Finance

FINANCE COMMITTEE Thursday, April 14, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner, Catherine Lemke, Ray Soper, Scott Mildbrand. Members Absent: Tim Hansen. Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl Emily Gojmerac- Star News and Andria Farrand. Approve the Agenda: Motion by Lemke, seconded by Mildbrand, to approve the agen da with 10 items. Motion carried. Approve th e minutes of the March 17, 2022, Finance Committee meeting: Motion by Mildbrand, seconded by Lemke, to approve the minutes. Motion carried. Public input/correspondence: none Treasurer’s report: Treasurer’s report reviewed and approved as presented. 2021 IT budget carryover: Brandl presented the IT budget carryover to the committee. Motion by Lemke, seconded by Soper to approve as presented. Motion carried. Update on AED units for County buildings: Brandl provided an updated quote for the 17 new units at $1,700.00 each and the 2 units we have will be refurbished and upgraded. All will have wi-fi capabilities and the latest technology. The quote includes cabinets, placards, and 1 year of AED compliance management. The new quote is $36,000.00 and will be paid from the County’s ARPA money. Discuss $10,000.00 payment from Taylor County Human Services to Taylor County Supportive Housing: Taylor County Supportive Housing re ceived a $10,000.00 grant throu gh Human Services, but the money was improperly used. It was to be used for Drug rehabilitation and counselling, but it was used on Cabinets for the shelter. Human Servic es has requested the money be paid back. The committ ee has requested that Corporati on Counsel send a letter requesting re-payment with a specific date. Farrand will reach out to Corp. Counsel to draft the letter. Motion by Mildbrand, seconded by Soper, to approve Corp Counsel send a letter to Taylor County Supportive Housing for repayment of the grant money. Motion carried. Review and act on warrants and payroll as submitted: Warrants submitted were: March 25, 2022 266844-266897 $110,957.67 March 28, 2022 266747-266843 $194,282.46 April 1, 2022 266898-266964 $4,694.01 April 8, 2022 266965-267060 $786,753.56 April 14, 2022 267061-267102 $27,250.64 Payroll submitted was: March 17, 2022 86956 $0.00 Employee check March 17, 2022 136617-136847 $256,973.51 Direct Deposit stubs March 31, 2022 136848-137077 $263,117.48 Direct Deposit stubs Motion by Soper, seconded by Lemke, to approve warrants and payroll as submitted. Motion carried. Adjourn the meeting: Motion made by Lemke, seconded by Soper, to adjourn the meeting at 1:30 p.m. Motion carried. Andria Farrand-Taylor County Clerk Joint Personnel and Finance Committee March 31, 2022 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:32 a.m. Members Present: Charles Zenner, S cott Mildbrand, Rollie Thums, Lester Lewis, Cathy Lemke, Ray Soper Members present via Zoom: Tim Hansen [9:32 a.m. to 9:59 a.m.] Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Nicole Hager, Mike Bub, Brian Wilson; Star News, Tim Deaton; The Horton Group Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lewis, seconded by Lemke, to approve the minutes of the January 20, 2022, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Thums, at 9:33 a.m., to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(f), to consider medical or personal histories of specific persons, which, if discussed in public, would be likely to h ave a substantial adverse effect upon the reputation of any person referred to in such histories or data regarding Section 5.1(C), Employee Handbook, retiree health insurance eligibility. A roll call vote cast, four [4] voting aye, one [1] absent [Hansen], the motion carried. Tim Deaton, The Horton Group and Nicole Hager were present during the closed session. Tim Hansen left the meeting via Zoom at 9:59 a.m. Open Session. A motion was made by Thums, seconded by Lewis, to go into ope n session at 10:21 a.m. A unanimous cast, the motion carried. It was moved by Thums, seconded by Lewis, to leave Section 5.1, Health Insurance, Emplo yee Handbook, as it is currently written with no changes. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Lemke, seconded by Lewis, to adjourn at 10:22 a.m. A unanimous cast, the motion carried. Secretary: Linda Daniels FINANCE COMMITTEE Thursday, February 10, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner, Catherine Lemke, Ray Soper and Tim Hansen. Members via Zoom: Scott Mildbrand Members Absent: None. Other Att endees: Jim Metz, Sarah Holt z, Larry Brandl , Emily Gojmerac - Star News , Jake Walcisak, Joe Svejda and Andria Farrand. Other attendees via Zoom: none Approve the Agenda: Motion by Soper, seconded by Hansen, to approve the agenda with 9 items. Motion carried. Approve the minutes of the December 16, 2021 Finance Committee meeting: Motion by Lemke, seconded by Hansen, to approve the minutes. Motion carried. Public input/correspondence: none Treasurer’s report: Treasurer’s report reviewed and approved as presented. Approve Tractor Supply credit card for use by the Forestry and Buildings, Grou nds and Parks Departments : Jake Walcisak , Forestry and Recreation, addressed the committee. He stated that Tractor Supply has items they use and it would be efficient and con venient to get a credit card, as they do not o ffer an in-house account as we hav e at the other hardwar e stores. Joe Svejda, Buildings and Grounds also stated that it would be c onvenient as they offer quality products at good pri ces. After further discussion, there was a mot ion by Hansen, seconded by Lemke to approve applying for the Tractor Supply credit card. Motion carried. Approve consulting agreement with Cli ftonLarsonAllen LLP (CLA) a nd Taylor Count y Human Services to develop administrative rates across a ll programs: Brandl explained to the committee that Human Services budgeted $5,000.00 in this year’s budget for this consulting and he would split the cost with them. This is a one-time consulting to train Rhonda and help Human Services capture State and Federal revenues as well as rev iew and deve lop new billing rates for the Human Services programs. Motion by Mildbrand, seconded by Lemke, to approve spending up to $10, 000.00 for con sulting services fo r Human Services th rough CLA. Motion carried. Review and act on warrants and payroll as submitted: Warrants submitted were: December 17, 2021 265467-265545 $255,928.77 December 23, 2021 265546-265597 $306,943.80 December 30, 2021 265598-265653 $ 88,856.34 Payroll submitted was: December 23, 2021 135249-135464 $272,181.90 Direct Deposit Stubs December 23, 2021 135465-135486 $17,712.44 Comp Pay January 6, 2022 135487-135703 $320,404,71 Direct Deposit Stubs January 20, 2022 135704-135924 $250,166.53 Direct Deposit Stubs February 3, 2022 135925-136144 $247,283.16 Direct Deposit Stubs Motion by Soper, seco nded by Mildbrand, to appro ve warrants and payroll as submitted. Motion carried. Adjourn the meeting: Motion made by Hansen, seconded by Soper, to adjourn the meeting at 1:25 p.m. Motion carried. Andria Farrand-Taylor County Clerk January 7, 2022 265654-265781 $309,818.54 January 13, 2022 265782-265831 $ 31,506.53 January 14, 2022 265832-265893 $460,461.57 January 21, 2022 265894-266002 $451,372.31 January 28, 2022 266003 Check spoiled January 28, 2022 266004-266098 $359,457.79 February 4, 2022 266099-266213 $385,220.05 February 10, 2022 266214-266263 $ 24,283.58 Joint Personnel and Finance Committee January 20, 2022 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 11:05 a.m. Members Present: Charles Zenner, S cott Mildbrand, Rollie Thums, Lester Lewis, Cathy Lemke, Tim Hansen Members Absent: Ray Soper Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Rose Thums, Larry Woebbeking Approve Agenda. A motion was made by Thums, seconded by Lemke, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lemke, seconded by Hansen, to approve the minutes of the January 12, 2022, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Establish compensa tion for Sheri ff and Clerk of Cir cuit Court . Marie Koerner, Human Resource Manager, showed where the current salaries of the Sheriff and Clerk of Circuit Court would be by using the new compensation plan design as a tool for internal equity if they were given a 2.5% in crease in 2022 as t he minimum that other employees would receive. She recommended that Step 2 of Grade R be used to place the Sheriff and to use Step 3 of Grade M to place the Clerk of Circuit Court . Ms. Koerner also distribute d proposed op tions