Human Services Board

TAYLOR COUNTY HUMAN SERVICES BOARD December 29, 2022 Human Services Department Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Lisa Carbaugh, Michael Bub, P aula Dubiak, and Catherine Lemke in person. Members Absent: Lynn Rosemeyer and Lori Willner Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Cheryl Ketelhut, Jen Meyer, Rhonda Rudolph, and Taylor Reinhardt in person. Approve Mi nutes from the November 9, 2022 Meeting: SCOTT MILDBRAN D MADE A MOTION TO APPROVE THE NOVEMBER 9, 2022 MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUGH MADE A MOTION TO APPROVE THE AGENDA CONTAINING 15 ITEMS. MICHAEL BUB SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introductions: None. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on an y of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC meeting . Michael Bub provided an updated on the Giving Tree, which provided over 100 gifts to 50 consumers who work with the Taylor County Human Services Department. Discussion was had pertaining to the Elder Abuse funds and other resources to help individuals in need. Approve filling vacancy for Mental Health Counselor : Director Stanfley requested approval to fill the two Adult Protective Services (APS) /Crisis Case Manager positions. One vacancy was due to a resignation, and one was a move within the department. Posting occurred and one of the applicants will be offered a position, posting was then extended with a closing date of January 9, 2023 to fill the remining position. A MOTION WAS MADE BY MICHAEL BUB TO APPROVE HIRING TWO APS/CRISIS CASE MANAGERS . CATHERINE LEMKE SECONDED. THE MOTION WAS CARRIED. Approve continuation of the casual /part-time employee in the CFS Unit: Director Stanfley requested that the board approve the continuation of a casual/part-time employee in the CFS Unit. This position will be up to 20 hours per week as needed and will be funded by various grants depending on scope of work. Questions were asked and discussion was h ad. S COTT MILDBRAND MOTIONED TO APPROVE THE CONTINUATION OF THE CASUAL /PART-TIME EMPLOYEE IN THE CFS UNIT. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Approve 2023 Outpatient Clinical Fees: Director St anfley and Business Manager, Rhonda Rudolph explained the 2023 Outpatient Clinical Fee Schedule. SCOTT MILDBRAN D MOTIONED TO APPROVE 202 3 OUTPATIENT CLINICAL FEE SCHEDULE. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Approve New Contracts and Addenda : Cheryl Ketelhut , CCS/CST/CLTS/CCOP/B-3 Administrator, presented one new CLTS c ontract, one new CCS contract and one addendum to add CLTS services to and existing CCS contract. MICHAEL BUB MOTIONED TO APPROV E NEW CONTRACTS AND ADDENDA. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION WAS CARRIED WITH SIX AYES. Approve Director’s Expense Summary: Director Stanfley present the Director Expense Summary which consisted of mileage reimburseme nt for the amount of $138.60. SCOTT MILDBRAND MOTIONED TO APPROVE DIRECTOR’S EXPENSE SUMMARY. PAULA DUBIAK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CAR RIED WITH SIX AYES. Director’s Report: Director Stanfley presented an update on the WI County Human Services (WCHSA) Association Fall Conference and distributed WCHSA 2023 -2025 Budget Proposals. Director Stanfley gave an Economic Support update, along with a Children and Family Services update, which included the hire of an ES Worker, who is currently in the training process, the Fulcrum Grant Process and the current placement numbers which are decreasing. Jen Meyer, Clinical Coordinator discussed the expanding of Crisis needs, numbers are increasing this time of year for Crisis and APS bo th. Ms. Meyer also gave an update on the Consumer Holiday Party. Taylor Reinhardt, CCS Coordinator provided on update which included the CCS Waiver approval, the open CCS position, the B -3 and CLTS File Review update and the program waitlists . Rhonda Rudolph, Business Manager, provided an update on the accounting project through CLA. The Human Services Board will go into Closed Session at approximately 10:15 a.m. pursuant to Section 19.85(1)(b), Wisconsin State Statutes, for the Director to provide a brie f update on an employment matter. (Topic: the decision to accept an employee’s resignation). The Closed Session is expected to last for approximately fifteen (15) minutes. There will be no action taken in closed session. At 10:17 a.m., CATHERINE LEMKE MOTIONED TO GO INTO CLOSED SESSION. LISA CARBAUGH SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. Open Session: AT 10:36 A.M., THE OPEN SESSION RESUMED. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, January 25, at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY MICHAEL BUB TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:38 a.m. Handouts Distributed: Directors Report, 2023 Fee Schedule for Notice of Liability for Clinical Services, Contracts/Addenda for the December 14.2022 Human Service Board Meeting, Detail vs Budget Report Account Summary, November 9, 2022 Taylor County Human Service Board Meeting Minutes, November 2022 Remote Work Log, and Unit spreadsheet. Respectfully submitted: Suzanne Stanfley for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD November 9, 2022 Human Services Department Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Lisa Carbaugh, Michael Bub, Pau la Dubiak, and Catherine Lemke in person. Members Absent: Lynn Rosemeyer and Lori Willner Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Cheryl Ketelhut, Jen Meyer, Rhonda Rudolph, and Taylor Reinhardt in person. Approve Minu tes from the October 12 , 2022 Meeting: SCOTT MILDBRAN D MADE A MOTION TO APPROVE THE OCTOBER 12 , 2022 MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUGH MADE A MOTION TO APPROVE THE AGENDA CONTAINING 15 ITEMS. MICHAEL BUB SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introductions: None. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of t he topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC meeting . Michael Bub provided an updated on the Giving Tree, which provided over 100 gifts to 50 consumers who work with the Taylor County Human Services Depart ment. Discussion was had pertaining to the Elder Abuse funds and other resources to help individuals in need. Approve filling vacancy: Mental Health Counselor: Director Stanfley requested approval to fill the two Adult Protective Services (APS)/Crisis Ca se Manager positions. Our current counselor , Lexy Duvall submitted her letter of resignation with the effective date of December 2 nd. A MOTION WAS MADE BY MICHAEL BUB TO APPROVE HIRING FOR A NEW MENTAL HEALTH COUNSELOR. CATHERINE LEMKE SECONDED. THE MOTION WAS CARRIED. Approve Clinical Coordinator and Protective Services Coordinator Job Descriptions : Director Stanfley requested approval for the updated Clinical Coordinator and the Protective Services Coordinator job description s. This request will change t he Clinical Ser vices Lead position to a Coordinator position. This will allow a split from the current Clinical Services Coordinator. The Clinical Services Coordinator would change to Protective Services Coordinator. This would increase internal efficienc ies thus giving staff more time do work that is revenue generating. Handout distributed: Clinical Coordinator Taylor County job description and the Protective Services Coordinator Taylor County job description . Questions were asked and discussion was had. LYNN ROSEMEYER MOTIONED TO APPROVE THE UPDATED JOB DESCRIPTIONS. LISA CARBAUGH SECONDED THE MOTION. WITH 6 AYES AND 1 NO, THE MOTION CARRIED. Approve New Contracts and Addenda : Cheryl Ketelhut , CCS/CST/CLTS/CCOP/B-3 Administrator, presented the already e xisting contracts and addenda for the open CLTS (Children’s Long-Term Services) position that is fully funded by the CLTS program to be approved. MICHAEL BUB MOTIONED TO APPROVE THE EXISTING CONTRACTS AND ADDENDA. CATHERINE LEMKE SECONDED THE MOTION. A ROL L CALL VOTE WAS TAKEN. THE MOTION WAS CARRIED WITH 7 AYES. Review Remote Work: Director Stanfley presented the October Remote Work Log for review. Handout distributed: October Remote Work (including 14 employees). The Board requested the review of remote work logs be removed from agenda but continued to be added to the informational packet. Director’s Report: Director Stanfley presented an update on the Public Health Emergency, which will lead to eff ects on Foodshare, Medicaid and the CCS program. Ms. K etelhut explained this will put a hardship on the CCS program because their clients/patients must be covered by Medicaid. If they were to become no longer eligible for Medicaid, they will then no longer be able to receive services through the CCS program, which will lead to more mental health and crisis needs. Director Stanfley mentioned the Northern Income Administrator will be retiring and they have found an eligible candidate to fill that position. Ec onomic Support: Peggy Kellnhofer, Deputy Director/EA Coordinator explained they will be interviewing 5 candidates for their open position. Julie Clarkson, CFS Coordinator wanted to thank the board for approving the casual position for Kathy Tingo to work a pproximately 20 hours a week to help with the caseload on the Children and Families Unit. Ms. Clarkson also stated BRI has not been able to assist with many supervised visits due to being short -staffed and Ms. Tingo has been assisting with this as well. Je n Meyer , Clinical Coordinator discussed the expanding of Crisis needs, numbers are increasing this time of year for Crisis and APS both. Ms. Meyer suspects more than average thi s year because of the expiring of health benefits, which will lead to more cases. Ms. Meyer discussed the importance of filling the M ental Health Counselor position due to clientele being at maximum capacity . Ms. Ketelhut provided with an update on the CCS unit; Mia Bleicher, service facilitator will be t aking over Marlana Livingston position. There is still an open ing in their unit , in terviews are being held next week, this position is in hopes to help enroll more children into the program and take them of f the waitlist. As more children are being taken off the waiting list, more are being added on. CCS desk review has been delayed, th ere will be fifteen CLTS files and five B -3 files for quality reviews in December and will receive results back in late December. Rhonda Rudolph, Business Manager, explained the recent revenue that the department has received . Ms. Clarkson then provided an update on the social committee activities to come. The Human Services Board will go into Closed Session at approximately 10:00 a.m. pursuant to Section 19.85(1)c, Wisconsin State Statutes, for the purpose of discussing CCS Coordinator interviews. The Cl osed Session is expected to last for approximately thirty (30) minutes. A roll call vote will be taken. At 10:25 a.m., CATHERINE LEMKE MOTIONED TO GO INTO CLOSED SESSION. LYNN ROSEMEYER SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. Open Session: AT 10:50 A.M., THE OPEN SESSION RESUMED. A MOTION WAS MADE BY MICHAEL BUB TO MOVE FORWARD WITH THE DIRECTOR’S DE CISION REGARDING HIRING THE NEW CCS COORDINATOR. LYNN ROSEMEYER SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, December 14, 2022, at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY MICHAEL BUB TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:52 a.m. Handouts Distributed: October 12, 2022, Draft Meeting Minutes, Taylor County Job Description for Clinical Services Coordinator and Protective Services Coordinator, Contracts/Addenda for the November 09, 2022, Human Services Board Meeting, October Remote Work Log, Director’s Report Taylor County Human Services Boa rd Meeting November 9, 2022, Detail vs Budget Report Revenues, Detail vs Budget Report Expenses, and Program Summary Reports. