Finance & Personnel - April to December

FINANCE AND PERSONNEL COMMITTEE Thursday, December 22, 2022 County Board Room Call Meeting to Order: Charles (Chuck) Zenner called the meeting to order at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Ray Soper, Cathy Lemke, Lester Lewis, Rollie Thums Members Absent: None Other Attendees: Nicole Hager, Rachel Ogle, Larry Brandl, Brian Wilson; Star News, Jon Trautman; Clifton Larson Allen LLP, Joe Svejda, Larry Woebbeking, Ben Stanfley, Michelle Cahoon, Jill Scheithauer, Rose Thums, Suzanne Stanfley, Rhonda Rudolph Approve Agenda : A motion was made by Lemke, seconded by Mildbrand to approve the agenda with 20 items. A unanimous vote was cast, the motion carried. Approve minutes of the November 10, 2022, Finance and Personnel Committee meetings. A motion was made by Mildbrand, seconded by Soper, to approve the November 10 , 2022, Finance and Personnel Committee meeting minutes. A unanimous vote was cast, the motion carried. Treasurer’s Report. Treasurer’s Report was reviewed and approved as submitted. Review 2021 Audit Report with Jon Trautman of Clifton Larson Allen LLP [CLA] . Jon Trautman, Principal CLA, presented the 2021 Audit Report from Clifton Larson Allen LLP [CLA] and discussed the two finding s on the report. One was a material weakness relating to the county’s transition to a new accounting software system and the other was an internal control weakness that they considered a significant deficiency. CLA can help support the county with these issues as Taylor County works to becom e more familiar with the new accounting software system and improve their year-end close processes. Larry Brandl, Finance Director, stated they have been learning the new accounting software system and the 2022 year-end close process is much improved for 2022. No action was taken on this item. Approve new audit contract with Clifton Larson Allen LLP [CLA]. Jon Trautman presented the new 2023 audit contract with Clifton Larson Allen LLP [CLA]. The previous contract was carried over from Schenck SC during their acquisition by CLA and was much lower cost than the current market. The 2023 contract is for one [1] year, but when the county system processes improve and the outside market environment calms down, the re may be an opportunity to return to a three-year contract. The 2023 contract also includes accounting assistance with Lease Standards, but the county would be responsible for doing the leg work. If additional assistance is required, there would be additional costs from CLA. Lewis made a motion , seconded by Gebauer, to approve the 2023 audit contract with Clifton Larson Allen LLP [CLA] . A unanimous vote was cast, the motion carried. The committee moved to agenda item 18. Request to fill vacant Deputy Clerk of Court position . Rose Thums, Clerk of Court, provided information o n the vacant Deputy Clerk of Court position. It is an existing position with no changes. Thums made a motion, seconded by Lemke, to approve the request to fill the vacant Deputy Clerk of Court position. A unanimous vote was cast, the motion carried. The committee returned to item 7. Review and approve ARPA funding for Spillman GIS Mapping Update for the Taylor County Sheriff’s Department. Larry Woebbeking, Sheriff, presented information on the request for ARPA funding. The Sheriff’s department would like to update the Spillman mapping system that allows them to track emergency services vehicles , as the current version is no longer being supported. They have approximately $30,000.00 remaining from a previous ARPA request that will be returned, and the Sheriff’s department would like to request that $30,000 .00 and an additional $10,000.00 to update the GIS mapping system. Lewis made a motion, seconded by Lemke, to approve the request of no more than $40,000.00 to be used by the Sheriff’s department to update the Spillman GIS mapping system. A unanimous vote was cast, the motion carried. Review and approve ARPA funding or LATCF funding for Buildings, Grounds, and Parks Department for the Courthouse Chiller Replacement Project. Joseph Svejda, Director Buildings, Grounds, and Parks Department presented a request to replace one of the chillers that serves the newer portion of the courthouse. The systems are over 20 years old and have parts failing that require replacement. Brandl presented information on the Local Assistance and Tribal Consistency Fund (LATCF). After much discussion, a motion was made by Lewis, seconded by Gebauer, to approve using $98,942.00 LATCF funds for the replacement of one courthouse chiller. A unanimous vote was cast, the motion carried. Warrants and Payroll as submitted. Warrants Submitted were: November 14, 2022 269925-270037 $ 330,069.16 November 18, 2022 270038-270128 $ 816,642.69 November 28, 2022 270129-270199 $ 378,009.63 December 2, 2022 270200-270247 $ 226,948.27 December 9, 2022 270248-270371 $ 327,211.05 December 16, 2022 270372-270457 $ 233,308.95 December 22, 2022 270458-270524 $ 347,550.07 Payroll Submitted were: November 10, 2022 86961 $ 0.00 Employee Checks November 10, 2022 140259-140470 $248,531.65 Direct Deposit Stubs November 25, 2022 140471-140685 $276,398.21 Direct Deposit Stubs December 8, 2022 86962-86963 $ 0.00 Employee Checks December 8, 2022 140686-140884 $259,396.43 Direct Deposit Stubs December 22, 2022 140885-141106 $258,640.34 Direct Deposit Stubs December 22, 2022 141107-141121 $ 14,234.53 Direct Deposit Stubs A motion was made by Mildbrand, seconded by Gebauer, to approve warrants and payroll as submitted. A unanimous vote was cast, the motion carried. Review and approve 2023 Wisconsin County Mutual Property and Vehicle Insurance Policy & Premiums. Nicole Hage r, Human Resources Director, presented the 2023 County Mutual Property Insurance Program Premium Summary. Wisconsin County Mutual offered two options, one with a $2,500.00 deductible, and their recommended option with a $10,000.00 deductible. A motion was made by Mildbrand to approve the 2023 Wisconsin County Mutual Property Insurance Program with a $10,000.00 deductible. Motion failed due to lack of a second. A motion was made by Lewis, seconded by Lemke, to approve the 2023 Wisconsin County Mutual Property Insurance Program with a $2,500.00 deductible. A unanimous vote was cast, the motion carried. Hager presented the 2023 Wisconsin County Mutual Automobile Physical Damage Insurance Premium Summary. Wisconsin County Mutual offered two options, one with a $2,500.00 deductible, and their recommended option with a $5,000.00 deductible. A motion was made by Lewis, seconded by Lemke, to approve the 2023 Wisconsin County Mutual Automobile P hysical Damage Insurance Premium Summary wi th a $2,500.00 deductible. A unanimous vote was cast, the motion carried. The committee moved to item 16. Request to approve job description for Corporal -Jail – Sheriff’s Office. Woebbeking presented information on the Corporal -Jail position. This is a new position that will give additional authority to an experienced and knowledgeable staff member in order to provide additional oversite to the jailer /dispatchers at all times. Woebbeking explained that the jailer/dispatcher positions have high turnover, and the additional oversight will help prevent missteps from newer employees. The position will have a higher pay rate but will not require an increase in their budget. A motion was made by Lewis, seconded by Thums, to approve the Corporal-Jail Job description. A unanimous vote was cast, the motion carried. The committee returned to item 12. Review Carlson Det tmann Consulting recommendation - Highway Commissioner. Hager presented a recommendation from Carlson Dettmann Consulting to advance the Highway Commissioner position to a grade R on the Taylor County Compensation Plan. This recommendation was the result of a job classification review and market review of the position. After much discussion, a motion was made by Lewis, seconded by Gebauer, to move the highway commission position from a grade Q to a grade R on the Taylor County compensation plan. A roll call vote was cast, three [3] voting aye, four [4] voting no [ Zenner, Mildbrand, Soper, Thums], the motion failed. Request to update the job description for Highway Commissioner – Highway Department. Ben Stanfley, Highway Commissioner, presented the updates to the Highway Commissioner job description. A motion was made by Lewis, seconded by Gebauer, to approve the updates to t he Highway Commissioner job description. A unanimous vote was cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Thums, at 11:32 a.m., to go into closed session, pursuant to Section 19.85 (1)(c), Wisconsin State Statutes , to discuss compensation of Highway Commissioner and to consider employment, promotion, compensation, or performance data of Public Health Program Specialist applicant. A roll call vote was cast, seven [7] voting aye, the motion carried. Michelle Cahoon was present during closed session. Open Session. A motion was made by Thums, seconded by Lemke, to go into open session at 11:43 a.m. A unanimous vote was cast, the motion carried. A motion was made by Thums, seconded by Gebauer, to approve an additional five [5] days of vacation for the Public Health Program Specialist. A unanimous vote was cast, the motion carried. The committee returned to item 11. Review and approve 2023 Casual & Seasonal Employee Wage Schedule. Hager presented the 2023 Casual & Seasonal Employee Wage Schedule. A motion was made by Thums, seconded by Lewis, to approve the 2023 Casual and Seasonal Employee Wage Schedule. A unanimous vote was cast, the motion carried. Request to update t he job description for Human Services positions: Clinical Services Coordinator and Protective Services Coordinator. Suzanne Stanfley, Human Services Director, presented the Clinical Services Coordinator and Protective Services Coordinator job descriptions. A motion was made by Lewis, seconded by Gebauer, to approve the job descriptions for Clinical Services Coordinator and Protective Services Coordinator. A unanimous vote was cast, the motion carried. Review and approve pre -employment background check pr ocess. Hager presented information on adding a background check to the pre -employment process. A motion was made by Gebauer, seconded by Mildbrand, to approve running background checks as part of the pre-employment process. A unanimous vote was cast, the motion carried. Jim Gebauer left the meeting at 11:55 Review and approve Employee Handbook 9.2 Discrimination, Harassment & Retaliation - Free Workplace . Hager presented updates to the Employee Handbook section 9.2 Discrimination, Harassment & Retaliations -Free Workplace. Discussion ensued, and a motion was made by Mildbrand, seconded by Soper, to approve the updates to Employee Handbook 9.2 Discrimination, Harassment and Retaliation -Free Workplace with the addition of the language “unless related to job position” to the mention of criminal backgrounds. A unanimous vote was cast, the motion carried. Adjournment. A motion was made by Lewis, seconded by Mildbrand, to adjourn the meeting at 12:02 p.m. A unanimous vote was cast, the motion carried. Secretary: Rachel Ogle FINANCE AND PERSONNEL COMMITTEE AND BUDGET REVIEW Thursday, November 10, 2022 County Board Room Call Meeting to Order: Charles (Chuck) Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Ray S oper, Cathy Lemke, Lester Lewis Members Absent: Rollie Thums Other Attendees: Nicole Hager, Linda Daniels, Rachel Ogle, Larry Brandl, Brian Wilson; Star News, Bill Vach, Ben Stanfley, Jake Walcisak, Nikki Sherman, Kristi Tlusty, Michelle Cahoon Approve A genda: A motion was made by Mildbrand, seconded by Lemke, to approve the agenda with 13 items, removing original item number five [5], Review 2021 Audit Report with John Trautman of Clifton Larson Allen LLP (CLA) , and noting that item 12 should say Legal Assistant. A unanimous vote was cast, the motion carried. Approve minutes of the October 13, 2022, Finance and Personnel Committee meetings. A motion was made by Soper, seconded by Mildbrand, to approve the October 13, 2022, Finance and Personnel Committee meeting minutes. A unanimous vote was cast, the motion carried. Review of County Departmental Cash and Checking Accounts. Larry Brandl, Finance Director, presented a listing of checking accounts for County departments and departments needing cash in their offices. Gebauer made a motion , seconded by Soper to approve the listing of checking accounts and department cash funds and petty cash . A unanimous vote was cast, the motion carried. 