Law Enforcement & Em Services

Law Enforcement and Emergency Services Committee December 09, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:01 am by Lester Lewis. Members Present: Lester Lewis, Catherine Lemke, Ray Soper, Charles Zenner, and Lorie Floyd. Members Absent: None. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Daniel Gellert (E.M.), Larry Brandl (Finance), Nicole Hager (Human Resources), Brian Wilson (Star News), and Mel issa Lind and Jen Strama (IT) via phone at 9:56 am. Approve Minutes: Zenner moved to approve the minutes of the November 11, 2022 meeting; Seconded by Lemke. Motion carried. Approve Agenda: Soper moved to approve the agenda with 10 items; Seconded by Floyd. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for January 13. Review and App rove November Expenses and Revenue Reports : Expense report s and revenue spreadsheet were emailed prior to the meeting. No discussion. Zenner moved to approve the November expenses and reve nue reports as prese nted; Se conded by Lemke. Motion carried. Medical Examiner: Report was emailed prior to the meeting. No further discussion. Ambulance Business: John Deal was not present but provided a brief update via email. Schuld read email: “Sorry I can’t be at the me eting as I’m having knee surgery. November was our 2 nd busiest month in history with 130 calls for service. Flex grant funds have not been released from the state yet. 2 people have expressed in terest in joining as paid on call but no compl eted applications. No other new business.” No further discussion. Emergency Management Services: Gellert was present and gave a brief update. o Community Outreach Programs: 1) All fire dep artments have signed on and 10 smoke alarms have been installed. 2) A snowmobile safe ty class has been scheduled for December 28th and registration is open. o Update on November Spill: Spill occurred on November 9th at a resident’s house due to 250 gallons of fuel oil leaking into the ground. The valve failed on the tank and leaked under the house. On Friday, Dec. 2 nd, REI (clean up com pany) was working with the homeowner . The spill is worse than estimated and the homeowner’s insurance is not cooperating very well. The DNR and E.M. Office is looking into aid for the homeowner through USDA Rural grant programs. o VOAD: Grou ps currently working together are Red Cross and an amateur radio group. Still looking for s ome E .M. volunteer from the area to assi st E .M. with different ta sks in and around the office, at di saster areas, with damage assessments, and other agencies /departments. E .M. is working with Human Services and Health Departme nt on reviewing MOU with shelter sites if/when needed. E.M. has no hard copies of MOUs in the office. o Training: 1) The 2023 Statew ide Regional Table top Exerci se is sche dule for January 25, 2023 to in clude HERC, Hea lth Dept, and E .M. with all 52 count ies participating. 2) A functional exercise was held on Dec. 6 th from 11am to 12:30pm to tes t the EOC communication aspect , involving alerts from Hyper - Reach, response ETA to the EOC, and roles and responsibility reviewed. Key takeaway points were making sure the right people are at the t able, phone numbers and contacts were correct, and test the new emergency alert system. 3) Hyper-Reach: A webinar tr aining w as held on Nov. 10. Some feed back was hands-on training was needed but still waiting on dispatch to schedule that. o Emergency Management Vehicle: Gellert asked if a vehicle could be designated for emergency management. He is not looking to purchase a new one but maybe get one from the Sheriff’s Office when they sell old squads. He stated he is looking in to grants for a new v ehicle and there are some fund s in the E .M. account. Lewis stated this item needed to go on next month’s agenda for action. No action taken. o EOC: G ellert asked if a subcommittee cou ld be formed for the EOC with representatives from the LEES Committee, L aw Enforcement, E.M., Buildings and Grounds, and the He alth Department. Lewis s tated this item needed to go on next month’s agenda for action. No action taken. Sheriff’s Report & Law Enforcement Business: a) Updates: o Woebbeking stated there are currently 42 inmates, with 29 from Marathon. o The Sheriff’s office is down two (2) positions, one (1) in the jail and one (1) on the road. There is ongoing recruitment for both positions. o Dassow stated a side agreement letter for the deputies’ contract has been drafted and the union would have to approve it to eliminate the paid time for driving to recruit school. Dassow stated recruits are getting deputy pay while attend ing class, the use of a vehicle, and paid gas. This is just a small way to help save money. Dassow noted other counties ha ve similar side letters. The Committee