Nutrition Advisory Council

TAYLOR COUNTY NUTRITION ADVISORY COUNCIL Wednesday December 13, 2023 Medford Senior Dining Site, 845 B East Broadway Medford, WI 54451 Members Present: Donna Hrdina – Goodrich, Steve Fleming – Jump River , Joyce Peterson- Westboro, Donna Mae Graffunder — Medford, Sandra Rizzi — Rib Lake, Vivian Kremsreiter - Stetsonville, Jenn Viergutz – COA Director. Member(s) Absent: Richard Pulcher – Gilman Call Meeting to Order: Peterson called the meeting to order at 10:32 AM. Approve Minutes of the September 14 , 2023, Meeting: Fleming moved to approve the minutes amending the date change under director ’s report, second by Hrdina. Ayes - 6; Nays-0. Motion Carried. Approve the Agenda: Rizzi moved to approve the agenda with twelve items; second by Kremsreiter. Ayes - 6; Nays 0. Motion carried. Public Input: none Review 3rd Quarter Nutrition Reports: Reports were distributed and reviewed. It was noted that the contribution amounts average out during the quarter. Review Meal Cost Tool: Viergutz explained how the meal cost tool is calculated to gather the complete all-inclusive cost of each meal congregate and home delivered throughout the program. Currently it is calculated that 76% of meal are home delivered and the cost per meal is $14.41. The remaining 24% is congregate which is $15.18 per meal. Review/Approve days of service: After discussion regarding cost savings and lack of funding, Fleming made a motion to have Gilman go from four days a week to three in addition to dropping Medford home delivered meals to four days a week ; seconded by Graffunder. Ayes - 6; Nays-0. Motion Carried. This would equal to program a savings for approximately $19,000 per year. This will be taken to the COA Committee in January for the next approval. Review/Approve participant contributions: After discussion and comparison with surrounding counties Kremsreiter made a motion to increase participation contributions by $1; seconded by Hrdina. Ayes - 6; Nays -0. Motion Carried. This will be taken to the COA Committee in January for the next approval. Site Updates: Medford: Graffunder stated all is going well, the site is decorated nicely for the holidays. Christmas party is scheduled for Monday. Westboro: Peterson stated they celebrated Harry’s 91 st birthday today. Christmas party is coming up on Tuesday. The VFW will be under some construction around Christmas, they will be replacing the ceiling and updating lighting. When it comes to the point when they will no longer be able to eat at the site; they will do carry out meals at the library location. Jump River: Fleming reported they are also decorated for the holiday. The Commmunity Center recently ordered a commercial stove. Stetsonville: Kremsreiter stated they have had a few people attend but difficult to get them to commit to come back. Have seen good success at inviting the Red Hat group. Goodrich: Hrdina reported all is well, running into core members are also aging. Rib Lake: Rizzi reported that Arlene has the site decorated nicely. She had given out the gift certificates and joined her friends for lunch and believes one continues to attend. Rib Lake is planning a movie day in January. Gilman: Viergutz reported they are currently having issues with the oven today. Maintenance is on their way to check it out. Our new hire, Deanna is working out really well and it’s obvious she has a passion helping seniors. There was an overall discussion on how to continue to attract more people to the nutrition sites and what other counties are doing. Director’s Report : Viergutz informed the group of the Nutrition Assessment on-site assessment scheduled for last week was postponed again by GWAAR and rescheduled for the end of January. We are looking at planning a pop-up dining site in January at BRI. BRI would provide tours of their operations and host lunch. This would be open to any nutrition participants. Set Next Meeting Date: The next meeting will be Thursday March 14, 2024 at 10:15 AM at the Westboro Nutrition Site. Adjourn: With no further business, Hrdina moved to adjourn; second by Kremsreiter. Ayes - 6; Nays -0. Motion carried. Meeting adjourned at 11:43 AM. TAYLOR COUNTY NUTRITION ADVISORY COUNCIL Thursday September 14, 2023 Rib Lake Dining Site, 725 S Front Street, Rib Lake, WI 54470 Members Present: Richard Pulcher – Gilman, Donna Hrdina – Goodrich, Steve Fleming– Jump River, Joyce Peterson-Westboro, Donna Mae Graffunder — Medford, Sandra Rizzi — Rib Lake, Jenn Viergutz – COA Director. Member(s) Absent: Vivian Kremsreiter Call Meeting to Order: Peterson called the meeting to order at 10:05 AM. Approve Minutes of the June 15 , 2023, Meeting: Hrdina moved to approve the minutes, second by Rizzi. Ayes - 6; Nays-0. Motion Carried. Approve the Agenda: Rizzi moved to approve the agenda with nine items; second by Hrdina. Ayes - 6; Nays 0. Motion carried. Public Input: none Review 2nd Quarter Nutrition Reports: Reports were distributed and reviewed. Viergutz noted Jump River meals and contribution amount was higher in April due to the Volunteer Recognition Dinner. It was noted that the contribution amounts average out during the quarter. Site Updates: Jump River: Fleming indicated that they missed the fall color tour this year, however their site would still be open to hosting if we were able to arrange. Viergutz stated that the office already put a