Buildings, Grounds & Parks

Buildings and Grounds Committee Monday, December 19, 2022 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:04 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh, Rod Adams and Lorie Floyd. Members Absent: none. Other Attendees: Joe Svejda, Larry Brandl, Brian Wilson- Star News, Sara Matyka and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Carbaugh, to a pprove the agenda . Motion carried. Approve the minutes of the September 12, 2022, meeting: Motion by Gebauer, seconded by Adams, to approve the minutes of the September 12, 2022, meeting. Motion carried. Miller Dam Boat Launch project: Svejda advised the committee that we were a warded the grant that he applied for to complete this project, in the amount of $127,437.50. We will not see the money until April 2023, but he would like to move forward with the engineering study with Coleman Engineering. Motion by G ebauer, seconded by Floyd , to move forwa rd with the engineering study. Motion carried. Chiller replacement at Courthouse: Svejda advise d the committee that one of the compressors in one of the two chillers needs to be repl aced. Each chiller has two compressors, and they are 22 years old, so Svejda requested quotes to replace the compressor as well as the chiller. A ne w Carrier compressor installed is $70,562.00, and a new Carrier chiller installed is $142,704.00. As a comparison, he also received a quote for a Trane chiller installed and it is over $200,000.00 as th e footprint would need modifications. Svejda suggested replacing the whole chiller with a new Carrier as there is no way of knowing how long the second compressor will last and it will take approximately one year to get the new chiller. Motion by Floyd, seconded by Gebauer, to purchase the new Carrier chiller and get it ordered right away, using 50% ARPA or other funds if available. Motion carried. Office moves: Svejda stated that he is occasionally approached by pe ople asking about relocating offices, most recently the Veterans Office. His question for the committee was more procedural, can he make this decision, or does it need to come to the committee? After some discussion, here was a motion by Floyd, seconded by Carbaugh, that at the request of the department head, unless it is a major move, Joe should be able to make the decision. Motion carried. Update on tower outbuild: Svejda stated that he has not had any updates from Begley Wireless on the contract that was signed in January 2020. T his was a 5-year contract to do a survey of Taylor County to determine where additional cell towers are needed. Svejda stated he would send everyone a copy of the contract. Floyd as ked if we could get out of it, and he said he would check. Sackett Lake donation: Svejda advised the committee that Kate Metz and Kathy Hemer contacted him as they want to donate playground equipment for Sackett Lake. This donation is very much appreciated. PWSA Manager: Svejda introduced Sara Matyka, the new Manager at the Winter Sports Area. She stated the hill will be opening December 26 th and will be open during the day, the whole week while kids are off for Christmas break. S he updated the committee on the things she has been doing in preparation for the o pening. She has completed her first aid training and purchased a new popcorn maker . She has also ordered shirts, sweatshirts, knit hats and insulated mugs to se ll at the hill with the $1,000.00 she received from the Tourism Committee. She plans to appro ach Nestle about getting pizzas from their st ore to se ll. She provided a spreadsheet to the committee of price comparisons and asked that she have the fl exibility to purchase from more than just County Market, Holiday Wholesale and Midwest Supply. After some discussion, ther e was a motion by Gebauer, seconded by Floy d, to trust the Manager to shop where she feels necessary. Motion carried. Advertising for the Winter Sports Area: Wilson shared some ads to run in the Star News and three shoppers as w ell as several options for pricing. The advertising budget is $2 ,500.00 and Wilson will work with Matyka on the preferred option. Update on sign on Hwys 13 & 64: This was discussed at the Tourism meeting and asked to be brought to this committee. The sign needs to be replaced but it is not known if it is adding the value it used to, now that people utilize their phones, Facebook, etc. for information. Svejda will bring details on replacement costs to the next meeting. Electronic voting system -County Bo ard room: Farrand shared a q uote from Meridia Interactive Solutions on a voting system for the County Board sessions. Farrand will set up a demo for the next meeting. Truck replacement: Svejda stated that they a re still waiting for the truck they are plan ning to buy from Forestry to be available . Fo restry has still not received their new truck and Buildings and Grounds has two trucks parked as he has deemed the m not safe to drive. They are 2008 and 2009 vehicles. Buildings and Grounds is currently using a 2013 Expedition from the