taylor County Health Department Director, and Sherriff Woebbeking. Introduction to Public Hearing Suzanne Stanfley , Human Services D irector and Rollie Thums, Human Services Board Chair: Human Services Director Suzanne Stanfley and Chairman Rollie Thums welcomed the individuals in attendance. Unit Coordinators gave a brief update of their units and the programs/services they oversee. Human Services Board Conducts Public Hearing for Year 202 4 Plan and Budget: Next, Chairman Thums asked if anyone in attendance wanted to provide oral testimony. Those that provided oral testimony were Steve Budnik, Amber Fallos , Alexis Rubx Butler, Jenn Vi ergutz, and Michelle Cahoon. Steve Budnik, Northern Income Maintenance Consortium (NIMC) Administrator, spoke on the programs the NIMC provides for the state and for Taylor County. Mr. Budnik did report the number of cases within the NIMC and individually in Taylor County as well. Mr. Budnik did reiterate that program integrity is very important and the hard work from the NIMC em ployees put in, with the ir diligent work on confirming accurate information and ensuring the precision of each case. Mr. Budnik then thanked the Board for the ir time and continuing to listen and understand, not only what the NIMC does but for how much they accommodate individuals and families that live in Taylor County and assist them through their everyday life. Amber Fallos, Director of Black River Industries (BRI), spoke regarding how closely she and her agency works with the Human Services Department , especially with the Comprehensive Community Services (CCS) and the Children Long Term Support (CLTS) program, specifically how both programs are supportive to the consumers within our community. In addition, Amber stated how important programs that offer prevention are, prevention costs less than intervention. Ms. Fallos spoke highly of all the programs in the department and thanked the Board to continuing to support the positions and relayed the need of all of positions. Alexis Rubx Butler, Black River Industries (BRI) Representative, shared her story of how BRI and the CLTS Program helps her experience therapy, daily tasks , an d create friendships, that she would normally not experience in the summer. Ms. Butler spoke on how BRI provides therapy for each individual to better help everyone physically and mentally. Ms. Butler has learned new life experiences such as cooking, doing her own hair, and volunteering at the local humane societies, and other nearby community events. Ms. Butler is overjoyed and m ore than thankful for everything BRI is able to offer her and her new friends, with her heartfelt story ending she then thanked the Board for their time and for listening to her story. Jenn Viergutz, Commission on Aging (COA) Director, spoke about the services COA offers and that these services are available to anyone from ages 60 and above. COA ’s main focus is education, preventi on, and outreach. Ms. Viergutz main goal is to keep people in their own homes, as Ms. Viergutz stated everyone is always more c omfortable in their own home, so that is why COA is able to help those individuals stay in their homes and still receive the care they need. COA delivery drivers are one of the best and m ost important mandated reporters for any Elders at Risk in the community. Delivery drivers keep a close eye on each and every individual to ensure their safety and needs are being met. Ms. Viergutz also wanted to take the time to thank all of their volunteer delivery drivers as they would not be able to function without the m assisting the citizens of Taylor County. Ms. Viergutz then went on to thank the Board for their time. Michelle Cahoon, Taylor County Health Department Director, explained to the Board how difficult COVID was for the Health Department. Ms. Cahoon has been working on rebuilding relationships and collaborating with County Departments . Ms. Cahoon complimented the current relationship status between her department and the Human Services Department. Ms. Cahoon then went on to explain how the Health Department has brought back the We llness Committee and have made great changes already, such as breaking the gap for vaccines, the Taylor County Health Department now offer any vaccine and are able to bill any insurance and / or have the option to pay out of pocket. The Health Department has also done great work with promoting harm reduction, to help individuals with addiction and or substanc e abuse disorders. Ms. Cahoon reiterated that it is ok to ask for help. Ms. Cahoon then spoke on how the public health vending machines can and will of fer major life saving items, to help promote prevention throughout Taylor County. Ms. Cahoon then thanked the Board for inviting her and allowing her to speak on the Taylor County Health Department’s behalf. Taylor County Sherriff Woebbeking commented on the good working relationship between the Sherriff’s Department and Human Services, noting that providing necessary emergent services to the public is a seamless process between the departments. Chairman Rollie Thums, read a let ter on behalf of Jospeh Greget from the Medford Area Public School District. Mandatory Reporter training for Child Abuse & Negl ect: Julie Clarkson, Children and Families Coordinator, presented the Mandated Reporting for Child Abuse and Neglect Training. Ms. Clarkson went over the signs of abuse, definitions and information that would be gathered during a CPS Access call. Handouts were provided retaining this information, questions were asked, and discussion was had. Closing Comments – Chairman Thums sta ted he appreciated those providing testimony and thanked everyone for coming to the hearing. CHARIMAN, ROLLIE THUMS, ADJOURNED THE PUBLIC HEARING AT 2:05 PM. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD July 12, 2023 Human Services Department Boardroom Call Meeting to Order: Vice Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Lisa Carbaugh, Paula Dubiak , and Catherine Lemke. Members Absent: Michael Bub, Lynn Rosemeyer, and Lori Willner. Other Attendees : (for all or a portion of the meeting) Suzanne Stanfley , Rhonda Rudolph , Peggy Kellnhofer, Julie Clarkson, Jasmin Skerven , Marisa Radloff , Nikki VanLuven, C helsea Pipkorn, Melissa Moore, and Michelle Cahoon. Approve Minutes from the June 14, 2023, Meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE THE JUNE 14, 2023, MEETING MINUTES. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUGH MADE A MOTION T O APPROVE THE AGENDA CONTAINING 16 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Introduction of B -3 I ntern: Nikki VanLuven introduced Chelsea Pipkorn , our Birth to Three intern, she has been working side by side with Ms. VanLuven and said she is really enjoying these new experiences. Chelsea also works at the Medford School District and is almost done with her schooling through UW-Whitewater. Approve Public Health Vending Machine in the Human Services Lobby : Melissa Moore and Michelle Cahoon went over the grant funds for Public Health Vending Machines to be placed at the Courthouse and the Human Services lobb y. These vending machines will help with substance abuse prevention and have harm reduction tools i ncluded. Questions were asked, discussion was had. SCOTT MILDBRAND MADE A MOTION TO APPROVE THE PUBLIC HEALTH VENDING MACHINE IN THE HUMAN SERVICES LOBBY. CA THERINE LEMKE SECONDED THAT MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH FIVE AYES. Program Overview: Elder Abuse Funding: Pending for future meeting. Public Input: None. Discussion between Board Members and Human Services employees reg arding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC update. Questions were asked and discussion was had. There are more updates to come in next month’s meeting. Approve the 2022 Annual Report: This topic will be added to and discussed for approval at the next board meeting. Approve 2024 P lan for Budget and Planning Process for Public Hearing : Director Stanfley handed out and explained the 2024 Plan for the Budget Process and Public Hearing . Questions were asked, discussion was had. CATHER INE LEMKE MADE A MOTION TO APPROVE THE 2024 PLAN FOR BUDGET AND PLANNING PROCESS FOR PUBLIC HEARING. LISA CARBAUGH SECONDED THAT MOTION. THE MOTION CARRIED WITH FIVE AYES. Approve 2023 Contracts and Addenda: Director Stanfley requested board approval of the new 2023 Contract and Addendums. The new contract/addendums will be for our CCS Providers . PAULA DUBIAK MOTIONED TO APPROVE THE 2023 CONTRACTS AND ADDENDUM. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH FIVE AYES. Approve Director’s Expense Summary: Pending for future meeting. Director’s Report: Director Stanfley shared the remote work report, discussion was ha d not to add to future agenda but have it in the directors’ report for upcoming meetings. Director Stanfley updated the committ ee on the open public me eting, the next meeting will be on August 9th, 2023, at 1:00p.m. Director Stanfley provided an update on the June Outreach Events that were attended. Director Stanfley did touch base regarding success stories to be shared. Ms. Peggy Kellnhofer, Economic Support Coordinator provided an update on the increase in calls lately due to 6 -month reviews being done. Ms. Julie Clarkson, Children and Family Coordinator, reported the most prevalent issue is that there has been an increase in sex ual related cases. Ms. Clarkson also reported the family cases that have been reported recently have been all new family not repe titive families. Ms. Jasmin Skerven, Clinical Coordinator, reported that the Mental Health Counselor position has two great candidates they will be reaching out to. Nurse Practitioner, Katie Voss, schedule is remaining full. Director Stanfley gave an upd ate for Ms. Jen Meyer, Protective Services Coordinator sharing the Crisis Intervention Report Numbers and explaining the increa se. Director Stanfley al so provided a unit update for Mr. Taylor Reinhardt, CCS Coordinator, which informed the board that there are eight adults and 25 children still currently on the waitlist even after the ending of the Public Health Emergency. Business Manager, Ms. Rhonda Rudolph, provided an update on the handouts distributed on the Expense and Revenue Reports , along with the m onthly Unit Reports. Ms. Clarkson provided a Social Committee update from the month of June. Review Remote Work: Remote Work logs were reviewed earlier in the meeting. Questions were asked, discussion was had. Set Next Meeting Date and Time: The next H uman Services Board meeting is scheduled for Wednesday, August 9th at 1:00 p.m. at the Education Building in Room 101. Adjourn: A MOTION WAS MADE BY LISA CARBAUGH TO ADJOURN . CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH FIVE AYES. The meeting adjourned at 10:26 a.m. Handouts Distributed: July 12 th, 2023, Agenda, June 14 th, 2023, Human Service Board Meeting Minutes, Taylor County Annual Report 2022, Public Participating Planning Porcess-2024 Budget, Contracts/Addenda for the July 12 th, 2023 , Expense Reports and Revenue Reports, Unit Caseloads, Director’s Report for July 12 th, 2023 , Publi c Health Vending Machines Information, Harm Reduction Through a Prevention Lens, and Remote Work Report. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD June 14, 2023 Human Services Department Boardroom Call Meeting to Order: Vice Chairman Scott Mildbrand called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lori Willner, Paula Dubiak, Catherine Lemke, Lynn Rosemeyer, Scott Mildbrand, Lisa Carbaugh, and Michael Bub. Members Absent: None. Other Attendees : (for all or a portion of the meeting) Suzanne Stanfley , Rhonda Rudolph , Taylor Reinhardt, Peggy Kellnhofer, Julie Clarkson, Jasmin Skerven, Marisa Radloff, Sara Ruesch, and Nicole Hager. Approve Minutes from the May 10 , 2023, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE MAY 10, 2023, MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agend a: LISA CARBAUGH MADE A MOTION TO APPROVE THE AGENDA CONTAINING 17 ITEMS. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Introduction of CCS Facilitator and B -3 I ntern: Taylor Reinhardt introduced the new CCS Service Facilitator, Sara Ruesch. S ara was born and rais ed in Medford, Wisconsin and spent the last two years working at ATTIC Correctional Services. Sara is exci ted to get trained and s tart maintaining her own caseload. Chelsea the B -3 Intern will be introduced at the next meeting in July. Program Overview: Elder Abuse Funding: This topic will be added and discussed at the next board meeting in July as Ms. Jen Meyer was absent today. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee reg arding the latest ADRC update. Questions were asked and discussion was had. There are more updates to come in next month’s meeting. The Human Servic es Board may go into Closed Session by taking a roll call vote at approximately 10:00 a.m. pursuant to Section 19.85(1 )(c), Wisconsin State Statues, to consider Casual Mental Health Counselor . The Closed Session is expected to last for approximately thirty (30) minutes: PAULA DUBIAK MADE A MOTION TO GO INTO CLOSED SESSION AT 9:25 A.M. LISA CARBAUGH SECONDED THAT MOTION. THE MOTION CARRIED. OPEN SESSION. A MOTION WAS MADE BY MICHAEL BUB, SECONDED BY LISA CARBAUGH, TO RECONVENE IN OPEN SESSION AT 9:46 a.m. MOTION CARRIED. MOTION WAS MADE BY MICHAEL BUB , SECONDED BY LISA CARBAUGH , TO APPROVE HIRING A CASUAL MENTAL HEALTH COUNSELOR AT STEP 14 OF GRADE K TH E INTERIM WHILE FULL -TIME MENTAL HEALTH COUNSELOR IS BEING RECRUITED. MOTION CARRIED. Approve filing vacancy(ies): Mental Health Counselor: MICHAEL BUB MADE A MOTION TO APPROVE FILING THE VACANT MENTAL HEAL TH COUNSELOR POSITION. L ISA CARBAUGH SECONDED THAT MOTION. THE MOTION CARRIED. Approve Youth Services Lead Services Job Descrip tion: Director Stanfley requested approval to update the current CST job description to a Youth Services Lead job description. The current CST Coordinator spends only 6% of time working in the CST program , and the remainder of time in CCS and CLTS . Director Stanfley gave an hi story of this position sharing that CST was created in 2015 and the CST Coordinator position was filled in March of 2016. Due to j ust creating this p osition and the CST caseload being low, the CST Coordinator carried a youth justice caseload and a CCS case load. At that time, the CST Coordinator position was under the Children and Family Services Unit until 2020 when it moved to the CCS Unit. Currently, the CCS Coordinator carries a dual caseload of primarily CCS and CLTS . Th e proposed Youth Services Lead job description does not change how this position is operating, but rather now is an accurate description of the position. Questions were ask ed, discussion was had. LYNN ROSEMEYER MOTIONED TO APPROVE THE YOUTH SERVICES LEAD JOB DESCRIPTI ON. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Approve Updated Medication Management Policy : A copy of the updated section 11.26 of the Human Services Policy and Procedure Manual: Medication Managem ent Policy was distributed. Director Stanfley explained that updates include medication management referrals, medication manag ement waitlist, qualifie d pres cribers, prescriptions documentation and discharge from medication management . MICHEAL BUB MADE A M OTION TO APPROVE THE UPDATED MEDICATION MANAGEMENT POLICY. LYNN ROSEMEYER SECONDED THAT MOTION. THE MOTION CARRIED. Approve Updated 2023 Outpatient Clinical Fee Schedule: Jasmin Skerven, Clinical Coordinator, advised the committee of the changes to the o utpatient clinical f ee schedule. Medical components will be added to Katie Voss’s psychiatric therapy appointments whi ch will give additional time to e ach individual appointment and give a more accurate psychiatric diagnosis. Questions were asked, discussi on was had. CATHERIN E LEMKE MADE A MOTION TO APPROVE THE UPDATED 2023 OUTPATIENT CLINICAL FEE SCHED ULE. PAULA DUBIAK SECONDED THAT MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Approve 2023 Contracts and Addenda: Director Stanfley requested board approval of the new 2023 Contract and Addendums. New contract/Addendums include: a contract with JKS Contracting LLC for CLTS Servic es, to be provided at individuals’ homes, making modifications. This contract is fully funded and will be directly billed to WPS. Coram Counseling is a new addition to our contract as i t is a CCS Service and may be utilized by the entire CCS region. CATHERINE LEMKE MOTIONED TO APPROVE THE 202 3 CONTRACTS AND ADDENDUM. ROLLIE THUMS SECONDED THE MOTION. A ROLL C ALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Director’s Report : Director Stanfley shared that the 2022 Annual Repor t will be ready for approval in July. Director Stanfley updated the board regarding the Public Participation Process that is due to DCF/DHS by July 1 st each year. Director Stanfley provided an update on the May Outreach Events t hat were attended, such as the Autism Safety Training that occurred on June 13th and was attended by Ms. Diane Zuleger, CLTS Coordinator. This event was host ed for training for first responders, caregivers, parents, and other family members. Director Stanfley did touch base regarding the current State Budget Process. Ms. Peggy Kellnhofer, Economic Support Coordinator provided an update on the increase in calls lately due to 6 -month reviews being done. Ms. Kellnhofer stated that The State hired and trained three LTE’s, two of those LTE’s came to the Northern Consortium working with the renewal team. Ms. Julie Clarkson, Children and Family Coordinator, received the fulcrum grant money and started to make plans as to how to utilize the funds between Foster Care and Delinquency Programs . Ms. Clarkson is working on a “Plan Do Study Act” which will be engaging with non -custodial parents and helping them be more involved. Ms. Clarkson wa s also proud to announce that one young lady was chosen for