reminder on the calendar to plan ahead for next year. Goodrich: Hrdina relayed a message from their site that they are receiving the menus too late and not enough copies. Viergutz explained the process that the menus are included in the monthly packet for the site managers and are ready mid-month for the next month, with the exception of Medford and Gilman as their menus are later. Viergutz also stated that if people are commenting that they are not receiving their newsletters we ran a piece in the re for four months last year asking to call the office if they wanted to continue receiving the newsletter, please let people know they can be added to the list at any time. The menus are also published in the Star News, however, we are unsure which week they will publish them as they do this for a free service for us. Medford: Graffunder reported that the site is nicely decorated for fall. They also requested the newsletter earlier for the menu. Viergutz explained that we cannot distribute the newsletter earlier then when they are mailed however the office will print more copies of the menu for the site. Westboro: Peterson offered a reminder that in the case of an emergency at your site to remain calm. You can call the COA office to have them reach the person’s emergency contact. They recently had an event at their site, and had to assist the EMT until more arrived, respecting the person’s privacy as well as giving the EMT’s enough space and assistance as needed. Rib Lake: Rizzi reported everyone is friendly, enjoyed the fresh flower bouquets that Arlene brings in and wishes more people would attend. Gilman: Pulcher reported the updates to the Gilman site, new flooring, paint, chairs, a few pictures, a TV and thanked the COA. Suggested updated training for AED and if there was a way to silence the alarm when checking it. Pulcher mentioned that the new futons seemed to be too low for older people to sit on, Viergutz suggested that she contact maintenance to see if they can potentially build a riser. There was an overall discussion on how to attract more people to the nutrition sites, in fear that a site may close a day or permanently and the effects trickling down to the home delivered meals. It was felt that by attending the community would not only benefitting themselves by eating a nutritious meal as well as keeping the process going for those who are homebound. Director’s Report : Viergutz informed the group of the Nutrition Assessment protocol from GWAAR, the virtual portion was completed last week and the in person that was supposed to happen this week was postponed due to a scheduling conflict of GWAAR. There are a few items that Viergutz noticed while prepping for the onsite visit, however once the report is completed GWAAR will share our results. Viergutz also discussed the update to the Gilman site, stating that ARPA funds were used for the project and that an open house will be planned this fall. Viergutz discussed the 2024 budget as she will present to the Budget and Finance Committee the following day. With the increase of food and transportation the COA was unable to come in at the suggested 0% increase. The COA committee recently approved the suggested increase of nail care effective 10/1/23 to mirror the increase of the Health Department. The $20 care call units will go up to $25 effective 1/1/23. Viergutz will share a copy of the recent meal cost tool at the next meeting. Fleming suggested that the committee go back to their sites, explain where things are and suggest that if they would be able to contribute a bit more it would be beneficial to the program. Viergutz stated that October is the month where all nutrition sites will be holding fire drills. She also asked that each representative work with their site manager to complete an Environmental survey for the sites recommended by GWAAR, deadline would be a month or two. Viergutz is now part of a group of consumers who all use Lynn’s catering. We are currently seeking feedback on the milk and if there are any problems as well as a list from each site of the two most favorite meals and the two least favorite meals. Set Next Meeting Date: The next meeting will be Wednesday December 13, 2023 at 10:30 AM at the Medford Nutrition Site. Adjourn: With no further business, Rizzi moved to adjourn; second by Fleming. Ayes - 6; Nays - 0. Motion carried. Meeting adjourned at 11:22 AM. TAYLOR COUNTY NUTRITION ADVISORY COUNCIL Thursday June 15, 2023 Westboro Dining Site N8835 Business Hwy 13 Westboro, WI 54490 Members Present: Donna Hrdina – Goodrich, Steve Fleming – Jump River , Joyce Peterson- Westboro, Bonnie Wagner- Medford alternate, Vivian Kremsreiter – Stetsonville, Sandra Rizzi- Rib Lake, Jenn Viergutz –COA Director. Member(s) Absent:, Richard Pulcher – Gilman Recruitment: Home Delivered Meals Call Meeting to Order: Peterson called the meeting to order at 10:01 AM. Approve Minutes of the March 8, 2023 Meeting: Fleming moved to approve the minutes, second by Kremsreiter. All Ayes. Motion Carried. Approve the Agenda: Rizzi moved to approve the agenda with nine items; second by Hrdina. All Ayes. Motion carried. Public Input: Marge Kropp, Goodrich site manager passed along she doesn’t care for whole wheat buns and bread and would recommend more juice served. Review 1st Quarter Nutrition Reports: Viergutz reported the following 1st quarter numbers