Children's Community Options

CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE December 12, 2022 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Donna Kalmon on Monday, December 12, 2022, at 1:0 3 p.m. Meeting was held via Zoom. Members Present: Donna Kalmon, Joseph Greget, Lori Willner, Roxanne Dachel, and Sara Emmerich, Health Department, Cheryl Ketelhut, Taylor Reinhardt, CCS Coordinator , Suzanne Stanfley, Director of Human Services, and Marisa Radloff Administrative Support Specialist. Members Absent: Erin Meyer. Introduction of Advisory Council Membe rs: Taylor Reinhart was introduced; he will be taking over Cheryl Ketelhut’s position as CCS/CLTS/CST/CCOP/B-3 Coordinator as of January 6th the day of Ms. Ketelhut’s retirement. Approve Agenda: Motion was made by Sara Emmerich to approve the agenda for the December 12, 2022, meeting. Joe Greget seconded. Motion carried. Approve Minutes of the June 13, 2022, meeting : Motion was made by Roxanne Dachel to approve the minutes of the September 12, 2022, meeting. Joe Greget seconded. Motion carried. Introduction of New Coordinator: Those present introduced themselves and the committee welcomed Taylor Reinhardt who is representing Taylor County Human Services as the new CCS/CLTS/CST/CCOP/B-3 Coordinator. Public Input: None Approve December Birth to 3, Children’s Long -Term Support Program and Children’s Community Options Program Reports : Reports were distributed prior to the meeting and contain the following information: Birth-to-Three Report Families Served in 2022 56 Number of Referrals in 2022 47 Number of Assessments Completed 22 Number of Children Enrolled 1/1/2022 16 Number of Children Enrolled 12/1/2022 16 Number of Referrals Pending 6 Wait List: can not have a wait list. Children’s Long-Term Support Report: Number of Children enrolled in 2022 52 Number of Referrals in 2022 29 Number of Functional Screens Completed in 2022 23 Total Number of Children Enrolled 1/1/2022 41 Total Number of Children Enrolled 9/1/2022 44 Wait List 22 New hired staff member, Diane Zuleger with a full CLTS caseload. There is currently one open position for a dual program position; it would pertain to having a case load of children in more than one program; such as CLTS and CCS for social and emotional Mental Health diagnosis. Have interviewed a few people for this position with no luck; will be re- advertising for more applicants to fill this position. Ms. Ketelhut explained how we have taken four children off the wait list but have added seven more within the last quarter. COOP Report DHS Allocation $20,050 Administration (7% of base allocation) -$ 1,404 Amount Available for Services $18,646 Carry Over from 2021 +$ 1,073 Funds Available for Families $19,719 Funds Spent -$ 5,410 Case Management -$ 1,791 Remaining Funds Available $12,518 20 children/families are approved for funding in 2022. 12 families have turned in receipts for reimbursement. Wait List: none, but may use funds to pay for service for children on the wait list if emergent need arises. Services authorized included: Adaptive Aids, Counseling and Therapeutic Services, Medical/Dental (not covered by other funding), Parent Training, Recreation, Specialized Clothing, Specialized Nutrition, Specialized Medical/Therapeutic Supplies, Support Home Care and Transportation. Motion was made by Joseph Greget to approve the December 2022 Birth to 3, CLTS, CCOP Program Reports. Roxanne Dachel seconded. Motion carried. Roundtable Updates: Joseph updated those present on numerous school and community events that are through school, Bowling Bonanza for Families on January 21, 2023, Pokémon Movie and Card Party on January 14, 2023, Taylor County Transition Night March 30, 2023, Autism 101 Training Series the first Monday of each month 6 -8pm, Child Development (birth to 5) Expo on February 18, 2023 . Joseph also relayed the SOAR Program continues to grow. During the discussion provided by Joseph, he also indicated the playground for special education equipment is being added to other locations, in addition to at the City Park. Special Education Committee continues to collaborate with community members and programs to move forward on this project to phase two. Ms. Emmerich gave an update on public health; with no new reports but did state WIC is now through Health First and will become a potential referral source. Ms. Ketelhut gave an update on Human Services; currently recruiting for a dual program CCS/CLTS caseworker; Clinical unit is in need of two case workers for Crisis and APS positions and are looking for a Mental Health therapist