Strategic Planning

STRATEGIC PLANNING COMMITTEE Monday, October 2, 2023 County Board Room – Taylor County Courthouse Call Meeting to Order: Scott Mildbrand called the meeting to order at 2:31 p.m. Members Present: Scott Mildbrand, Catherine Lemke, Lorie Floyd, Raymond Soper, Rodney Adams, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Ben Stanfley, Suzanne Stanfley, Kyle Noonan, Michelle Grimm, Art Lersch, Larry Brandl, Daniel Gellert, Casey Belgram and Brian Wilson-Star News. Approve the Agenda: Motion by Adams, seconded by Lemke, to approve the agenda. Motion carried. Approve the minutes of the August 28, 2023, meeting: Motion by Soper, seconded by Adams, to approve the minutes of the August 28, 2023, meeting. Motion carried. Develop Strengths, Weaknesses, Opportunities and Threats to put in the Strategic Plan: The committee reviewed the compiled comments and suggestions from the Supervisors and department heads. Grimm then had each member narrow them down into each category. There was discussion of each category and Grimm will work on compiling those responses for the next meeting to begin the goal setting phase. Adjournment: Motion by Adams, seconded by Farrand, to adjourn. Motion carried. The meeting was adjourned at 3:41 p.m. Casey Belgram-Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, August 28, 2023 County Board Room – Taylor County Courthouse Call Meeting to Order: Scott Mildbrand called the meeting to order at 2:00 p.m. Members Present: Scott Mildbrand, Catherine Lemke, Lorie Floyd, Raymond Soper, Rodney Adams, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Sue Swiantek, Bud Suckow, Ben Stanfley, Suzanne Stanfley, Michelle Cahoon, Kyle Noonan, Michelle Grimm, Art Lersch, Larry Brandl, Daniel Gellert, Casey Belgram and Brian Wilson-Star News. Approve the Agenda: Motion by Farrand, seconded by Lemke, to approve the agenda. Motion carried. Approve the minutes of the August 7, 2023, meeting: Motion by Adams, seconded by Farrand, to approve the minutes of the August 7, 2023, meeting. Motion carried. Develop changes for the County Board to consider regarding committees: Grimm presented a slide show to discuss several recommendations. After much discussion about separating the Finance and Personnel committees, a motion was made by Adams, seconded by Lemke, to approve recommending the separation of Finance and Personnel com mittees to the County Board. Motion carried. Floyd arrived for the meeting at 2:30 p.m. There was also a discussion on rotating committee members every 2 years. A motion was made by Floyd, seconded by Adams, to approve recommending rotation of committee members to the County Board. Motion carried. Another suggestion was to have a Vice Chair for each committee in the event the Chair was unavailable to attend meetings. A motion was made by Farrand, seconded by Lemke, to approve recommending having a Vice Chair for each committee to the County Board. Motion carried. A recommendation was made to have Supervisors more evenly distributed to committees after they have served 2 years on the County Board. A motion was made by Adams, seconded by Floyd to approve recommending even distribution of Supervisors to committees to the County Board. Motion carried. Discussion was also had regarding scheduling of committee meetings. The suggestion was to have committee meetings earlier in the month and Finance and Personnel later in the month and to have a master calendar that would show all meetings. A motion was made by Farrand, seconded by Floyd to approve recommending regular scheduled committee meetings to the County Board. Motion carried. Resolutions will be prepared for the next County Board meeting to be voted on. Adjournment: Motion by Adams, seconded by Lemke, to adjourn. Motion carried. The meeting was adjourned at 3:40 p.m. Casey Belgram-Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, August 7, 2023 County Board Room – Taylor County Courthouse Call Meeting to Order: Scott Mildbrand called the meeting to order at 11:07 a.m. Members Present: Scott Mildbrand, Lorie Floyd, Catherine Lemke, Raymond Soper, Rodney Adams, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Jim Metz, Chuck Zenner, Ben Stanfley, Suzanne Stanfley, Michelle Cahoon, Michelle Grimm, Art Lersch, Larry Brandl, Daniel Gellert, Casey Belgram and Brian Wilson -Star News. Approve the Agenda: Motion by Lemke, seconded by Farrand, to approve the agenda. Motion carried. Approve the minutes of the July 14, 2023, meeting: Motion by Adams, seconded by Lemke, to approve the minutes of the July 14, 2023, meeting. Motion carried. Review comments regarding committee structure: The County Board Committee structure summary and comments were presented to the committee for review. The only thing noted to be deleted was the word “power committee” on page 3, as all committees should be equally important. It was then ok’d to send onto the County Board. A resolution requesting to completely change the current committee structure in Taylor County: A resolution requesting to make minor changes to the current committee structure in Taylor County: A resolution requesting the development of an extensive strategic plan for Taylor County: A resolution requesting the development of a modified strategic plan for Taylor County: There was much discussion about the four resolutions drafted to present to the full County Board. The resolutions were drafted so the committee could get clearer direction from the full board as to the extent of committee restructuring, they were expectin g, as well as the extent of the development of a Strategic