Land Information

TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING October 20, 2023 Rod Adams, Ray Soper, Catherine Lemke, Bud Suckow, Tim Hansen, Heather Dums, Jaymi Kohn, Justin Meyer, Sarah Holtz, Larry Brandl, Andria Farrand, and Kyle Noonan were present. 1. Adams called the meeting to order at 8:45 a.m. 2. Approve Agenda A motion was made by Suckow second by Lemke to approve the agenda of 7 items. Motion carried. 3. Approve Minutes of the September 15, 2023, meeting. A motion was made by Lemke, second by Hansen to approve the minutes of the September 15, 2023 meeting. Motion carried. 4. Lidar Project. Meyer explained a current Lidar project through Ayres for 2024, increasing our current Lidar from 2 points per square meter to 8 points per square meter. He informed the board of all the uses this had and all the departments that use it on a regular basis. He explained that the full project had a cost of $281,019 with federal funding covering all but $109,230. He explained we would be asking for $50,000 in ARPA funds, $20,000 from zoning and $9 ,000 from Forestry. That would leave approximately $30,000 to come from Land Information. Dums explained this money would be coming from carryover funds from grants and that none of it would be levied monies. She also explained that in future years, the federal funding may not be there so this was a good opportunity for the county. Noonan spoke up about the use and benefits of this data in the private sector as well. Suckow made a motion to approve $30,000 in land information funds for the Lidar project second by Hansen. An amended motion was made by Suckow second by Hansen to approve the $30,000 contingent on the other monies being approved. 5. In Rem Land Sale Auction. Seven parcels were up for bids. No sealed bids were received. • Parcel #1 Town of Taft 042 -00153-0001 minimum bid $350. Bid was awarded to Adam Gonnering for $900.00 plus $30.00 ROD fee. • Parcel #2 Town of Taft 042 -00154-0001 minimum bid $300. Bid was awarded to Adam Gonnering for $300.00 plus $30.00 ROD fee. • Parcel #3 Village of Stetsonville 181 -00333-0000, 181 -00334-0000, & 181 -00335-0000 minimum bid for all together $15,000.00. Bid was awarded to Rand Grubb for $15,000.00 plus $30.00 ROD fee. • Parcel #4 City of Medford 251-01674-0001 minimum bid $600. No bids. • Parcel #5 City of Medford 251-01674-0003 minimum bid $600. No bids. 6. Set new meeting date. Next meeting will be at the call of the Chair. 7. Adjournment. Soper made a motion second by Lemke to adjourn the meeting at 9:11 am. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING September 15, 2023 Rod Adams, Ray Soper, Catherine Lemke, Bud Suckow, Dan Olson, Heather Dums, Jaymi Kohn, Justin Meyer, Sarah Holtz, Daniel Gellert, Larry Brandl, Andria Farrand, and Kyle Noonan were present. 1. Adams called the meeting to order at 8:30 a.m. 2. Approve Agenda A motion was made by Lemke second by Soper to approve the agenda of 8 items. Motion carried. 3. Approve Minutes of the September 5, 2023, meeting. A motion was made by Lemke, second by Suckow to approve the minutes of the September 5, 2023 meeting. Motion carried. 4. Discuss requirement to pay all four years back taxes in In Rem process. Holtz explained the guardian ad litem questioned the county’s ability to make people pay back all four years of delinquent taxes instead of just the oldest year. Holtz reported about half the counties she asked also require the four years be paid. Corporate Council was consulted, and they agreed best practice would be not to require all four years delinquent taxes to be paid. A motion was made by Suckow, second by Soper to leave the policy as-is. 5. Set minimum bids for In Rem properties. • 042-00153-0001- A motion was made by Soper to set minimum bid at $350.00, second by Lemke. Motion carried. • 042-00154-0001- A motion was made by Soper to set minimum bid at $300.00, second by Lemke. Motion carried. • 181-00333-0000, 181 -00334-0000, 181 -00335-0000- A motion was made by Lemke to set the combined minimum bid at $15,000.00, second by Soper. Suckow opposed. Motion carried. • 251-01674-0001- A motion was made by Lemke to set minimum bid at $600.00, second by Suckow. Motion carried. • 251-01674-0003- A motion was made by Lemke to set minimum bid at $600.00, second by Soper. Motion carried. 6. Set auction date for In Rem properties. October 20, 2023 at 9:00 AM. 7. Set new meeting date. October 20, 2023 at 8:45 AM. 8. Adjournment. Lemke made a motion second by Soper to adjourn the meeting at 9:07 am. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING September 5, 2023 Rod Adams, Ray Soper, Catherine Lemke, Bud Suckow, Heather Dums, Jaymi Kohn, Justin Meyer, Sarah Holtz, Daniel Gellert, and Kyle Noonan were present. 1. Adams called the meeting to order at 10:30 a.m. 2. Approve Agenda A motion was made by Soper second by Lemke to approve the agenda of 10 items. Motion carried. 3. Approve Minutes of the July 11, 2023, meeting. A motion made by Lemke, second by Soper to approve the minutes of the July 11, 2023 meeting. Motion carried. 