as well. Crisis and APS numbers are still growing alon g with Child abuse and neglect cases as well. Other Business: Mr. Greget expressed concern regarding TCHSD internal policy for Purchase of Electronic Equipment utilizing C -COP funding. Specifically, that the policy doesn’t authorize participants to utilize electronic equipment, purchased for at -home use, in multiple domains (school, vocational, home, etc.) Mr. Reinhardt agreed to review the internal policy, along with CLTS staff, to determine if amendments are necessary. Schedule Next Meeting: Committee decided to continue meeting via Zoom. Scheduled Next Meeting: Meetings for 2023 are scheduled for 03/13/2023, 06/12/2023, 09/11/2023, 12/11/2023. Committee agreed that if changes are made to TCHSD policy for the Purchase of Electronic Equipment, Mr. Reinhardt will schedule a Zoom meeting prior to 03/13 for discussion and committee vote. Motion to adjourn was made by Roxanne Dachel and seconded by Joseph Greget. Meeting adjourned at 2:05 p.m. Respectfully Submitted, Marisa Radloff CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE September 12, 2022 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Donna Kalmon on Monday, September 12, 2022, at 1:05 p.m. Meeting was held via Zoom. Members Present: Donna Kalmon, Joseph Greget, Lori Willner, Roxanne Dachel, Michelle Cahoon and Sara Emmerich, Health Department, and Cheryl Ketelhut, CCS Coordinator. Members Absent: Erin Meyer. Approve Minutes of the June 13, 2022, meeting: Motion was made by Lori Willner to approve the minutes of the June 13, 2022, meeting. Sara Emmerich seconded. Motion carried. Introduction of New Member: Those present introduced themselves and the committee welcomed Sara Emmerich who is representing Public Health. Public Input: None Recruitment of Family Members to be on the Committee: There have been no family members that have volunteered to be on the committee. Approve September 2022 Birth to Three, Children’s Long-Term Support Program, and CCOP Reports: Reports were distributed prior to the meeting and contain the following information: Birth-to-Three Report Families Served in 2022 35 Number of Referrals in 2022 38 Number of Assessments Completed 21 Number of Children Enrolled 1/1/2022 16 Number of Children Enrolled 9/1/2022 13 Number of Referrals Pending 5 Children’s Long-Term Support Report: Number of Children enrolled in 2022 44 Number of Referrals in 2022 21 Number of Functional Screens Completed in 2022 27 Total Number of Children Enrolled 1/1/2022 41 Total Number of Children Enrolled 9/1/2022 38 Wait List 24 All services for those on the wait list are funded how ever Ms. Ketelhut relayed the information of this topic of discussion was added back to the Agenda for the Human Services Board meeting, scheduled for Wednesday, June 15th at 9:30 A.M. It was noted, by Cheryl, that due to the waitlist for CLTS, funding from CC OP can be used for those individuals. COOP Report DHS Allocation $20,050 Administration (7% of base allocation) -$ 1,404 Amount Available for Services $18,646 Carry Over from 2021 +$ 1,073 Funds Available for Families $19,719 Funds Spent -$ 4,907 Case Management -$ 1,949 Remaining Funds Available $12,863 19 children/families are approved for funding in 2022. 11 families have turned in receipts for reimbursement. Services authorized included: Adaptive Aids, Counseling and Therapeutic Services, Medical/Dental (not covered by other funding), Parent Training, Recreation, Specialized Clothing, Specialized Nutrition, Specialized Medical/Therapeutic Supplies, Support Home Care and Transportation. Motion was made by Joseph Greget to approve the September 2022 Birth to 3, CLTS, CCOP Program Reports. Roxanne Dachel seconded. Motion carried. Roundtable Updates: Joseph updated those present on numerous school and community events that are through school, Early Childhood Committee, Transition Counsel, Literacy Counsel, and the Taylor County Drug Opposition Counsel. Joseph relayed to committee that Early Child Development Days is scheduled for August 5, 2022 and will be completed at Medford Elementary School. Joseph also relayed the SOAR Program continues to grow. During the discussion provided by Joseph, he also indicated the playground for special education equipment is being added to other locations, in addition to at the City Park. Special E ducation Committee continues to collaborate with community members and programs. Other Business: None Schedule Next Meeting: Committee decided to continue meeting via Zoom. Next meeting is scheduled for Monday, December 12, 2022, at 1:50. Motion to