2023 Fund Equity Accounts. Brandl presented the Fund Equity account s, explaining that they were the same as the previous year. Mildbrand made a motion, seconded by Lemke, to approve the Fund Equity accounts. A unanimous vote was cast, the motion carried. Request by Committee Chair for $1,00.00 to be used to fund annual employee Christmas party. A motion was made by Lemke, seconded by Mildbrand, to approve the request for $1,000.00 to be used for the employee Christmas party. A unanimous vote was cast, the motion carried. Warrants and Payroll as submitted. Warrants Submitted were: October 14, 2022 269570 – 269681 $ 539,548.80 October 21, 2022 269682 – 269740 $ 231,835.82 October 28, 2022 269741 – 269822 $ 367,308.15 November 4, 2022 269823 – 269884 $ 130,596.45 November 10, 2022 269885 – 269924 $ 21,787.84 Payroll Submitted were: October 13, 2022 139836 – 140044 $246,021.35 Direct Deposit Stubs October 13, 2022 86958 – 86960 $ 0.00 Employee Checks October 27, 2022 140045 - 140258 $250,251.17 Direct Deposit Stubs A motion was made by Soper, second ed by Lemke, to approve warrants and payroll as submitted. A unanimous vote was cast, the motion carried. Committee moved to item 11. Request to update Employee Handbook sections 3.6 Overtime; 9.2 Complaint Procedure; 4.2 Leaves -Vacation. Nicole Hage r, H uman Resources Manager, presented changes recommended to Employee Handbook section 3.6 Overtime, where she received guidance from a labor attorney and the Wisconsin Department of Workforce Development on compensation for travel time . The changes were recom mended at a previous meeting. Soper asked for clarification on the applications of overtime as 35 or 40 hours, as well as the term “overtime” to define exempt additional hours. Hager will review and provide clarification. A motion was made by Lewis, seconded by Lemke, to table the request to update Employee Handbook section 3.6 and bring it back at the next meeting. Request to fill vacant Legal Assistant position. Kristi Tlusty, Taylor County District Attorney, presented information on the need to fill th e Legal Assistant position opening in January. A motion was made by Lewis, seconded by Lemke, to approve the request to fill the Legal Assistant position. Discussion followed and Tlusty explained that the request includes reducing the hours from 40 hours p er week to 35. The current Legal Assistant conducts five [5] hours of work for the Department of Corrections, which will be transferred to the Treatment Court Coordinator. A unanimous vote was cast, the motion carried. Committee returned to item 10. Review and approve job descriptions for Public Health Department [Public Health Director; Accounting Specialist/Administrative Support ; Public Health Aide; Registered Nurse]. Michelle Cahoon, Health Officer, explained the updates made to Health Department job descriptions. A motion was made by Mildbrand, seconded by Lewis, to approve job descriptions for Public Health Department. A unanimous vote was cast, the motion carried. Hager requested the committee return to item 11 to discuss updates to section 9. 2 Complaint Procedure and 4.2 Leaves – Vacation. The committee returned to item 11. Request to update Employee Handbook sections 3.6 Overtime; 9.2 Complaint Procedure; 4.2 Leaves-Vacation. Hager presented changes to Employee Handbook section 9.2 Complaint Procedure. Soper stated he felt the section focused too heavily on protected classes, and that most employees do not fall into a protected class. Soper also questioned the use of the phrase, “reasonable person.” After much discussion, a motion wa s made by L ewis, seconded by Soper, to table section 9.2 and bring it back at the next meeting. A unanimous vote was cast, the motion carried. Hager presented changes to Employee Handbook section 4.2 Leaves -Vacation. Hager explained that there were no changes to the amount of time being given, but instead changed the value from days to hours. Hager explained this change was to provide clarity for employees and avoid confusion as to how many hours are paid for one vacation or holiday day. No action was taken on the request to update Employee Handbook section 4.2 Leaves-Vacation. Closed Session. A motion was made by Mildbrand, seconded by Lemke, at 1:45 p.m., to go into closed session, pursuant to Section 19.85 (1)(c), Wisconsin State Statutes, to consider wages for the Highway Commissioner. A roll call vote was cast, six [6] voting aye, one [1] absent [ Thums], the motion carried. Ben Stanfley was present during the closed session. Open Session. A motion was made by Lewis, seconded by Lemke, to go into open session a t 2:07 p.m. A unanimous vote cast, the motion carried. A motion was made by Lew is, seconded by Gebauer, to have Carlson Dettman n Consulting review the highway commissioner position. A roll call vote was cast, four [4] voting aye, two [2] voting no [Mildbrand, Soper], one [1] absent [Thums], the motion carried. Adjournment. A motion was made by Mildbrand, seconded by Lewis, to adjourn the meeting at 2:10 p.m. A unanimous vote cast, the motion carried. Secretary: Rachel Ogle FINANCE AND PERSONNEL COMMITTEE AND BUDGET REVIEW Thursday, October 13, 2022 County Board Room Call Meeting to Order: Scott Mildbrand called the meeting to order at 9:00 a.m. Members Present: Scott Mildbrand, Jim Gebauer, Cathy Lemke, Lester Lewis Members Absent: Chuck Zenner, Rollie Thums, Ray Soper Other Attendees: Mike Bub, Nicole Hager, Linda Daniels, Rachel Ogle, Larry Brandl, Andria Farrand, Brian Wilson; Star News, Tim Deaton; The Horton Group, Mary Nikolai; WCA, Michael Lamont; WCA, Lynn Rosemeyer, Paul Lukewich, Sandr a Lukewich, Bill Vach, Ben Stanfley, Suzanne Stanfley, Rhonda Rudolph, Jennifer Madsen; Security Health Plan, Jake Walcisak. Approve Agenda: A motion was made by Lewis, seconded by Gebauer , to approve the agenda with eleven [11] items. A unanimous vote was cast, the motion carried. Approve minutes of the September 15, 2022, September 21, 2022, September 26, 2022, and October 4, 2022, Finance and Personnel Committee meetings. A motion was made by Lemke, seconded by Gebauer, to approve the September 15, 2 022, September 21, 2022, September 26, 2022, and October 4, 2022, Finance and Personnel Committee meeting minutes. A unanimous vote was cast, the motion carried. The committee moved to agenda item number six [6]. Review 2023 Health Insurance Rates . Mildbrand explained that Chairperson Jim Metz had asked that representatives from Security Health Plan and WCA be invited to the meeting. Tim Deaton, Vice President of The Horton Group, was present to review Health Insurance plan options for 2023. WCA was able to reduce the increase for 2023 by 2%, resulting in plan options with increases between 10% and 12%, depending on selected variables. By adjustin g the deductible, out of pocket, and copays, the WCA PPO plan increase could be reduced to 8.3%. Michael Lamont, VP/COO of WCA, described the history and relationship between WCA and Taylor County and explained that their goal is to stabilize the increases so that in the future , increases remain in the single digits. Jennifer Madsen of Security Health Plan pr esented information on the SimplyOne and Premier plans. She discusse d telehealth, mobile unit s, and wellness options associated with Security Health Plan. Ms. Madsen agreed to look into and confirm if Security Health Plan is able to work with Taylored Heal th, and if Marshfield Clinic will be building in Medford, prior to the October 26, 2022, Taylor County Board meeting. After much discussion, a motion was made by Lewis to stay in the WCA group health plan for 2023. Mildbrand said he was unable to accept the motion, as a motion on the item had already passed. Mildbrand stated this was discussed with Corporate Counsel prior to the meeting, and only majority members can make a motion to reconsider a standing motion. No action was taken on the Review 2023 Health Insurance Rates item. The committee returned to agenda item number four [4]. Taylor County Housing Authority. Jessica Mudgett, Taylor County Housing Authority Director, was not in attendance to discuss this agenda item. No action was taken on this item. Treasurer’s Report. The treasurer’s report was reviewed and approved as presented. Resolution to authorize borrowing and issuance of promissory note for 2023 budget. Larry Brandl, Finance Director, presented information regarding the resolution , in cluding the borrowing of $700,000.00 from Nicolet National Bank of Medford . A motion was made by Gebauer, seconded by Lemke, to approve the resolution to authorize borrowing and issuance of promissory note for 2023 budget as submitted. A voice vote cast, three [3] voting aye, one [1] no [Lewis], three [3] absent [Zenner, Thums, Soper], the motion carried. Warrants and Payroll as submitted. Warrants Submitted were: September 16, 2022 269200 – 269271 $ 387,928.19 September 26, 2022 269272 – 269364 $ 225,715.68 September 30, 2022 269365 - 269432 $ 143,347.00 October 7, 2022 269433 - 269518 $ 556,594.30 October 13, 2022 269519 - 269569 $ 23,017.42 Payroll Submitted were: September 15, 2022 139420 - 139616 $262,981.34 Direct Deposit Stubs September 29, 2022 139617 – 139835 $268,067.42 Direct Deposit Stubs A motion was made by Gebauer, seconded by Lemke, to approve warrants and payroll as submitted. A unanimous vote was cast, the motion carried. Ordinance to amend Section Ordinance to amend Section 3.01 (1), Finance and Personnel Committee, and Section 3.03 (2), Conditions of Employment, County Employment, Taylor County Code. Linda Daniels, Confidential Human Resource Assistant, presented changes to Section 3.01 (1) and Section 3.03 (2) , Taylor County Code . A motion was made by Lewis, seconded by Lemke, to approve the changes to Section 3.01 (1) and 3.03 (2) , Taylor County Code. A unanimous vote was cast, the motion carried. Ordinance to Repeal and Recreate Chapter 2, County Board, Taylor County Code. Ms. Daniels presented the changes made to Chapter Two [2] of the Taylor County Code and explained that corporate counsel had advised it would be better to repeal and recreate. A motion was made by Lewis, seconded by Lemke, to repeal and recreate chapter 2 of the Taylor County Code. A unanimous vote was cast, the motion carried. Adjournment. A motion was made by Lemke, seconded by Gebauer, to adjourn the meeting at 2:20 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels and Rachel Ogle Finance and Personnel Committee Tuesday, October 4, 2022 Third Floor County Board Room Call Meeting to Order: Charles (Chuck) Zenner called the meeting to order at 8:28 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Rollie Thums, Lester Lewis, Cat hy Lemke, Ray Soper, Jim Gebauer Members Absent: None Other Attendees: Rachel Ogle, Linda Daniels, Nicole Hager , Jim Metz, Larry Brandl, Andria Farrand, Brian Wilson; Star News, Tim Deaton; The Horton Group, Sarah Holtz, Heather Dums, Greg Knight, Jaymi Kohn, Lorie Floyd Approve Agenda . A motion was made by Mildbrand, seconded by Lemke, to approve the agenda with eight [8] items. A unanimous vote cast, the motion carried. Chief Deputy Treasurer, Real Property Lister, and Deputy Treasur er/Tax Assistant increase workweeks from 35 to 40 hours. Sarah Holtz , Treasurer, and Heather Dums, Real Property Lister, were present to request increasing the work hours of the Treasury department from 35 to 40 hours per week to help with recruitment and staffing. A motion was made by Soper , seconded by Thums , to approve the workweek increase from 35 to 40 hours per week for the Chief Deputy Treasurer, Real Property Lister, and Deputy Treasurer/Tax Assistant positions. A roll call vote was cast, five [5] voting aye, two [2] voting no [Mildbrand, Zenner], the motion carried. Meet with The Horton Group, Health Insurance Consultant, relative to 2023 Employee health insurance and 2023 employee co ntributions. Tim Deaton, Vice President , of The Horton Group, wa s present to prese nt options for 2023 health insurance. WCA costs for 2023 would increase by a total of 19%. Quotes from Security Health and Aspirus Health Plan were presented. Options were presented to reduce WCA total cost , bringing the increase down to approximately 10.1%. Discussion then focused primarily on comparing WCA/UMR costs against two Security Health Plan options: POS Premier, a broad network plan, and HMO SimplyOne, an HMO with Marshfield Clinic. Funding the Security Health Premier would incre ase costs by 8.3%. Funding the Security Health Simply One plan would decrease costs by 10.63%, saving approximately $240,000.00. Supervisor Mildbrand asked if employees could have the option to select either p lan, but if selecting Premier One, have the employee responsible for paying the entire amount, less the employer 85% cost of the Simply One plan. After much discussion, a motion was made by Mildbrand , seconded by Thums, to fund Security Health SimplyOne plan, with the option for employees to purchase the Security Health Premier plan at an additional cost. Employee contributions for the Security Health Simply One plan to remain at 15%. A roll call vote was cast, four [4] voting aye, three [3] voting no [Lewis, Gebauer, Lemke], the motion carried. Discuss 2023 Wage Increase. Larry Brandl, Finance Manager, presented information on current inflation rates and the cost to raise employee wages would be approximately $80,000.00 per percent increase. A motion was made by Thums, seconded by Soper, to increase wages by 4% for 2023. A roll call vote was cast, six [6] voting aye, one [1] voting no [Mildbrand]. 