expressed concern of a benefit being taken away when it is difficult to fill positions as it is. Woebbeking stated he doesn’t feel this w ill be a deal breaker for most people. Lewis stated this will have to go to the Finance and Personnel Committee for approval. No further action taken. o Woebbeking stated a change to the County Code for sworn deputy applicants was needed. Currently it states a w ritten test and scores are part of the hiring process. Since the Sheriff’s Office has been sponsoring individuals, that part of the Code was no longer valid and should be removed . Hager provided a template for the code change with the removal of the test and scor es wording. Lewis stated this item needed to go on next month’s agenda for action. No action taken. b) Job Description for Jail Corporal Position . The job d escription was emailed prior to the meeting. Floyd moved to approve the job description for the jail corporal position as presented; Seconded by Soper. Hager stated the basic jailer qualifications should be added and some minor formatting changes to the document were needed . Floyd withdrew the first motion and made a new motion to approve the job description for the jail corporal position with the addition and formatting changes as noted by H ager; Seconded by Soper. Motion carried. Hager also noted a change needed to be made to the Deputy Sheriff job description. It currently do es not include the State requirements of academy graduation and 60 credits. Lewis stated this item needed to go o n next month’s agenda for action. No action taken at this time. Hager also stated the jailer job description needed to be updated to include state requirements. T his item will be discussed in the future. c) Use o f ARPA Funds for Spillman GIS Mapping Update . Dassow stated the 2013 Spillman operating system will no longer support the mapping function of the program. It is outdated and no longer serviceable. This mapping aspect al lows dispatch to locate where squads are and to verify the address of a call . Dassow provided an estim ate of $34,503.33 for a Motorola Spillman Solutions update. Dassow noted approximately $30,000 of un used money from the purchase of the new radios will be returned and could be applied to this request. Dassow is requesting up to $40,000 of ARPA funds to update the GIS/GeoValidation software for S pillman. Discussion was held regarding if the GIS mapping is currently done and available, w hy is the cost so high for the update? Lind and Strama (via phone) were a sked what was included in the estimate. Lind stated the estimate inc luded a serv er to house the so ftware, licensing and installation . Lind stated either the update was done or there was no mapping access. Zenner moved to approve th e request of up to $40,000 of A RPA funds for the Spillman GIS mapp ing update; Seconded by Lemke. Motion carried. Adjourn: With no further business, Lemke moved to adjourn the meeting; Seconded by Lewis. Motion carried. The meeting was adjourned at 10:02 am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee November 11, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:03 am by Lester Lewis. Members Present: Lester Lewis, Catherine Lemke, Ray Soper, Char les Zenner, Lorie Floyd and Jim Metz. Members Absent: None. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Daniel Gellert (E.M.), John Deal (Ambulance), Larry Brandl (Finance), Nicole Hager (Human Resources), and Brian Wilson (Star News). Approve Minutes: Schuld stated two (2) corrections were made to the October draft minutes: (1) Ambulance Business – “…EMS F lex Grant t hrough D SH”…correction to DHS and (2) Emergency Management – “…risk assessments coming the near future”…addition of ‘in’ between coming and the. Soper moved to a pprove the minutes of the October 13, 2022 meeting with corrections as noted; Seconded by Lemke. Motion carried. Approve Agenda: Lemke moved to approve the agenda with 12 items; Seconded by Zenner. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for December 9. Review and Approve October Expenses and Revenue Reports: Expense reports and revenue spreadsheet were emailed prior to the meeting. No discussion. Lemke moved to approve the October expenses and revenue reports as presented; Seconded by Soper. Motion carried. Medical Examiner: Report was emailed prior to the meeting. A question was asked as to what a death investigation was . W oebbeking s tated it is w hen a coroner is called for a law enforcement incident. No further discussion. Ambulance Business: John Deal was present. a) Discuss Selling Ambulance to Aspirus (cost and process). Deal stated Aspirus has expressed interest in purchasing the 2009 Road Rescue unit that was being rep laced with the new 20 22 unit. Aspirus is offering $7,500.00 for the unit with the intention of converting it to a bariatric unit for person s in excess of 600 lbs. There is currently a two (2) year waiting period for Aspirus to purchase one. This unit has approx. 