Plan. Based on the summary of the County Board comments, compiled by Michelle Grimm, the committee felt it had sufficient information to move forward and there was no longer a need to take the resolutions to the County Board. All Department Head and County Board comments will be shared with the full County Board and Mildbrand will provide an update. There was no action taken on the resolutions. Adjournment: Motion by Farrand, seconded by Floyd, to adjourn. Motion carried. The meeting was adjourned at 12:16 p.m. Andria Farrand County Clerk STRATEGIC PLANNING COMMITTEE Friday, July 14, 2023 County Board Room – Taylor County Courthouse Call Meeting to Order: Scott Mildbrand called the meeting to order at 10:38 a.m. Members Present: Scott Mildbrand, Lorie Floyd, Catherine Lemke, Lester Lewis, Rodney Adams, Andria Farrand, and Nicole Hager. Members Absent: None. Other Attendees: Jim Metz, Lisa Carbaugh, Chuck Zenner, Raymond Soper, Ben Stanfley, Suzanne Stanfley, Michelle Cahoon, Michelle Grimm, Art Lersch, Larry Brandl, Daniel Gellert, Casey Belgram and Brian Wilson-Star News. Approve the Agenda: Motion by Adams, seconded by Farrand, to approve the agenda. Motion carried. Approve the minutes of the June 8, 2023, meeting: Motion by Floyd, seconded by Lemke, to approve the minutes of the June 8, 2023, meeting. Motion carried. Review feedback on committee changes: Mildbrand had all committee members review the comments and suggestions that were sent in by County Board members and asked the meeting to be turned over to Art Lersch and Michelle Grimm to facilitate going over committee recommendations. Motion by Lewis, seconded by Lemke, to turn the meeting over to Lersch and Grimm. Motion carried. County Board feedback was categorized, and common themes were noted. Department head responses to committee structure were also present ed and Mildbrand asked Stanfley, Stanfley, Lersch, Grimm and Hager to wordsmith the results looking for common themes and bring feedback to the next meeting. Motion by Lewis, seconded by Farrand, to wordsmith results from department head responses. Motion carried. Preparation for August 15, 2023, County Board Session: Options for Committee restructuring – Mildbrand asked members to come back to the next Strategic Planning Committee meeting with suggestions to take to County Board. Options for Strategic Plan – Mildbrand removed at this time. Review committee members’ mission statements: Mildbrand had each member read aloud their mission statements. Lersch and Grimm will wordsmith these statements to come up with a common theme and bring those results to the next meeting. Timeline for completion: Mildbrand stated that we need a clear direction from the full County Board to go forward. Next Committee Meeting: The next meeting will be toward the beginning of August at the call of the Chair. Adjournment: Motion by Floyd, seconded by Lemke, to adjourn. Motion carried. Meeting adjourned at 12:00 p.m. Casey Belgram, Deputy County Clerk STRATEGIC PLANNING COMMITTEE Thursday, June 8, 2023 County Board Room-Taylor County Courthouse Call Meeting to Order: Scott Mildbrand called the meeting to order at 10:00 a.m. Members Present: Scott Mildbrand, Lorie Floyd, Catherine Lemke, Lester Lewis, Rodney Adams, Andria Farrand and Nicole Hager. Members absent: None Other Attendees: Jim Metz, Sue Swiantek, Mike Bub, Larry Brandl, Ben Stanfley, Suzanne Stanfley, Michelle Cahoon, Kyle Noonan, Michelle Grimm, and Brian Wilson-Star News. Approve the Agenda: Motioned by Lemke, seconded by Lewis, to approve the agenda. Motion carried. Finance Director’s remarks and suggestions: Larry Brandl stated that it may take a year or longer to develop the Strategic Plan and will have to develop a financial component for this as well. Members’ comments and recommendations: Mildbrand stated that we need to identify what changes need to be made and should be specific to Taylor County. Floyd recommends consolidating committees to save costs and be more efficient. Floyd also suggested that one or two committee members rotate on each committee every new term to be knowledgeable of what each committee does. Metz stated he doesn’t feel rotating members is fair to the person who has been on that committee and doing a good job to be moved because of the experience they bring to that committee. Suzanne Stanfley shared that she also values the history and knowledge long term members bring to their committees. Suzanne Stanfley also stated that some of her committees will not be able to be combined du e to state statutes. Noonan mentioned that everything Zoning does is also by statue. Ben Stanfley suggested that department heads do research to see what committees can be combined and which cannot. Mildbrand tasked Lorie Floyd and Ben Stanfley to work wit h department heads to determine which can be combined as well as for their ideas for efficiencies. Vision Statement: Lewis shared that we should have a Vision and Mission statement. The Vision Statement being a longer time frame and the Mission Statement being what we do now, and who for. Homework: All County Board members and department heads to list not more than 5 things they would like to see changed as well as a SWOT analysis (strengths, weaknesses, opportunities and threats) and returned to Casey Belgram for cross referencing before the next meeting. Next Committee Meeting: The next meeting will be scheduled toward the end of July at the call of the Chair. Adjournment: Motion by Adams, seconded by Metz, to adjourn. Motion carried. Meeting adjourned at 11:21 a.m. Casey Belgram Deputy County Clerk