2023 Budget Wrap Up. A motion was made by Gebauer, seconded by Lewis, t o increase the exempt computer aid by $15,190.00 to a total of $49,348.00. A unanimous vote was cast , the motion carried. Chairman Zenner stated the committee would take a five [5] minute break at 9:55 a.m. and the meeting resumed at 10:00 a.m. Cathy Lemke and Ray Soper left at 10:00 a.m. Mr. Brandl described applying (approximately) $200,000.00 fund balance and borrow ing $900,000.00 to make the levy limit work. A motion was made by Mildbrand, seconded by Thums, to take $400,000.00 fund balance and borrow $700,000.00. A unanimous vote was cast, the motion carried. A motion was made by Lewis, seconded by Thums, to withdraw the $30,000.00 funding to Taylor County Housing Authority, and to instead contract with Northwest Regional Planning Commission [NWRPC]. A roll call vote was cast, four [4] voting aye, one [1] voting no [Zenner], two [2] absent [Lemke, Soper], the motion carried. A motion was made by Lewis, seconded by Thums, to cut the forestry staff by one [1], which would reduce the budget by approximately $100,000 .00. A roll call vote was cast, three [3] voting aye, two [2] vot ing no [Zenner, Mi ldbrand], two [2] absent [Lemke, Soper] , the motion carried. Resolution to approve the 2023 Annual Budget for Taylor County and to approve the Tax Levy to be apportioned to Local Districts . A motion was made by Mildbrand, seconded by Gebauer, to approve the 2023 Annual Budget for Taylor County. A unanimous vote case, motion carried. Adjournment. A motion was made by Mildbrand, seconded by Lewis, to adjourn at 10:32 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels and Rachel Ogle FINANCE AND PERSONNEL COMMITTEE AND BUDGET REVIEW Monday, September 26, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 9:00 a.m. Members Present: Chuck Zenner, Catherine Lemke, Ray Soper, Scott Mildbrand, Jim Gebauer and Rollie Thums. Members Absent: Lester Lewis Other Attendees: Linda Daniels, Jim Metz, Larry Brandl, Brian Wilson; Star News, Nicole Hager, Larry Woebbeking, Sarah Holtz, Heather Dums, Michelle Cahoon, Fred Ebert, Monell e Johnson, Daniel Gellert, Kristi Tlusty, Amy Merrill, Wendy Ness Approve Agenda : A motion was made by Thums, seconded by Mildbrand, to approve the agenda with six [6] items. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Soper, at 9:02 a.m., to go into closed session pursuant to Sections 19.85 ( 1)(c), Wisconsin State Statutes, for the purpose of considering wages/benefits for a Jailer/Dispatcher employee. A roll call vote cast, s ix [6] voting aye, one [1] absent [Lewis], the motion carried. Larry Woebbeking was present during the closed session. Open Session. A motion was made by Mildbrand, seconded by Soper, to go into open session at 9:03 a.m. A unanimous cast, the motion carried. A motion w as made by Thums, seconded by Lemke, to approve giving the Jailer/Dispatcher employee an extra five [5] days of vacation. A unanimous vote cast, the motion carried. Review 2023 departmental budgets: Budget Review- September 26, 2022 Larry Brandl, Finance Manager, discussed options for managing the 2023 budget that included increased forest revenue, increased sales tax revenues , and increases to health insurance and salaries. Public Health (54110): Michelle Cahoon, Public Health Director, was present to r eview the Public Health budget. She discussed the status of grants in her department and were looking at fees charged by the department were from 1990. A motion was made by Mildbrand, seconded by Gebauer, to approve the budget as submitted. A unanimous vote cast, the motion carried. Treasurer (51560), Tax Deed Expense (51910): Sarah Holtz, Treasurer, presented the Treasurer and Tax Deed Expense budgets. She is looking to increase her staff from a 35 hour per week workweek to a 40-hour workweek. If the 35-hour workweek would have a $14,318 decrease to the budget and if it went to 40-hour workweek would hold a $9,083 reduction of budget due to the fact that the ½ time position was eliminated in the department. Following discussion, a motion was made by Thums, s econded by Gebauer, to approve the Treasurer proposed 2023 budget with the 40-hour workweek for the Chief Deputy Treasurer . A unanimous vote cast, the motion carried. Ms. Holtz also presented the Tax Deed Expense budget. A motion was made by Lemke, seconded by Soper , to approve the Tax Deed Expense budget, as presented. A unanimous vote cast, the motion carried. Assessment of Property (51510): Heather Dums, Real Property Lister , was present to review her proposed 2023 budget. The department propo sed two staff memb ers going to a 40-hour workweek. A m otion was made by Lemke, seconded by Gebauer, to approve the budget as presented with the 40-hour workweek. A voice vote cast, five [5] voting aye, one [1] voting no [Thums], one [1] absent [Lewis], the motion carried. Airport (53610): Fred Ebert , Airport Coordinator, was present to review the budget. Items discussed were the increase in fuel costs and fuel sales due to the increase of fuel prices and the possibility of a hangar with aviation funds sa ved of $600,000.00. After discussion, a motion was made by Soper, seconded by Mildbrand, to approve the budgets as presented. A unanimous vote cast, the motion carried. Sheriff’s Department (52110): Larry Woebbeking, Sheriff, presented the Sheriff’s Department budgets. He presented changes in expenses for Jail Inmate Medical Care 101.52520.0000.5393 with an increase of $20,000.00 and Vehicle Operations and Maintenance 101.52110.0000.53 51 with an increase of $40,000.00 . Also were increases in revenues i n Inmate Phone Com mission 101.45000.0000.4534 of $10,000.00 and Boarding Other County Inmates 101.45000.0000.4525 of $70,000.00. Following discussion, a motion was made by Soper, seconded by Lemke, to approve the budget as submitted. A unanimous vote cast, the motion carried. Emergency Management (5 2410): Daniel Gellert, Emergency Management Director, was present to review the budget. He was requesting for his position to be considered for a 40-hour position instead of a 35-hour position. There were d ecreases in his bu dget due to switching providers for CodeRed, as well as increases due to increased fuel costs. After discussion, a motion was made by Mildbrand, seconded by. Soper, to approve the budgets for Emergency Management with a change in the mil eage to $3,000.00 and keeping the position as a 35-hour position. A unanimous vote cast, the motion carried. Restorative Justice Program (51130): Monelle Johnson was present to review the budget and gave information regarding Restorative Justice Program to the committee . There was no change to her budget for 2023. A motion was made by Thums, seconded by Lemke, to approve the budget as presented. A unanimous vote cast, the motion carried. District Attorney (51610), Hybrid Treatment Court (51640), Victim Witness (51670) : Kristi Tlusty, District Attorney, Wendy Ness, Treatment Court Coordinator, and Amy Merrill, Victim Witness Coordinator, were present to review the proposed budgets in the District Attorney’s Office. They gave information on operations in all three of the programs. There was no change to the budgets for 2023. A motion was made by Mildbrand, seconded by Gebauer, to approve the budgets as presented. A unanimous vote cast, the motion carried. A motion was made by Mildbrand, seconded by Sop er, to raise the r evenue account 101.45000.0000.4621 to $442,675.00 which is the projected earnings for timber storage. A unanimous vote cast, the motion carried. A motion was made Soper, seconded by Thums, t o raise sales tax revenue by $50,000.00 to $1,500,000.00. A unanimous vote cast, the motion carried. The committee requested from Mr. Brandl to get for each percent for salaries and get information from our health insurance in the surrounding counties an d what is offered to employees regarding health insurance, as well as what the cost would be for each percent up to 20% for the employee share. They were requesting the information to be available at the next committee meeting to be held on October 4, 2022. Adjourn. A motion was made by Mildbrand, seconded by Gebauer, to adjourn the meeting at 10:47 a.m. A unanimous vote cast, the motion carried. Linda Daniels, Confidential Human Resource Assistant FINANCE AND PERSONNEL COMMITTEE AND BUDGET REVIEW Wednesday, September 21, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 9:00 a.m. Members Present: Chuck Zenner, Catherine Lemke, Ray Soper, Scott Mildbrand, Lester Lewis and Rollie Thums. Members Absent: Jim Gebauer. Other Attendees: Jim Metz, Larry Brandl, Brian Wilson and Emily Gojmerac- Star News, Lynn Rosemeyer and Andria Farrand. Approve the Agenda: Zenner stated the agenda item three was being rem oved. Motion by Lewis, seconded by Thums, to approve the amended agenda with four items. Motion carried. Review 2023 departmental budgets: Brandl stated the MILL rate has been decreasing ov er the past several years and the Count y’s equalized value has increased $169,000,076.00 since last year. A s it s tands with the p roposed budgets, the C ounty will need to reduce them b y $7 58,169.00 t o get them to the levy limit. Brandl also stated t hat the debt from the jail addition was paid o ff in 2022 and the Broadband debt has taken its place. Medical Examiner (51270): The proposed 2023 budget is the same as 2022 and the revenue of $7,000.00 helps offset the expenses. Motion by Soper , seconded b y Lemke , to approve the proposed 2023 Medical Examiner’s budget as presented. Motion carried. Payroll Accounting (51590): The proposed 2023 budget is the same as the pre vious year. Motion by Lewis, seconded by Mildbrand, to approve the proposed 2023 Payroll Account ing budget as presented. Motion carried. Child Suppo rt ( 55400): Michelle Kurth, Child Support Director, was present to review h er proposed budget with the c ommittee. She is requesting $24,464.00 in levy money since they have lost the ab ility to collect birth costs in many cases and in the past, they were a ble to keep 15% of what was collec ted. M otion by Lewis, seconded by Lemke, to app rove the proposed 2023 Child Support budget as presented. Motion carried. Land Information (51700): This account covers 50% of the sal ary of the Land Inform ation specialist and they receive state grant funds for projects. Surveyor (51720): This covers the Surveyor ’s salary and benefits and 50% of the Specialist ’s salary. Revenue is generated by this de partment to offset the rest of the expenses. Motion by Soper, seconded by Lew is, to app rove the Land