4. Review/Act on proposed 2024 Surveyor Budget. Dums explained that three budgets prior to department combination would still be presented for the upcoming year with a possible combination down to two budgets going forward. She explained one position was still split between the Land Information Budget and Surveyor Budget with retained fees being used to fund some of the fringe benefits of that position. The Surveyor budget showed a decrease from previous years due to Land Information reorganization. A motion was made by Lemke, second by Soper to approve the Surveyor Budget as presented. Motion carried. 5. Review/Act on proposed 2024 Land Information Budget. Dums explained the Land Information budget stayed about the same with a slight decrease for 2024. She stated the Assessment of Property budget in the previous Real Property Lister’s office showed the largest decrease from combining positions. A motion was made by Soper second by Lemke to approve the Land Information Budget as presented. Motion carried. 6. Review/Act on PLSS Corner Reimbursement Program. Meyer briefed the committee on last meeting’s discussion about the PLSS Corner Reimbursement Program. He did research with other counties on what they are paying private surveyors for corner work and developed prices based on that depending on corner type. He proposed we set aside a cap of $5000 from carryover funds for the first year and see how many requests are received. Meyer answered board questions about differences in corner types. A motion was made by Soper, second by Lemke to approve the PLSS Corner Reimbursement Program as written. Motion carried. 7. Ordinance to Amend Various Sections of Chapter 17, Real Estate, Taylor County Code. Dums explained that herself, the county surveyor, and county treasurer had reviewed Chapter 17 as it was out of date in regards to the In Rem/ Tax Deed process as well as the new PLSS Corner Reimbursement Program. Holtz explained how the In Rem process works. A motion was made by Lemke, second by Soper to approve the ordinance and take it forward to full county board. Motion carried. 8. Update from Register of Deeds on binder canvas replacement project. Kohn informed the board that they had replaced the covers on record books as approved by the board. She brought one book with her as an example. She stated it was a lengthy process but they had it completed. Kohn stated eventually more covers would need to be replaced. 9. Set new meeting date. Holtz discussed the possible need to set a date for viewing In Rem properties and determining starting bid amounts. Next meeting date was set for September 15, 2023 at 8:30 am. 10. Adjournment Lemke made a motion second by Suckow to adjourn the meeting at 11:23 am. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING July 11, 2023 Lester Lewis, Rod Adams, Ray Soper, Catherine Lemke, Tim Hansen, Heather Dums, Jaymi Kohn, Justin Meyer, Sarah Holtz, Larry Brandl, Daniel Gellert, and Kyle Noonan were present. 1. Lewis called the meeting to order at 9:00 a.m. 2. Approve Agenda A motion was made by Lemke second by Adams to approve the agenda of 11 items. Motion carried. 3. Approve Minutes of the May 5, 2023, meeting. A motion made by Adams, second by Hansen to approve the minutes of the May 5, 2023 meeting. Motion carried. 4. Act on the retirement resolution for Robert Meyer, County Surveyor. Lewis read the resolution as presented. A motion was made by Soper second by Lemke to approve as printed. 5. Surveying Equipment. Meyer explained the need for updating some survey equipment. A new locator with an approximate cost of $1000 is needed as the current one is having issues and parts are getting scarce. An updated tripod and GPS rod have an approximate cost of $600 and a drill and angle grinder for setting corners in concrete have an approximate cost of $500. Funds would be taken from carryover in the surveyor budget. A motion was made by Adams second by Hansen to update the survey equipment not to exceed the cost of $2500. 6. ArcGIS license. Meyer explained the need for a second GIS license to be used within the land information department that would allow two people to use the program at one time. The license has a one-time cost of $6545 with an annual maintenance fee of $1650 each year after. A motion was made by Lemke second by Soper to purchase the second license. 7. Bounty on corners. Meyer discussed the current county code regarding bounties on corners being set at $150 and his recommendations for reimbursements to private surveyors going forward based on corner location/condition as well as other countys’ policies on bounties. Lewis clarified this is when private surveyors are doing work and come across corners in disrepair. An ordinance would need to be drafted and approved by the Land Information Committee and then full County Board. The committee gave approval to move ahead with creating the ordinance for approval. 8. County Surveyor Schedule Dums discussed the current surveyor’s schedule and the benefit of switching to four 10 -hour days year -round to better accommodate a more efficient workflow. A motion was made by Adams second by Hansen to move the surveyor to four 10-hour days year-round. 