Land Information

TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING October 28,2022 Lester Lewis, Ray Soper, Rod Adams, Sarah Holtz, Catherine Lemke, Heather Dums, Kyle Noonan, Daniel Gellert, Jaymi Kohn, and Larry Brandl were present. Greg Knight was absent. 1. Lewis called the meeting to order at 9:00 a.m. 2. Approve Agenda A motion was made by Soper second by Lemke to approve the agenda of 6 items. Motion carried. 3. Approve Minutes of the October 7,2022 meeting. A motion made by Lemke, second by Adams to approve the minutes of the October 7,2022 meeting. Motion carried. 4. In Rem Land Sale Auction Three parcels were up for bids. One sealed bid was received for the Town of Browning parcel # 004-00059-0000. Six bidders were present. Parcel # 1 Town of Browning 004-00059-0000 minimum bid $6000.00. Bid was awarded to Dustin Frykman for $6500.00 plus $30.00 ROD fee. (A sealed bid was opened from Patrick Dittrich for $6257.00) Parcel # 2 Town of Ford 012-00064-0000 minimum bid $4000.00. Bid was awarded to John Komanec for $4000.00 plus $30.00 ROD fee Parcel # 3 Town of Greenwood 016-00704-0000 minimum bid $400.00. Bid was awarded to Teddy Poff for $8500.00 plus $30.00 ROD fee. 5. Set new meeting date. Next meeting will be at the call of the Chair 6. Adjourn Lemke made a motion to adjourn at 9:10 am, Adams second. Motion carried. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING October 7, 2022 Please note: Agenda item #4 is out of order. Lester Lewis, Ray Soper, Rod Adams, Cathy Lemke, Greg Knight, Sarah Holtz, Kyle Noonan, Bob Meyer, Dan Olson, Jaymi Kohn, Larry Brandl, Heather Dums, Courtney Graff, Daniel Gellert was present. 1. Lewis called the meeting to order at 9:00a.m. 2. Approve Agenda A motion was made by Knight second by Lemke to approve the agenda of 11 items. Motion carried. 3. Approve Minutes of the August 18, 2022 meeting. A motion made by Lemke, second by Adams to approve the minu tes of the August 18, 2022 meeting. Motion carried. 5. Act on the retirement Resolution for John Easterly Land Information Specialist. The re solution was read by Chairman Le wis. A motion made by Soper, se cond by Lemke to approve the Resolution and send it onto full County board. Motion carried. 6. Discuss and act on changing the amount of years that a delinquent tax owner will be required to pay before the In Rem procedure is dismissed. Holtz explained the current procedure fo r delinquent taxpayers who do not pay their 4th year delinquent taxes before the deadline of January 31 to the Committee . We currently allow the owner to pay only the one year to be dismissed from the In Rem process. Per State Sta tute the County is allowed to request that all delinquent taxes be paid before being dismissed from the foreclosure process. Adams made a motion to require all delinqu ent taxpayers who have not met the January deadline and are currently in the In Rem process must pay all years of delinquencies to be dismissed from the foreclosure action. Second by Knight. Motion carried. 7. Review/act on modified Land Information Plan Meyer informed the committee that this county plan for land records modernization is required for participating in the Wisconsin Land Information Program (WLIP). It is necess ary to modify the 2022-2024 plan to add “Digitizing Hardcopy Mortgage Books” to Current & Future Projects in order to apply for 2023 Base Budget Gran ts for the project. Soper made a motion to approve modifying the 2022-2024 Land Information Plan, second by Lemke. Motion carried. 8. Review/act on 2023 Base Budget, Strategic Initiative & Education Grants • Meyer informed the committee that he is proposing applying for $1000.00 education grant, $70,000 Strategic Initiative Grant & $65,000 Base Budget Grant. Meyer stated that education grants can be used by county employees & bo ard members for land information education, Strategic Initiative Grant will be used for Remonumentation/perpetuation & the Base Budget Grant will pay for Digitizing & indexing most of the Reg. of Deeds Mortgage books . A motion made by Lemke second by Adams. Motion carried. 9. Confirm date for In Rem Land Sale Auction. The land sale will take place in the 3rd Floor County Board room at 9:00 am on October 28, 2022. The committee will call to order and then recess until after the auction. 10. Set new meeting date. October 28,2022 immediately following the In Rem Auction The Committee may go into closed session pursuant to Wis. Stat . 19.85(1)(g) for the purposes of conferring with legal counsel for Taylor County regarding the strategy to be adopted by the body with respect to litigation in which it is involved. The topic to be discussed pertains to legal advice pertaining to the post -judgment 2022 In Rem Foreclosure Proceeding, its subsequent eviction action, and possible settlement options. Closed Session: Motion to go into closed session pursuant to Wis. Stat. 19.85(1)(c) by Lemke, seconded by Knight, motion carried. A unanimous roll call vote cast, the motion carried. 4. The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to take any necessary action on the matter discussed in Closed Session. Open Session: Motion to go int o open session pursuant to Wis. Stat. 19.85(1)(c) by Lemke second by Soper, motion carried. A motion was made b y Knight to proceed with the settlement as per Corp Counsel advise, second by Adams, motion carried. 11. Adjourn Lemke made a motion to adjourn at 9:50 am, Soper second. Motion carried. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING August 18, 2022 Lester Lewis, Ray Soper, Rod Adams, Cathy Lemke, Greg Knight, Sarah Holtz, Kyle Noonan, Bob Meyer, Dan Olson , Jaymi Kohn, Larry Bran dl, Heather Dums, Tina Smith, Lynn Rosemeyer, Courtney Graff, Daniel Gellert, Lisa Kauffman, Jaimee Arnesan, and Jamie Skille were present. 1. Lewis called the meeting to order at 9:00a.m. 2. Approve Agenda A motion was made by Adams second by Knight to approve the agenda of 11 items. Motion carried. 