Information and Su rveyor proposed 2023 budgets as presented. Motion carried. Grants to Public Libraries (56110): Larry Brandl stated that this is covered by a special levy that does not affect the County levy limit. Catherine Lemke, Library Committee Chair, stated that the reimbursement requests from 2021 increased over $6000.00 from the 2020 requests. These are based on cir culation at the resp ective librar ies. M otion by Lewis, seconded by Thums , to approve the Grants to Libraries proposed 2023 budget as presented. Motion carried. Zoning: Zoning Administrator Kyle Noonan was present to di scuss hi s budgets with the committee. He stated revenues will remain the same. He then reviewed the following expense budgets, which wi ll also remain the same : Zoning Administration (51830), Smart Growth (51840), Non-metallic Mining ( 51850), Metallic Mi ning (51860), Uniform County Address (52470), Solid Waste (54810), Recycling Grant (54810), Clean Sweep (54850), Clean Sweep Household (54860), Clean Sweep Agricu ltural (54870), Tax Deed Clean Up (53810), and POWTS (57610). Motion by M ildbrand, seconded by Lewis, to approve the proposed 2023 Zoning budgets as presented. Motion carried. Human Ser vices: (601.51010, 52010, 53010, 5402 0, 5403 0, 54040, 54050, 54080, 55080, 56010, 57010, 58010) Suzanne Stanfley, Human Services Director and Rhonda Rudolph Human Services Business Manager, were present to rev iew their budget with the committee. Rud olph stated that their proposed 2023 budget shows a levy increase of $ 30,000.00 which is a tran sfer to Cir cuit Court for the Juvenile Intake position. Also noted, the budget has an increase of $400,000.00 to account for Subcontracted Children’s Long Term Support services for reconciliation purposes. An entry is done to record the total costs and revenues , which offset each other for a net balance of $0.00. Motion by Thums, seconded by Lewis, to ap prove the proposed 2023 budget as presented. Motion carried. Taylor County Spec ial Even ts ( 56160): Brandl stated t he Taylor County F air is asking for $10,000.00 which is the same as previ ous years. Motion by Mildbrand, s econded by Lewis , to approve the 2023 Taylor County Special Events proposed budget as presented. Motion carried. Forest Crop and Ma naged Forest Land (62610): Brandl stated that 50% of th e revenue goes to the County and the rema ining 50% is split between the municipalities with manage d forest land. Motion by Lewis , seconded by Lemke , to approve the 2023 Forest Crop and Ma naged Forest Land proposed budget as presented. Motion carried. Veterans Service Commission (55500) and Veterans Se rvice Office (55510): Brandl stated the 2023 proposed budget would remain the same as the 2022. Motion by Lewis, seconded by Mildbrand, to approve t he 2023 Veterans Service Com mission and Vetera ns Ser vice Office proposed budgets as presented. Motion carried. Buildings and Grounds (51900, 51920, 51930, 51940, 51950, 51970, 51980, 56130, 56140, 56490, 56510, 65140, 65160 ): Brandl presented the budget to the committee, since Joe Svejda, Buildings and Grounds Director, is on vacation. There is a proposed increase of $32,884.00 or 3.1% over all t he County buildings. Motion by Lemke, seconded by S oper, to approve the proposed 2023 Buildings and Grounds budget as presented. Motion carried. Debt Service: Broadband Project (58180): Brandl stated the principal balance is $500,000.00 and the interest is $163,000.00. Highway and o ther projects ( 58200): Brandl stated the principal balance is $500,000.00 and interest is $89,000.00. Motion by Soper, seconded by Lewis, to approve the Broadband project and Highway and other projects Debt Service 2023 proposed budgets as presented. Motion carried. Consulting Services (51120) : Brandl stated, t his $4,000.00 is for the countywide indirect cost plan. Motion by Mildbrand, seconded by Lemke, to approve the proposed 2023 Consulting Services budget as presented. Motion carried. Independent Auditing (51580): Brandl stated this is for our a uditor, Jon Trautman at CliftonLarsonAllen. Mo tion by Thu ms, seconded by Lewis , to approve the proposed 2023 budget for Independent Auditing as presented. Motion carried. Regional Planning Commission (51810): Brandl stated this is our flat rate for all services from Northwest Regional Planning. Motion by Soper, seconded by Lemke , to approve the proposed 2023 Regional Planning Commission budget as presented. Motion carried. Sundry Unclassified (51990): Brandl stated this is for our insurance c onsultant, The Horton Group, Carlson Dettmann wage studies and the county contribution to the employee Christmas party. Motion by Mildb rand, seconded by Lewis, to approve the proposed 2023 Sundry unclassified budget as presented. Motion carried. Contingency Fund (69990): Motion by Mil dbrand, seconded by Lemke , to approve the proposed 2023 Contingency Fund budget as presented. Motion carried. General Accounting (51570): Brandl stated his proposed department budget will remain the same as 2022. Motion by Lewis, seconded by Lemke, to approve the 2023 proposed General Accounting budget. Motion carried. Land Conservation: Brent Tessme r was present to review the 2023 proposed budget. Revenues will remain the same. Tree Programs (57190), Land Conservation (57410): Expenses are also s taying th e sa me. Motion b y Soper , seconded by Lemke, to approve the proposed 2023 Land Conservation budgets as presented. Motion carried. U-W Extension (56710, 56720, 56730, 56740, 56750, 56760 ): Art Lersch, Extension Director, was present to review the budget with the committee. He stated that th ere is a n increase of $5163.00 or 3% overall. Motion by Lemke, seconded by Soper, t o approve the proposed 2023 U-W Extension budget as presented. Motion carried. Register of De eds (51710): Register of Deed s Jaymi K ohn was present to review her budget with the committee and stated there will be increases in revenues that will offset the proposed increases in expen ses. Motion by Lewis, seconded by Thu ms, to approve the 2023 proposed Register of Deeds budget as presented. Motion carried. Housing Au thority ( 65190): Jessica Mudgett , Housing Autho rity Director , was present to review her 2023 prop osed budget with the committ ee. She is r equesting an increase fr om $30,000.00 to $38,000.00 in the County’s contribution to her office. There was some discussion and Lewis stated that this office was supposed to be self-sustaining and the county contribution was supposed to have been temporary, yet it keeps going up. Motion by Lemke, seconded by Zenner, to approve the 2023 proposed Housing Authority budget as presented. Motion failed. Next there was a motion by Mildb rand, se conded by Lemke, to approve the 2023 proposed Housing Authority budget, keeping the contribution the same as last year at $30,000.00. A roll call vote cast, four (4) voting aye and two (2) voting no (Lewis, Thums), the motion carried. Historical Society (56120): Sara Nuernberge r was present to revi ew the budget with the committee, stating it w ill remain the same as 2022. Motion by Le wis, seconded by Lem ke, to approve the 2023 proposed Historical Society budget. Motion carried. 11:53- Zenner recessed the committee until 1:00 p.m. The committee reconvened the budget reviews at 1:00 p.m. Corporation Counsel (51220): Nicole Hager, Human Re sources Manager, stated that only the contracted services increased for 2023. Human Resources ( 51430): Hager stated that there was no increase in the Human Resources budget for 2023. Moti on b y Mildbr and, seconded by Lew is, to approve the 2023 proposed Corporation Counsel and Human Resources budgets for 2023. Motion carried. Information Technology (51440): Melissa Lind, IT Director, was present to review her budget with the committee, stating there is an overall decrease of 4.1%. The savings is due to switching to the new Zoom phones. Motion by Lewis, seconded by Thums to approve the 2023 proposed Information Technology budget. Motion carried. Commission on Aging 202 Fund Nutrition (55620,55630, 55640, 556 60, 55670, 55690, 55710 ): Jennifer Viergutz, Director and Barb Koch, Accounting Specialist were present to review their budget with the committee. Viergutz stated that this fund, has an increase of $5,758.00 due to an increase in the cost of meals which were increased mid-year. 203 Fund Commission on Ag ing (55610, 55630, 55670, 55 680, 55700 ): Viergutz stated there will be a $8,405.00 overall decrease due to having all new employees with lower salaries. Motion by Lewis, seconded by Lemke, to approve the proposed 2023 Commission on Aging budgets as presented. Motion carried. Ambulance Service (52450) : John Deal, Aspirus , was present and h is boss Bob K irkley was present via phone to review the proposed budget with the committee. Aspirus is proposing an increase in the County’s contribution to $692,200.0 0, up fro m $398,607.00 in 2022. There was much discussion and Lewis stated we can not determine if there is a loss, since Aspirus doesn ’t share all the inf ormation with us. Deal stated he would be able to get u s all the information . Motion by Mildbrand, seconded by Lewi s to approve the proposed 2023 Ambulance Serv ice budget. Motion carried, Thums-No. Circuit Court (51210): Judge Knox-Bauer, Rose Thums , Clerk of Court and Britney Anderson were present to review thei r budget with the commit tee. Knox -Bauer stated they will have an overall decrease of $12,180.00 due to the intake position. Motion by Lewis, seconded by Lemke to approve the proposed 2023 Circuit Court budget as presented. Motion carried. Adjourn: Motion by Mildbrand, seconded by Lewis, to adjourn the meeting at 2:12 p.m. Motion carried. Andria Farrand Taylor County Clerk FINANCE AND PERSONNEL COMMITTEE AND BUDGET REVIEW Thursday, September 15, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 9:00 a.m. Members Present: Chuck Zenner, Catherine Lemke, Ray Soper, Scott Mildbrand, Lester Lewis, Jim Gebauer and Rollie Thums. Members Absent: None Other Attendees: Linda Daniels, Jim Metz, Larry Brandl, Brian Wilson; Star News, Bob Harris, Paul Lukewich, Sandra Lukewich, Ben Greiner, Bruc e Emmerich, Bill Vach, Galen Searles, Jen Strama, Steve Vos s, Jaymi Kohn, Andria Farrand , Sue Swiantek, Nicole Hager, Courtney Graff, Sarah Holtz, Sue Emmerich, Vi Nelson, Billie Hartwig, Diane Albrecht , Lisa Carbaugh, Jake Walcisak, Ben Stanfley, Kristi Tlusty Approve Agenda : A motion was made by Gebauer, secon ded by Thums, to a pprove the amended agenda with eighteen [18] items. A unanimous vote cast, the motion carried. Approve Minutes: A motion was made by Mildbrand, seconded by Soper, to approve the minutes of the August 22, 2022, Finance and Personnel Co mmittee meeting. A unanimous vote cast, the motion carried. The committee moved to agenda item number five [5]. Temporary increase in wage of Veterans Benefit Specialist due to Veterans Service Officer vacancy: Nicole Hager, Human Resource Manager, read an email from Nikki Sherman, Veterans Benefit Specialist, who was requesting an increase in wages due to the Veterans Service Officer’s resignation. Af ter much discussion, a motion was made by Lemke, seconded by Thums, to recommend an increase of $5.00 per hour raising her salary to $25.67 per hour until the new Veterans Service Officer is accredited as confirmed by the Human Resource Manager who will determine the effective date. A unanimous vote cast, the motion carried. Temporary increase in hours of Veterans Benefit Specialist: A motion was made by Soper, seconded by Mildbrand, to increas ing the Veterans Benefit Specialist hours to forty [40] hours per week until the new Veterans Service Officer begins employment retroactive back to the first pay period after Ms. Shaw’s resignation. A unanimous vote cast, the motion carried. Updated job description for Legal Assistant – District Attorney’s Office: Kristy Tlusty, District Attorney, presented the updated job description for the Legal Assistant in her department which was updated. A motion was made by Lewis, seconded by Lemke, to approve the updated job description for the Legal Assistant. A unanimous vote cast, the motion carried. Temporary increase in hours of Chief Deputy Register of Deeds : Jaymi Kohn, Registe