9. Approve funding for imaging software and hardware project. Kohn discussed land records storage and the need for server and software updates. She stated they would like to move to a new imaging software that would include a backup of their data which they currently do not have. Hardware costs weren’t yet available, but Kohn estimated the entire project to cost between $50,000 -$70,000. Carryover funds from the Register of Deeds budget and Retained fees would be used to cover the costs. A motion was made by Soper second by Lemke to approve the project not to exceed $83,000. 10. Set new meeting date. Next meeting will be at the call of the chair. 11. Adjournment Soper made a motion second by Lemke to adjourn the meeting at 9:45. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING May 5, 2023 Lester Lewis, Rod Adams, Ray Soper, Catherine Lemke, Heather Dums, Jaymi Kohn, Justin Meyer, Sarah Holtz, Larry Brandl, and Dan Olson were present. Greg Knight was absent. Ray Soper left at 9:30. 1. Lewis called the meeting to order at 9:00 a.m. 2. Approve Agenda A motion was made by Soper second by Lemke to approve the agenda of 7 items. Motion carried. 3. Approve Minutes of the March 17, 2023, meeting. A motion made by Adams, second by Lemke to approve the minutes of the March 17, 2023 meeting. Motion carried. 4. Approval of Wage Recommendations for Land Information Department. Dums handed out wage recommendations from Carlson Dettmann. Lewis presented the new proposed wage for the Real Property Lister/Land Information Officer position at $34.78 per hour, the Surveyor/GIS Coordinator position at $34.06 per hour and the Real Property Lister Assistant/GIS Technician position at $24.63 per hour. A motion made by Soper, second by Lemke to approve the wage recommendations as presented. Adams voted no. Motion carried. 5. Review In Rem Parcels. Holtz handed out information on the In Rem parcels and informed the committee which parcels would require evictions. Kohn and Holtz spoke about contacting Corp Counsel about the Taft and City of Medford parcels to see if deeds could be done to adjoining landowners. They are waiting to hear back. Holtz informed the committee that the Village of Gilman is interested in the parcel within the Village. Lewis stated Village of Lublin parcels would need to be combined as one of the buildings crosses parcel lines. Lewis suggested looking into whether small, unbuildable parcels could have In Rem fees forgiven. Corp Council will be contacted with these questions. 6. Set new meeting date. Next meeting will be at call of Chair. 7. Adjourn Adams made a motion to adjourn at 9:55 AM, Lemke second. Motion carried. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING March 17, 2023 Lester Lewis, Rod Adams, Sarah Holtz, Catherine Lemke, Greg Knight, Heather Dums, Kyle Noonan, Jaymi Kohn, Bob Meyer, Justin Meyer, and Larry Brandl were present. 1. Lewis called the meeting to order at 9:00 a.m. 2. Approve Agenda A motion was made by Lemke , second by Knight to approve the agenda of 8 items. Motion carried. 3. Approve Minutes of the February 17, 2023, meeting. A motion made by Adams, second by Knight to approve the minutes of the February 17, 2023 meeting. Motion carried. 4. Discussion/possible action regarding change to the County’s GIS hosting provider. Justin Meyer informed the Committee that he investigated another GIS web application service through Pro-West & Associates. To switch to this company, it would be a one -time payment of $9418.28 for the web application development. Additional software (ArcGIS Pro) and hardware (server) would be required for this migration. Any additional support would have to be purchased as a package. Ex. 20 hours of support would cost $3000.00. If we continue with Schneider they will waive the $13,000.00 set -up fee, charge $540.00 to complete 2023, with an additional $500.00 added annually. If we continue with Schneider Geospatial, we would be locked in through the year 2025. Bob Meyer made a recommendation to go with Schneider Geospatial to save money and a lot of extra work involved with updating everything with new software. Adams made a motion, second by Lemke, to proceed with Schneider Geospatial for our website GIS hosting provider. Motion carried. 5. Updated Discussion and act on funding for replacing real estate binder canvas jackets. Kohn approached the board requesting money to replace the covers that go over the leather- bound handwritten documents. She does not have money in her budget to cover the cost. Bob Meyer said that he could cover the cost with retained fee money. Kohn has approximately 50 books, some in worse shape than others. She received a quote from US Records Midwest LLC. To replace 10 covers it would cost $174.00 a piece plus an additional shipping and handling fee of $30.00 totaling to $1770.00. To replace 25 books, it would cost $4287.50 plus $40.00 shipping and to replace 51 books it would cost $8619.00 plus $75.00 shipping fee. Knight made a motion, second by Lemke to replace 51 binders using retained fees money to pay for them. Motion carried. 