Surveyor’s office. After some discussion, Svejda will have the two trucks looked at t o determine if the wo rk they need will make them safe to drive. He will also reach out to the local dealerships to look for a used truck to come available. Winter Sports Area snow making equipment : Svejda was approached by a member of the community wanting us to get snow making equipment for the tubing hill. Motion by Gebauer, seconded by Adams, not to invest in snow making equipment. Motion carried. Maintenance u pdates: Svejda advised they re ceived a $2,500.00 donation from the NCO (North Central Outdoors). They will use the donat ion for a new monitoring t ower at the top of the hill as well as new steps off the deck of the chalet. Adjourn the meeting: Motion by Gebauer, seconded by Floyd, to adjourn the meeting. Motion carried. Meeting adjourned at 10:48 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Monday, September 12, 2022 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:06 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh, Rod Adams and Lorie Floyd. Members Absent: none. Other Attendees: Joe Svejda, Larry Brandl, Brian Wilson- Star News, Nicole Hager and Andria Farrand. Approve the Agenda: Motion by Carbaugh, seconded by Adams, to a pprove the agenda . Motion carried. Approve the minutes of the August 23, 2022, meeting: Motion by Gebauer, seconded by Carbaugh, to approve the minutes of the August 23, 2022, meeting. Motion carried. Approve roofing bids: Joe Svejda, M aintenance Director, stated he did not receive an y response to the request for bids ad he ra n in the paper for the Human Ser vices. He presented the original bids he had received from Rock and Tai t, GT Roofing and Woodland Log Crafters. Rock and Tait provided a very detailed bid with 2 options at a cost of $75,315.86 and $83,719.61. The bid f rom GT Roofing was $63,975.00 an d the verbal bid from Woodland Log Crafters was $69,300.00. Svejda stated all bidders thought they could get the roof completed yet this year, but he has concerns of the work being done wh en it gets lat er in the year and colder. After much discussion, there was a motion by Adams, seconded by Floyd, to approve the bid from GT Roofing first and then the bid from Woodland L og Crafters and go w ith whomever can get it done during the warm months. Motion carried. Approval to hire a Winter Sports Area Manager: Motion by Floyd, seconded by Carbaugh, to approve hiring a Winters Sports Area Manager. Motion carried. Rental of the Win ter Sports Area in off season: Svejda said he has re ceived a req uest from the Kiwanis to use the restrooms in the chalet for an upcoming event. There was some discussion about renting it out to people and/or organizations for events and it was agreed that the Kiwanis can use the restrooms for their event. Motion by Adams, seconded by Carbaugh, to table for a future mee ting and discuss the f ee structure of all rentals at the same time. Motion carried. Adjourn the meeting: Floyd motioned, seconded by Gebauer, to adjourn the meeting. Motion carried. Meeting adjourned at 9:38 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Tuesday, August 23, 2022 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:01 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh. Members Absent: Rod Adams and Lorie Floyd. Other Attendees: Jim Metz, Catherine Lemke, Joe Svejda, Larry Brandl, Brian Wilson- Star News, Tim Hobl - Taylor County Fair Board, Sayda Perez and Andria Farrand. Approve the Agenda: Motion by G ebauer, seconded by Carbaugh, to a pprove the agenda . Motion carried. Approve the minutes of the May 24 , 2022 , meeting: Motion by Gebauer, seconded by Carbaugh, to approve the minutes of the May 24, 2022, meeting. Motion carried. Dairy Barn roof at the Fairgro unds: Tim Hobl of the Fair Board was present to address the condition of the roof on the 42-year-old dairy barn. He stated the 2x 4s are rotten and it is not safe to be on the roof anymore when it needs to be patched. A previous estimate from last year was $66,000.00 to replace the roof. The committee asked Hobl to get a new quote and see if it is even feasible to replace the roof or do we need a new building. No action taken. Human Services roof: Svejda presented several bids to the committee to replace the Human Services building roof which he stated has been leaking for years. Gebauer asked if there were bids from any lo cal contractors and asked of Svejda put an ad in the paper for bi ds, Svejda stated he did not. Motion by Gebauer, seconded b y Albrecht to run an a d for bid s. Motion carried. Fairgrounds even t: Sayda P erez was present to address the committee regarding the rodeo and concert she wants to have at the fairgrounds. Hobl stated the gravel-based grounds may not be the best for the horses, but it i s doable. Pere z stated that the promoter she is working with has not pro vided liability insurance i nformation. Motion by Gebauer, seconded by Carbaugh to table. Motion carried. Budget approval: The 2023 budget was presented by Svejda. Motion by