r of Deeds, was present to request increasing the hours of the Chief Deputy Register of Deeds due to an employe e being on leave in the office. A motion was made by Lemke, seconded by Gebauer, to temporarily increasing the Chief Deputy Register of Deeds hours to forty [40] hours per week. A unanimous vote cast, the motion carried. Request to fill Chief Deputy Treasurer position – County Treasurer : Sarah Holtz, County Treasurer, was present to request filling the Chief Deputy Treasurer p osition as full-time that is vacant in her office . Discussion was held on training for the new employee within the department. After much discussion, a motion was made by Lewis, seconded by Thums, to approve the filling the Chief Deputy Treasurer positio n as a 35 hour per week position and training for the employee is to be completed by one year of employment . A unanimous vote cast, the motion carried. Resolution to approve Medical Examiner for 2023 -2024: A motion was made by Lewis, seconded by Thums, to approve the res olution for the Medical Examiner for 2023 -2024 as presented. A unanimous vote cast, the motion carried. Emergency Management Director increase workweek from 35 to 40 hours : Daniel Gellert, Emergency Management Director , was present to request increasing the hours from 35 to 40 hours for the Emergency Management Director . He presented the proposed budget impact with the 35-hour workweek and 40-hour workweek, as well as information regarding the increased workload and other facets to the position. A motion was made by Lewis, seconded by Lemke, to increase the Emergency Management Director workweek to forty [40] hours per week. A roll call vote cast, five [5] voting no, two [2] voting yes [Lemke, Lewis], the motion failed. Treasurer’s Report. Treasurer’s report which was reviewed and approved as it was presented. Powerline funding request – Medford Area Youth Hockey Association – Icemaking refrigeration system upgrade. Galen Searles, Simek Recreation Center Manager, was present to represent the request for $40,000.00 in Powerline funds from the Medford Area Youth Hockey Association. They explained to the committee that it would be for replacement of one compressor, condenser unit, glycol p umps and service valves on refrigerant receive rs. The money would cover about one half of the cost of the condenser unit replacement. A motion was made by Soper to recommend approving $5,000.00 to the Medford Area Hockey Association . There was no second. A motion was then made by Lewis, seconded by Mildbrand, to approve $15,000.00 to the Medford Area Hockey Association. A unanimous vote cast, the motion carried. Powerline funding request – Rib Lake Ski and Snowshoe Club – Replacement of the vehicle to pull groomer (agenda item 12 [b]) and New Trai l Signs/Markers (agenda item 12[c]) . The requests for $25,500.00 for a replacement of the vehicle to pull groomer and $3,556.50 for new trail signs and markers in Powerline funds from Rib Lake Ski and Snowshoe Club. A motion was made by Mildbrand, seconded by Gebauer, to approve $5,000.00 in total to the Rib Lake Ski and Snowshoe Club . A voice vote cast, five [5] voting aye, two [2] voting no [Lemke, Zenner], the motion carried. Powerline funding request – Harper Lake Association – Boat Landing Replacem ent. Supervisor T hums stated he would be abstaining from the vote on this agenda item. The request for $8,500.00 for replacement of the existing boat landing on South Harper with a new concrete pad. A motion was made by Mildbrand, seconded by Gebauer, to approve $5,000.00 to the Harper Lake Association. A voice vote cast, six [6] voting aye, one [1] abstaining [Thums], the motion carried. Powerline funding request – Northwoods A rchers – Reroofing Northwoods Archers Clubhouse. The request for $ 10,446.65 for removal of old shingles, disposal and reroofing the clubhouse with steel roofing. A motion was made by Lewis, seconded by Mildbrand, to approve $5,000.00 to the Northwoods Archers. A unanimous vote cast, the motion carried. Resolution to approve Corporation Counsel Legal Services for 2023. Courtney Graff, Corporation Counsel, was present to answer questions from the committee. A m otion was made by Lewis, seconded by Lemke, to approve the resolution for Corporation Counsel Legal Services for 2023, as presented. A unanimous vote cast, the motion carried. Resolution for County Bridge Aid for 2022 Expenses . A motion was made by Thums, seconded by Mildbrand, to approve the resolution for County Bridge Aid for 2022 Expenses, as presented. A unanimous vote cast, the motion carried. Resolution approving the 2023 Highway Department equipment schedule . A motion was made by Gebauer, seconded by Lewis, to approve the resolution the 2023 Highway Department equipment schedule , as presented. A voice vote c ast, six [6] votin g aye, one [1] voting no [Mildbrand], the motion carried. Warrants and Payroll as submitted. Warrants submitted were: August 12, 2022 268720 – 268840 $5,886,962.21 August 19, 2022 268841 – 268911 $ 595,502.21 August 26, 2022 268912 – 268983 $ 496,879.23 September 2, 2022 268984 – 269038 $ 105,206.96 September 9, 2022 269039 – 269130 $ 507,734.43 September 15, 2022 269131 – 269199 $ 59,970.84 Payroll submitted were: August 18, 2022 138982 – 139200 $260,530.02 Direct Deposit Stubs September 1, 2022 139201 – 139419 $250,660.93 Direct Deposit Stubs A motion was made by Lemke, seconded by Lewis, to approve the warrants and payroll as submitted. A unanimous vote cast, the motion carried. A motion to reconsider agenda i tem number five wa s made by Lewis, seconded by Thums . A unanimous vote cast, the motion carried. A motion was made by Mildbrand, seconded by Lewis, to increase the wage for the Veterans Benefit Specialist at $5.00 per hour until the new Veterans Service Officer is accredited and the increase will begin at the first payroll after the resignation of Ms. Shaw and continue to be used until the new Veterans Service Officer is accredited . The Human Resource Manager will make the decision on the timeframe of when the accreditation is to be completed. A unanimous vote cast, the motion carried. The committee took a ten-minute break from 11:14 to 11:24 a.m. Review 2023 departmental budgets: Budget Review- September 15, 2022 Tourism (51880): Sue Emmerich was present to discuss the Tourism budget. They had a person that was assisting in the department that left and were requesting to have the wages increased. They were paying $12.00 and having a difficult time of finding staff due to the wages. She also explained the programs tha t they were working on to promote Taylor County and stated that the visitor spending in the county has increased approximately 25 percent. She suggested hiring a part-time staff member at $20.00 per hour. After much discussion, a motion was made by Zenner to approve hiring at $16.00 per hour, there was no second. A motion was then made by Gebauer, seconded by Zenner, to approve hiring at $15.00 per hour, which would increase the Tourism budget $12,000.00 for a total of $72,000.00. A voice vote cast, six [6] voting aye, one [1] voting no [Lemke], the motion carried. Economic Development (51890): Sue Emmerich and Billie Hartwig explained to the committee what the Chamber’s role is with Economic Development and how they have been helping throughout the county. They have been working a lot with the Gilman Development Foundation to help revitalize Gilman. They have rece ntly started a weekly Farmers Market; they are creating a gift store and even the movie theater in Gilman plans to re-open. Sue mentioned that Billie has been working with new businesses to get the Bounce Back grants. This is a $10,000.00 grant that new b usinesses can apply for, and she has helped 25 new businesses receive a total of $250,000.00 in grant money from the State. Motion by Mildbrand, seconded by Gebauer, to approve the Economic Development proposed 2023 budget of $30,000.00. Motion carried. Forestry ( 57110): Jake Walcisak, Forest Administrator, was present to review his proposed budget. He explained there is a 2.11% increase in his operational budget largely due to the increase in fuel costs and forest paint. The timber revenue dollars are s et, for now, at $182,675.00 to offset the forestry expenses and will fluctuate as needed. The long -term average timber rev enue is $338,000.00 with a range of $200,000.00-$600,000.00. The Forestry expenses are covered by 62% timber sales, 31% grants and aid and 7% levy dollars. Motion by Mildbrand, seconded by Gebauer, to approve the budget as presented. Lemke asked why it w ould be approved w ith a 2% increase. After some discussion it was agreed that the department budgets would be reviewed and approved a s presented and then the committee would come back with cuts as needed. Motion carried. Revenue-Marriage License (45000), County Board (51110), County Clerk (51410), Elections (51420), Broadband (56930), Dog License Trust Fund(53900): Andria Farrand was present to review the budgets. She proposed raising the Marriage License fee from $80.00 to $100.00, which will increase t he revenue approximately $2000.00 annually as we do an average of 100 marriage licenses per year. County Board has a proposed increas e from $124,440.00 to $136,947.00. $9,000.00 increase in per diems due to the increase in the number of members on several committees, $1,500.00 in conference expenses due to increased interest and $300.00 in miscellaneous due to an increase in the number of retirement plaques purchased. Overall, a 10% increase. County Clerk has a proposed increase from $78,165.00 to $81,243 .00 due to an incr ease in salaries and insurance. Overall, a 3.9% increase. Elections has a proposed decrease from $84,887.00 to $75 ,503.00 due to two less elections in 2023. There will be a decrease in ballots, legal notices and publications. Overall, a decrease of 12.4%. Broadband has a proposed increase in monthly maintenance fees from $150,000.00 to $156,240.00 due to the additio n of two sites in Gilman and one in Rib Lake. This will be an additional $520.00 per month or $6240.00 annually. Overall, a 4.2% increase. There is a proposed increase in the dog license trust fund budget, as the Taylor County Humane Society is raising their monthly fee by 8.5% in January. This will be offset by the increase in dog licenses by $5.00 each. Motion by Lewis, seconded by Lemke to approve the budgets as presented. Motion carried. Highway: Ben Stanfley presented the Highway Department budget. He presented two options to the committee, one with a 19.1% increase, noted as the “ideal budget” and one with a 0% increase. He removed some of the scheduled paving and sealcoating from the “ideal budget” to obtain the 0% increase, noting it was about $40,000.00 over the 2022 budget due to step increases and insurance. Motion by Soper, seconded by Lewis to approve the bud get as submitted. Motion carried. Motion by Lemke, seconded by Lewis, to adjourn. Motion carried. The meeting was adjourned at 1:21 p.m. Andria Farrand, Taylor County Clerk and Linda Daniels, Confidential Human Resource Assistant FINANCE AND PERSONNEL COMMITTEE Monday, August 22, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner , Rollie Thums, Jim Gebauer, Catherine Lemke , Scott Mildbrand, Lester Lewis and Ray Soper. Members Absent: None. Other Attendees: Nicole Hager, Larry Brandl, Brian Wilson- Star News, Tim Hansen. Approve the Agenda: Zenner asked to amend the agenda by removing item 4 . Motion by Thums, seconded by Lewis, to approve the amended agenda with 7 items. Motion carried. Approve the minutes of the August 11, 2022, Finance and Personnel Committee: Motion by Gebauer, seconded by Lemke, to approve the minutes. Motion carried. Closed Session: Motion to go into closed session pur suant to Wis. Stat. 1 9.85(1)(c). A unanimous roll call vote cast, the motion carried. Open Session: Motion to go into open session pursuant to Wis. Stat. 19.85(1)(c). A unanimous roll call vote cast, the motion carried. Motion by Thums, seconded by Gebauer to hire LIS candidate with 5 additional days of vacation (10 total). Motion carried. Review of Human Resources Department 2023 budget: Motion by Lewis, seconded by Mildbrand, to approve the budget as presented. Motion