the Governors Outstanding Youth Foster Care, as she graduated high school, is going to college at NTC for Business and maintains a relationship with her foster care parents to this day and has weekly meals with them. Ms. Jasmin Skerven, Clinical Coordinator, reported that the Mental Health Counselor position is closing at t he end of the month. Nurse Practitioner, Katie Voss, schedule is remaining full. Ms. Skerven has been rev iewing policies in t he clinic and ensuring they are up to date, along with working with the Protect ive Services Unit, collaborating and ensuring each consumer benefits from the help they need from both units . Director Stanfley gave an update for Ms. Jen Meyer, Protective Serv ices Coordinator sharing June 15 th is World Elder Abuse Awareness Day. Part two of the Health Aging Sessions is occurring on June 26th and this will touch base on scams and Medicaid fraud . Mr. Taylor Reinhardt , CCS Coordinator, informed the board the Birth to Three Intern , Chelsea will be introduced at the upcoming meeting in July , Chelsea has a bachelor’s degree in early childhood education at University of Wisconsin-Whitewater and will be working here 12:30 -4:30. Mr. Reinhardt gave a w aitlist to update his programs. Mr. Reinhardt and Director Stanfley gave an update on the Omni Rule per CR 22-078 regarding the recertification process for programs certified under Wis. Admin. Code chs. DHS 34, 35, 36, 61, and 63. These programs relate to crisis intervention, outpatient mental health, Comprehensive Community Services, Community Support Programs, adult inpatient psychiatric, youth inpatient psychiatric, and adult day treatment . The proposed rule change would allow DHS to i ssue certificates w ith no expiration and providers would no longer be required to complete and submit dull renewal applications every year. Instead, every two years, providers would be asked to review the biennial program report DHS has on file/ make updat es, attest to compliance, provide staff information, and submit biennial fees. Business Manager, Ms. Rhonda Rudolph, provided an update on the handouts distributed on the Expense and Revenue Reports, along with the monthly Unit Reports. Ms. Marisa Radloff, Administrative Ass istant provided a Social Committee update . Today is cheese day, we are celebrating it by filling the breakroom with all sorts o f various types of chees e and fruits. Along with the whole month of June, we will have a he althy hump day (Wednesday) every week and provide healthy snacks in the break room. Set Next Meeting Date and Time: The next Human Serv ices Board meeting is scheduled for Wednesday, July 12th at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY PAULA DUBIAK TO ADJOURN . CATHERI NE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. The meeting adjourned at 10:36 a.m. Handouts Distributed: June 1 4th Amended Agenda, May 10 th Human Service Board Meeting Minutes, CST Job Description, Youth Services Lea d Job Description, M edication Management Policy, Outpatient Clinical Fee Schedule, Contracts/Addend a for the June 14 th Human Service Board Meeting, Director’s Report, Unit Caseload Reports, and Expense and Revenue Reports. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD May 10, 2023 Human Services Department Boardroom Call Meeting to Order: Chairman Rollie Thums, called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lori Willner, Paula Dubiak, Catherine Lemke, Lynn Rosemeyer, Scott Mildbrand, Lisa Carbaugh, and Michael Bub. Members Absent: Other Attendees: (for all or a portion of the meeting) Jim Metz, Suzanne Stanfley, Jen Meyer, Rhonda Rudolph , Taylor Reinhardt , Peggy Kellnh ofer, Julie Clarkson , Jasmin Skerven, Jacob Borman, Nikki VanLuven, Diane Zuleger, Jenn Arndt, Kala Thompson, Cheryl Ketelhut, Marisa Radloff and Brian from StarNews. Approve Minutes from the April 5 , 2023, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE APRIL 5, 2023, MEETING MINUTES. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: CATHERINE LEMKE MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Presentation of Retirement resolu tion and Plaque for Cheryl Ketelhut: Director Stanfley expressed the great appreciation Taylor County Human Services has for Cheryl Ketelhut and all her hard work, time, loyalty, and valuable relations hips she had created over the 12 ye ars of being with Hu man Services. Ms. K etelhut was presented with an honorable plaque and acknowledged by the Taylor County Board of Supervisors for everything she has done. Public Input: None. Discussion between Board Members and Human Services employ ees regarding variou s operational topics. No action will be taken on any of the topics discussed: Catherine Lemke provided an update to the Committee regarding the latest ADRC update. Questions were asked and discussion was had. There are more updates to come in next month’s meeting. Approve filling vacancy: CCS Service Facilitator: Director Stanfley requested approval to fill open CCS Service Facilitator position. Renee Dassow submitted her letter of resignation with the effective date of May 26th. Director Stanfley highlighted that Ms. Dassow completed her Master’s Degree in Social Work and will be moving out of State at the end of the month. Praise was given by committee for M s. Dassow’s accomplishments. MICHAEL BUB MOTIONED TO APPROVE THE VACANCY POSI TION FOR CCS SERVICE FACILITATOR. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Approve Ordinance to amend Section 13.7(3)(a ), Advisory Committees, Human Services, Taylor County Code : Director Stanfley explained how the county code for the CST program is not in compliance with Ch.36 bylaws that governs the CCS program . Director Stanfley asked this be amended to the correct coun ty code, questions were asked discussion was had. MICHAEL BUB MADE A MOTION TO APPROVE THE ORDINANCE TO AMEND SECTI ON 13.7(3)(a) ADVISORY COMMITTEES, HUMAN SERVICES, TAYLOR CO UNTY CODE. LISA CARBAUGH SECONDED THAT MOTION. THE MOTION CARRIED. 