6. Discuss the Daniel Anderl Judicial Security and Privacy Act of 2021 and how it may impact the County. Kohn addressed the Committee and explained a little about what this Act is enforcing. This is a Federal law protecting Judges. Addresses will be redacted from all departments at the County. This law covers all retired, current, and recalled Judges, their children, and anyone living at their residence. She is not sure how any of this information is verified and how this will be put in place at all offices. Kohn presented handouts to the Committee on all the County offices that will be affected by this law. As of right now this law has not been passed in Wisconsin. There are conflicting opinions on whether this law will affect Wisconsin or not. Lewis suggested waiting for an Attorney General decision before moving forward. This law must be enforced on April 22, 2023. 7. Set new meeting date. Next meeting will be at call of Chair. 8. Adjourn Adams made a motion to adjourn at 9:40 AM, Lemke second. Motion carried. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING February 17, 2023 Lester Lewis, Ray Soper, Rod Adams, Sarah Holtz, Catherine Lemke, Greg Knight, Heather Dums, Kyle Noonan, Daniel Gellert, Jaymi Kohn, Andria Farrand, Bob Meyer, Justin Meyer, Nicole Hager, and Larry Brandl were present. 1. Lewis called the meeting to order at 9:00 a.m. 2. Approve Agenda A motion was made by Lemke second by Knight to approve the agenda of 9 items. Motion carried. 3. Approve Minutes of the October 28, 2022 meeting. A motion made by Soper, second by Lemke to approve the minutes of the October 28, 2022 meeting. Motion carried. 4. Discuss and act on consolidation of departments Bob Meyer informed the Committee that he will be retiring on May 3, 2023. He explained to the Committee that he felt the office could be consolidated with the Real Property office and then his position would not have to be filled. There are only two townships that aren’t completely remonumented. When they are complete, the County is required to maintain at least 5% of its corners every year per State Statute. To help Justin, it is proposed to have the Real Property Listers take over the Digital parcel mapping and help with the GIS changes. If the duties are too much for Justin to keep up, some of the duties could be contracted out such as the corner maintenance or GIS updates and changes. Bob Meyer informed the Committee that this is the last year the County will be receiving the Strategic Initiative grant because remonumentation will be complete. He also informed them that the office will no longer be able to produce the digital plat book pages to 4H because of the combining of Surveyor and Land Information Specialist positions. New job descriptions for the current Real Property Lister, Deputy Treasurer/Tax Assistant, and Land Information Specialist were presented to the Committee. The new titles will be Real Property Lister/Land Information Officer, Real Property Lister Assistant/GIS Technician, and County Surveyor/GIS Coordinator. Knight made a motion to approve the new job descriptions, Lemke second. Motion carried. The two offices will be combined into one and called the Land Information Department. Soper made a motion to combine the Real Property Lister office and the Surveyor’s Office and it will be called the Land Information Department, Knight second. Adams abstained from the vote as his sister Holtz is currently the Department Head of the Real Property Listers office. Motion carried. 5. Discuss/update regarding ownership change to the County’s GIS hosting provider Bob Meyer informed the Committee that our current Host for GIS ADC has been bought out by Schneider Geospatial (SG). We currently pay $2700.00 a year and our current contract ends on October 31, 2023. If we continue with SG they will waive the $13,000.00 set -up fee, charge $540.00 to complete 2023, with an additional $500.00 added annually. If we continue with SG, we would be locked in through the year 2025 or be required to repay the set -up fee. Bob Meyer still wants to investigate customized alternatives for Taylor County. Bob will bring back more information to the Committee at the next meeting. Tabled until March 17, 2023, at 9:00 AM. 6. Discuss and act on funding for replacing 10 real estate binder canvas jackets. Kohn approached the board requesting money to replace the covers that go over the leather- bound handwritten documents. She does not have money in her budget to cover the cost. Bob Meyer said that he could cover the cost with retained fee money. Kohn has approximately 50 books, some in worse shape than others. She received a quote to replace 10 covers. Each cover would be $174.00 a piece plus an additional shipping and handling is $30.00 totaling to $1770.00. The Committee requested her to come back to the next meeting with a quote for 25 covers. Tabled until the next meeting on March 17, 2023 at 9:00 AM. 7. Discuss the Daniel Anderl Judicial Security and Privacy Act of 2021 and how it may impact the County. Kohn addressed the Committee and explained a little about what this Act is enforcing. This is a Federal law protecting Judges. Addresses will be redacted from all departments at the County. This law covers all retired, current, and recalled Judges, their children, and anyone living at their residence. She is not sure how any of this information is verified and how this will be put in place at all offices. Kohn will do more research and bring it back at the next meeting. 8. Set new meeting date. Next meeting will be on March 17, 2023 at 9:00 AM. 9. Adjourn Lemke made a motion to adjourn at 10.24 AM, Knight second. Motion carried.