3. Approve Minutes of the July 07, 2022 meeting. A motion made by Lemke, second by Knight to approve the minu tes of the July 07,2022 meeting. Motion carried. 4. Review/act on proposed 2023 Surveyor budget. Meyer explained to the committee there will be no i ncrease in levy money. A motion made by Adams, second by Knight to approve the 2023 Surveyor budget. Motion carried. 5. Review/act on proposed 2023 Land Information budget. Meyer explained to the commi ttee the Land Information Specialist position i n the bu dget is funded half from the Land Surveyor Dep t. budget & half from the Land Information Dept. budget by levied money wit h half of the fringe benefits being paid from the retain ed fees collected in the Reg ister of Deeds office. The salary for th is position is unknown at this time , may increase for the new emplo yee. A motion made by Lemke to approve the 202 3 Land Information budget, second by Knight. Motion carried. 6. Clarification of Wisconsin Act 216. There is a gre y area con cerning the proceeds of th e In R em land sale. Lewis to contact the Attorney General for clarification. 7. Discuss/act on parcels that have not been redeemed. • 004-00059-0000 – A motion made by Adams to s et minimum bid at $ 6,000.00, second by Knight. Motion carried. • 012-00064-0000 – A motion made by Adams to set mini mum bid at $ 4,000.00, second by Knight. Motion carried. • 016-00704-0000 - A motion made by Lemke to set mini mum bid at $ 4,000.00, second by Knight. Motion carried. • 012-00306-0000 – Discussed a 5-day notice of eviction effective immediately, with 30 days process until the court hearing. September 30, 2022, deadline to be out. A motion was made by Knight to start the eviction process immediately, second by Lemke. Motion carried. Discussed rent. A motion was made by Lemke to charge $600.00 per month for rent o f the house, second by Adams. Motion carried. Decided to view the property prior to setting a minimum bid. Viewing date set at October 7, 2022, at 9:00 a.m. 8. Set a tentative date for the In Rem Land Sale Auction. Tentative In Rem land sale auction date set for October 28, 2022, at 9:00 a.m. 9. Public input. Skille spoke to the b oard and explained he did pay his 2018 property taxes and has a receipt with a zer o-balance due . He does not feel the County should hav e taken his parcel. Holtz explained there was a clerical error that was found with his payment shortly after he was in to pay on May 27, 2022. Holtz called and spoke to Skille that same day to explain what happened and let him know there is still a balance due. A revised receipt was also mailed to Skille with the balance due. Lewis and Graff explained the court hearing was held, in which Taylor County now owns the parcel. The board does not have authority to change the decision made in the Courts. 10. Set new meeting date. October 7, 2022, at 9:00 a.m. 11. Adjourn Knight made a motion to adjourn at 10:05 am, Lemke second. Motion carried. TAYLOR COUNTY LAND INFORMATION COMMITTEE MEETING July 7, 2022 Lester Lewis, Ray Soper, Rod Adams, Cathy Lemke, Greg Knight, Sarah Holtz, Kyle Noonan, Bob Meyer, Dan Olson, Jaymi Kohn, Brian Wilson, and Larry Brandl were present. 1. Lewis called the meeting to order at 11:01a.m. 2. Approve Agenda A motion was made by Adams second by Lemke to approve the agenda of 10 items. Motion carried. 3. Approve Minutes of the December 10, 2021 meeting. A motion made by Soper, second by Lewis to approve the min utes of the December 10, 2021 meeting. Motion carried. 4. Update job description for Land Information Specialist Meyer informed the committee that very few changes were mad e, with the exceptions of a few title changes and grammar errors. A motion made by Adams, second by Knight to approve the job description for the Land Information Specialist. Motion carried. 5. Request to fill the Land Information Specialist position. Meyer described to t he committee the i mportance of this position to kee p our data lay ers current. He also explained all the duties that are requ ired for this position since there are new people on the committee. This position is funded half from the Land Surveyor Dep t. budget & half from the Land Information Dept. budget by levied money wi th half of the fringe benefits being paid from the retained fees collected in the Reg ister of Deeds office. A motion made by Knight to fill the position, second by Adams. Motion carried. 6. Discuss/Act on purchasing a large capacity external hard drive for the Register of Deeds office. Kohn informed the committee that all Register of D eeds offices were questioned by the Wisconsin Register of Deeds Association about their off -site backup procedure. Numerous years ago, the back-ups were stored at an off -site location. With further discussion with the IT Department both back -ups are being stored in the same location. Kohn is concerned that this could be a huge problem in the event of a cyber-attack or natural disaster (such as a flood). She would like to purc hase an external ha rd drive and stor e it in her vault as an inexpensive wa y to separate the backups . Kohn has a quote from March of 2022 for $452.00. Retained fee s are available to cover the cost. A motion was made by Soper to approve Kohn to purchase a hard drive, second by Lemke. Motion carried. 7. Update on properties in the In Rem process. Since half of the committee is new, Holtz explained the In Rem proc ess and timelines for taking delinquent properties. Currently we have 7 delinquent parcels, but we will probably end up only taking three parcels. 8. Public input. Kyle Noonan informed the committee that the Sylvia Webster (P ig Farm) sight has been closed by the DNR, so it is no longer considered contaminated. 9. Set new meeting date. August 18, 2022, at 9:00 AM 10. Adjourn Adams made a motion to adjourn at 12:15 pm, Lemke second. Motion carried.