by site. Jump River 2 54 congregate meals and 95 Home delivered served. Rib Lake 253 congregate and 1, 059 home delivered served. Westboro 231 congregate and 1 50 home delivered served, Goodrich 1 38 congregate meals served. Stetsonville 380 congregate and 747 home delivered served. Gilman 2 82 congregate meals and 649 home delivered meals served. Medford 694 congregate and 2,899 home delivered meals served. Reports were reviewed and distributed that showed month to day meals served by site along with the breakdown of donation by site. Discussion regarding increasing congregate participation. The stigma of people thinking they can either “afford” their own meals or not feeling comfortable because they may not know anyone. There was a discussion regarding bariatric people who may not want to come due to seating. It is discussed to look into bariatric folding chairs to be offered at each site as well as gift certificates that current participants can distribute and encourage someone to come that has not dined at the site before. Election of Officers : Fleming moved to cast a unanimous ballot for Joyce Peterson as Chairperson; seconded by Kremsreiter. Ayes – 5; Nays – 0. Motion carried. Fleming moved to cast a unanimous ballot for Donna Hrdina as Vice Chair; seconded by Kremsreiter. Ayes – 5; Nays – 0. Motion carried. Director’s Report: Viergutz the nutrition assessment is due this year , this happens once every three years in our Aging Plan years. Format is virtual submitting policies, procedures and in person the following week with onsite visits to at least two nutrition sites. Each site will have an emergency plan covering weather, fire, injuries and fire drills to be held annually in October. Viergutz stated the Volunteer Appreciation Dinner went well in April . We served 85 people; all meals were counted as Congregate meals for the Jump River Site and the Volunteer Budget covered the cost of the meals for this event. Set Next Meeting Date: The next meeting will be Thursday September 14, 2023 at 10:00 am at the Rib Lake Nutrition Site. Adjourn: With no further business, Hrdina moved to adjourn; second by Kremsreiter. All Ayes. Motion carried. Meeting adjourned at 10:54 am. TAYLOR COUNTY NUTRITION ADVISORY COUNCIL Wednesday March 8, 2023 Goodrich Senior Dining Center, Royal Gaits Arena N3649 Spring Dr. Athens, WI 54411 Members Present: Donna Hrdina – Goodrich, Richard Pulcher – Gilman, Steve Fleming– Jump River, Joyce Peterson-Westboro, Donna Mae Graffunder- Medford, Vivian Kremsreiter – Stetsonville, Jenn Viergutz –COA Director. Member(s) Absent: Recruitment: Rib Lake and Home Delivered Meals Call Meeting to Order: Peterson called the meeting to order at 10:40 AM. Approve Minutes of the December 8, 2022 Meeting: Hrdina moved to approve the minutes, second by Flemming. All Ayes. Motion Carried. Approve the Agenda : Fleming moved to approve the agenda with ten items; second by Hrdina. All Ayes. Motion carried. Public Input: Marge Kropp, Goodrich site manager stated things are going well. Review 4th Quarter Nutrition Reports: Viergutz reported the following 3rd quarter numbers by sit e. Jump River 2 61 congregate meals and 121 Home delivered serve d. Rib Lake 151 congregate and 1 ,379 home delivered served. Westboro 196 congregate and 160 home delivered served, Goodrich 1 57 congregate meals served. Stetsonville 430 congregate and 832 home delivered served. Gilman 291 congregat e meals and 566 home delivered meals served. Medford 560 congregate and 2,860 home delivered meals served. January and February reports breaking down number of meals served and total donations collected for each site was distributed and reviewed. Site Discussions and Suggested Donations: After the last meeting it was brought back and discussed with some of the sites that there may be a need to increase the suggested donation for meals. Representatives discussed with their peers that if they could donate more it would be appreciated, some individuals still struggle with the current amount. Viergutz shared that the majority of the costs come with the home delivered meals as we pay additional for packaging and delivery. The committee agreed to wait until the June meeting to discuss as there will be more information in the reports and the GWAAR grants should be awarded. Director’s Report: Viergutz reported that since the change with the carryout meals, there has not been any feedback. The COA staff work with the site managers if there are questions and if the participant would qualify for an “exception” carryout meal for a regular participant or a home delivered meal. Viergutz will ask Dawn Kasper -Harder to see if she would be interested in s erving on this committee. She is currently volunteering delivering meals for the rural Stetsonville route. Discussion regarding special events at sites such as Dinner and a Movie or the monthly themed meals seems to dra w more people i n. Viergutz encouraged the group to let the COA office know if your site would like to host an event. Reminder the Volunteer Recognition Dinner will be held Friday April 21st at the Jump River site. Set Next Meeting Dat e: The next meeting will be Thursday June 15, 2023 at 10:00 am at the Westboro Nutrition Site. Adjourn: With no further busines s, Flemming moved to adjourn; secon d by Kremsreiter. All Ayes. Motion carried. Meeting adjourned at 11:30 am.