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD October 12, 2022 Human Services Department Boardroom Call Meeting to Order: Vice Chairman Scott Mildbrand called the meeting to order at 9:30 a.m. Members Present: Lynn Rosemeyer, Scott Mildbrand, Lisa Carbaugh, Michael Bub, Paula Dubiak and Lori Willner in person. Members Absent: Rollie Thums and Catherine Lemke Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Cheryl Ketelhut, Julie Clarkson, Peggy Kellnhofer, Jen Meyer, Rhonda Rudolph , Marisa Radloff , and Jenn Arndt in person. Approve Minutes from the September 14, 2022, Meeting, and September 22, 2022 Special Meeting: LYNN ROSEMEYER MADE A MOTION TO APPROVE THE SEPTEMBER 14 , 2022 MEETING MINUTES, AND SEPTEMBER 22, 2022 SPECIAL MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 14 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introductions: Marisa Radloff, Administrative Assistant, introduced herself. Agency Staff Re ports- Comprehensive Community Services (CCS) : Cheryl Ketelhut , CCS/CST/CLTS/CCOP/B-3 Administrator , presented to the board the two o pen positions; one position was accepted and the new hire will be starting October 31, 2022. Second position is in process with checking references. Referrals continue to grow along with the waitlist for enrolling children. Public Input : Michael Bub updat ed Knights of Columbus are working on a Givin g Tree providing gifts through Human Services. Human Services will provide a confidential list of 100 people, children, and adults needs and wants. List will be provided by the end of October. Knights of Columbus will be wrapping gifts on November 12, 2022 and bringing them to Human Services for distribution. Was agreed upon to do again this year. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the latest ADRC meetin g. Currently it is still advantageous for Taylor County to partner with Forest County (A DRC of the Northwoods). Ms. Stanfley indicated that if the partnership between Taylor and Forest County dissolves the County would essentially have three options per the GWARR Executive Director; 1. ADRC become a local nonprofit entity (like Brown County) 2. Commission on Aging integrated with the AD RC 3. Or ADRC and Commission on Aging integrate and go under the Human Services umbrella. Ms. Stanfley also indicated that if Elderly Benefits Specialist was under a county department the position could drawdown on Medicaid dollars by doing 100% time repor ting for Medicaid activities. Ms. Stanfley will document her conv ersation with GWARR and email to appropriate members per the request of Lynn Rosemeyer. Questions were asked and discussion was had. Establish an IDIP (Intoxicated Driver Intervention Prog ram) Committee: Ms. Stanfley requested approval to establish an IDIP committee to become compliant with DHS 62. The IDIP committee will consist of one law enforcement, one provider, one Human Service member, one court system, and one consumer, which will m eet quarterly. This committee will develop and review operating p rocedures and policies, oversee operation of service deliv ery systems and programs and shall annual evaluate service delivery. Michael Bub will be nominated by Human Services Board to be the County Board member of this IDIP committee. A MOTION WAS MADE BY MICHAEL BUB TO APPROVE ESTABLISHING A IDIP COMMITTEE. LORI WILLNER SECONDED. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Approve New Contracts and Addenda: There was one new contract provided to the Board for approval. Handout distributed: Contracts/Addenda for the October 12, 2022 Human Se rvices Board Meeting. Questions were asked and discussion was had. LISA CARBAUGH MOTIONED TO APPROVE THE BOX AND BELL FITNESS PROVID ER CONTRACT. LORI WILLNER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Approve Bad Debt Write -Offs: Rhonda Rudolph, Business Manager, presented the 2022 Bad Debt List for Board Approval. She explained much of this debt has been passed along to the Department of Revenue; they pursued efforts to collect, and it is now determined uncolle ctable. Questions were asked, discussion was had. MICHAEL BUB MOTIONED TO APPROV E THE BAD DEBT WRITE-OFFS. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION WAS CARRIED WITH 5 AYES AND 1 NO. Review Remote Work: Ms. Stanfley presented the September Remote Work Log for review. Handout distributed: September Remote Work (included 1 8 employees). The Board reviewed some questions were asked and discussion was had. Director’s Report: Ms. Stanfley presented taking on a new fully funded position through the consortium. The NIMC consortium would cover any overhead costs and would pay for wages and benefits. Human Serv ices is currently at a maximum authorized positions (40 positions). Increasing the number of authorized positions would be to be approved by the Finance and Personnel Committee and the County Boar d. Scott Mildbrand supported the idea, but did mentioned tha t if the funding through the consortium would end so would th is p osition. Michael Bub had concerns of filling vacancies in that unit and then having those hired employees leave for other Human Services or County positions . Lynn Rosemeyer, Michael Bub and Lisa Carbaugh agreed to pass on this new position mentioned, as of now. Ms. Stanfley commented on the remote work policy, t here is no policy that states how many days employees are able to work from home versus working in office. Peggy Kellnhofer, Economic Support Coordinator provided an update that they w ould like to offer work from home four days a week and one day in office to NIMC employees in hopes to retain employees. Ms. Kellnhofer indicated that the department will be readvertising the open Economic Support position. Ms. Kellnhofer would like to rotate the office work and remote work schedule within the employees. This was agreed upon with the board. Unit Restructure was discussed in a meeting last week pertaining to Ms. Ketelhut’s retirement. It was discussed to make CCS its own unit. CCS, CST, and CCOP units wer e broken up to see the number of hours worked on each unit weekly. Results came to 20 hours a week, which is not enough for a full -time position. It was then d ecided it is not able to happen, ended discussion. Looking into the Clinical Unit it was determi ned to split the AODA, Mental Health Clinic apart from Cri sis/APS and all legal services. Ms. Stanfley will be updating the Clinical Lead job description to include a supervisory role. Updated job description will be added to the November Board Meeting for approval. Julie Clarkson, CFS Coordinator, updated that the agency was contacted by the Court to apply for Title-IV-E, as the number of CHIPS cases the agency has had, has risen a dol lar amount that qualifies the County for the program. This agency will take the lead in submitting the application with the courts help. While this won’t generate revenue for the agency, it will bring money back to the county. Jen Meyer, Clinical Services Coordinator, provided us with an update on the Clinical Unit stating this time of year is very challenging with behavioral health needs and struggling to admit people in need into facilities because of high volumes . Facilities are turning referrals away d ue to staff shortage; facilities are working with us to find other placements. Crisis and APS staff remain busy as they are worki ng with the Crisis Consortium, doing in -depth screening, and working with school systems to find coordinators for children in c risis. New caseworker was introduced as Melanie Sperl. Ms. Ketelhut di scussed her job position being open, the position is curre ntly on the Taylor County website and will go out into the newspapers. Ms. Ketelhut stated there is currently 22 people on the CLTS waitlist, staff was able to enroll four but are continuing to add more. 16 of the 22 are not receiving any services and staf f are actively working to enroll six . Due to high volume of needs the waitlist remains as a steady high number. CCS has hired one an d the second position is still in proc ess and under discussion. Cheryl’s job description will be updated to be made more accurate due to various responsibilities. Lynn Rosemeyer provided an update regarding a resolution she is working on regarding the hiring process. Ms. Rudolph discussed CFS numbers are still very h igh, and APS is high as well and continue to increase. All APS calls (18 years of age and older) will be investigated and responded to appropriately because of a change in statue. Ms. Clarkson provided an update on upcoming Social Committee events ; door d ecorating, costumes and trick or treating. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, November 9, 2022 at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY LISA CAR BAUGH TO ADJOURN. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:42 a.m. Handouts Distributed: September 14th Meeting Draft Minutes, September 22 nd Meeting Draft Minutes, 2022 Bad Debt List for Board Approval, Septemb er 2022 Remote Work Log, Director’s Report Taylor County H uman Services Board Meeting October 12, 2022, Adult Protective/Alzheimer Services - Adults and Elderly, Birth to 3, Children’s Lo ng Te rm Support/Children’s Community Options Program , Comprehensive Co mmunity Services, Crisis, Mental Health Case Management, Mental Health Outpatient, and Children and Families Services (CFS) thru August 2022. Detail vs Budget Report- Account Summaries and Fund Summaries. Respectfully submitted: Marisa Radloff for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD September 22, 2022 Taylor County Human Services Department – Boardroom Call Meeting to Order: Vice C hairman Scott Mildbrand called the meeting to order at 10:00 a.m. Members Present: Scott Mildbrand, Catherine Lemke, Paula Dubiak, Lisa Carbaugh, and Lynn Rosemeyer. Members Absent: Rollie Thums, Michael Bub, Lori Willner. Other Attendees: Suzanne Stanfley, Julie Clarkson, Marisa Radloff, and Jenn Arndt. Approve the Agenda: CATHERINE LEMKE MADE A M OTION TO APPROVE THE A GENDA CONTAINING 4 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve filling vacancy(ies): Social Worker / Case Manager [CFS] : An internal emplo yee moved to a different position within the agency, therefore, o pening this position. Questions were asked and discussion was had. LYNN ROSEMEYER MADE MOTION TO AP PROVE FILLING THE SOCIAL WORKER / CASE MANAGER [CFS] . LISA CARBAUGH SECONDED. THE MOTION CARRIED WITH FIVE AYES. Adjourn: A MOTION WAS MADE BY PAULA DUBI AK TO ADJOURN. CATHER INE LEMKE SECONDED. THE MOTION CARRIED. The meeting adjourned at 10:03 a.m. Respectfully submitted: Jenn Arndt For Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD September 14, 2022 Human Services Department Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:27 a.m. Members Present: Rollie Thums , Lynn Rosemeyer, Catherine Lemke , Scott Mildbrand, Lisa Carbaugh, and Lori Willner in person. Members Absent: Michael Bub and Paula Dubiak. Other Attendees: (for all or a portion of the meeting ) Suzanne Stanfley, Cheryl Ketelhut, Julie Clarkson, Peggy Kellnhofer, Jen Meyer, Rhonda Rudolph , Jasmin Skerven, and Jenn Arndt in person. Approve Minutes from the August 1 0, 202 2 Meeting, Augus t 10, 2022 Open Public Meeting, and August 25, 2022 Meetin g: CATHERINE LEMKE MADE A MOTION TO APPROVE THE AUGUST 10, 2022 MEETING MINUTES, AUGUST 10, 2022 OPEN PUBLIC MEETING MINUTES, AND AUGUST 25, 2022 MEETING MINUTES. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. CHAIRMAN, ROLLIE THUMS, REQUESTED THE BOARD JUMP AHEAD TO AGENDA ITEM NUMBER SEVEN, REVIEW AND APPROVE 2023 PROPOSED BUDGET. Review and Approve 2023 Proposed Budget: Rhonda Rudolph, Business Manager, presented to the board the Proposed 2023 Budget. Handouts Provided: 2023 Budget Summary, 2023 Total Budget Summary, High-Cost Placements: Year to Year Compar ison, 2023 Year -to-Year Community Ai ds, Levy and WIMCR Funding Comparison, Year -to-Year Wage and Benefit Comparison, and 2023 Human Services Budget. Some main points tou ched on and discussed was an increase in Health Insurance costs b y 7% as set by county guidelines, county wide wage increase, telephone costs decrease, increase of one employee, breakdown of the budget by department, and discr etionary fund review. After di scussion, A MOTION WAS MADE BY CATHERINE LEMKE TO APPROVE THE 2 023 PROPOSED BUDGET AND SEND IT TO THE BUDGET REVIEW. LISA C ARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES AND TWO ABSENT. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Catherine Lemke provided an update to the Committee regarding the latest ADRC meeting where it was discovered the ADRC does not receive 100% funding for the EBS worker as the ADRC is not under Human Services. The Commission on Aging is also losing funding due to not being under Human Services. Questions were asked and discussion was had. Suzanne Stanfley, Director, will look further into this and report back to the boar d at a future meeting. Ms. Lemke also provided an update regarding the accounting fi rm for the ADRC. Questions were asked and discussion was had. Approve filling Vacancy(ies): CCS Coordin ator, CCS Service Facilitator : Ms. Stanfley requested approval to fill the vacancy for CCS Coordinator due to retirement of current staff. She requested a 30 -day overlap to allow current staff to train the new hire. A MOTION WAS MADE BY SCOTT MILDBRAND TO APPROVE FILLING THE POSITION OF CCS COORDINATOR WITH 30-DAY OVERLAP. LYNN ROSEMEYER SECONDED. THE MOTION CARRIED. Ms. Stanfley also requested to fill the vacancy for CCS Service Facilitator due to resignation of current staff. The agency already has a C CS Service Facilitator position posted , so there would be no need to repost this positi on. A MOTION WAS MADE BY LYNN ROSEM EYER TO APPROVE FILLING THE POSITION OF CCS SERVICE FACILITATOR. LISA CARBAUGH SECONDED. THE MOTION CARRIED. Approve New Contracts and Addenda: There were five new contracts, and one amendment provided to the Board for approval. Handout distributed: Contracts/Addenda for the September 14, 2022 Human Services Board Meeting. Questions were asked and discussion was had. CATHERINE LEM KE MOTIONED TO APPROVE THE SEPTEMBER CONTRACTS/AMENDMENTS. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Review Remote Work: Ms. Stanfley presented the August Remote Work Log for review. Handout distributed: August Remote Work (included 10 employees). The Board re viewed with no questions. Director’s Report: Ms. Stanfley presented the Director’s Report. Handout(s) distributed: September 2022 Director’s Report, August 2022 Revenue Report, August 2022 Expense Report, CLTS/CCOP caseload numbers through July 2022, Mental Health Case Manage ment caseload numbers through July 2022, Mental Health Outpatient caseload numbers through July 2022, CCS caseload numbers through July 2022, Crisis caseload numbers thr ough July 2022, CFS caseload numbers through August 2022, Adult Protective Services caseload numbers through July 2022. Ms. Stanfley updated that the agency roof will be replaced over the next two weeks. In addition to this, the Education Center is havin g their parking lot repaired. She will be asking staff, who are able to work from home , to do so to lessen parking lot con gestion in the next two weeks. Ms. Stanfley updated that t he County Clerk continues to work on finding a replacement vehicle for the agency. Ms. Stanfley shared that with the upcoming retirement o f the CCS Coordinator, it is a great time to look at efficiencies and services within the agency to best serve the clients of Taylor County. Jen Meyer, Clinical Services Coordinator, updated the board on Department of Health Services Chapter 75: Communit y Substance Use Servic e. This will be a big change that will affect the outpatient clinic effective October 1, 2022 and agency policies and procedures are being updated . Ms. Meyer also upda ted regarding the recent Suicide Prevention walk and collaboration with other community organizations. Clinical staff also continue to work hard to move clients out of high -cost pla cements. Peggy Kellnhofer, Economic Support Coordinator, updated that int erviews were held for the Economic Support Specialist position; h owever, the individual offered the position, recently declined. Ms. Kellnhofer plans to reevaluate candidates. Chairman Thums thanked Ms. Kellnhofer for her efforts as Deputy Director during Ms. Stanfley’s leave of absence. CFS Coordinator, Julie Clark son, updated that in a ddition to having a Foster Care boot h at the Taylor County Fair, the Foster Care Coordinator also attended the Back to School Fair. Community members have asked for Fos ter Care packets. Clinical Lead, Jasmin Skerven, provided an upd ate regarding a n AODA success story. Cheryl Ketelhut, CCS/CST/CLTS/CCOP/B-3 Administrator , updated tha t approximately five children have been removed from the CLTS waitlist; however, additio nal children have been added. Currently, children in need of home modifications to ensure safety are being prioritized. Ms. Ketelhut also updated that the Birth -to-Three Coordinator is beginning to train in CLTS. Rhonda Rudolph, Business Manager, pointed out that $30,000 has been transferred to the agency from Circui t Court for Juvenile Intake. Julie Clarkson provided an update on recent Social Committee events. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, October 12, 2022 at 9:30 a.m. in the Human Services Department Boardroom. Adjourn: A MOTION WAS MADE BY LISA CARBA UGH TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:44 a.m. Handouts: Distributed: September 14th Meeting Agenda, Drafted August Public Hearing Minutes; Drafted August H S Board Meeting Minutes; 2023 Budget Summary, 2023 Total Budget Summary, High-Cost Placements: Year to Year Comparison, 2023 Year -to-Year Community Aids, Levy and WIMCR Funding Comparison, Year -to-Year Wage and Benefit Comparison, and 2023 Human Services Budget; Contracts/Addenda for the September 14, 2022 Human Services Board Meeting; August Remote Work ; September 2022 Director’s Report, August 2022 Revenue Report, August 2022 Expense Report, CLTS/CCOP caseload numbers through July 20 22, Mental Health Case Management caseload numbers through July 2022, Mental Health Outpa tient caseload numbers through July 2022, CCS caseload numbers through July 2022, Crisis caseload numbers through July 2022, CFS caseload numbers through August 2022, Adult Protective Services caseload numbers through July 2022. Respectfully submitted: Jenn Arndt for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD August 25, 2022 Taylor County Human Services Department – Board Room Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:00 a.m. Members Present: Rollie Thums, Scott Mildbrand, Catherine Lemke , Michael Bub, Lynn Rosemeyer, Lisa Carbaugh, Paula Dubiak Members Absent: Lori Willner Other Attendees: Peggy Kellnhofer, Cheryl Ketelhut, Julie Clarkson and Tori Borman Approve the Agenda: MICHAEL BUB MADE A MOTION TO APPROVE THE AGENDA CONTAINING 4 ITEMS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve filling vacancy (ies): Comprehensive Community Services [CCS] Service Facilitator: An internal employee moved to a new position within the agency, therefore, opening this position. Questions were asked and discussion was had. LYNN ROSEMEYE R MADE MOTION TO APPROVE FILLING THE COMPREHENSIVE COMMUNITY SERV ICES [CCS] SERVICE FAC ILITATOR. LISA CARBAUGH SECONDED. THE MOTION CARRIED WITH SEVEN AYES. Adjourn: A MOTION WAS MADE BY LISA C ARBAUGH TO ADJOURN. CATHERINE LEMKE SECONDED. THE MOTION CARRIED. The meeting adjourned at 9:03 a.m. Respectfully submitted: Tori Borman For Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD August 10, 2022 Taylor County Education Center – Rooms 101A/B Call Meeting to Order: Chairman Rollie Thums called t he meeting to order at 1:22 p.m., following the Public Hearing. Members Present: Rollie Thums, Catherine Lemke, Paula Dubiak, Lori Willner, Mike Bub and Lynn Rosemeyer. Members Absent: Lisa Carbaugh and Scott Mildbrand. Other Attendees: (for all or a portion of the meeting) Peggy Kellnhofer, Julie Clarkson, Rhonda Rudolph, Cheryl Ketelhut, Jen Meyer , Amber Fallos , and Tori Borman in person. Suzanne Stanfley, and an unknown individual via zoom. Approve Minutes from the July 13, 2022 meeting: MIKE BUB MADE A MOTION TO APPROVE THE July 13 , 2022 , MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports – Birth to 3 Program Determination Status: Cheryl Ketelhut, CCS Supervisor who o versees the Birth to Three Program provided an update regarding the Determination Status for Federal Fiscal Year (FFY) 2020: July 1, 2020 – June 30, 2021 letter that was received from the State. Ch eryl was pleased to report that Taylor County was provided the Meets Requirements. In addition, the Board received the Birth to Three flyer that explained what is done through the program and introduces the staff that the consumers would work with. Public Input: This topic was moved ahead of the Agency Staff Reports. Amber Fallos, Black River Industries Director reported the need of transportation has increased due to the current state of our economy and gas prices being so high . In addition, Peggy Ke llnhofer, Deputy Director did give a positive remembrance on a retired employee of Human Services that has recently passed away. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics di scussed: Paula Dubiak provided an up date to the Committee regarding the ADRC. Questions were asked and discussion was had. Approve filling vacancy(ies): Administrative Assistant, Social Worker/Case Manager [CPS]: Deputy Director Peggy Kellnhofer provided an update of two resignations that were received within the Agency . Chairman, Rollie Thums did discuss the process with currently having two open positions within the agency and what should the time limit be without calling a specia l meeting of getting the approval to fill an existing position. Questions were asked and discussion was had. MICHAEL BUB MADE MOT ION TO APPROVE FILLING VACANCIES FOR SOCIAL WORKER/CASE MANA GER [CPS] AND ADMINISTRATIVE ASSISTANT . C ATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve New Contracts an d addenda : There was one amended contract provided to the Board for appro val. Handout distributed: Contracts/Addenda for the August 10, 2022 Human Services Board Meeting. Questions were asked and discussion was had. MIKE BUB MOTIONED TO APPROVE THE August CONTRACTS/AMENDMENTS. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITHS SIX AYES. Review Remote Work: Deputy Director Kellnhofer presented the July Remote Work Log Spreadsheet for review . Handout(s) distributed: July Remote Work Spreadsheet (included 8 employees). The Board reviewed the spreadsheet. No questions were had. Director’s Repo rt: Deputy Director Kellnhofer presented the Director’s Report . Handout(s) distributed: August 2022 Director’s Report, July 2022 Revenue Report, July 2022 Expense Report, Children and Families Se rvices caseload numbers through July 2022, CLTS/CCOP Caseloa d numbers through June 2022, Adult Protective(APS) caseload numbers through June 2022, Birth to Three Caseload numbers thro ugh June 2022, Crisis Caseload numbers through June 2022, CCS Caseload nu mbers through June 2022, Mental Health Outpatient caseload n umbers through June 2022, Mental Health Case Management caseload through June 2022. Deputy Director Kellnhofer provided an update regarding vacancies throughout the agency, specifically the CLTS position. It was noted, if an internal applicant applies and moves, their position will be vacant, therefore, there will be po tential for a special meeting to start the hiring process – if it will be quite some time until the next Human Services Board Meeti ng. Peggy Kellnhofer provided an update on Economic Support unit. It was mentioned that the Emergency Order is still in effe ct and keeping the workers busy, especially with the curre nt open position. Th e job posting closes August 12, 2022. Suzanne Stanfley, Director added a comment regarding the applicants from the EA position. It was announced that HR Manager, Nicole Hager has given the opportunity of potentially using the applic ants from the EA posting for the now open , Administrative Assistant position. Julie Clarkson provided an update regarding Children a nd Families Unit and stated that her unit attended a training tog ether that focused on Mindset and Gratitude. She reported she received positive feedback from all . In addition, Clarkson shared Foster Care Recruitment had a booth at the Taylor County Fair and stated names were received for finding out additional inform ation about Foster Car e licensing. Deputy Director Peggy Kellnhofer reported for Mental Health and stated the unit remains busy and seems Adult Protective Services (APS) seems to be increasin g. Director Stanfley added an additional comment to update the B oard that the Social W orker/Case Manager position has been filled and the new individual will be starting September 6 th, 2022. Cheryl Ketelhut provided an update regarding the CLTS waitlist, specifically the State said Taylor County does not need to go in order, rather than goi ng on the acuity level of the child . Currently, there are 38 chil dren enrolled, 21 on the waitlist and have some pending eligibility. Rhonda Rudolph, Fiscal Manager reported o n the July Expenses and Revenue, with stating the placemen ts for Children and Families are considerably high. Questions were had and discussion was had. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, September 14, 2022 at 9:30 with being held at Taylor County Human Services Board Room. Adjourn: A MOTION WAS MADE BY PAULA DU BIAK TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 2:06 p.m. Handouts distributed: August Meeting Agenda; Draft July 13, 2022 HS Board Meeting Minutes; August Contract/amendments sheet; July Remote Work Log spreadsheet; August 2022 Director’s Report, July 2022 Revenue Report, July 2022 Expense Report, Children and Families Services caseload numbers through July, CLTS/CCOP Caseload numbers through June 2022, Adult Protective(APS) caseload numbers through June 2022, Birth to Three Caseload numbers through June 2022, Crisis Caseload numbers through June 2022, CCS Caseload numbers through June 2022, Mental Health Outpatient caseload numbers through June 2022, Mental Health Case Management caseload through June 2022. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD - PUBLIC HEARING August 10, 2022 Taylor County Education Center – Room 101 A/B Call Meeting to Order: The Public Hearing on the 2023 Plan and Budget for the Taylor County Human Services Department was held on Wednesday, August 10, 2022, at the Taylor County Education Center. THE PUBLIC HEARING WAS CALLED TO ORDER BY CHAIRMAN ROLLIE THUMS AT 1:00 P.M. Members Present: Members in attendance were Catherine Lemke, Michael Bub, Paula Dubiak, Lori Willner, Lynn Rosemeyer and Rollie Thums in person Members Absent: Lisa Carbaugh and Scott Mildbrand Human Services staff: Peggy Kellnhofer, Rhonda Rudolph, Jen Meyer, Jasmin Skerven, Taylor Reinhardt, Julie Clarkson, Cheryl Ketelhut , Gwen Thomas and Tori Borman, in person . Suzanne Stanfley and unknown individual attended via zoom. Introduction to Public Hearing Peggy Kellnhofer, Human Services Deputy Director and Rollie Thums, Human Services Board Chair: Human Services Deputy Director Peggy Kellnhofer and Chairman Rollie Thums welcomed the individuals in attendance. Human Services Cond ucts Public Hearing for Year 202 3 Plan and Budget: Next, Chairman Thums asked if anyone in attendance wanted to provide oral testimony. Those that provided oral testimony was Amber Fallos, George Webb, and Gwen Thomas Amber Fallos, Director of Black River Industries (BRI), spoke in regard to the County Budget that does pay for Long Term Care in Taylor County. Amber also stated how closely she and her agency works with the Comprehensive Community Services (CCS) and the Children Long Term Support (CLTS) pro gram, specifically how both programs are supportive to the consum ers within our communi ty. She stated the State funded CLT S program started a new summer program through BRI for 14 –21-year-old ind ividuals and because of our staff at Human Services giving these individuals the opportunity to be enrolled in the program, t hey are able to do the se fun activities. In a ddition, Am ber read notes from the individuals currently enrolled in the summer prog ram with what they enjoy . Fallos added to the list that BRI does help with, which is, the Parent Supervision and the help of cleaning for the Child ren and Families Unit. T his is to e nsure the safety is maintained for the children. Ms. Fallos spoke highly of all the programs in our agency and thank ed the Board to continuing to support the positions and relayed the need of all of positions. George Webb provided an oral testimony reg arding the journey he endured throughout the Moral Reconation Therapy (MR T) Program. He praised his co -facilitators, Jasmin Skerven and Taylor Reinhardt but he did give a detailed description of wh at he truly lear ned in the program and how he is applying it to his everyday life now. He provided to the Board of the benefit of having this program available to the members of the communit y who are referred to it. He thanked the Board for their time an d allowing this program to be part of Taylor County Human Services. Gwen Thomas, Administrative Assistant for the Clinical Unit a t Taylor County Human Services Department provided an oral testimony regarding compassion and gratitude of her co -workers. She stated that she is thankful to work among all of her co -workers who will go above and beyond for all their consumers to provide such a positive support to them. Closing Comments – Chairman Thums stated he appreciated those providing testimony and thanked everyone for coming to the hearing. CHARIMAN, ROLLIE THUMS, ADJOURNED THE PUBLIC HEARING AT 1:21 PM. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD July 13, 2022 Taylor County Human Services Department – Board Room Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Catherine Lemke, Paula Dubiak, Lori Willner, Mike Bub and Scott Mildbrand. Members Absent: Lisa Carbaugh and Lynn Rosemeyer Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Julie Clarkson, Rhonda Rudolph, Peggy Kellnhofer, Cheryl Ketelhut, Jen Meyer, Sue Kraus, and Tori Borman. Approve Minutes from the June 15 , 2022 meeting: MIKE BUB MADE A MOTION TO APPROVE THE June 15th , 2022 , MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agen da: PAULA DUBIAK MADE A MOTION TO APPROVE T HE AGENDA CONTAINING 16 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Membe rs and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regardin g the ADRC. Questions were asked and discussion was had. Chairman, Roll ie Thums spoke regarding some frustration with the hiring/posting process which holds up posting a n existing position. Questions were asked and discussion was had. Approve filling vacancy(ies): Social Worker/Case Manager [Clinical Services Unit] and Economic Support Specialist : Director Stanfley provided an update of two resign ations that were received within the Agency . SCOTT MILDBRAN D MADE MOTION TO APPROVE FILLING VACANCIES FOR SOCIAL WORKER/CASE MANAGER AND ECONOMIC SUPPORT SPECIALIST. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the 2021 Annual Report: Director Stanfley provided the 2021 Annual Report to the board for approval . MIKE BUB MADE MOTION TO APPROVE THE 2021 ANNUA L REPORT . CATHERINE LEMKE SECONDED. THE MOTION CARRIED. Approve 2023 Plan for Budget and Planning Process for Public Hearing : Director Stanfley provided the Board with the handout involving the process of Public Hearing. It was discussed and suggested to shorten the agenda or hold separate meetings that are concerning the budget. It was decided to move back the Public Hearing to August instead of the previous change in Oc tober 2022. MIKE BUB MOTIONED TO APPROVE THE 2023 PLAN FOR BUDGET AND PLANNING PR OCESS FOR PUBLIC HEARI NG, NOTING THE PUBLIC HEARING DATE I N AUGUST. CATHERINE LEMKE SECONDED. MOTION CARRIED WITH SIX AYES. Interagency Program for the Intoxicated Drive r Committee/IPID Committee Update : Director Stanfley identified that DHS Administ rative has revised Chapter 75. Clinical Coordinator, Jen Meyer explained the process in detail. Essentially, with the revisions it is said to create an IDP Committee by Oct ober of 2022. In addition to the committee needing to be created, a person on the Board will need to be appointed to the IDP Committee. Que stions were had and discussion was had. No action was taken. Approve New Contracts and addenda : There was one new contract, and one amendment were provided to the Board for approval. Handout d istributed: Contracts/Addenda for the July 13, 2022 Human Services Board Meeting. Questions were asked and discussion was had . MIKE BUB MOTIONED TO APPROVE THE July CONTRACTS/AMENDMENTS. PAULA DUBIAK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITHS SIX AYES. Review Remote Work: Director Stanfley presented the June Remote Work Log Spreadsheet for review. Handout(s) distributed: June Remote Work Sp readsheet (included 11 employees). The board reviewed the spreadsheet. Director Stanfley presented information to the Board that she does work with the IT Department periodically to ensure the VPNs are being used per Remote Work Requirements. No questions were added. Director’s Report: Director Stanfley presented the Director’s Repo rt. Handout(s) distributed: July 2022 Director’s Report, July 2022 Revenue Report, July 2022 Expense Report, Children and Families Services caseload numbers through June 2022, CLTS/CCOP Caseload numbers through May 2022, Adult Protective(APS) caseload numbers through May 2022, Birth to Three Caseload numbers thro ugh May 2022, Crisis Caseload numbers through May 2022, CCS Caseload numbers through May 2022, Mental Health Outpati ent caseload numb ers through May 2022, Mental Health Case Management caseload thro ugh May 2022. Director Stanfley shared she has completed the Safety in Child Protective Services – Present Danger which was recommended by PDS to screen CPS Reports . Director Stanfley shared the policy for Client, Visitor Personal Property in Restricted Area. Director Stanfley indicated the policy was reviewed by the Sheriff to ensure further safety of our clients, visitors, and staf f. Director Stanfley indicated the roles and responsibilities have been distributed for throughout her maternity leave. Che ryl Ketelhut provided a report regarding the CCS Provide rs and expressed the frustration of finding providers. In addition, Cheryl discussed the waitlist for the CCS and CLT S Program. Cheryl and Business Manager, Rhonda, explained an update of creating a new process of billing, and stated it will generate more of a revenue for the program. Peggy Kellnhofer spoke about the sadness of losing another worker, especially because o f all the long pr ocess of training purposes. CFS Coordinator, Julie Clarkson addressed some of the placements that her unit is currently experiencing. In addition to all the placements, Julie applauded her entire staff for continuing to do a remarkable j ob while managing difficult cases. Jen Meyer provided an updated on the Clinical Services Unit concerning the staff member leaving and plan on distributing that caseload until a new individual is hired. In addition, the unit is currently experiencing a lot of change with different resources. Such as 988 for Mental Health Crisis becomi ng available after July 16th, but in full swing beginning of Spring of 2023. Rhonda Rudolph, Fiscal Manager touched base on the high placements across the units. Rhonda noted that most of the se placements are high-cost placements and Court ordered. In addition to the placements, Rhonda explained that she will be working on new account numbers as she continues to work on her accounting process with CLA. Questions were had and discussion was had. Closed Session: The Human Services Board will go into Closed Session at approximat ely 10:30 a.m. pursuant to Section 1 9.85 (1)(c), Wisconsin State Statutes, for the purpose of discussing Directors Six Month Performance Evaluation. The Closed Session is expected to last for approximately one(1) hour . A roll call vot e will be taken: At 10:35 a.m., MIKE BUB MOTIONED TO GO INTO CLOSED SESSION. CATHERINE LEMKE SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. Open Session: At 11:15 a.m., the open session resumed. Due to no course of action being taken, no motion or seconded was necessary. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, August 10, 2022 at Taylor County Educational Center at 9:30 a.m. Adjourn: A MOTION WAS MADE BY MIKE BUB TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 11:15 A.m. Handouts distribute d: July Meeting Agenda ; Draft June 13 , 2022 HS Board Meeting Minutes; 2021 Annual Report; P ublic Participating Planning Process – 2023 Budget handout, July Contract/amendments sheet; June Remote Work Log spreadsheet; July 2022 Director’s Report, June 2022 Revenue Report, June 2022 Expense Report, Children and Families Services c aseload numbers through June, CLTS/CCOP Caseload numbers through May 2022, Adult Protective(APS) caseload numbers through May 2022, Birth to Three Caseload numbers through May 2022, Crisis Caseload numbers through May 2022, CCS Caseload numbers through May 2022, Mental Health Outpatient caseload numbers through May 2022, Mental Health C ase Management caseload through May 2022. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD June 15, 2022 Taylor County Human Services Department – Board Room Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Catherine Lemke, Lisa Carbaugh, Paula Dubiak, Lo ri Willner, Lynn Rosemeyer, Mike Bub and Scott Mildbrand. Members Absent: None Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Julie Clarkson, Rhonda Rudolph, Peggy Kellnhofer, Cheryl Ketelhut, Jen Meyer , Emily Tobin, Nicole Hager, and Tori Borman. Approve Minutes from the May 11, 2022 meeting: MIKE BUB MADE A MOTION TO APPROVE THE May 11th , 2022, MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUGH MADE A MOTION TO APPRO VE THE AGENDA CONTAINING 17 ITEMS. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Peggy Kellnhofer provided an up date to the Board regarding the MER (Management Evaluation Review). Peggy discussed the diff erent areas the Northern Income Maintenance Consortium is evaluated, and she praised the NIMC workers on the amazing work they have done to r eceive such a great re view. Chairman Rollie Thums thanked Peggy for the informative description of the Management Evaluation Review and thanked her for the work her and the unit do at Human Services. Public Input: None. Discussion between Board Members and Human Services emp loyees regarding various operational topics. No action will be taken on any of the topics di scussed: Paula Dubiak provided an update to the Committee r egarding the ADRC . Questions were asked and discussion was had. Approve filling vacancy(ies): None. Request to Reopen CLTS Discussion: Chairman, ROLLIE THUMS MOTIONED TO APPROVE THE REQUEST TO REOPEN THE CLTS DISCCUSION. LORI WILLNER SECONDED. MOTION CARRIED. Reconsideration/Approval of CLTS Case Manager Position: Director Stanfley provided the Board wi th updated information supporting th e addition of the CLTS position. Ms. Stanfley explained that the Children’s Long-Term Support (CLTS) Program a mandated program that is fully funded. Questions were asked and discussion was had. LYN N ROSEMEYER MOTIONED T O RECONSIDER/APPROVAL OF CLTS CASE M ANAGER POSITION. LISA CARBAUGH SECOND. ROLL CALL WAS TAKEN. MOTION CARRIED WITH EIGHT AYES. Approve CLTS Case Manager Job Description: Director Stanfley proposed the new CLTS job description and explained that this position will also provide support and backup to CCS and B- 3. Questions were asked and discus sion was had. H R Manager, Nicole Hager and Director, Ms. Stanfley will foll ow up on if a new JDQ is needed. MIKE BUB MOTIONED TO APPROVE CL TS CASE MANAGER JOB DESCRIPTION with the understanding, if the JDQ Process is not necessary, Director will proceed with the process. LYNN ROSEMEYER SECOND. MOTION CARRIED. Approve New Cont racts and addenda : Two new contracts and four amendments were provided to the Board for approval. Handout distributed: Con tracts/Addenda for the June 15, 2022 Human Services Board Meeting. Questions were asked and discussion was had . SCOTT MILDBRAND MOTIONED TO APPROVE THE MAY CONTRACTS/AMENDMENTS. LISA CARBAUGH SECONDED THE MOTION. A RO LL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITHS EIGHT AYES. Review Remote Work: Director Stanfley presented the May Remote Work Log Spreadsheet for review. Handout(s) distributed: May Remote Work Spreadsheet (included 13 employees). The board reviewed the spreadsheet, and questions were asked and discussion was had. Director’s Report: Director Stanfley presented the Director’s Report . Handout(s) distributed: June 2022 Director’s Report, June 2022 Revenue Report, June 2022 Expense Report , Children and Families Services caseload number s through May 2022, CLTS/CCOP Caseload numbers through April 2022, Adult Protective(APS) caseload numbers through April 2022, Birth to Three Caseload numbers through April 2022, Crisis Caseload numb ers through April 2022, CCS Caseload numbers through April 2022, Mental Health Outpatient caseload numbers through April 2022, Mental Health Case Management caseload through April 2022. Ms. Stanfley shared that in May she attended WI Mental Health Laws training, which is the second of three trainings for Crisis Core Certification. Ms. Stanfley reported that the 2021 Annual Report will be ready for the July Board Meeting. Ms. Stanfley asked th e Board if the Open Public Hearing could be moved to October 2022 due her maternity lea ve occurring when in August, which i s normally when the Open Public Hearing would occur , the Board agreed on the move . Ms. Stanfley indicated that the d epartment will be working on a policy that would restrict consumer handbags and ba ckpacks in staff areas , for safety. Ms. Stanfley will shar e the policy with th e Board in J uly. Ms. Stanfley, spoke regarding the Co unty vehicle, questions were asked, and discussion was had. Julie Clarkson provided an update for Children and Family Services Unit, which include d applying for a $75,000 Foster Care Retention G rant but was unfortunately denied. Clarkson also provided an update on the Community Intervention Progr am Grant, which she applied for and received. Jen Meyer provided an updated on the Clinical Services Unit and handed out an evaluation to th e Board regarding the Mental Health Presentation. Meyer indicated that th e evaluation will a ssist in preparing for t he County Board M ental Health Presentation in July . In addition, Meyer provided an update on the Clinic Recertification, which was held on J une 14. She was excited to announce, the Clinic was prov ided their 2 -year recertification. Cheryl Ketelhut started her update with t hanking the Board for approving the new CLTS Position and Job Des cription. In addition , Ketelhut provided an update on her Unit which included current waitlists and funding. Rhonda Rudolph, Fiscal Manager stated that the Auditors are at the County this w eek. In addition, R udolph explained the May Revenue and Expense R eports, specifically C hildren and Families having an incre ase in the Out of Home Placements. Clarkson added that 90 % of the placeme nts are related to methamphetamine, and Youth Justice with uncontrollable behaviors. Closed Session: The Human Services Boa rd will go into Closed Session at approximately 10:30 a.m. pursuant to Section 19.85 (1 )(c), Wisconsin State Statut es, for the purp ose of discussing employee evaluation matte rs The Closed Ses sion is expected to last for approximately one(1) hour . A roll ca ll vote will be taken: At 10:43 a.m., CATHERINE LEMKE MOTIONED TO GO INTO CLOSED SESSION. SCOTT MILDBRAND SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. Open Session: At 11:28 a.m., the open session resumed. Due to no course of action being taken, no motion or seconded was necessary. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, July 13, 2022 at Taylor County Human Services Board Room at 9:30 a.m. Adjourn: A MOTION WAS MADE BY SCOTT MILDBRAND TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 11:28 A.m. Handouts distributed: June Meeting Agenda; Draft May 11th, 2022 HS Board Meeting Minutes; June Contract/amendments sheet; May Remote Work Log spreadsheet; May 2022 Director’s Report, May 2022 Revenue Report, May 2022 Expense Report, Children and Families Services caseload numbers through May, CLTS/CCOP Caseload numbers thr ough April 2022, Adult Protective(APS) caseload numbers through April 2022, Birth to Three Caseload numbers through April 2022, Crisis Casel oad numbers through April 2022, CCS Caseload numbers thro ugh April 2022, Mental Health Outpatient caseload numbers t hrough April 2022, Mental Health Case Management caseload through April 2022. CLTS Job Description, Ment al Health Presen tation Evaluation. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD May 11, 2022 Taylor County Human Services Department – Board Room Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Catherine Lemke, Lisa Carbaugh, Paula Dubiak, Lori Willner, Lynn Rosemeyer, Mike Bub and Scott Mildbrand. Members Absent: None Other Attendees: (for all or a p ortion of the meeting) Suzanne Stanfley, Julie Clarkson, Rhonda Rudolph, Peggy Kellnhofer, Cheryl Ketelhut, Jen Mey er, Debbie Me rkel, Amber Fallos, Nicole Hager, Tori Borman, and Emily Gojmerac with the Star News. Approve Minutes from the April 13, 2022 meeting: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE APRIL 13 , 2022 , MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUB IAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 17 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Jen Meyer, Clinical Service Coordinator and Debbie Merkel , APS/Crisis Case Manager presented and explained a PowerPo int Presentation regarding Crisis/Mental Health. Questions were asked and discussi on was had. Chairman Rollie Thums will ask County Board Chairman Metz to have shortened version of presentation sh ared with the County Board. Chairman Rollie Thums thanked Jen and Debbie for the informative presentation and also thanked them for the work they do at Human Services. Introduction of Newly E lected Board Members : Chairman, Rollie Thums started this topic prior to the Mental Health Presentation. Lynn Rosemeyer is the newly elected Human Services Board Member and she introduced herself and prov ided background inform ation. Chairman, Rollie Thums then asked everyone in the room to introduce themselves. Election of Vice – Chairperson and Secretary for Human Services Board: Mike Bub motioned to nom inate Scott Mildbrand for Human Services Vice – Chairman and Catherine Lemke seconded. WITH SEVEN AYES, THE MOTION CARRIED. SCOTT MILDBRAND ACCEPTED THE VICE – CHAIRPERSON. C hairman, Rollie Thums motioned to nominate Pau la Dubiak as Human Services Board Secretary, Scott Mildbrand seconded the motion. WITH SEVEN AYES, THE MOTION CARRIED. PAULA DUBIAK ACCEPT ED THE ROLE AS SECRETY FOR HUMAN SERVICES. Public Input : This topic wa s a fter the Introduction of Newly Elected Boar d Members due to Amber Fallos , Di rector of Black River Industries explaining who s he is what type of wor k she does that correlates with Huma n Services. Amber provided updates on the various progra ms that BRI a ssists Human Services with, specifically having a new summer pr ogram for the youth with disabilities, between the ages of 14-21, funded through CLTS. Amber shared that BRI also provides a Supervised Visitation Program to support families that currently wo rk with the Children and Fa mily Services Unit to foster a relat ionship with the child(ren) and parents. In addition, she states that BRI provides In-Home Services for the elderly . Per Am ber, essentially Black River Industries is here to fill in the gaps for Human Services and the community members. Discussion between Board Members and Human Services employees regarding various operational topics. No ac tion will be taken on any of the top ics discussed: Paula Dubiak provided an update to the Com mittee regard ing the ADRC. Questions were asked and discussion was had. Approve filling vacancy(ies): None. Approve hiring casual, part -time B -3 employee: Director Ms. Stanfley provided an update about the B-3 position and requested hiring a casual, part -time B-3 employee for about seven weeks with no change to the budget . MIKE BUB MOTIONED TO APPROVE THE H IRING CAUSUAL, PART -TIME B -3 EMPLOYE E, SCOTT MILDBRAND SEC ONDED. A ROLL CALL WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. 