adjourn was made by Joseph Greget and seconded by Roxanne Dachel. Meeting adjourned at 1:50 p.m. Respectfully Submitted, Cheryl Ketelhut CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE June 13, 2022 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Donna Kalmon on Monday, June 13, 2022, at 1:03 p.m. Meeting was held via Zoom. Members Present: Erin Meyer, Joseph Greget, Lori Willner, Roxanne Dachel, Michelle Cahoon and Sara Emmerich, Health Department, Cheryl Ketelhut, CCS Coordinator, Suzanne Stanfley, Director, and Tori Borman, Administrative Assistant with Taylor County HSD also present. Members Absent: None. Approve Agenda: A motion was made by Er in Meyer to approve the twelve -item agenda. Roxanne Dachel seconded. Motion carried. Approve Minutes of the March 14, 2022, meeting: Motion was made by Erin Meyer to approve the minutes of the March 14, 2022, meeting. Lori Willner seconded. Motion carried. Public Input: None New Member Recruitment and Introduction: Those present introduced themselves and the committee welcomed Sara Emmerich who is representing Public Health. 2021 CCOP Reconciliation: Cheryl Ketelhut provided an update on the 2021 CCOP Reconciliation. In the discussion, Cheryl stated in March 2022, this process was completed with the State and reflected what the State had for Taylor County CCOP expenses and what Taylor County had tracked f or expenses. It was found that all the funding is correct. Although, the program did not spend all the allocated funding so we will have some carryover for 2022. Review and Approve March 2022 Birth to Three, CLTS, and CCOP Reports: Reports were distributed prior to the meeting and contain the following information: Birth to 3, CLTS and CCOP Reports: Birth-to-Three Report – 3/1/2022 Report Number of Families Serviced in 2022 16 Number of Referrals in 2022 8 Number of Assessments Completed 2 Total Number Enrolled on 1/1/2022 16 Number Enrolled on 3/1/2022 14 Ms. Ketelhut reported primary referral sources are physicians, schools, parents, and internal referrals from staff at Human Services. She reported that there are various reasons for the seventeen referrals that did not have evaluations including parents not responding when contacted, parents denying need for services, initial screen shows development within the normal range and results of the evaluation showing that child does not qualify for services. Children’s Long -Term Support Report : Cheryl Ketelhut provided handout with the corrected information. Children’s Long-Term Support (CLTS) Report – 3/1/2022 Report Number of Children Enrolled 2022: 41 Number of Referrals in 2022: 6 Number of Functional Screens completed in 2022: 12 Total Number of Children Enrolled 1/1/2022 41 Total Number of Children Enrolled 3/1/2022 39 Waitlist: 14 CCOP Report DHS Allocation $20,050 Administration (7% of base allocation) -$ 1,404 2022 Allocation for Services $18,646 17 children/families were approved for funding in 2022. Services authorized included : Adaptive Aids, Counseling and Therapeutic Services, Medical/Dental (not covered by other funding), Parent Training, Recreation, S pecialized Clothing, Specialized Nutrition, Specialized Medical/Therapeutic Supplies, Support Home Care and Transportation. Motion was made by Joseph Greget to approve the Final 2021 Birth to 3, CLTS and CCOP Program Reports. Erin Meyer seconded. Motion carried. Review and Approve June, 2022, Birth to 3, Children’s Long-Term Support (CLTS) Program Report, C-COP Report: Reports were distributed prior to the meeting and contain the following information: Birth-to-Three Report Families Served in 2022 17 Number of Referrals in 2022 25 Number of Assessments Completed 11 Number of Children Enrolled 4/1/2022 14 Number of Children Enrolled 6/1/2022 13 Number of Referrals Pending 8 Children’s Long-Term Support Report: Number of Children enrolled in 2022 41 Number of Referrals in 2022 13 Number of Functional Screens Completed in 2022 15 Total Number of Children Enrolled 3/1/2022 39 Total Number of Children Enrolled 6/1/2022 39 Wait List 21 All services for those on the wait list are funded however Ms. Ketelhut relayed the information about this topic of discussion was added back to the Agenda for the Human Services Board meeting, scheduled for Wednesday, June 15th at 9:30 A.M. It was noted, by Cheryl, due to the waitlist for CLTS, funding from CCOP can be used for those individuals. CCOP Report DHS Allocation $20,050 Administration (7% of base allocation) -$ 1,404 Amount Available for Services $18,646 Carry Over from 2021 +$1,073 Funds Available for Families $19,719 