2022 Unaudited Human Services Budget Report by Rhonda Rudolph, Business Manager: Rhonda Rudolph, Business Ma nager presented and explained the 202 2 Year End Human Services Budget (Unaudited Numbers). In addition, Rhonda referenced the hando ut 2022 High Expense Overview. Questions were asked and discussion was had. Approve 2023 Contracts and Addenda: Director Stanfley requested board approval of the new 2023 Contract and Addendums. New contract/Addendums include Elmer Green Associates for CCS Counseling and Productive Living Systems, for added additional services. PAULA DUBIAK MOTIONED TO AP PROVE THE 202 3 CONTRACT ADDENDUM. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Director’s Report: Director Stanfley shared information from the Wisconsin Human Services Associations Spring Conference, which she attended last week. Director Stanfley gave an update from Human Services Day at the Ca pital last month . Director Stanfley gave an update on WCHSA’s and WCA’s budget priorities that are currently still in the proposed budget. Budget priorities include APS funding, Child Support fun ding, Crisis Stabilization fundi ng, and CSP (Community Support Program) funding. Director Stanfley explained that currently Human Services does not offer CSP, but this is something that the department is looking into t o help reduce placem ent costs and move residents from placements back into the community with supports. Director Stanfley shared April Outreach Events, which included: Ms. Jen Meyer and Ms. Julie Goldschmidt presenting at the Healthy Aging Session One and Ms. Jasmin Skerven and Ms. Katie Maske shared department resources at Hope Night. Director Stanfley also touched on job description updates, as they have not been updated since 2018. Director Stanfley indicated that there are some job descriptions that nee d to take priority a nd may need to hav e JDQ’s. Ms. Peggy Kellnhofer, Economic Support Coordinator provided an update on the changes to drug testing requirements for drug felons rece iving Food Share. The plan is to conduct testing through this department, scheduling and testin g will be done by Ms. Marisa Radloff . Ms. Julie Clarkson, Children and Family Coordinator was excited to an nounce th at May is Foste r Care Awareness Month and shared that the Taylor County Foster Care Facebook page is a great resource to stay up to date wit h foster care info rmation. Ms. Jasmin Skerven, Clinical Coordinator, reported that May is also Mental Health Awareness Month, Ms. Skerven is hoping to run some a rticles to help promote Mental Health Awareness through StarNews. Ms. Skerven shared that the T aylor County Court house Dome is a lso lit up green for Mental Health Awareness Month. Ms. Skerven indicated that she will be completing the SABG application which funds will cover treatment costs and prevention efforts. Ms. Skerven also gave an update regarding processes for psychiatric medication management appointments , which includ es physical monitoring of each patient . Ms. Jen Meyer, Protective Services Coordinator shared information from Aging Advocacy Day at the Capital. Ms. Meyer also shared that May is Older Americans Month. Mr. Taylor Reinhardt, CCS Coordinator, provided a program update regarding his in tent to e xpand local & r egional service providers for the CCS/CLTS programs. He also spoke about the new position opening of a CCS Service Facilitator, along with the importance of balancing the needs of the community and balanc ing the needs of his employees as it pertains to the youth services waitlist. Mr. Reinhardt informed the Committee that there may be a potential intern comin g at the end of May for the early intervention birth to three program. Business Manager, Ms. Rhonda Rudolph, provided an update on the handouts distributed on the Expense and Revenue Reports, along with the monthly Unit Reports. Ms. Clarkson provided a Soc ial Committee update and Director Stanfley provided an update on activities happening next week for Public Services Week. Director Stanfley indicated that next week will be all about celebrating our staff for doing amazing work, day in and day out. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, June 14th at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY MICHAEL BUB TO ADJOURN. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:37 a.m. Handouts Distributed: Agenda, Human Services Results (Unaudited Numbers), Revenue Reports, Expenses Reports, Unit Caseload Reports, Directors Report, Contracts/Addenda for the May 10, 2023 Human Services B oard Meeting, Previo us Taylor County Hu man Service Board Meeting Minutes, An Ordinance to Amend Section 13.07(3)(a), Advisory C ommittees, Huma n Service s, Taylor County Code. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD April 5, 2023 Human Services Department Boardroom Call Meeting to Order: Chairman Rollie Thums, called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lori Willner, Paula Dubiak, Catherine Lemke, and Michael Bub. Members Absent: Scott Mildbrand, Lynn Rosemeyer, and Lisa Carbaugh. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Me yer, Rhonda Rudolph, Taylor Reinhardt, Peggy Kellnhofer, Julie Clarkson, Jasmin Skerven, and Marisa Radloff. Approve Minutes from the March 8, 2023, Meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE THE MARCH 8, 2023, MEETING MINUTES. MICHAEL BUB SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE TH E AGENDA CONTAINING 10 ITEMS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Servic es employees regarding various operational topics. No action will be taken on any of the topic s discussed: Paula Dubiak provided an update to t he Committee regarding the latest ADRC update. Along with providing updates of new summer schedules being approved. Questions were asked and discussion was had. Approve resolution expressing appreciation t o Cheryl K etelhut for her many years of service to Taylor County: Director Stanfley read aloud th e resolution requested to be signed for Ms. Ketelhut’s years of service with Taylor County. CATHERINE LEMKE MADE A MOTION TO APPROVE THE RESOLUTION EXPRESSING APPRECIATION TO CHERYL KETELHUT FOR HER MANY YEARS OF SERVICE TO TAYLOR COUNTY. PAULA DUBIAK SE CONDED THAT MOTION. THE MOTION CARRIED. Approve Director’s Expense Summary: Director Stanfley provide d 1 st Quarters Director’s Expense Summary. MICHEAL BUB M ADE A MOTI ON TO APPROVE THE DI RECTOR’S EXPENSE SUMMARY. CATHERINE LEMKE SECONDED THAT MOTION. THE MOTION CARRIED. Approve 2023 Contracts and Addenda: Director Stanfley requested board approval of the new 2023 Contract and Addendums. Questions were asked and discussion was had. MICHAEL BUB MOTIONED TO A PPROVE THE 202 3 CONTRACT ADDENDUM. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH FIVE AYES. Director’s Report: Director Stanfley requested changing Unit Staff Reports to Program Reviews on fut ure agendas. Direct or Stanfley indicated that each meeting the department would highlight one program that Taylor County Human Serv ices administers. Program Review would include a full explanation of what the program is and what it does for our community along with providing current updates. The Committee agreed that would be a great addition to our discussion at our future Human Service Board Meetings. Director Stanfley presented information about the Human Service Day at the Capital; indicating that she p lans on discussing Birth to Three funding, APS funding and Crisis Services with Representative Edming and Senator Tomzak. Director Stanfley shared March Community Outreach Events that the department attended, which included: Mr. Reinhardt’s staff attended Taylor County Health and Safety Fair, Reverse Job Fair, Fa mily Literacy and Gam e Night and will be attending the Job Fair coming up in May. Director Stanfley participated in the Government Day, Ms. Clarkson was present at Mandatory Reporter Training for Head Start Event and Reality Fair Event at Medford Middle School with Mr. Reinhardt. Peggy Kellnhofer, Economic Support Coordinator provided an update on COVID-19 Unwinding, which includes the discontinuation of COVID -19 FoodShare benefits and Medicaid Reviews starting in Apr il. Julie C larkson, CFS Coordinator gave an update on the cu rrent placement and TPR numbers , our caseload is where it is recommended to be at currently. Ms. Clarkson was also excited to announce that we have received the Fulcrum Grant sh e had been working so hard to get, we will be receiving $75,000 from the Fulcrum Grant that will be put towards Foster Care Recruit ment and Retention and Juvenile Delinquency Programs . The committee welcomed Jasmin as our new Clinical Services Coordinator who will be overseeing the Outpatient Clinic, Dr. Cullen, Dr. Roe, our AODA cou nselor, Mental Health Counselor, and new Nurse Practitioner, Katie Voss. Ms. Skerven reported that the department recently requested additional ARP A Funding specific to APS that we heard back from and will be receiving approximately $6,000 to help cover costs of residential room and board for AODA needs. Je n Meyer, Protective Services Coordinator, now took on this new role and will be overseeing Crisis, APS and Case management. Ms. Meyer gave an update on the uptick of youth crisis recently and she is worki ng hard to provide more prevention in that youth crisis area. Taylor Reinhardt, CCS Coordinator, provided a program update with the ending of the P ublic Health Eme rgency and sta rting to get our Ca se Managers in more physical contact with our consumers. Mr. Reinhardt also reported he will be looking into rec eiving more parental payments now that the Public Health Emergency is over. Business Manager, R honda Rudolph provided an update on the Expense and Revenue Reports, along with the monthly Unit Reports. Ms. Rudolph reported she completed the 2022 reports and will give a more detailed update at the next Budget Committee Meeting. Ms. Clarkson provided a Social Committee update. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, May 10th at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY CATHERINE LEMKE TO ADJOURN. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:29 a.m. Handouts Distributed: Directors Report, Expense and Revenue Reports , March 8, 2023, Taylor County Human Service Board Meeting Minutes, and Unit Caseload Spreadsheet. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD March 8, 2023 Human Services Department Boardroom Call Meeting to Order: Chairman, Rollie Thums, called the meeting to order at 9:32 a.m. Members Present: Rollie Thums, Lori Willner, Paula Dubiak, Catherine Lemke, Michael Bub, and Lynn Rosemeyer. Members Absent: Scott Mildbrand and Lisa Carbaugh. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Meyer, Rhonda Rudolph, Taylor Reinhardt, Peggy Kellnhofer, Julie Clarkson, Montana Marlett, Ashley Wilkinson, and Jodi Kluczinske. Approve Minutes from the February 8, 2023, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE FEBRUARY 8, 2023 MEETING MINUTES WITH THE CORRECTION OF INDICATING THAT LYNN ROSEMEYER WAS ABSENT . LYNN R OSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: MADE A MOTION TO APPROVE THE AGENDA CONTAINING 10 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introducti ons: Montana Marlett, Economic Support Specialist , Jodi Kluczinske, APS/Crisis Manager and Ashley Wilkinson CCS Facilitator were introduc ed to the Committee. Marlett started on November 28, 2022, Kluczinske started on February 20, 2023, and Ashley started on February 6, 2023. Agency Staff Reports -2022 Crisis Report: Don Everhard, presented the 2022 On -Call Cris is Report. Don shared the Taylor County Resolution to modify Chapter 51, which he will be taking to the Republican Committee in April. Jen Meyer, C linical Co ordinator also share d the 2022 Protective Services Report. Public Input: None. Discussion between Board Members and Human S ervices employees regard ing various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to