carried. Adjourn the meeting: Motion made by Thums, seconded by Lemke, to adjourn the meeting at 1:30 p.m. Motion carried. Nicole Hager Human Resources Manager FINANCE AND PERSONNEL COMMITTEE Thursday, August 11, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner , Rollie Thums, Jim Gebauer, Catherine Lemke and Lester Lewis. Members Absent: Scott Mildbrand and Ray Soper. Other Attendees: Jim Metz, Nicole Hager, Sarah Holtz, Jennifer Viergutz, Melis sa Moore, Michelle Ca hoon, Larry Brandl , Brian Wilson - Star News , Sue Swiantek, Cheryl Ketelhut, Tim Deaton-Horton Group, Bill Vach, Paul Lukewich and Andria Farrand. Approve the Agenda: Motion by Thums, seconded by Gebauer, to approve the agenda with 18 items. Motion carried. Approve the m inutes of the July 7, 2022, Finance and Personnel Committee: Motion by Lemke, seconded by Thums, to approve the minutes. Motion carried. Treasurer’s report: Treasurer’s report reviewed and approved as submitted. Discuss funding reque st from the Vetera ns Service Committee regarding the bill for the Rusk and Clark County Veterans Service Officers : Brandl stated this should be paid from the Veteran’s Office and if they are over budget at the end of the year, we can take another look at it. No action taken. Request for three [3] personal days for Nikki Sherman – Veterans Service Office : Hager stated this was requested by the Veterans Service Officer to add it to the agenda. With no motion to approve, the motion failed. FLSA Status for Veterans Service Officer: Hager stated that this position changed to hourly in 2016 because the position didn’t meet the salary requirement s for exempt. It now meets the salary requirements and is eligible for exempt status. Motion by Lewis, seconded by Gebauer, to give FLSA exempt status to the Veterans Service Officer. Motion carried. Chairman Zenner moved item #17 next on the agenda. Request to increase hours for employee s of Treasurer’s Office: Sarah Holtz, Treasurer , was present to request 40 hour s per week for the staff of the Treasurer’s office and Real Property Lister’s office. She stated that two of her three employees are currently looking for jobs so they can get 40 hours per week. She stated that since the money has al ready been budgeted t his year for a par t time position, she is asking that the three positions are changed to 40 hours. After some discussion there was a motion by Lewis, seconded by Gebauer, to ap prove the 40 hours through 12/31/2022. Motion carried. Warrants and Payroll as submitted: Warrants submitted were: Payroll submitted was: July 7, 2022 138357-138558 $257,852.77 Direct Deposit Stubs July 7, 2022 138559-138560 $ 5,276.03 Direct Deposit Stubs July 21, 2022 138561-138771 $259,332.36 Direct Deposit Stubs July 21, 2022 138772 $ 1,139.60 Manual check August 4, 2022 138773-138981 $247,265.26 Direct Deposit Stubs Motion by Lemke, seconded by Gebauer, to approve warrants and payroll as submitted. Motion carried. Request to fill a Substitute Nutrition Site Manager in Gilman/Stetsonville as a Casual Employee-Commission on Aging : Jennifer Viergutz, Commission on Aging Director, was present to request hiring a substitute to cover the Stetsonville and Gilman sites as there is currently no back-up. She stated that this does not require any additional money as it is just a substitute position. Motion made by Thums, seconded by Lemke , to approve the substitute position. Motion carried. Carlson Dettmann recom mendation – Children’s Long Term Suppor t Case Manager position – Human Services Department: Cheryl Ketelhut, Human Service s, was present to describe the position and stated that it is fully funded by their case management revenue. Carlson Dettmann sugge sted it be classified as an “I”, the sa me as a Case Manager. Motion made by Lewis, seconded by Thums, to approve the job descr iption and classification. Motion carried. Request to approve job descriptions for Public Health Program Specialist and Public Health Coordinator – Health Department: Michelle Cahoon, Health Department Director, presented the job descriptions to the com mittee for approval. She stated that this is getting them back to be more Public Health focused. The coordinator position is mo re of a deputy director and that positi on does not need to be a nurse. Motion made by Lewis, seconded by Thums, to approve the job descriptions. Motion carried. Meet with Horton Group, Health Insurance Consultant, relative to 2023 Employee health insurance and 2023 employee contributions: Tim Deaton of the Horton Group, was present to review the renewal history, paid vs. claims and renewal timeline with the committee. He will July 8, 2022 268188-268279 $ 506,066.54 July 14, 2022 268280-268344 $ 57,399.15 July 15, 2022 268345- 268430 $197,311.26 July 22, 2022 268431-268496 $290,489.22 July 29, 2022 268497-268574 $161,619.24 August 5, 2022 268575-268671 $ 269,318.61 August 11, 2022 268672-268719 $ 16,612.32 be going to market for our renewal and plans to be back with our details by l ast week in September. No action taken. Zoom option for committee meetings: This has been discussed at previous meetings, zoom is acceptable to accommodate travel or to ensure a quorum, but it should only be used if necessary. No action taken. Employee Handbook 3.6, Travel provisions: Nicole Hager, Human Reso urces Manager, is working to clarify. She has reached out to other counties and the Department of Workforce Development and will provide an update at the next meeting. No action taken. Use ARPA money to add a better speaker system to the County Board room: This has been referred to the Buildings and Grounds Committee for review. No action taken. Establish goals and expectations for Human Resource Manage: Hager provided a list of goals and expectations to the committee and asked for their feedback. No action taken. Adjourn the meeting: Motion made by Lewis, seconded by Lemke, to adjourn the meeting at 2:18 p.m. Motion carried. Andria Farrand Taylor County Clerk Finance and Personnel Committee July 7, 2022 Third Floor County Board Room Call Meeting to Order: Charles Zenner called the meeting to order at 1:11 p.m. Members Present: Charles Zenner, Scott Mildbrand, Rollie Thums, Lester Lewis, Cathy Lemke, Ray Soper, Jim Gebauer Members Absent: None Other Attendees: Linda Daniels, Nicole Hager, Jim Metz, Larry Brandl, Sarah Holtz, Lorie Floyd, Brian Wilson; Star News, Rose Thums, Ann Knox -Bauer, Larry Woebbeking, Ben Stanfley, Suzanne Stanfley, Rhonda Rudolph, Sue Swiantek, Andria Farrand, Michael Bub, Wendy Ness Approve Agenda. Nicole Hager, Human Resources Manager, stated that agenda items number 7, 8 and 9 were to be removed from the agenda for this meeting. A motion was made by Gebauer, seconded by Lemke, to approve the agenda with twenty-three [23] items. A unanimous vote cast, the motion carried. Approve Minutes. A motion wa s made by Gebauer, seconded by Lewis, to approve the minutes of the June 13, 2022, Finance and Personnel Committee meeting . A unanim ous vote cast, the motion carried. Increase all Clerk of Court and Circuit Court positions to 40 hours – Clerk of Court an d Circuit Court offices. Rose Thums, Clerk of Court, and Ann Knox-Bauer, Taylor County Circuit Court Judge, were present to request increasing all of the positi ons in their offices to 40 hours instead of 35 hours. Judge Knox-Bauer distributed and went thr ough a letter stating the needs of the court system, the reduction of positions in the departments, and how it would assist with the recruitment and retention of employees. This would affect three employees in the Clerk of Court’s office and two employees in the Circuit Court office. Discussion was held on the cost to the County for the year 2022 and after. After much discussion on t he options available, a motion was made by Gebaue r, seconded by Thu ms, to approve increasing all the positions in the Clerk of Court and Circuit Court offices by five hours ending December 31, 2022 , with an effective date beginning with the next pay period . A voice vote cast, five [5] voting aye, two [2] voting no [Lewis, Mildbrand], the motion carried. The committee moved to agenda item number 14. Recommend revision to Employee Handbook Chapter 2.4, Authorization to Hire . Michael Bub, Human Services Boa rd member, was present to propose a change to Cha pter 2.4, Authorization to Hire, in the Employee Handbook . He stated that if there was a vacancy in the departments and the department had the authorization , that the chairman of the committee could authorize hiring staff without ge tting board/committee a pproval to expedit e the hiring process. The board/committee could approve the request at the next meeting knowing that if the request to hire does not get approval at that time, the department would be responsible for all advertising costs incurred. A motion was made by Thums, to approve the change to Chapter 2.4, Authorization to Hire, as presented. The motion failed due to lack of a second . No further action was taken on this agenda item. The committee resumed the agenda at item number five [5]. Request to fill the C hildren’s Long-Term Support [CLTS] Case Manager position – Human Services. Suzanne Stanfley, Human Services Director, went through the history of the Children’s Long-Term Support [CLTS] Case Manager position and was requesting to fill the position with an authorization currently in her department. A motion wa s made by Mildbrand, seconded by Lemke, to fill the Children’s Long-Term Support [CLTS] Case Manager position . A unanim ous vote cast, the motion carried. Request to approve the job description for C hildren’s Long -Term Support [CLTS] Case Manager – Human Services. A motion was made by Lewis, seconded by Gebauer, to approve the updated Children’s Long-Term Support [CLTS] Case Manager job description. A unanimous vote cast, the motion carried. Request to approve the job description for Land Information Specialist – County Surveyor. A motion was made by Lewis, seconded by Lemke, to appr ove the updated Land Information Specialist job description. A voice vote cast, six [6] voting aye, one [1] voting no [Mildbrand], the motion carried. Request to approve t he job description for Confidential Human Resources Assistant – Human Resources. Nicole Hager, Human Resources Manager, presented th e updated job description based on the experience change recommended from Carlson Dettmann Consulting. A motion was made by Lewis, seconded by Lemke, to approve the updated Confidential Human Resources Assistant job description. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Lewis, seconded by Gebauer, at 1:56 p.m., to go into closed sessio n pursuant to Sections 19.85(1)(c), Wisconsin State Statutes , for the purpose of considering benefit time for a Deputy Sheriff applicant. A roll call vote cast, seven [7] voting aye, the motion carried. Open Session. A motion was made by Gebauer, seconded by Thums, to go into open session at 1:59 p.m. A unanimous cast, the motion carried. It was moved by Lewis, seconded by Mildbrand, to approve two weeks of va cation for the Deputy Sheriff applicant at the start of his employment with Taylor County . A u nanimous vote cast, the motion carried. Recommend revision to Employee Handbook Chapter 3.6, Overtime. Ms. Hager was present to propose a change to Chapter 3.6, Overtime, in the Employee Handbook. She drafted a docume nt change for the non -exempt employ ees adding overtime must be approved in advance by management, adding that unless emergency situations exist where prior approval is not possible. The other changes removed the 90 days to use the compensation time and added the maximum amount of compensat ion time an employee can have available is 20 hours. If the non-exempt employee has a balance of 20 hours and works additional hours, the time must be used and d ocumentation of the n eed for overtime m ust be provided. The changes to the exempt employees added that all additional hours must be approved in ad vance by management unless emergency situations exist where approval is not possi ble. After much discussion, a motion was made by Mildbrand, seconde d by Soper, to make the Human Resources Manager approve compensation time for exempt employees. It was then moved by Mildbrand, seconded by Gebauer, to delete the last line of the paragrap h proposed. A voice vote cast, six [6] voting ay e, one [1] voting no [Thums], the m otion carried. It was then moved by Mildbrand, seconded by Soper , to approve the changes and present to the Taylor County Board of Supervisors , as amended. A voice vote c ast, six [6] voting aye, one [1] voting no [Thums], the motion carried. Treasurer’s Report. Treasurer’s report which was reviewed and approved as it was presented. The committee moved to agenda item number 18. Review and approve ARPA Funding request f or Highway Radio Repeaters . Ben Stanfley, Highway Commissioner, was present to request assistance with dead spots with the department radios. The repeaters would go on the Perkinstown Tower and Bellinger Tower. If Mr. Stanfley ordered right away, the pr ice would be $90,000.00 to $ 95,000.00 if he order ed the repeaters right away. A motion was made by Soper, seconded by Gebauer, to approve the ordering the Highway Repeaters using ARPA funds up to $99,500.00 . A unanimous vote cast, the motion carried. Options for securitization of the Opioid Distributors Settlement revenue stream. Wendy Ness, Treatment Court Coordinator, and Larry Brandl, Finance Director, presented the Projected WI LG Settlement Payments options. Option 1 would be payments for 18 years with a proposed amount of $296,672.00 and option 2 would be a lump sum payment with a proposed amount of $266,311.00 with the payment/payments to be used for opioid use/issues with the Treatment Court program. WCA is asking for a preliminary idea on how counties will want to receiv e the settlement paym ent. A motion was made by Mildbrand, seconded by Gebauer, to approve submitting the option of the lump sum payment . A voice vote cast, six [6] voting aye, one [1] voting no [Thums], the motion carried. Authorize purchase of county ve hicle for the Human S ervices Department. Andria Farrand, County Clerk , was present and informed the committee that the Human Services vehicle was involved in an accident and Ms. Farrand was waiting for the state contracts to be available. Supervisor Thums suggested to wait fo r the settlement t o be completed from the insurance company. No action was taken on this agenda item. Authorize purchase of van for Commission on Aging Department. Ms. Farrand stated that the Commission on Aging had 85.21 Grant-Transportation funds available to purchase a van for the department. A motion was made by Lewis, seconded by Thums, to approve the purchase of a van for the Commission on Aging Department. A unanimous vote cast, the motion carried. Review and approve the 202 2 Budget Review sched ule and parameters for the 2023 Taylor County budget process . Mr. Brandl d istributed the proposed schedu le for the 2023 budget review meetings. The meetings will take place on September 15, 21 and 26. The County Board Annual Budget Hearing will be on October 26, 2022. The committee decided to invite all departments to the mee tings since some of the committee members were unfamiliar with the budget process. Review and approve implementation of the new GASB standard regarding accounting for leases. Mr. Brandl stated that Tina Smith from the Trea surer’s office was going to be ut ilized to help collect the data for the GASB standard and he will use consulting fees to help pay for her costs of assistance. A mot ion was made by Lewis, secon ded by Lemke, to appr ove implementation of the new GASB standard regarding accounting for lease s. A unanimous vote cast, the motion carried. Review and approve adjusting the departmental mileage rate charged to departments for using county vehicles. Mr. Brandl discussed that the rate charged to departments for using the county vehicles hasn’t chan ged in a long time and the funds were used to accumulate to purchase new vehicles. With the higher fuel costs, the accumulation of f unds has been slow. A motion was made by Lewis t o raise the mileag e rate, effective July 7, 2022, to $0.40 per mile . This motion failed due to lack of a second. A motion was then made by Gebauer, seconded by Soper, to raise the mileage rate charged to departments to $0.45 per mile with an effective date of August 1, 2022. A unanimous vote cast, the motion carried. Warrants and Payroll as submitted. Warrants submitted were: June 10, 2022 267855 – 267967 $770,246.09 June 17, 2022 267968 – 268026 $150,638.88 June 24, 2022 268027 – 268124 $624,468.72 July 1, 2022 268125 – 268187 $708,282.30 Payroll submitted were: June 9, 2022 137928 – 138138 $254,498.86 Direct Deposit Stubs June 9, 2022 138139 $0.00 Direct Deposit Stubs June 23, 2022 138140 – 138356 $261,734.25 Direct Deposit Stubs A motion wa s made by Gebauer, seconded by Lemke, to approve the warrants and payroll as submitted. A unanimous vote cast, the motion carried. Establish goals and expectations for Human Resources Manager . Ms. Hager distributed a document that gave a list of goals and expectations of the Human Resources Manager. She was looking for input from the committee to know what ex pectations that they had as well. The committee requested to look at it and possibly discuss at a future meeting of the commit tee. No action was taken on this agenda item. Adjournment. A motion was made by Thums, seconded by Lemke, to adjourn at 3:21 p.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Finance and Personnel Committee June 13, 2022 Third Floor County Board Room Call Meeting to Order: Scott Mildbrand called the meeting to order at 11:03 a.m. Members Present: Scott Mildbrand, Rollie Thums, Lester Lewis, Cathy Lemke, Ray Soper , Jim Gebauer Members Absent: Charles Zenner Other Attendees: Linda Daniels, Nicole Hager, Jim Metz, Larry Brandl, Sarah Holtz, Lorie Floyd, Brian Wilson; Sta r News, Lynette Rosemeyer, Suzanne Stanfley, Jen Meyer, Sue Swiantek, Paul Lukewich, Joe Svedja, Jessica Mudgett Approve Agenda. A motion was made by Thums, se conded by Gebauer, to approve the agenda with fifteen items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Thums, seconded by Gebauer, to approve the minutes of th e May 13, 2022, Finance and Personnel Committee meeting . A unanimous vote cast, the motion carried. Discuss item on April 14, 2022, Finance Committe e minutes regarding Taylor County Supportive Housing. Jessica Mudgett was present to discuss an item from the April 14, 2022, Finance Committee minutes that she wanted to clarify wi th the committee. She went through the timeline beginning 2/8/2022 through 4/19/22 regarding the $10,000.00 grant from Human Services. Suzanne Stanfley and Jen Meyer from Human S ervices were present and st ated that the monies were returned. No other action was taken on this agenda item. Treasurer’s Report. Treasurer’s report which was reviewed and approved as it was presented. Resolution proposing the use of ARPA Funds towards emergency radio equipment for the Taylor County Sheriff’s Office. The resolution was presented to the committee. A motion was made by Lewis, seconded by Soper, to approve the resolution, as presented, for use of ARPA funds for the Sheriff’s Department radio equipment. A unanimous vote cast, the motion carried. Resolution proposing the use of ARPA Funds towards emergency radio equipment for the County Fire Departments . The resolution was presented to the committee. A motion was made by Lewis, seconded by Lemke, to approve the resolution, as presented, fo r use of ARPA funds for the County Fire Department’s radio equipment. A unanimous vote cast, t he motion carried. Review and approve ARPA Funding for the Miller Dam Boat Landing project . Joe Svedja, Maintenance Director, was present and informed the commi ttee of the progress of the existing boat landing which is in need of repair. The estimated co st for a 30-year life ramp was $204,000.00 and he was requesting ARPA funding to help with the cost . Discussion was held on using a p lank ramp system by upgradin g the existing ramp v ersus the proposed ramp which would be a new ramp. After much discussion, a motion was made by Soper, seconded by Lewis, to approve paying 50% of the total cost for the project from ARPA funds not to exceed $150,000.00. A unanimous vote cast, the motion carried. Review and approve ARPA Funding for Education Center Parking Lot project. Joe Svedja was present requesting ARPA funding to help with the cost for parking lot repairs at the Education Center. This would involve the Highway Department performing the construction and it would involve blacktopping the area of approximat ely 33,000 square feet . The total cost would be $ 102,000.00. A motion was made by Gebauer, seconded by Lewis, to approve the $102,000.00 of ARPA funds f or the Education Center Park ing Lot project. A unanimous vote cast, the motion carried. Warrants and Payroll as submitted. Warrants submitted were: May 13, 2022 267488 – 267590 $505,348.29 May 20, 2022 267591 – 267679 $345,530.74 May 27, 2022 267680 – 267750 $396,486.47 June 3, 2022 267751 – 267797 $193,111.93 June 9, 2022 267798 – 267854 $124,217.78 Payroll submitted were: May 12, 2022 137510 – 137711 $247,948.12 Direct Deposit Stubs May 26, 2022 137712 – 137927 $255,949.16 Direct Deposit Stubs A motion was made by Lemke, seconded by Gebauer, to approve the warrants and payroll as submitted. A unanimous vote cast, the motion carried. Carlson Dettmann recommendation – Confidential Human Resource Assistant – Human Resource D epartment. Nicole Hager, Hu man Resources Manager , stated the Confidential Human Resource Assistant Job D escription Questionnaire [JDQ] was sent to Carlson Dettmann Consulting to evaluate the position. The recommendation from Ca rlson Dettmann Consulting was to place the position in Grade I in the compen sation plan with f our [4] years of administrative experience required, and an Associate Degree preferred. A motion was made by Lemke, seconded by Thums, to approve the recommendati on of moving the Confidenti al Human Resource Assistant position from Grade H to Grade I. A un animous vote cast, the motion carried. Closed Session. A motion was made by Lewis, seconded by Gebauer, at 11:54 a.m., to go into closed session pursuant to Sec tions 19.85(1)(c), Wisconsi n State Statutes , for the pu rpose of considering employment, promotion, compensation or performance data of Confidential Human Resource Assistant. A roll call vote cast, six [6] voting aye, one [1] absent [Zenner], the motion carried. Open Session. A motion was made by Thums, seconded by Lemke, to go into open session at 11:58 a.m. A unanimous cast, the motion carried. It was moved by Thums, seconded by Lemke, to approve the wage of $ 27.16 for the current Confidential Human Re source Assistant with an ef fective date of June 13, 202 2, based on the reevaluation from Carlson Dettmann. A unanimous vote cast, the motion carried. Request to fill Confidential Human Resource Administrative Assistant – Human Resource Department. A motion was made by Lewis, seconded by Thums, to fill the Confidential Human Resource Assistant position. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Lewis, seconded by Lemke, to adjourn at 12:20 p.