Funds Spent -$1,979 Remaining Funds Available $17,740 19 children/families are approved for funding in 2022. Services authorized included: Adaptive Aids, Counseling and Therapeutic Services, Medical/Dental (not covered by other funding), Parent Training, Recreation, Specialized Clothing, Specialized Nutrition, Specialized Medical/Therapeutic Supplies, Support Home Care and Transportation. Motion was made by Joseph Greget to approve the June 1, 2022, Birth to 3, CLTS, CCOP Program Reports. Roxanne Dachel seconded. Motion carried. Roundtable Updates: Joseph updated those present on numerous school and community events that are through school, Early Childhood Committee, Transition Counsel, Literacy Counsel, and the Taylor County Drug Opposition Counsel. Joseph relayed to committee that Early Child Development Days is scheduled for August 5, 2022 and will be completed at Medford Elementary School. Joseph also relayed the SOAR Program continues to grow. During the discussion provided by Joseph, he also indicted the playground for special education equipment is being added to other locations, in addition to at the City Park. Special Education Committee continues to collaborate with community members and programs. Erin Meyer of Black River Industries provided an update on the new Summer Youth Program for 14–21-year-olds. She relayed currently the program has 4 participants and potentially have 2 more. This program is designed to provide and teach how to utiliz e daily living skills, such as money management skills. Erin stated she is excited for all the things to come with this program. Sara Emmerich reported that Women, Infants, and Children (WIC) is now through Health First. Sara reminded committee that vaccinations for kids can still be completed at the Health Dept. Cheryl Ketelhut reported for Taylor County. She provided an update regarding the waitlist for programs and units remain busy. Other Business: None Schedule Next Meeting: Committee decided to continue meeting via Zoom. Next meeting is scheduled for Monday, September 12th, 2022, at 1:00. Motion to adjourn was made by Roxanne Dachel and seconded by Erin Meyer. Meeting adjourned at 1:45 p.m. Respectfully Submitted, Tori Borman, TCHS Administrative Assistant CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE March 14, 2022 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Erin Meyer on Monday, March 14, 2022, at 1:03 p.m. Meeting was held via Zoom. Members Present: Erin Meyer, Joseph Greget, Lori Willner, Roxanne Dachel, Michelle Cahoon and Cheryl Ketelhut. Suzanne Stanfley, Director, Taylor County HSD also present. Members Absent: Donna Kalmon Approve Agenda: A motion was made by Joseph Greget to approve the ten -item agenda. Roxanne Dachel seconded. Motion carried. Approve Minutes of the December 13, 2021, meeting : Motion was made by Roxanne Dachel to approve the minutes of the December 13, 2021, meeting. Joseph Greget seconded. Motion carried. Public Input: None New Member Recruitment and Introduction: Those present introd uced themselves and the committee welcomed Michelle Cahoon representing Public Health. Suzanne Stanfley attended as part of her orientation to Human Services as she is the new Director. Ms. Ketelhut stated that despite letters and encouragement from staff, no parents of children enrolled in Children’s Long- Term Support or CCOP, there has been no interest in serving on this committee. Review and Approve Final 2021 Children’s Long -Term Support (CLTS) Program Report, C - COP Report and Birth to 3 Reports: Reports were distributed prior to the meeting and contain the following information: Final 2020 Birth to 3, CLTS and CCOP Reports: Birth-to-Three Report Children Served in 2021 31 Number of Referrals in 2021 47 Number of Evaluations Completed 30 Total Number Enrolled on 1/1/2021 16 Number Enrolled on 12/31/2021 16 Ms. Ketelhut reported primary referral sources are physicians, schools, parents, and internal referrals from staff at Human Services. She reported that there are various reasons for the seventeen referrals that did not have evaluations including parents not responding when contacted, parents denying need for services, initial screen shows development within the normal range and results of the evaluation showing that child does not qualify for services. Children’s Long-Term Support Report: It was discovered that this report was inaccurate. Cheryl Ketelhut apologized and will revise the report and submit for approval at the next meeting of this committee. CCOP Report DHS Allocation $20,050 Administration (7% of base allocation) -$ 1,404 2020 Allocation for Services $18,646 2021 Carry-Over +$ 1,073 Total Available for Services $19,719 Services Used $10,219 Unspent Funds $ 9,500 22 children/families were approved for funding in 2021. 