t he Committee regard ing the latest ADRC update. Lengthy discussion occurred regarding the Taylor County Budget Review Committee. Approve 2023 Contracts and Addenda : Director Stanfley requested that the board approve the 2022 Contract A ddendums. No 2023 Co ntracts/Addenda were presented. Questions were asked and discussion was had. CATHERINE LEMKE MOTIONED TO AP PROVE THE 2022 CONTRACT ADDENDUMS. PAULA DUBIAK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Director’s Report: Director Stanfley invited the Committee to attend Human Services and WCA Day at the Capitol on Wednesday, April 12,2023. Director Stanfley shared that the County will be hosting the Intelligent, Conflict, De -Escalation and Defense Training on Wednesday, April 19 th from 12 :30 p.m. to 4:30 p.m. and again on Thursday, April 20 th from 8:30 a.m. to 12:00 p.m. Director Stanfley also presented an ExecuTime Report showing remote work and requested that this report be used instead of asking em ployees to complete Monthly Remote Logs . The committee was in agreement that the ET Report captures the needed data and moving forward can replace the Monthly Remote Logs. Peggy Kellnhofer , Economic Support Coordinator provided an update on COVID-19 Unwinding, which include the discontinuation of COVID-19 FoodShare benefits, Medicaid Reviews starting in April and Drug Screens for Drug Felons. Julie Clarkson, CFS Coordinator gave an update on the current placement and TPR numbers. Jen Meyer Clinic al Coordinator reported that t he department recen tly requested additio nal ARPA Funding specific to APS and al so indicated that a process for UA Screening is being developed which will help all the Units with their UA Screening needs. Taylor Reinhardt, CCS Coordinator, provided a program waitlist update and also shared that the department will be applying for an ARPA Grant specifically supporting the development of an all-inclusive, sensory friendly meeting room. Business Manager, Rhonda Rudolph provided an update on the January revenue and expenditure reports, along with the monthly Unit Reports. Michael Bub requ ested a 2021 CCS Expense vs. Revenue Report for the next meeting. Ms. Clarkson provided a Social Committee update. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, April 5th at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY CATHERINE LEMKE TO ADJOURN. LIYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 11.01 a.m. Handouts Distributed: Directors Report, Expense and Revenue Reports, February 8, 2023, Taylor County Human Service Board Meeting Minutes, February 2023 Remote Work Log, and Unit Caseload Spreadsheet. Respectfully submitted: Suzanne Stanfley for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD February 8, 2023 Human Services Department Boardroom Call Meeting to Order: Chairman, Rollie Thums, called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Lori Willner, Paula Dubiak, Catherine Lemke, Lisa Carbaugh, Michael Bub and Lynn Rosemeyer. Members Absent: None Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Meyer, Rhonda Rudolph, Taylor Reinhardt, Peggy Kellnhofer, and Marisa Radloff. Approve Minutes from the January 25, 2023 Meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE THE JANUARY 25 , 202 3 MEETING MINUTES. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUG H MADE A M OTION TO APPROVE THE AGENDA CONTAINING 11 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Birth to Three and Children’s Long -Term Support (CLTS) Program File Reviews: Taylor Reinhardt, CCS Coordinator reported an update on the January thro ugh June reports for the CLTS Program being at 93.1% and went on to further explain. Mr. Reinhardt also discussed, updated, and explained the Birth to Three program and what happens to our consumers after they grow out of the program and what resources we offer to them and s et them up with afterwards. Mr. Reinhardt reported an update on the MetaStar Reviews that were returned and were very d elighted with the results and all the hard work our Birth to Three Coordinators have been putting in and knowing the successful outcomes has been noticed and appreciated. Mr. Reinhardt also gave an update on the CLTS waitlist containing 30-36 children as of now but starting as of June 1 st we will be able to reconcile that list along with our newly hired staff member that is going to primarily work with youth. Public Input: None. Discussion between Board Members and Human Services employees regarding vario us operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC meeting. Approve 2023 Contracts and Addenda: None. Director’s Report: Director Stanfley pres ented an update regarding updates to the Human Services webpages within the Taylor County website. Ms. St anfley been working with the IT Department and department st aff to continue to make the website use r friendly, with comprehensive information regarding programs offered through the department. Ms. Stanfley also reported that as of today all Human Services positions are filled . Deputy Director, Peggy Kellnhofer provided a unit update on the Economic Support Unit, reporting our newly hired staff member is moving through training efficiently and will be hoping to start on the call center within the n ext two we eks. Ms. Kellnhofer also reminde d us th at the COVID -19 FoodS hare benefits will be ending at the end of February and our facility will be providing resources for food pantries to help out these families not receiving the additional amount of benef its starting in March. Ms. Sta nfley gave the Children and Family Services Unit report which included an update on the department being on phase two of the Fulcru m Grant, and that Julie Clarkson, CFS Coordinator presented to Fulcrum Aspirus Board last week and is waiting to hear the outcome of the grant f unding. The department is asking for $100,000 which will ass ist in our foster care recruitment and retention, delinquency prevention, interventions, and