Carbaugh, s econded by Gebauer to approve as submitted. Motion carried. VSO office move: Motion by Gebauer, seconded by Carbaugh to leave as is for now. Motion carried. Grant application: Maintenance updates: Education Center roof is complete. The sidewalk has been redone by the Sheriff’s entrance. Dog kennel added for the Sheriff’s K-9. Adjourn t he meeti ng: Adams motioned, seconded by Gebauer, to adjourn the meeting . Motion carried. Meeting adjourned at 12:40 p.m. Andria Farrand - County Clerk Buildings and Grounds Committee Tuesday, May 24, 2022 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:01 a.m. Members Present: Diane Albrecht, James Gebauer, Rod Adams, Lorie Floyd and Lisa Carbaugh. Members Absent: none Other Attendees: Jim Metz, Joe Svejda, Larry Brandl, Brian Wilson- Star News, Tim Hobl- Taylor County Fair Board, Lanice Szomi -4H, Nikki Sherman , John Zuleger (arrived at 11:30 a .m.) and Andria Farrand. Other Attendees via Zoom: Matthew French- Community Development Institute-Head Start Approve the Agenda: Motion by G ebauer, seconded by Adams, to app rove the agenda . Motion carried. Approve the minutes of the March 30 , 2022 , meeting: Motion by Adams, seconded by Gebauer, to approve the minutes of the March 30, 2022, meeting. Motion carried. Education Center cameras: Matthew French , of CDI-Head Start , was present via Zoom to answer questions from the com mittee. The y would like to have four external security cameras and two access control card readers installed at the Education Center for staff and child security. Motion by Gebauer, seconded by Floyd , to approve the installation of the cameras and access control card readers. Motion carried. Horse arena: Hobl stated that th e arena is s and based and addi ng drain tile would be a challenge. Lanice Szomi, representing 4H, was present, John Zuleger was not present to discuss his plans. Motion by Gebauer to table since Zuleger was not pres ent, seconded by Carbaugh. Motion carried. Veterans Parking: Nikki Sherman was present and stated she saw Veteran Par king signs at Tractor Supply and inquired about the m. Tractor Supply donated the two extra poles they had so we would only have to purchase the signs. She asked if we could designate a spot or two for veterans in the Courthouse par king lot. Motion by Ge bauer, seconded by Adams, to approve the spots for Veterans and purchase the signs for them. Motion carried. Approval to hire camp host : Svejda stated at the last mee ting the camp host job description was approved, but it was not approved to hi re someone. He knows of a few interested parties and will work w ith Human Resources on the hiring process. Motion by Carbaugh , seconded by Floyd, to hire a camp host. Motion carried. Restroom at Wellington Park: Svejda stated that Wellington Lake is mo re of a s wimming lake than a fishing lake and it has bee n getting busier. There are currently two old wooden restrooms there a nd our other lak es have concrete str uctures. He is proposi ng getting a new concrete, dual, unisex ADA compliant restroom built o f concrete at a cost of $31,000.00 from a company in Chippewa Falls. Motion by Gebauer, seconded by Carbaugh, to move forward with the restrooms at Wellington Park. Motion carried. John Zuleger arrived at 11:30 a.m. Horse arena: Zuleger stated the horse arena i s underutilized and a lot of maintena nce. He stated that it needs better drainage and drain tile with a s ock should be added to prevent the sand fro m getting into the tile . Total cost for the project will be approximately $ 1200.00 including additional sand. Szomi stated that 4H would donate half of the money and Svejda stated he could cover the other half from the Fairground maintenance budget. Motion by Floyd, seconded by Carbaugh, to proceed with the drain tile pro ject with a not to exceed budget of $1500.00, 50% from 4H and 50% from Maintenance. Motion carried. ARPA funds: Svejda stated he has two large projects he would like to fund with ARPA money. • Miller Dam b oat l aunch: he received a quote from an engineering company but stopped moving forwa rd due to cost. T he quote at that time was $204,000.00. Svejda will pursue State grant money which would potentially cover up to 50% and would like to use ARPA money for the balance. • Education Center pa rking lot : received a quote from the Highway Departm ent for $102,000.00 to replace the parking lot. He would also like to use ARPA money for this. Motion by Floyd, seconded by Adams, to approve paying for both the Miller Dam bo at launch an d Education Center parking lo t projects with ARPA money. Svejda to p ursue grant funds for the boat launch and if the grant funds are not awarded, Svejda to apply for Powerline funds for 50% of the Miller Dam boat launch project. Motion carried. This will then go to Finance and County Board for approval. Hitching post at Miller Dam: Svejda received a phone call from a county resident asking if he could install a hitching p ost at Miller Dam. Motion by Gebauer, seconded by Floyd, to approve the installation