of the increases for the 20 23-2026 years with a 1%, 1.5% and 2% increases f or th e positions and information regarding the history of the elected official ’s salary increases from 2015-2022 for the Sheriff and Clerk of Courts and increases from 2017-2024 for the Cou nty Clerk, Treasure r and Register of Deeds . After much discussion, a motion was made by Hansen, seconded by Thums, to increase the Sheriff and Clerk of Circuit Courts salary 2% each year starting January 1, 2023, through December 31, 2026 . A unanimous vo te cast, the motion carried. It was then moved by Lewis, seconded by Hansen, to use Step 2 of Grade R of the employee compensation plan to establish the Sheriff salary and Step 3 of Grade M of the employee compensation plan to establish Clerk of Courts sa lary for the 2023 – 2026 term, as well as, future terms , as recommended. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Lewis, seconded by Hansen, to adjourn at 11:15 a.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Joint Personnel and Finance Committee January 12, 2022 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:30 a.m. Members Present: Charles Zenner, Scott Mildbr and, Rollie Thums , Lester Lewis , Ray Soper, Cathy Lemke, Tim Hansen Members Absent: None Other Attendees: Linda Daniels, Marie Koer ner, Jim Metz , Ben Stanfley, Sarah Holtz, Larry Brandl, Rhonda Rudolph, Andria Farra nd, Patty Kru g, Jaymi Kohn, Suzanne Stanfl ey, Liza Daleiden, Brian Wilson; Star News Other Attendees by Zoom video: Patrick Glynn; Carlson Dettmann Consulting, Jake Walcisak, Tracy Hartwig, Colleen Handrick Approve Agenda. A motion was made by Thums, seconded by Lemke, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Thums, seconded by Soper, to approve the minutes of the December 21, 2021, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Meet with Carlson Det tmann to discuss Employee C ompensation Plan . Patrick Glynn, Carlson Dettmann Consulting, appeared b y Zoom to explain the Implementation Discussion handout that included a recommended new plan desi gn, to include adding a step at t he beginning of the plan at 85% pay and increasing the steps to seventeen [17] steps versus eleven [11] steps in the existing plan. Employees will move through the steps every year after the control point versu s every two [2] and three [3] years. Each step above the control point will have a 1.25% increase every y ear. The challenges for the committee to consider with the implementation of the plan will include budgets, fairness to employees, size of increase and length of service. He presented four costing options and the wage cost estimates to implement. Those options varied from a $188,469.00 to $357,504.00 cost to the 2022 budget. The costs for each of the four options were also broken down by each of the d epartments. Marie Koerner stated that approximately $50,000.00 would be needed to implement the option that would be a combination of placing the employees in at least a Step 4 placement [provided the employee has at least five [5] years in the current position and a step that provides at least a 2.5% increase to the 2021 salary. Supervisor Mildbrand n oted that the pension and health insurance benefits are great and notable that Taylor County offers. Larry Brandl, Finance Director, answered questions regarding future revenue in 2022 and in the ye ars to follow if the recommended plan is implemented. Supervisor Lewis stated that revenue and expenditure issues in the county have to be looked at as this is an ongoing issue. After much discussion, a motion was made by Hansen, seconded by Lewis, to recommend and forward to the County Board of Supervisors for the February 3, 2022, session to approve the recommended new plan desig n and the implementation of the plan that is the combination of the step that provid es at least a Step 4 placement, provided that the employee has at least five [5] years in the current position and a step that provides at least a 2.5% increase to the 2021 wage, whi ch would be retroactive to January 2, 2022 . A unanimous vote cast, the mo tion carried. Adjournment. A motion was made by Mildbrand, seconded by Thums, to adjourn at 10:18 a.m. A unanimous cast, the motion carried. Secretary: Linda Daniels