76,000 miles and is 13-14 years old. In the past, t hese units have been sold on the Taylor County au ction site and usually on ly bring about $3,000 -$3,500. Zenner moved to sell the 2009 ambulance unit to Aspirus for the pr ice of $7,500 as presented; Seconded by Lemke. Dis cussion was held regarding the longevity of the unit and if it is still operational, why is the County replacing it. Deal stated this was the way things have historically been done. Roll call vote was taken: YES – Zenner, Lemke, Soper, Floyd, Lewis and NO – none. Motion carried. o Deal gave a brief update. • The new ambulance unit was in service as of Monday at 5 pm. • To date, EMS has responded to just over 1,000 calls for service. This is an average number for the year. • Deal’s office relocation from the Hospital to Wheelock will hopefully be complete this week. • Deal is still waiting for guidelines regarding what items can be purchased from an emergency grant. • All full-time 12-hour day shift positions have been filled. Part-time positions have been filled through Aspirus. Occasional staff (volunteers) is now a constant open posted po sition for more recruitment. Rib Lake and Gilman struggle to fill positions. W hen asked for reasons why, Deal stated there are no certified EMTs in those areas to apply . There is still a shortage of students in this field of profession. EMTs from Wausau and Weston are brought in about once a week to fill open shifts. Emergency Management Services: Gellert was present and gave a brief update. o IPP is moving forward. G ellert is working with our emergency operations center and a drill is scheduled for December 6 for notifications of communications. A full functional exercise of our EOC right now would have failed . The cu rrent operations center is the Sheriff’s Office Training Room. The drill will go through Hyper-Reach. o Community Outreach installed four (4) smoke alarms. Medford Fire Dept has not signed on yet. All other County Fire Depts are on board. o A snowmobile safety class has been scheduled in December during winter break. o A call was placed to Gilman Cheese and the Rec Center with no answer regarding any possible response plans needed to be in place for those sites. A letter will be mailed. Gellert responded to a fuel spill scene of 250 gallons. o Gellert is trying to review the MOUs for warming shelters in the area. Sheriff’s Report & Law Enforcement Business: d) Updates: o Woebbeking stated the EOC (Emergency Oper ation Center) should not be in the Sheriff’s Office Training Room as it is not a realistic area for all the specific needs to be met. o Woebbeking stated there are currently 53 inmates, with 35 from Marathon. o The County has received a check from the State for $11,880. o The jail is still short-staffed. Recent hires will go through background checks. o The jail inspection report recommends improving cell conditions. o The Corporal position job description was emailed prior to the meeting. No discussion was held. This will be on the ne xt meeting agenda for discussion and approval. e) Discuss and Approve Filling Deputy Sheriff Position. Woebbeking asked to fill two (2) deputy posi tions, one is vacant now and th e other will be in a couple weeks. Zenner moved to approve filling two (2) deputy sheriff positions as requested; Seconded by Floyd. Motion carried. The Law Enforcement and Emergency Services Commi ttee may go into Closed Session by taking a roll call vote at approximately 9:30 a .m. pursuant to Section 1 9.85(1)(c), Wisconsin State Statutes, for the purpose of conductin g interviews for Deputy Sh eriff Position. The Cl osed Session is expected to last for approximately 30 minutes. Zenner moved to go into closed session; Seconded by Lemke. Roll call vo te was taken: Y ES – Zenner, Lemke, Soper, Floyd, Lewis, and NO – none. Motion carried. Closed session started at 9:59 am. Lemke moved to go back into open session; Seconded by Zenner. Motion carried. The meeting will reconv ene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to take any necessary action on the matter discussed in Closed Session. Open session started at 10:52 am. Human Resources to offer position pending completed background check. No further action taken. Adjourn: With no further business, Floyd moved to adjourn the meeting; Seconded by Soper. Motion carried. The meeting was adjourned at 10:54 am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee October 13, 2022 3rd Floor County Board Room Call Meeting to Order: The meeting was called to order at 9:07 a.m. by Lester Lewis. Members Present: Lester Lewis, Catherine Lemke, and Lorie Floyd. Members Absent: Ray Soper and Charles Zenner. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Daniel Gellert (E.M.), Larry Brandl (Finance), and Brian Wilson (Star News). Approve Minutes: Lemke moved to a pprove the minutes of the September 9, 2022 meeting; Seconded by Floyd. Motion carried. Approve Agenda: Floyd moved to approve the agenda with 10 items; Seconded by Lemke. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for November 11. Review and App rove September Invoices: Expense report s and revenue spreadsheet were emailed prior to the meeting. No discussion. Lemke moved to approve the September invoices as presented; Seconded by Floyd. Motion carried. Medical Examiner: No report was provided. Lewis requested a report be emailed by the first of every month. A phone call will be placed to Medical Examiner for follow-up. Ambulance Business: John Deal was not present. An email was sent stating: “Only 2 big items the committee should be aware of…we take delivery of the new a mbulance on October 25 and Taylor Co unty was aw arded $135,735 f rom the EM S Flex Grant through DHS.” Lewis s tated disappointment in the lack of response from the Wa usau Aspirus center for pending EMS applicants that are current volunteers and already trained . A question was asked about the Gilman call with units responding from Medford instead of Jump River. Woebbeking stated the issue was complicated, with a dispatcher just off training , lack of EMS responders, and miscommunication. Woebbeking stated corrective measures were taken for future occurrences. Emergency Management Services: Gellert was present and gave a brief update. o FFY23 Grant is due by October 31, 2022. o Integrated Preparedness Plan (IPP) is a “living doc ument” and will have a minimum of three (3) risk assessments coming in the near future. o The Strategic Plan is on hold due to the new hire in the Surveyor’s office for GIS mapping. o Community Outreach Programs: In September a Rock Scavenger Hunt was held with 36 participants, eight (8) raffle items (including weat her radios, first aid kit, and emergency kits) offered, and a lo t of good reviews. October is Fire Prevention Month and the Red Cross has provi ded 60 free smoke alarms to be distributed to residents. The Senior Health Fair will be held at the High School and will cover information reg arding emergency notification and s heltering in place. o Gellert would like to in troduce some DNR safety progr ams as a n additional information source but not take away from the existing ones. o Gellert is looking into options of working with VOAD (Voluntary Organization Active in Disaster) groups. This might include CERT and LERT teams. o The ERPCA/LEPC meeting is set for October 19 at 5pm. o Gellert is hoping to schedule some winter training sessions: ICS classes for LE, Fire and EMS, Pipeline Emergency, Railroad Em ergency, EOC Activation Phone Drill, and a Tabletop exercise. No dates have been set yet. Sheriff’s Report & Law Enforcement Business: f) Updates: o Floyd asked what the ca use of death was for the deceased subject in July. Woebbeking stated it was dehydration and heat exhaustion. o Woebbeking stated there are currently 52 inmates, with 35 from Marathon. o The jailer interviews were not good and n o one passed the background investigation. In the past, taking a chance on someone has not worked out . Woebbeking will start the process over for new applicants. o The new documentation device for the jail should arrive next week. Internet has been installed in the jail. o Woebbeking stated the fi ngerprint machine in the jail w ent down . The last update was in 2015. The company tried to remote into it but there is no fix. The State and court system will not accept paper copies. Woebbeking ordered a new machine for approx. $7,000.00 and it should be here in a couple weeks for install. o Woebbeking officially asked for a Corporal pos ition to be establ ished in the jail. It would not be an additional per son to the staff, just a more experience d jailer with a little more authority over staff. This position would be responsi ble for making sure staff follows policy and procedures but not have the same responsibilities and discip le authority as a sergeant. This would be a PM shift position. Woebbeking asked for a $2.00 per hour pay increase for this position. The jail is not currently fully staffed and the funds are available to cover the wage increase, which would be approx. $4,160.00 more a year. Woebbeking was directed to create a job de scription and it would have to go to the Personnel/Finance Committee for final approval. Floyd moved to approve the creation of a corporal position in the jail as presented pending job description; Seconded by Lemke. Motion carried. o Woebbeking stated the owner of the