18 families turned in receipts for reimbursement Services included: specialized equipment, medical care not covered by other sources, respite care, homemaker services, dietary supplements/specialized clothing, transportation, recreation, child-care, and parent education. Ms. Ketelhut reported that instead of billing Medicaid for Case Management for those children enrolled in CCOP, CCOP itself will be billed ($2,000 - $3,000) In that manner a larger portion of the CCOP funds will be used. We will have carry over funds for 2022 in a similar amount to that which we received in 2021. Motion was made by Roxanne Dachel to approve the Final 2021 Birth to 3 and CCOP Program Reports. Joseph Greget seconded. Motion carried. Review and Approve March 1, 2022, Children’s Long-Term Support (CLTS) Program Report, C-COP Report and Birth to 3 Reports: Reports were distributed prior to the meeting and contain the following information: Birth-to-Three Report Families Served in 2022 16 Number of Referrals in 2022 8 Number of Evaluations Completed 2 Total Number Enrolled on 1/1/2022 16 Number Enrolled on 3/1/20212 16 Children’s Long-Term Support Report: Number of Children enrolled in 2022 41 Number of Referrals in 2022 6 Number of Functional Screens Completed in 2022 12 Total Number of Children Enrolled 1/1/2022 40 Total Number of Children Enrolled 3/1/2022 39 Wait List 14 All services for those on the wait list are funded however Human Services does not have the staff time to provide adequate Case Management Services for the children on the wait list. Ms. Ketelhut reported that an additional staff position for CLTS was requested. Human Services Board denied the request. Ms. Ketelhut and Suzanne Stanfley met with staff from the WI Department of Health Services (DHS) as DHS requires that counties do not have a wait list. It is anticipated that at the end of the first quarter of 2022 we will receive a letter from DHS indicating their concern over our growing wait list. If children on the wait list are not enrolled in a timely manner, it is anticipated that at the end of the second quarter TCHSD will be quested to submit a formal plan detailing plan for enrollm ent. Other counties in the state have wait lists as well. CCOP Report DHS Allocation $20,050 Administration (7% of base allocation) -$ 1,404 Amount Available for Services $18,646 18 children/families are approved for funding in 2022. Services include adaptive aids, childcare, counseling and therapeutic services, parent training, recreation, respite, specialized clothing, specialized diet, specialized medical/therapeutic supplies, and transportation Motion was made by Lori Willner to approve the March 1, 2022, Birth to 3, CLTS, CCOP Program Reports. Joseph Greget seconded. Motion carried. Roundtable Updates: Joseph updated those present on numerous school and community events that are through school, Early Childhood Committee, Transition Counsel, Literacy Counsel, and the Taylor County Drug Opposition Counsel. 100+ children were screened at Medford’s Child Development Days earlier in March. Two grants are being submitted on for before and after school programming and one for childcare issues. Leadership Training with the Navy Seals will be held in May at Forest Springs with a parent night to be held the night before the training. All school districts in Taylor County may send students to this event. The playground at Stetsonville Elementary will be updated with handicap accessible equipment. Colby, Gilman, Medford and Own-Withee schools have students attending the 18 -21 y.o. program in Medford. Phillips may send students in the future. Erin Meyer reported that Black River Industries is developing a summer youth program for 14-21 y.o. students. A meeting will be scheduled to discuss questions about scheduling to not interfere with school district programming and funding for the program. Michelle Cahoon reported that Public Health has new staff and is re -energized to return to providing services as they did before COVID and getting the word out about those services. Other Business: None Schedule Next Meeting: Committee decided to continue meeting via Zoom. Next meeting is scheduled for Monday, June 13, 2022, at 1:00. Motion to adjourn was made by Joseph Greget and seconded by Roxanne Dachel. Meeting adjourned at 2:05 p.m. Respectfully Submitted, Cheryl Ketelhut CCS Coord/Taylor County Human Services