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Finance and Personnel Committee May 13, 2022 Ground Floor Sheriff’s Department Training Room Call Meeting to Order: Charles Zenner called the meeting to order at 10:03 a.m. Members Present: Charles Zenner, Scott Mildbrand, Rollie Thu ms, Lester Lewis, Ca thy Lemke, Ray Soper, Jim Gebauer Members Absent: None Other Attendees: Linda Daniels, Nicole Hager , Jim Metz, Larry Brandl, Mike Filas , Corey Dassow, Larry Woebbeking, Sarah Holtz , Lorie Floyd, Nikki Sherma n, Adam Keeling, Courtney Graff, Brian Wilson; Star New s, Bryan Symes; von B riesen & Roper, S. C., Lynette Rosemeyer, Michelle Kurth, Colleen Handrick, Michael Haas, Gail Nelson, Jeff Lange, John A Williams, Adriana Danizl, Rose Thums, Ben Stanfley, Sue Swi antek, Paul Lukewich , Rock Larson; President of the CVSO Association, Bill V ach, Ken Risch , Heidi Eisner, Don Hoefferle, Ben Greiner, Robert Erste, Arlo Koepe Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with nineteen items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Lewis, to approve the minutes of the April 14, 2022, Finance Committee meeting and the April 26, 2022, Finance and Personnel Committee meeting. A unanimous vote cast, the motion carried. Treasurer’s Report. Treasurer’s report which was reviewed and approved as it was presented. Review and approve ARPA Funding for the Sheriff’s Department Radio Equipment. Sheriff Larry Woebbeking and Ch ief Deputy Corey Dassow were present requesting ARPA funding to help with the cost for replacing the radios in the department. The radios have reache d the end of their life. A quote was received from Motorola for the new radio equipment. A motion was made by Mildbrand, seconded b y Lewis, to approve $295,000.00 of ARPA funds for the Sheriff’s Department radio equipment. A unanimous vote cast, the motion carried. Review and approve ARPA Funding for the Fire Department Radio Equipment. Mike Filas, Medford Area Fire Department, was present requesting $287,150.00 of ARPA funding to help with the cost for replacing the radios in the fire departments in the County. This total includes the Thorp Fire Department which covers part of Taylor County, as well as, $27,600.00 for the dispatch center. After much discussion, a motion was made by Mildbrand, seconded by Soper, to approve paying 75% of the $221,050 co st for a total of $165,787.50 from ARPA funds that would not include the Thorp Fire Department or the dispatch costs. A unanimous vote cast, the motion carried. Review and approve ARPA Funding for t he fairground’s drainage issues . Ben Stanfley, Highway Commissioner, was present requesting ARPA funding to help with the cost for addressing drainage issues at t he fairgrounds . This would involve ditching an d insta lling culverts with the Highway Department to perform the construction. The total cost would b e $26,500.00. A motion was made by Soper, seconded by Gebauer, to approve the $ 26,500.00 of ARPA funds for the fairground’s drainage project. A unanimous vote cast, the motion carried. Warrants and Payroll as submitted. Warrants submitted were: April 15, 2022 267103 – 267197 $293,006.47 April 25, 2022 267198 – 267274 $233,704.87 April 29, 2022 267275 – 267346 $395,922.25 May 6, 2022 267347 – 267432 $291,419.99 May 12, 2022 267433 – 267487 $53,388.04 Payroll submitted were: April 14, 2022 137078 – 137289 $287,658.11 Direct Deposit Stubs April 14, 2022 86957 $442.06 Employee Check April 28, 2022 137290 – 137509 $262,765.33 Direct Deposit Stubs A motion was made by Mildbrand , seconded by Lewis, to approve the warrants and payroll as submitted. A unanimous vote cast, the motion carried. Request from Highway Department for a road construction LTE. Mr. Stanfley was present to request a Highway Limit ed-term employee for 2-3 we eks to help with r oad construction. A motion was made by Lewis, seconded by Thums, to approve the limited -term employee in the highway department for 2-3 weeks at the wage of $23.83 per hour. A unanimous vote cast, the motion carried. Additional hours f or the Treasurer’s office during peak workload. Sarah Holtz, County Treasurer, was requesting her employees to work up to 40 hours per week for up to 12 weeks of the year during peak times. A motion was made by Lewis, seconded by Thums, to approve the department to work up to 40 hours per week, if needed, up to 12 weeks of the year during peak times. A voice vote cast, six [6] voting aye, one [1] voting no [Mildbrand], the motion carried. Request to fill the Deputy Clerk of Court position – Clerk of Court office. Rose Thums, Clerk of Court, requested filling the Deputy Clerk of Court position in the Clerk of Court office . A motion was made by Thums, seconded by Lemke, to approve filling the Deputy Clerk of Court position in the Clerk of Court office. A unanimous vote cast, the motion carried. Request to update the Confiden tial Human Resources Assistant job description – Human Resources Department. Nicole Hager, Human Resources Manager, presented the updated job description for th e Confidential Human Resources Assistan t. A motion was made by Thums, seconded by Lewis, to ap prove the updated Confidential Human Resources Assistant job description, as presented. A unanimous vote cast, the motion carried. Follow-up from April 14, 20 22, meeting and updat e Section 3.6, Emp loyee Handbook regarding employee compensation time. Ms. Hager presented language to update Section 3.6 and proposed language to limit the compensation time to 20 hours for non-exempt/hourly employees. Employees would have six months to get their compensation time bank down to 20 hours. Per federal law , non-exempt employees must be paid for hours worked. Therefore, any hours above 20 will be paid with the expectation that department heads ensure compliance with the Employee Handbook. Ms. Rosemeyer, Board Supervisor, stated that the committee should bring hand book changes to the full county board for approval . A motion was made by Mildbrand, seconded by Gebauer, to approve the updates to Sec tion 3.6 of the Empl oyee Handbook with a 90-day timeline to use any comp time earned and to forward it to the County Board for approval. A unanimous vote cast, the motion carried. Request to update the Accounting Specialist an d Programs Specialist job d escriptions – Commission on Aging [agenda items 14 and 15]. Jenn Viergutz, Nutrition & Aging Director, was not available at the meeting, so Nicole Hager, Human Resources Manager, presented the updated job descriptions for the Accounting Specialist and Pro grams Specialist. A motion was made by Lewis, seconded by Lemke, to approve the updated Accounting Specialist and Programs Specialist job descriptions, as presented. A unanimous vote cast, the motion carried. Financing for Ru sk & Clark County Veteran’s Services Officer to assist Taylor County one day per week. Ms. Hager was in contact with the Clark County VSO and Rusk County VSO to come and help the Taylor County Veteran’s Service office during the time that Ms. Shaw was on administrative leave. Several veterans were pr esent at the meeting to req uest information on what was happening in the department. To respect the confidentiality of Ms. Shaw and the process, the committee did not respond to their questions directly. After much discussion by many of the veterans that were present, the committee discussed financing for the two VSO’s coming to assist Taylor County. A motion was made by Lewis, seconded by Thums, to approve the financing costs for one to two days per week fo r the Rusk and Clark County VSO’s, individually, that were coming to Taylor County. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Thums, at 11:59 a.m., to go into closed session pursuant to Secti ons 19.85(1 (a), (b), (c) & (g), Wisconsin Stat e Statutes, for the purpose of considering wages for a casual, part-time Human Services Department employee under Section 19.85 (1)(c), and ; c onsidering dismissal, demotion, or discipline of any public employee and the taking of formal action on any such m atter; provided that the pu blic employee is g iven actual notice of any evidentiary hearing which may be held prior to final action being taken and of any meeting at which final action may be taken and the righ t to demand that the eviden tiary hearing or mee ting b e held in open sessio n. Wis. Stat. § 19.85(1)(b). Topic: to receive information pursuant to the grievance procedure as outlined in the Taylor County Employee Handbook. Note: this phase of the procedure and opportunity to present to the committee is non-evidentiary. A roll cal l vote cast, seven [7] voting aye, the motion carried. Adam Keeling, Mich elle Kurth, Bryan Symes, Lorie Floyd, Lynette Rosemeyer , Suzanne Stanfley and Courtney Graff were present during the closed session. Open Session. A motion was made by Lewis, seconded by Gebauer, to go into open session at 1:02 p.m. A unanimous cast, the motion carried. It was moved by Thums, seconded by Mildbrand, to reaffirm the action held in closed sessi on and uphold the termination. A unanimous vote cast, the motion carried. It was then moved by Thums, seconded by Mildbrand, to approve the wage o f $31.34 per hour for up to seven weeks for 10 to 20 hours per week for the Birth to 3 Coordinator to work i n Human Services. Adjournment. A motion was m ade by Thums, seconded by Soper, to adjourn at 1:03 p.m. A unanimous cast, the motion carried. Secretary: Linda Daniels FINANCE AND PERSONNEL COMMITTEE Tuesday, April 26, 2022 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:30 a.m. Members Present: Chuck Zenner , Scott Mildbrand, Rollie Thums, Jim Gebauer, Catherine Lemke, Lester Lewis and Ray Soper. Members Absent: none Other Attendees: Jim Metz (arrived at 11 :20), Nicole Hager, Sarah Holtz, Larry Brandl, Brian Wilson- Star News, Jake Walcisak, Shellie Shaw, Nikki Sherman, Suzanne Stanfley, Bill Vach, Pau l Lukewich and Andria Farrand. Approve the Agenda: Motion by Thums, seconded by Mildbrand, to approve the agenda with 9 items. Motion carried. Approve the mi nutes of the March 31, 2022 Joint Perso nnel and Finance Committee meeting and the April 14, 202 2, Personnel Committee meetings: Motion by Lewis, seconded by Mildbrand, to approve the minutes. Motion carried. Request to fill Camp Host position: This was removed from the agenda with no action taken. Joe Svejda left the meeting at 10:33 a.m. Possible increase of hours for employees of Treasurer’s Office: Sarah Holtz, County Treasurer, was present to r equest t hat the employees o f the Treasurer’s an d Real Property Lister’s offices, have the flexibility to work 40 hours a week at her discretion. She stated that the Treasurer’s office is busiest in July and August and Real Property in November, and she wo uld like her staff to be al lowed to work 40 hou rs during these months, sin ce she was denied filling her part time position. She added that her offi ce has taken on additi onal responsibilities with the In -Rem process and the Real Property office has still s een an i ncrease in the numb er of deeds. She al so stated the employees are all on board with this and will not work 40 hours if they don’t need to. After further disc ussion, it was motioned by Thums, seconded by Lewis to table. He stated he wants to see that office get the help they need but would like Sarah to work with Nicole to come up with a job description and guidelines to present. Motion carried. Carlson Dettmann recommendation-Crisis Adult Protective Services Case Manager-Human Services Department: Suzanne Stanfley, Hum an Resources Directo r, was present to discuss Carlson Dettmann’s recommendation with the committee. She stated that due to the professional level of the position and the bachelor’s degree requirement, it was recommended to increase it from step I to step J. Motion by Thums, seconded by Lemke to appro ve. Motion carried. Staff attendance at committee/board meetings: Zenner addressed the fact t hat several employees attended the County Board session on April 19th . There was much discussion among the commi ttee and several emp loyees in attendance about best practices whe n employees want to attend meetings. There was a motion by Lewis, seconded by Thums, that any employee who needs to attend a committee or board meeting, check with the chair of their oversight committee first. It can also be coordinated with the committee chair to move their agenda item to the beginning of the meeting so they can l eave afterward or give it a specific time. If the employee takes personal or vacation time, they can attend the whole meeting. Motion carried. Supervisor Soper left at approximately 11:15 a.m. Earning and use of Comp Time: The committee discussed the use of comp time and stated it has gotten out of hand and suggested that it first go t hrough the oversight commit tee for approval bef ore it is earned. After fu rther discussion, there was a motion by Mildbrand, seconded by Gebauer, to add “non -exempt” empl oyees to the current compensatory time policy. The current accrued comp time on the b ooks, must be used by Novem ber 1, 2022, and beginning May 1, 2022 , an empl oyee’s comp balanc e cannot go over 20 hours and must be used within 90 days, per the policy. Motion carried. Adjourn the meeting: Motion made by Thums, seconded by Lemke, to adjourn the meeting at 11:46 a.m. Motion carried. Andria Farrand Taylor County Clerk