of the hitching post. Motion carried. Paint: Farrand stated she wanted to paint the County Clerk ’s office but didn’t have the money in her budget. Svejda stated that several offices have now been painted and it is creating a lot of interest with the rest of the offices . He stated he is not opposed to furnishing the paint but cannot possibl y paint them all at once and he has 39% of the courthouse expen ses bu dget remaining, 5 months into the year. It was sug gested that he create a paint schedule. No action taken. Carbaugh left the meeting at 12:30. Office across fro m the Veterans Service Office: It has been suggested that since this office, which was previously the Treatment Court office, is vacant, it be made into a waiting area for the Veterans. Motion by Gebauer, seconded by Floyd , to make it into a Veterans wait ing area. Motion carried. Maintenance updates: Education Center roof is complete. The sidewalk has been redone by the Sheriff’s entrance. Dog kennel added for the Sheriff’s K-9. Adjourn t he meeti ng: Adams motioned, seconded by Gebauer, to adjourn the meeting . Motion carried. Meeting adjourned at 12:40 p.m. Andria Farrand - County Clerk Buildings and Grounds Committee Wednesday, March 30, 2022 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:00 a.m. Members Present: Diane Albrecht, James Gebauer and Rod Adams. Members Absent: none Other Attendees: Jim Metz, Lester Lewis, Joe Svejda, Larry Brandl, Brian Wilso n- Star News, Catherine Lemke, Joanne Schneveis- Winter Sports Area , Tim Hobl, Bill Vach, Joe Cypher, Paul Lukewich, Judy Lange, Sarah Matyka and Andria Farrand. Approve the Agenda: Motion by Gebauer, seconded by Adams, to approve the agenda. Motion carried. Approve the minutes of the January 27, 2022 meeting: Motion by Adams, seconded by Gebauer, to approve the minutes of the January 27, 2022 meeting. Motion carried. Camera on First Floor: Lewis stated that there is a dead spot on the fir st floor fr om the stairway to the lo bby and asked Svejda to get quotes to have an additional camera installed. Lewis, Chair of the Safety Committee, stated it is a sa fety and se curity issue, and nee ds to be rectified. Svejda provided quotes from Complete Control to the committee with two different options. Brandl confirmed there is $5,000.00 i n the Building s and G rounds budget for safe ty and security. The committee agreed to install the multi head 360-degree view camera. Motion by Gebauer, seconded by Adams, to approve up to $3,000.00 fo r the purchase and i nstallation of the new camera. Motion carried. Gilman Center to be occupied by Gi lman Business Development Committee: Svejda received an email from Sue Emmerich, Me dford Cha mber asking if the Gi lman Business Development Committee cou ld leave their files in one of the inner offices at the Gillman s ite. Gebauer suggested they come to the next meeting to explain what exactly t hey are looking for. Motion by Adams, seconded by Gebauer to table. Motion carried and the item has been tabled. Cameras at the Education Center: Svejda stated that Heidi Eckert of Community Development Instit ute (CDI) contacted him. CDI currently has the Head Start contrac t and leases space at the Education Building. They wa nt to have cameras installed as well as card readers and fobs for the door s. This would all be federally funded, no cost to the County . The question ca me up regarding the others that occupy offices at th at site. Motion by Gebauer, seconded by Adams to table and ha ve them attend the next meeting. Motion carr ied and the item has been tabled. Art’s retirement res olution: The committee reviewed the re solution drafted for Art Klimp ke’s retirement. Motion by Adams, seconded by Gebauer, to send his resolu tion onto the next County Board session. Motion carried. Hiring of a Camp Host: Svejda presented the job description for the Wood La ke Camp Host position. We currently have no host and we also di d not have a job description as it did not go through Human Resources in the past. Going forwar d thi s will go through the HR hiring process. Motion by Gebauer, s econded by Ada ms to appro ve the Camp Host job descriptio n. Motion carried. Winter Sports Manager: Joanne Schneveis, Manager of the Winter Sports Area, was present to notify the committee that after 20 years, she was resigning as manager, but would like to s till work in some capacity. She thank ed the committee for the opportuni ty. She then recommended Sarah Matyka to be her successor. Svejda stated that will be going through the formal HR pr ocess. He will confi rm what type of medical cert ification is needed. No action taken. Joanne Schneveis, Bill Vach, Paul Lukewic h, Joe Cypher and Judy La nge left the meeting at 9:39 a.m. Fair Board updates: Tim Hobl was p resent to address the committee re garding the needs at the fair ground. He mentioned the water issues running through the Dairy Barn again and asked about the ARPA req uests. Hobl also brought up maintenance in the horse arena, an d people using it randomly because it is no longer