services, along with staff retention and agency training. Clinical Coordinator Jen Meyer gave a staff update. Ms. Meyer also shared that our two newly hired staff have been going through hands on training and are st arting to directly work with consumers. CCS Coordinator , Taylor Reinhardt briefly provided an u pdate for his unit, welcoming our n ew CCS Coordin ator, Ashley W. Ms. Meyer provided a Social Committee update. The Human Services Board will go into Closed Session at approximately 10:00 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing Directors Annual Perfor mance Evaluation . The Closed Session is expected to last for approximately one half (1/2 ) hour. A roll call vote will be taken : MADE A MOTION TO APPROVE THE HUMAN SERVICE BOARD GOING INTO CLOSED SESSION. SCOTT MILDBRA ND SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTIO N CARRIED WITH CATHERINE LEMKE AYES. The Human Service Board went into Closed Session at 9:58 a.m. and ended at 10:52 a.m. MOTION WAS MADE TO GO BACK INTO OPEN SESSION BY MICHAEL BUB. SC OTT MILDBRAND SECONDED THE MOTION. MOTION WAS CARRIED. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, March 8th at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY MICHAEL BUB TO ADJOURN. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:53 a.m. Handouts Distributed: Directors Report, Expense and Revenue Reports, January 25, 2023, Taylor County Human Service Board Meeting Minutes, January 2023 Remote Work Log, and Unit Caseload Spreadsheet. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD January 25, 2023 Human Services Department Boardroom Call Meeting to Order: Vice Chairman, Scott Mildbrand called the meeting to order at 9:30 a.m. Members Present: Scott Mildbrand, Lori Willner, Paula Dubiak, and Catherine Lemke in person and Lynn Rosemeyer via Zoom. Members Absent: Rollie Thums, Lisa Carbaugh, and Michael Bub. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Meye r, Rhonda Rudolph, Taylor Reinhardt , Julie Clarkson, Marisa R adloff, Brent Gust, and Cora La Marche in person. Approve Minutes from the December 29, 2022 Meeting: PAULA DUBIAK MADE A MO TION TO APPROVE THE DECMEBER 29, 2022 MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agen da: CATHERINE LEMKE MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introductio ns: Brent Gust intr oduced himself as th e newly hired Mental Health Counselor and provided a brief in troduction and experience, along with Cora LaMarche joining our team as the new APS/Crisis Manager. Public Input: None. Discussion b etween Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC meeting. Approve filling vacancy(ies) for Social Worke r/Case Manager [CFS ]: Director Suzanne Stanfley requested approval to fill the Social Worker/Case Ma nager position for our CFS unit . The vacancy was due to a resignation. This position will no longer be occupied as of February 7, 2023. A MOTION WAS MADE BY PAULA DUBIAK TO APPROVE HIRING A SOCIAL WORKER/CASE MANAGER. CATHERINE LEMKE SECONDED. THE MOTION WAS CARRIED. Approve 2022 Contracts and Addenda : Business Manager, Rhonda Rudolph requested that the board approve the 2022 C ontracts a nd Addenda . These co ntracts consist of Robert Ross Construction LLC and Don Everhard. Questions were asked and discussion was had. CATHERINE LEMKE MOTIONED TO APPROVE THE 2022 CONTRACTS AND ADDENDA. LORI WILLNER SECONDED THE MOTION. A ROLL CALL V OTE WAS TA KEN. THE MOTION CARR IED WITH FIVE AYES. Approve 2023 Contracts: Director Stanfley and Ms. Rudolph explained the 2023 Contracts along with the changes in rates . Questions were asked and discu ssion was had. PAULA DUBIAK MOTIONED TO APPROVE 202 3 CONTRACTS. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH FIVE AYES. Director’s Report: Director Stanfley presented information on the las WCA Opioid Summit. The Committee would like to continue to receive updates regarding the Opioid Settlement. Director Stanfley shared concerns re garding the compensation plan, discussion was had. Director Stanfley gave an Economic Su pport update, which included the COVID-19 Additional Food Share Benefits ending in February 2023, which will affect approximately 1,800 Taylor Count y residents. Intake will be distributing resources for our local food pantries to help with families needing additional assistance. Children and Family Services Coordinator, Julie Clarkson provided an update pertaining to the Fulcrum Gra nt Process. Ms. Clarkson is asking for $100,000 which will assist in foster care recruitment and ret ention, delinquency prevention, interventions, and services, along with staff retention and agency training. Clinical Coordinator Jen Meyer gave a staff update. Ms. Meyer als o shared that the de partment submitted a grant to cover room and board costs for Medicaid Members with an opioid use disorder in residential substance use disorder treatment programs. Ms. Meyer also shared that the department is seeing a resurge in substance abuse. CCS Coordi nator, Taylor Reinha rdt provided an update which included the Comprehensive Community Services [CCS] Service Facilitator Position is now filled and that individual will be starting on Feb ruary 6 th. Mr. Reinhardt provided an update on the CCS/CLTS waitlist. Business Manager, Rhonda Rudolph provided an update on the December revenue and expenditure reports, along with the monthly unit reports. Ms. Clarkson provided a Social Committee update. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, February 8th, at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY CATHERINE LEMKE TO ADJOURN. LORI WILLNER SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:39 a.m. Handouts Distributed: Directors Report, Contracts/Addenda for th e January 25, 2023 Human Service Board Meeting, Detail vs Budget Report Account Summary, December 29, 2022 Taylor County Human Service Board Meeting Minutes, December 2022 Rem ote Work Log, and Unit Caseload Spreadsheet. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary