Information Technology

Information Technology Committee September 5, 2023 East GF Conference Room Call Meeting to Order: Bub called the meeting to order at 10:31 A.M. Members Present: Thiede; Floyd; Bub; LaBrec; Hansen. Members Absent: Other Attendees: Melissa Lind; Jen Strama; Matt Krueger; Larry Brandl. Approve Minutes: Thiede moved to approve the minutes of the June 6, 2023 meeting. Seconded by LaBrec. All Ayes. Motion Carried. Approve Agenda: Thiede moved to approve the agenda with 8 items; Seconded by LaBrec All Ayes. Motion Carried. Broadband Update: All county buildings are connected via Taylor County Equipment. Lind will also be canceling Spectrum Internet as she is set to cutover to WanRack on September 20. Heartland is working to complete installations at town and village halls. Holy Rosary and the City of Medford are connected. Bug Tussel has two of their sixteen towers up. There are currently no residential customers. There was free wi-fi at the Taylor County Fair for the first time. Everything seemed to work well. The Broadband Manager position is posted. 2024 Budget-Approval: The 2024 budget includes the Broadband Manager’s salary, which is why there is an increase in the budget. Zoom raised the ir annual fee, causing a slight increase in the phone line item. The overall operating budget has decreased by $25,000. Motion made by Thiede to approve the 2024 budget with the modifications discussed; Seconded by LaBrec. All Ayes. Motion Carried. Remote Work Policy & 2-Step Authentication: Melissa has started looking at Meraki’s VPN token that offers two-factor authentication. She is also researching Microsoft two-factor authentication. Adjournment: Hansen made a motion to adjourn the meeting at 11:27 a.m. Seconded by Thiede. The next IT Committee Meeting will be scheduled as needed. Information Technology Committee June 8, 2023 East GF Conference Room Call Meeting to Order: Bub called the meeting to order at 1:31 P.M. Members Present: Thiede; Floyd; Bub; Members Absent: LaBrec; Other Attendees: Melissa Lind; Jen Strama; Nicole Hager; Larry Brandl; Approve Minutes: Thiede moved to approve the minutes of the September 13 , 2022 meeting. Seconded by Floyd. All Ayes. Motion Carried. Approve Agenda: Floyd moved to approve the agenda with 10 items; Thiede seconded. All Ayes. Motion Carried. Broadband Update: Taylor County has partnered with Bug Tussel and WAN Rack. The state has budgeted approximately 8 million dollars to accelerate broadband coverage. Bub applied for the Bead grant to receive funding from the state. Taylor County’s broadband network is on a 20-year lease. Broadband Coordinator Position: The salary for this position will be covered by the Bead Grant funds. Floyd made a motion to create this position and upon final job description , this additional position will report to the Director of Information Technology and Director of Finance; seconded by Thiede. All Ayes. Motion Carried. Incode / Payroll Updates: All employees are entering their time in the Executime. Human Resources has started using the HR side of Incode for personnel files. 2022 CarryOver: Floyd made a motion to approve the 2022 carryover totals; Thiede seconded. All Ayes. Motion Carried. Zoom Phone - Update: The Zoom phone project is complete and going well. The next step is to move to a centralized fax machine and save money by removing fax lines. Upcoming Projects: Servers will be upgraded as time allows. Thus far, the DATA and PRINT servers have been upgraded. EO Johnson installed the remaining print management upgrades. Adjournment: Thiede made a motion to adjourn the meeting at 2:38 p.m. Seconded by Floyd. The next IT Committee Meeting will be scheduled as needed.