locked. He suggested we start locking it again and give the key when it is sch eduled. Farrand suggested we could add it to the cale ndar that i s sent weekly to maintenan ce then they wi ll be aware when it needs to be dra gged a fter someone uses it. This will be added to a future agenda. No action taken. Farrand questioned how much to cha rge for security deposit when som eone is renting the fairgro unds. Hobl stated he has always been charged $300.00. North Central Outdoors Donat ion: Svejda stated he received a donation of $1500.00 from North Central Outdoors for the Winter Sports Area. It is to be used to replace the tow rope and replacement tubes. He will send a thank you. Approval of Gene ral Maintenance Worker jo b descripti on: Svejda presented the new job description to the committee for their approval. This position will include some custodial work. Gebauer motioned, seconded by Adams to approve the job description. Motion carried. Tower Management and Count y Buildout: Svejda stated he receive d word from Shane Begley of Begley Wireless that there was nothing to update on the countywide tower buildout project. Maintenance updates: Svejda stated he is still short s taffed, and all are doing an awesome job picking up the extra workload. The roof at the Education Building is on track to be done by Bauer Mauer Roofing in April. The parking lot at the Education Building is postponed, du e to the 21% increase i n asphalt. It will just be patched for now. Heat in the maintenance shop has been postponed for now as well. Human Services roof leaks and will need to be addressed. Adjourn t he meeti ng: Adams motioned, seconded by Gebauer, to adjourn the meeting . Motion carried. Meeting adjourned at 10:17 a.m. Andria Farrand - County Clerk Buildings and Grounds Committee Thursday, January 27, 2022 First Floor West Entrance, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:03 a.m. Members Present: Diane Albrecht, James Gebauer and Rod Adams. Members Absent: none Other Attendees: Joe Svejda, Larry Brandl, Brian Wilson- Star News, Catherine Lemke, Joanne Schneveis- Winter Sports Area, Tim Hobl, and Andria Farrand. Approve the Agenda: Motion by G ebauer, seconded by Adams, to app rove the agenda . Motion carried. Approve the minutes of the November 16, 2021 meeting: Motion by Adams, seconded by Gebauer, to approve the minutes of the November 16, 2021 meeting. Motion carried. Main entrance door hours: Svejda asked the committee for clarification on the hours the front entrance doors are to be unlocked, as he was asked to have them opened between 7:30 and 8:00 a.m. by Marie Koerner. The committee was in agreement and asked Svejda to unlock them between 7:30 and 8:00 daily. Fairgrounds event: Svejda stated he spoke with Christine of 18 Wheels Motorcycle Association who is planning an event at the fairgrounds. This is their first event at the fairgrounds, and they have both the Commun ity Center and Multi -Purpose rooms r ented on Ju ne 25th for their Semi and Motorcycle Show. UPS Contract: Svejda stated that the contract with Access for ou r Uninterrupted Power Service (UPS), expired at the end of 2021. He received a qu ote from Facility Gat eway Corporation, (FGC) for a service similar to what we’ve had with Access. FGC ’s cost is $2,225.00, vs. the new quote from Access of $4,098.00. After some discussion there was a motion by Gebauer , seconded by Adams, to approve the quote from FGC for one year at $2,225.00. Motion carried. Food Service for the Winter Sports Area: Svejda reached out to Holiday Wholesale to supply the food fo r the Winter Sports Area since the Gilman IGA is closing. Holida y Wholesale sent a price list and has schedul ed us to order on Thursday for Frid ay delivery. Schneveis stated she gets some things from Tri -Mart, County Market and Sam’s Club and watches for sales. After much discussion, there was a m otion from Gebauer, seconded by Adams, to buy primarily from Holiday Wholesale, then Tri-Mart and County Market to reduce all the r unning around. Motion carried. Custodian position: Svejda stated he is having a hard time filling the open custodian position. He had 5 applicants and 2 were interview ed. The person that was hired ended u p finding something else. The committee agreed he should wait for the new wage scale to go into effect and advertise the position again. Maintenance updates: Supervisor Ada ms asked for an updat e on putting heat in the Maintenance shop that was discussed at the last me eting. Svejda stated that WE Ene rgies estimated it would be $2,000.00 to run the gas line to the building. He also rec eived a quote from Complete Control for 2 – 250,000 BTU heaters for $5,300.00. Total is estimated to be $10,000.00 - $15,000.00 and will be split with Forestry. The work won’t take place until it warms up. Svejda also stated the issue with the Courthouse parking lot lights is now resolved. Adjourn t he meeti ng: Gebauer motioned, seconded by Adams, to adjourn the meetin g. Motion carried. Meeting adjourned at 10:35 a.m. Andria Farrand County Clerk