2021 Unaudited Human Se rvices Budget Report by Rhonda Rudolph, Business Manager : Rhonda Rudolph, Bu siness Manager presented and explained the 2021 Year End Human Services Budget (Unaudited Numbers). In addition, Rhonda ref erenced the handout 2021 High Expense Overview. Questions were asked and discussion was had. Approve New Contracts and addenda: One contract and four amendments were provided to the Board for ap proval. Handout distr ibuted: Contracts/Addenda for the May 11, 2022 Human Services Board Meeting. Questions were asked and discussion was had. MIKE BUB MOTIONED TO APPROVE THE MA Y CONTRACTS/AMENDMENTS. CATHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITHS EIGHT AYES. Review Remote Work: Ms. Stanfley presented the April Remote Work Log Spreadsheet for review. Handout(s) distributed: April Remote Work S preadsheet (included 13 employees). The board reviewed the spreadsheet, and there were no questions regarding this topic. Director’s Report: Ms. Stanfley presented the Director’ s Report. Handout(s) distributed: May 2022 Director’s Repor t, April 2022 Revenue Report, April 2022 Expense Report , Children and Families Services caseload numbers through April 2022, CLTS/CCOP Caseload numbers through March 2022, Adult Protective (APS) caseload numbers through March 2022, Birth to Three Caseload n umbers through March 2022, Crisis Caseload numbers through March 2022, CCS Caseload numbers through March 2022, Mental Heal th Outpatient cas eload numbers through March 2022, Mental Health Case Mana gement caselo ad through March 2022. Ms. Stanfley shared trainings from April and beginning of May which included Suicide and Risk Assessment- Behavioral Health Trai ning Partnership-UW Green Bay . Ms. Stanfley provided an update regarding the grade change for the JDQ for Case Manager-Adult Protective Services (APS)/Crisis position which was approved at the last Finance and Personnel Committee Mee ting. In addition, Ms. Stanfley provided an update regardi ng the Administrative Support/Receptionist Position. The Board was pro vided an update regarding the new Customer Com plaint form/Client Rights and Grievance Resolution Procedures by Ms. Stanfley. Peggy Kellnhofer updated the committee that Governor Evers proclaimed the week of May 1-May 7 as Economic Support Specialists/Case Manager’s Week. The consortium provides an av erage of 29, 500 c ommunity residents with FoodShare benefits so they can put food on the table, 35,000 cases Healthcare benefits so they are able to take care of their health care needs, and over 30 0 cases Child care assistance so parents are able to work or participate in a n approved activity . Julie Clarkson provided an update for Children and Family Services which included information on the Social Worker/Case Manager who was hired will start their onboarding process on May 16, 2022 , but the official start date is scheduled for June 1 . Jen Meyer reported for Clinical Services Unit and touched base on the Men tal Health Presentation that she pro vided in beginning of the meeting and mentioned that May is Mental Hea lth Awareness. Cheryl Ketelhut provided an upd ate on her unit and stated they started a pilot trial for referrals to complete Mental Health and Substance Abuse Functional Screens. Appointments will be scheduled when the consumer initially call s for the referral. It is hoped this will lead to people fo llowing up more a nd receiving services in a timelier manner. Cheryl reported there are 20 families waiti ng for services for their children a s they are on the CLTS wait list. Rhonda Rudolph, Fiscal Manager gave an update regarding the April Revenue and Expense Reports, which now include Juvenile Intake. Closed Session: The Human Serv ices Board will go int o Closed Session at approximately 11:00 a.m. pursuant to Section 19.85 (1)©, Wisconsin State Statutes, for the purpose of discussing the Human Services Director’s Leave of Absence. A roll call vote will be taken: At 11:30, MIKE BUB MO TIONED TO GO INTO CLOS ED SESSION. SCOTT MILDBRAND SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. Open Session: At 12:04 p.m. SCOTT MILDBRAND MOTIONED TO B RING BACK TO OPEN SESSION. LYNN ROSEMEYER SECONDED. ROLL CALL WAS TAKEN. THE MOT ION CARRIED. Open session was resumed. MIKE BUB MOTIONED TO APPROVE DIRECTOR’S MATERNITY LEAVE (6 TO 8 WEEKS) WIT H THE OPTION TO WORK PART TIME AS NEEDED THROUGH THIS LEAVE . LYNN ROSEMEYER SECONDED. ROLL CALL WAS TAKEN. THE MOTION CARRIED. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, June 15, 2022 at Taylor County Human Services Board Room at 9:30 a.m. Adjourn: A MOTION WAS MADE BY LISA CARBAUGH TO ADJOURN. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 12:09 p.m. Handouts distributed: May Meeting Agenda; Draft April 13th, 2022 HS Board Meeting Minutes; May Contract/amendments sheet; April Remote Work Log spreadsheet; May 2022 Director’s Report, April 2022 Revenue Report, April 2022 Expense Report, Children and Families Services caseload numbers through April, CLTS/CCOP Caseload numbers thr ough March 2022, Adult Protective(APS) caseload numbers thr ough March 2022, Birth to Three Caseload numbers through March 2022, Crisis Caselo ad numbers through March 2022, CCS Caseload numbers through March 2022, Mental Health Outpatient caseload numbers t hrough March 2022, Mental Health Case Management caseload t hrough March 2022. 2021 Unaudited Budget, 2021 High Expense Overview, Economic Support Specialists and Case Manager’s Week Proclamation Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD April 13, 2022 Taylor County Human Services Department – Board Room Call Meeting to Order: Vice Chairman Scott Mildbrand called the meeting to order at 9:30 a.m. Members Present: Rollie Thums (arrived late), Catherine Lemke, Lisa Carbaugh, Paula Dubiak, Lori Willner, Earl Hinkel, and Scott Mildbrand in person. Members Absent: Mike Bub Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Julie Clarkson, Rhonda Rudolph, Peggy Kellnhofer, Cheryl Ketelhut, Jen Meyer, Tammy Schreiber and Tori Borman in person. Approve Minutes from the March 9 , 2022 meeting: EARL HINKEL MADE A MO TION TO APPROVE THE MARCH 9, 2022 , MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Ag enda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Tammy Schreiber, Foster Care/Kinship Coordinator presented to the Board regarding Foster Car e and nee d Foster Care in Taylor County . During the present ation, Tammy explained the process of how individuals or families can become Foster Parents. Tammy also shared current statistics for Taylor County and the number of current Foster Homes that are available. Questions were asked and discussion was had. Vice Chairman Scott M ildbrand thanked Tammy for the informative presentation and also thanked her for the work she does at Human Services. Discussion between Board Members and Human Services employees regarding va rious operational topics. No action will be t aken on any of th e topics discussed: Paula Dubiak provided an update to the Commit tee regarding the ADRC . Questions were asked and discussion was had. Approve filling vacancy(ies): Administrative Support/Receptionist: Director, Ms. Stanfley reported the open position and asked for approval to fill the position. EARL HINKEL MOTIONED TO APPROVE THE FILLING OF ADMINISTRATIVE SUPPORT/RECEPTIONIST. CATHERINE SECOND THE MOTION. THE MOTION CARRIED WITH SIX AYES. Approval of the Ordinance to Repeal Section 13.13 , General Relief Program, Human Services, Taylor County: Ms. Stanfley provided the Ordinance to Repeal Section 13.13-General Relief Program to the Board. County Repeal approval is needed as the General Relief Program is in County Code under 1 3.13-Human Ser vices-General Rel ief. Ms. Stanfley explained that Wisconsin Department of Health S ervices repealed State Statute authorizing program in July of 2009, therefore Taylor County is not mandated to prov ide this program. Taylor County Human Services has another County Levey Fund ed Line that could assist with items that the General Relief Fund assisted with in the past (Discretionary Funds). The last time General Relief was used was January of 2021. EARL HINKEL MOTIONED THE APPROVAL OF THE ORDINANCE TO REPEAL SECTION 13.13, GENERA L RELIEF PROGRAM, HUMAN SERVICES, TAYLOR COUNTY. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARREID WITH SIX AYES. Approve New Contracts and addenda: Four contracts and two amendments were provided to the Board for approval. Handou t distributed: Contracts/Addenda for the April 13, 2022 Human Services Board Meeti ng. Discussion was ha d and questions were a sked. LISA CA RBAUGH MOTIONED TO APPROVE THE MARCH CONTRACTS/AMENDMENTS. PAULA DUBIAK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITHS SIX AYES. Review Remote Work: Ms. Stanfley presented the March Remote Work Spreadsheet for review. Handout(s) distributed: March Remote Work Spreadsheet (included 12 employees). The board reviewed the spreadsheet, questions were asked, and discussion was had. Director’s Report: Ms. Stanfley presented the Director’s Report . Handout(s) distributed: April 2022 Director’s Report, March 2022 Revenue Report, March 2022 Expense Report, Children and Families Services caseload nu mbers through March, CLTS/CCOP Caseload numbers through February 2022, Adult Prote ctive(APS) caseload numbers through February 2022, Birth to Three Caseload numbers through February 2022, Crisis Caseload numbers through February 2022, CCS Caseload numbers through February 2022, Mental Health Outpatient caseload numbers through February 2022, Mental Health Case Management caseload through February 2022. Ms. Stanfley shared Director Trainings from March which included CPS Access and DHS/DCF New Director Orientation. Ms. Stan fley provided the Board with some handouts from the New Director Orientation which incl uded an Overview of County Health an d Human Serves Mandates/Finances and a Summary of Revenue Sources. Ms. Stanfley shared the updated Taylor County Human Services Department Brochure. Ms. Stanfley reported on the process of the JDQ for the Case Manager-Adult Protective Services (APS)/Crisis position and indicated that the new JDQ’s were moved forward for review to Carlson Dettmann Consulting. Ms. Stanfley additionally provided an update regarding the Substance Abuse Block Grant. Ques tions were asked and discussion was had. Peggy Kellnhofer updated the committee that the May 2022 renewals for Health Care a nd C aretake Supplement were postponed by DHS. Julie Clarkson provided an update for Children and Family Services which included anno uncing that the Unit has hired a Social Worker/Case Manage r who will start on May 16, 2022. In addition, Julie reported on caseloads which included eight placements in one week. Jen Meyer reported for Clinical Services Unit and relayed that the Certified Substance Abuse Counselor will be starting on Monday, April 18, 2022. Jen Meyer also provided an update regarding the Mental Health Case Manager leave of absence and the plan that will come with that. In addition, Jen Meyer provided a brief update regarding placement statuses and the process for stepping down pl acements. Cheryl Ketelhut, CCS Coordinator provided an up date on h er unit and touched base where the CLTS and CCS caseload numbers ar e including the waitlists. In addition, she spoke about the famil y leave for the Birth to Three Coordinator and what it will look like for caseload for the mandated program. Rhonda Rudolph, Fiscal Manager spoke about the project she currently is working on with CLA. In addition, she explained the handouts for Expense and Revenue reports, no significant changes and, will provi de more accurate numbers for budget for 2021 next Board M eeting. The Social Committee continues to create activities to spread cheer and positivity. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, May 11th, 2022 at Taylor County Human Services Board Room at 9:30 a.m. Adjourn: A MO TION WAS MADE BY LISA CARBAUGH TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:35 a.m. Handouts distributed: April Meeting Agenda; Draft March 9th, 2022, HS Board Meeting Minutes; April Contract/amendments sheet; March Remote Work Log spreadsheet; March 2022 Director’s Report, March 2022 Revenue Report, March 2022 Expense Report, Children and Families Services caseload numbers through March, CLTS/CCOP Caseload numbers through February 2022, Adult Protective(APS) caseload numbers through February 2022, Birth to Three Cas eload numbers through February 2022, Crisis Caseload numbers through February 2022, CCS Caseload numbers through February 2022, Mental Health Outpatient caseload numbers through February 2022, Mental Health Case Management caseload through February 2022. TCHSD Agency Brochure, handouts from Ms. Stanfley Director trainings. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD March 9, 2022 Taylor County Human Services Department – Board Room Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:29 a.m. Members Present: Rollie Thums, Catherine Lemke, Lisa Carbaugh, Paula Dubiak, Lori Willner, Earl Hinkel, and Mike Bub in person. Members Absent: Scott Mildbrand Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Julie Clarkson, Rhonda Rudolph, Peggy Kellnhofer, Cheryl Ketelhut, Jen Meyer, and Tori Borman in person. Approve Minutes from the February 9, 2022 meeting: MIKE BUB MADE A MOTION T O APPROVE THE FEBRUARY 9, 2022, MEETING MINUTES. EARL HINKEL SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: CATHERINE LEMKE MADE A MOTION TO AP PROVE THE AGENDA CONTAINING 13 ITEMS. EARL HINKEL SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Jen Meyer, Clinical Supervisor provided an overall report regardi ng the Clinical Services Unit and expressed appreciation of the position that was added for a combined case worker for APS and Crisis as that remains busy. Jen reported with excitement that the unit remains to stay caught up on notes. Additionally, it was noted that AODA Counse lor position was reposted with a clo sing date of Frida y, March 18, 2022 . Chairman, Rollie Th ums, thanked Jen for her time and the work she does at Human Services. Public Input: None. Discussion between Board Members and Human Servi ces employees regarding various operational topics. No ac tion will be taken on any of the topics discussed: Paula Dubiak provided an update to the Committee regarding the AD RC. Questions wer e asked and discussion was had. Approve resolution expressing appreciation to Laura Holmes for many years of service to Taylor County: Chairman, Rollie Thums stated this resolution, and the other resolution can be approved together by Board members. Resolution was read to the Board for Laura Holmes who began employment at Taylor County Hu man Services on December 10, 2007. Laura Holmes spent the next 14 years assisting and provid ing support to numerous children and families as the Birth to Three Coordina tor and as a CLTS Case Manager up until her retirement which was February 4, 2022. Approve resolution expressing appreciation to Liza Daleiden for her many years of service to Taylor County: Resolution was read to the Board for Liza Daleiden who became an employee for Taylor County Human Services on January 29, 1999. In the 32 years that Liza was a dedicated employee she worked in various programs, providing her skills and knowledge to all consumers she encountered. At the time of her re tirement on Febru ary 1, 2022 , she was the Director of Taylor County Human Services . EARL HINKEL MOTIONED TO APPROVE RESOLUTION FOR LAURA HOLMES AND LIZA DALE IDEN. PAULA DUBIAK SECONDED. MOTION C ARRIED. Will need to resign at next meeting due to a change. Approve filling vacancy(ies): None. Approve New Contracts and addenda : Three contracts and tw o amendments were provided to the Board for approval. Handout distributed: Contracts/Addenda for the March 9, 2022 Human Services Board Meeting. Discussion wa s had and questio ns were answered. PAULA DUBIAK MOTIONED TO APPROVE THE MARCH CON TRACTS/AMENDMENTS. LISA CARBAUGH SECONDED THE MOTION. A R OLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITHS SEVEN AYES. Review R emote Work: Ms. Stanfley presented the February Remote Work Logs for review. Handout(s) distributed: February Remote Work Log Forms (13 employees). The board reviewed the logs, questions were asked, and discussion was had. Approve Director’s Expense Summary: None. Director’s Report: Ms. Stanfley presented the Director’s Report. Handout(s) distributed: March 2022 Director’s Report, February 2022 Revenue Report, February 2022 Expense Report, Children and Families Services caseload numbers through February, CLTS/CCOP Caseload numbers through January 2022, Adult Pr otective(APS) caseload numbers through January 2022, Birth to Three Caseload numbers through January 2022, Crisis Caseload numbers through January 2022, CCS Caseload numbers throug h January 2022, Mental Health Outpatient caseload numbers through January 20 22, Mental Health Case Management caseload through J anuary 2022 . Ms. Stanfley reported that the Management Team will be honoring Social Workers for Social Worker Appreciation Month which is in March. Ms. Stanfley explained the training that she participated in with some other supervisors, knowing that Taylo r County Huma n Services is responsi ble for Emergency planning, and how to better adapt to ensure all consumers, including specia l needs populations are provided for. It was reported that the State Statute governing the General Relief Program was repealed, effective July 1, 2009. Ms. Stanfley indicted that a county repeal will need to be comple ted as currently this program is in the Human Services Chapter 13 County Code. The County Clerk w ill be working on a repeal for approval at the April meeting. Ms. Stanfley provided an update to the Board regarding Birth to Three Job Description, Personnel Committee tabled the Job Description, that was approved by Human Service Board on January 27, 20 22. Questions were asked and discussion was had. Ms. Stanfley additi onally reported the JDQ for the Cas e Manager -APS/Crisis position needs to be completed si nce job description created/updated and approved on 7/14/2021. Peggy Kellnhofer reported the Econo mic Assistance Unit hired a new worker for Taylor County and will beg in employment on March 21, 2022. Relays this employee will be starting the new training process and will take about 3 months to be on their own. Julie Clarkson reports for Children and Family Services, including the current open position in the unit and interviews wil l be scheduled soon . Julie Clarkson relayed that she is on a committee for Youth Homelessness. In Taylor County, it is reported there are 12 that are homeless or at a risk of being homeless that have aged out of Foster Care . The Youth Homeless Committee is tasked to assist in addressing and serving youth homele ssness throughout the State. Jen Meyer reported for Clinical Services and relayed the AODA Counselor position was re posted and there was high interest, hoping to be fully staffed soon. Jen asked about the Crisis Program /Mental Health Presentation, and Boa rd agreed to put this on our agenda for May. This will b e complet ed t o p rovide some education on this topic . Cheryl Ketelhut, CCS Co ordinator reports regarding her unit and touched base where the C LTS caseload numbers a re including the waitlist . Rhonda Rudolph, Fiscal Man ager did relay to the Board the billing CLTS for Functional Screens is possible if enrollment occu rs timely ( 90 days) and with the wait list as it stands, we cannot bill for that t ime as children are on the wait list too long. She furthe r explained that t he CLTS Case Management Rate includes t he cost o f th e offices needed for the program, which makes it a fully funded State Program. Cheryl Ketelhut reported a family leave that will be happening for Birt h to 3 staff, trying to find a proce ss for coverage as this is a mandated program as well. Rhonda Rudolph, Fiscal Manager explained the handouts for Ex pense and R evenue reports, no significant changes and will close out 2021 Budget by the end of March, wi ll provide the updated information n ext Board Meeting. The Social Committee continues to create activities to spread cheer and positivity. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, April 13th, 2022 at Taylor County Human Services Board Room at 9:30 a.m. Adjourn: A MOTION WAS MADE BY MIKE BUB TO ADJOURN. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:48 a.m. Handouts distribute d: March Meeting Agend a; Draft February 9th , 2022, HS Board Meeting Minutes; Director Report , March Contract/amendments sheet; February Remote Wor k Lo g Sheets; February 2022 Director’s Report, February 2022 Revenue Report, February 2022 Expense Report, Children and Families Ser vices caseload numbers through February, CLTS/CCOP Caseload numbers through January 2022, Adult Protective(APS) cas eload num bers through January 2022, Birth to Three Caseload numbers through January 2022, Crisis Caseload numbers through January 2022, CCS C aseload numbers through January 2022, Mental Health Outpat ient caseload numb ers through January 2022, Mental Health Case Management caseload through January 2022. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD February 9, 2022 Taylor County Education Center – Rooms 101A & 101B Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:31 a.m. Members Present: Rollie Thums, Catherine Lemke, Lisa Carbaugh, Paula Dubiak, Lori Wil lner, Earl Hinkel, and Mike Bub in person. Scott Mildbrand via zoom. Members Absent: Other Attendees : (for all or a portio n of the meeting) Suzanne Stanfley, Rhonda Rudolph , Peggy Kellnhofe r, Cheryl Ketelhut, Jen Meyer, Larry Brand l, Jacob Borman , Tori B orman, and Emily Gojmerac, Star News in person. Approve Minutes from the January 27 , 2022 meeting: MIKE BUB MADE A MOTION TO APPROVE THE JANUARY 27, 2022, MEETING MINUTES. EARL HINKEL SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DU BIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 15 ITEMS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Jacob Borman, CST Coordinator s poke about his cu rrent caseload and how the consumers are dually enrolled in various programs, such as CST, CCS, and CLTS . Jacob did explain the referral process to the Board with all he has to com plete during the enrollment, case management and protocol o f the various pro grams with all the different requirements. It was noted, though, that dually enrolled consumers have the benefit of ensuring they are getting all their needs met . Questions were a sked and discussion was had. Chairman, Rollie Thums, thanked Jacob for his time and the work he does at Human Services. Public Input: None. Discussion between B oard Members and Human Services empl oyees regarding va rious operational topics. No action wi ll be tak en on any of the topics discussed: Paula Dubiak provided information regarding the ADRC and the decision was made to keep Forest and Taylor County togethe r for another year . Paula also prov ided that ADRC has appointed an Interim Director from For est County for 20 hours a week. In addition, she spoke r egarding the officia l decision to keep ADRC and COA combined, rather than bringing pr ogram to Human Service s. Questions were asked and discussion was had. Approve filling vacancy(ies): Children and Family O ngoing/Youth Justice Social Worker (Case Manager): The Agency recently had an employee relocate to another po sition within the Agency to create this open position in Children and Family Serv ices. MIKE BUB MOT IONED TO APPROVE CHILDREN AND FAMILY ON GOING/YOUTH JUSTICE SOCIAL WORKER. EARL HINKEL SECONDED THE MOTION. THE MOTION CARRIED WITH SEVEN AYES. Approve Children and Family Ongoing/ Youth Justice Social W orker (Case Manager) Job Description: Ms. Stanfley presented an updated job description for t he Children a nd Family Ongoing/Youth Justice So cial Worker (Case Manager). The CFS Department is responsible for Child and Abuse Neglect Repo rting Line and Juvenil e Intake that was previously complet ed by the Court; therefore, the Job Description was updat ed to ref lect the change in the Essentials Duties and Respo nsibilities. Questions were asked and discussion was held. EARL HINKEL MOTIONED T O APPROVE THE JOB DESC RIPTION FOR THE CHILDREN AND FAMILY ONGOING/YOUTH JUSTICE SOCIAL WORKER (CASE MANAGER) . LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED WITH SEVEN AYES. Approve Cl iftonLarsonAllen LLP Engagement Letter: Rhonda Rudolph, Fiscal Ma nager explained this p rocess with hiring Clifton method on allocating cost an d general ledger by program to maximize the Agency’s revenue from the state. In addition, Rhonda reports it will be approximately $5,000 to $8,000 project. Ms. Stanfley reports to start this project by April and complete in a week. Ques tions were asked an d discussion was had. Chairman, Rollie Thums requested an update on this method during the May me eting. MIKE BUB MOTIONED TO APPROVE, not to exceed $10,000 . CATHERINE LEMKE SECON DED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Approve New Contracts and addenda: One new contract and two contract amendments were brought to the board for approval. Handout distributed: Contracts/Addenda for the February 9, 2022 Human Services Board Meeting. Discussion was had and questions wer e answered. EARL HINKEL MOTIONED TO APPROVE THE FEBRUARY CONTRACTS/AMENDMENTS. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Review Remote Work: Ms. Stanfley presented the January Remote Work Logs for re view. Handout(s) distributed: January Remote Work Log Forms (17 employees). The board reviewed the logs, questions were asked, and discussion was had. Approve Director’s Expense Summary: None. Ms. Stanfley requested that this topic be put only on twice a year. Chairman, Rollie Thums approved. It will be placed on future agendas. Director’s Report : Ms. Stanfley presented the Director’s Report . Handout(s) distributed: February 2022 Director’s Report , January 2022 General Relief Report , January 2022 Revenue Report, January 2022 Expense Repor t, 2021 C ontract Summary, and an Agency flow chart to explain departments, caseloads and State suggested caseloads. Board Reviewed and supervisors thoroughly explained their units and what the sugges ted requirements for caseloads should be. Ms. Stanfley reported fo r Ch ildren and Family Services, and explained that the unit remains consistent, including methamphetamine drugs are reported to be a cause with reports be ing screened in. Jen Meyer reported Clinical Services remains busy with an uptake in opioids use, in addition, an uptake in Residential Treatment Facili ties. Crisis and APS continue to grow and don’t seem to be slowing down at this time. Cheryl Ketelhut, CCS Coordinator reports regarding her unit and the barr iers of having a CCS Provider and expl ained that if they have a therapist at Aspirus, they can’t be enrolled into CCS. In addition, training aspect is not id eal. Peggy Kellnhofer reported on Economic Assistance and relays the position ha s been closed February 1 and will be starting the process with the applications. Peggy Kellnhofer reported on Econom ic Assistance and indicated that the posting for the open po sition closed on Febru ary 1, with interviews still needing to be scheduled. Peggy shared informati on on the DHS -COVID-19 Emergency “Unwi nding” Pa rtner T oolkit, which will help keep members inform ed as the anticipation of the emergency order ending in 2022 . When the emergency o rder ends, the special rules during COVID -19 will go away and the renewal pro cess will resume that was in place before COVID-19. Peggy indicated that call volumes will signi ficantly rise during this time and staff will need to be tra ined on the former pro cesses. Rhonda Rudolph , Fiscal Manager spoke regarding 2021 Contract Summary that was suggested at the previous Boa rd Meeting to see what is spent and how much the Agency con tracts. The Social Committee continues to create activities to spread cheer and positivity. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, March 9th, 2022 at Taylor County Human Services Board Room at 9:30 a.m. Adjourn: A MOTION WAS MADE BY MIKE BUB TO ADJOURN. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 11:15 a.m. Handouts distributed: February Meeting Agenda; Drafted January 27th, 2022, HS Board Meeting Minutes; Social W orker/Case Manage r (CFS) Job Description, CliftonLarsonAllen LLP Engagement Letter , February Contract/amendments sheet; January Remote Work Log Sheets; February 2022 Director’s Report, January 2022 General Relief Report, January 2022 Revenue Report, January 2022 Expense Report, Agency Flow Chart for Children and Fa milies, CCS, CLTS, B-3, and Clinical Services, and 2021 Contract Summary Respectfully submitted: Tori Borman for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD January 27, 2022 Courthouse – 3rd Floor County Board Room Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:32 a.m. Members Present: Rollie Thums, Catherine Lemke, Lisa Carbaugh, Scott Mildbrand, Earl Hinkel, and Mike Bub in person. Paula Dubiak via zoom. Members Absent: Lori Willner Other Attendee s: (for all or a porti on of the meeting) Liza Daleiden , Suzanne Stanfley, Julie Clarkson, Rhonda Rudolph, Cheryl Ketelhut, Kim Drolshagen, Tori Borman, Jenn Arndt, and Emily Gojmerac, Star News in person. Jen Meyer and Laura Holmes via zoom. Approve Minutes from the December 8, 2021, meeting: EARL HINKEL MADE A MOTION TO APPROVE TH E DECEMBER 8 , 2021 , MEETING MINUTES. MIKE BUB SECONDED TH E MOTIO N. THE MOTION CARRIED. Approve Minutes from the December 13, 2021, closed session meeting: CATHERINE LEMKE MADE A MOTION TO APPROVE T HE DECEMBER 13, 2021, CLOSED MEETING MINUTES. EARL HINKEL SECONDED THE MOTION. THE MOTION CARRIED. Approve the Ag enda: LISA CA RBAUGH MADE A MOTION TO APPROVE THE AGENDA CONTAINING 18 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Agency Staff Reports: Kim D rolshagen, Economic Support Speciali st spoke about a po sitive story on how she helped a caller on the EBD (Elderly, Blind, Disabled) caseload feel more relaxed regarding the programs she is enrolled in. Kim relayed that the caller not ed that she was happy there are programs that can assist t he lower income ind ividuals. Chairman, Rollie Thums, thanked Kim for her time and the work she does at Human Services. Public Input: None. Discussion between Board Members an d Human Services emplo yees regarding various operational topics. No action will be taken on any of the topics discussed: Catherine Lemke provided information regarding the ADRC and stated that there are a couple of possibilities with combining with COA or appointing an interim Director. In addition, she spoke about Forest and Taylor County, potentially separating and being individual stand-alone ADRC counties with not sharing time and employees b etween both count ies. Next meeting for the ADRC is Monday, January 31, 2022. Questions were asked and discussion was had. Approve CLTS Support and Services Coordinator Job Description: Board Members reported that typically the position is requested first, however, Cheryl Ketelhut, CCS Coordinator provided information regarding this program and why this s tand-alone job description is needed . It was explained by Ms. Daleiden that currently, they h ave been able to manage with having caseloads with multiple programs, but there is an increased caseload of CLTS enroll ments and the CLTS waitlist having 10-11 children on it, the State is requesting to add them to a caseload. This is a State mandated program and this position is needed to be able to take on all t he cases that are currently enrolled and remove children fro m the waitlist, per St ate. Questions were a sked and discussion was had. Approve CLTS Support and Services Coordinator Position: Cheryl Ketelhut reports CLTS is a State mandated program in which enrollment has been increasing with 10-11 children on the waitlist. The funding for the clients is fully provided by the State, meaning the County does not have to budget for this particular program. Currently, Taylor County has 40 children enrolled in the program with a 10-11 child waitlist, which is not meeti ng the state’s require ments. Cheryl Ketelhut reports that staff is currently able to manage due to the Pandemic and not being able to do the face-to-face contacts or travel associated with such. Cheryl Ketelhut provided an email from Department of Health Services along with a packet of why numbers are increasing. Questions were ask ed and discussion w as had. MIKE BUB MOTIONED TO APPROVE THE CLTS POSITION, in contingent on state funding. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL WAS TAKEN; WITH 3 YES AND 4 NO. Will return to the agenda for February meeting. Approve Birth to Three Coordinator Job Description: Ms. Daleiden presented an updated job description for the Birth to Three Coordinat or. Previously it was stating “Bachelor’s Degree in Early Ch ildhood Special Educat ion”. It was revised t o read “Education/Training: Bachelor ’s Degree in Social Work, Psychology, Education or related field is required, and Early Childhood Special Education is preferred ”. Cu rrently the Case Manager has a specific tea cher license , however, since it isn’t always reimbursable due to private insuran ce. It was suggested to make the job descripti on more fl exible for the new hire. Questions were asked and discussi on was held. CATHERINE LEMKE MOTIONED TO APPROVE THE JOB DES CRIPTION FOR THE BIRTH TO THREE COORDINATOR . LISA CARBAUGH SECONDED THE MOTION. ROLL CALL WAS TAKEN ; WITH 5 YES AND 2 NO. THE MOTION CARRIED. Approve filling vacancy(ies): None. Taylor County Human Services Department Authorized Positions: Human Services currently has 43 autho rized positions; however, 3 positions were eliminated, the refore it will be b ringing the Agency to 40 authorized po sitions. The positions were specifically for the two CANS positions and one Drug Opposition positions that are no longer apart of the Agency. MIKE BUB MOTIONED T O APPROVE TAYLOR COUNTY HUMAN SERVIC ES DEPARTMENT AUTHO RIZED POSITIONS. SCOTT MILDBRAND SECO NDED TH E MOTION. THE MOTIONED CARRIED WITH SEVEN AYES. Approve New Contracts and past year’s contracts and addenda : One new contract and two contract amendment s were brought to the board for appr oval. Handout distr ibuted: Contracts/Addenda for the Janu ary 27, 2022 Human Services Board Meeting. Discussion was had and questions were answered. MIKE BUB MOTIONED TO APPROV E THE DECEMBER CONTRACTS/AMENDMENTS. EARL HINKEL SECONDED THE MOTION. A ROLL CAL L VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Review Remote Work: Ms. Daleiden presented the December Remote Work Logs for re view. Handout(s) distributed: December Remote Work Log Forms (15 employees). The board reviewed the logs, questions were asked, and discussion was had. Approve Director’s Expense Summary: None. Director’s Report: Ms. Daleiden presented the Director’s Re port. Handout(s) distributed: January 2022 Director’s Report, December 2021 General Relief Report, December 2021 Revenue Report, December 2021 Expense Report , Children and Families Caseload Numbers through December 2021, CLTS/C -COP Caseloa d Numbers through December 2021, B3 Caseload Numbers through December 2021, Adults & Elderly Caseload Nu mbers through December 2021, Crisis Caseload Numbers th rough December 2021, CCS Caseload Numb ers thr ough December 2021, Mental Health Outpatient through December 2021, and Mental Health Case Management Caseload N umbers through December 2021. Ms. Stanfley stated that Economic Assistance unit remains busy and have started a new call system called, Genesys. New position is readvertised and closed February 1, 2022. Julie Cla rkson reported that Children and Family Services unit has now sta rted the Juvenile Inta ke as of January 1, 2022 . The new pa rt-time worker star ted January 10, 2022 and it is extreme ly help ful. Ms. Daleiden explained Clinical Services are c urrently caught u p and have a plan in place to remain stayin g up to date. Cheryl Ketelhut reported CCS numbers are stabilizing and received the re-certification for 2 more years. CLTS and Birth to Three had fi le reviews. Rhonda Rudolph, fiscal manager sp oke regarding budget, audit, and contracts. The Social Committee continues to create activities to spread cheer and positivity. Ms. Daleiden thanked the Board for allowing her to be the Director of the agency. Set Next Meeting Date: The next Human Services Board meeting is scheduled for Wednesday, February 9th, 2022 at the Education Center, Room 101 A & B. Adjourn: A MOTION WAS MADE BY CATHERINE LEMKE TO ADJ OURN. LISA CARBOUGH SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 11:44 a.m. Handouts distrib uted: January Meeting Agenda ; Drafted December 8 , 2021 and Draft ed December 13, 2021 HS Board Meeting Minutes; January Contract/amendments sheet; December Remote Work Log Sheets; December 2021 Director’s Report, December 2021 General Reli ef Report, December 2021 Revenue Report, December 2021 Expense Report, Children and Families Caseload Nu mbers through December 2021, CLTS/C -COP Caseload Numbe rs through December 2021, B3 Caseload Numbers through December 2021, Adults & Elderly Caseload Numbers through December 2021, Crisis Caseload Numb ers through December 2021, CCS Caseload Numbers through December 2021, Mental Health Outpatient through December 2021, and Mental Health Case Manage ment Ca seload Numbers through December 2021. CLTS Enrollment packet provided by Cheryl Ketelhut. Respectfully submitted: Tori Borman for Paula Dubiak, Secretary