easement for the Ca mp Fores t Springs Tower has complained about the condition of the road due to the install ation of the underground wire lines. A berm was placed to bl ock access to the tower but has been removed since radio traffic goes through that tower. A full title search by Corp Counsel may hav e to be done to determine the ac tual easement verbiage. g) Amendment to Section 9.14(3) and Section 9.14(4), Huber Board Charge, and Section 9.18(1), Sheriff’s Fees, Sheriff, Taylor County Code. o The amendment was emailed prior to the meeting for review. No discussion was held. Lemke moved to approve the am endment as presented ; Seconded by Floyd. Motion carried. Adjourn: With no further business, Lemke moved to adjourn the meeti ng; Seconded by Floyd. Motion carried. The meeting was adjourned at 9:59am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee September 9, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:30 a.m. by Lester Lewis. Members Present: Lester Lewis, Ray Soper, Catherine Lemke, and Lorie Floyd. Charles Zenner attended late in meeting. Members Absent: None Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Daniel Gellert (E.M.), John Deal and Bob Kirkley (As pirus-Ambulance), Larry Brandl (Finance), Doris K iefer (Humane Society) and Brian Wilson (Star News). Approve Minutes: Soper moved to a pprove t he minutes of the August 12, 2022 meeting; Seconded by Lemke. Motion carried. Approve Agenda: Lemke moved to approve the agenda with 11 items; Seconded by Soper. Motion carried. Set Next Meeting Day: Call of the Chairman; will not be October 14, 2022. Lewis will set date later. Review and Approve August Invoices: Expense repor ts and revenue spreadsheet were emailed prior to the meeting. No discussion. Lemke moved to approve the August invoices as presented; Seconded by Soper. Motion carried. Medical Examiner: No report was provided. A resolution appointing the medical examiner for Taylor County was emailed prior to the meeting. No discussion. Soper mov ed to approve the Resolution Appointing the Medical Examiner for Taylor County as presented; Seconded by Floyd. Motion carried. Resolution will be presented to the Finance and Personnel Committee. Taylor County Humane Society: Doris Kiefer was present. There was miscommunication and the contract with up dated language to include the budg et increases was not presented. The contract does not have to be approved by the Law Enforcement and Emergency Services Committee. The County Clerk will present it to the Finance Committee. No further action taken. Ambulance Business: John Deal gave a brief year-end update. a) Ambulance Subsidy. Deal presente d the 2023 proposed ambulance budget for Taylor County at $692,200, compared at $397,607 for 2022. Discussion was held regarding the depreciation of ambulance units and Taylor County being charged for depreciation, the increase in salaries/benefits, and the revenue from Medicaid/Medicare. The Committee members asked for a detailed breakdown of the expenses per call for the year. Soper moved to approve the proposed 2023 budget as presented; Seconded by Lemke. Motion carried. Emergency Management Services: Gellert was present. b) Update: o CodeRED System is replaced with Hyper -Reach. Will go live November 1. Both systems will run until the end of the year. User training is sc heduled for October. The cost savings is $2,050.00 a year. o FFY22 POW updated. Modifications have been su bmitted t o the S tate for EGrants. The FFY23 estimates ar e released, EMPG - $36,769.00 and EPCRA - $7,700.00 o EPRCA Update. All off-site plans are done , have been signed and submitted to the State for review. New layout of the plans is being discussed. Gellert is still looking to schedule a LEPC meeting, maybe in October. o Training. Possible ICS cla sses for L aw Enforcement, Fire and E MS, pip eline emergency, railroad emergency, and a cri tical incident management training are being discussed. o September is Em ergency Preparedness Month. A suggestion for a scavenger hunt with painted rocks to get community members involved was presented. o October is Fire Prevention Month. Gellert will work with Red Cross to get fire alarms out to citizens. c) 2023 Proposed Budget. o Gellert presented the 2023 proposed budget. He presented two (2) op tions: 1) 35 hours a week , including increase in office supplies , conferences/training, and travel for $109,602.00 and 2) 40 hours a week with s ame increases for $119,321. Discussion w as held regarding the increase in work hours . Soper moved to approve the prop osed 2023 budget with 35 hou rs per we ek for $109,602.00 as presented; Seconded by Lemke. Roll call vo te taken: Yes – Lemke and Soper, No – Floyd and Lew is. Motion failed. Lewis moved to approve the proposed 2023 budget with 40 hou rs per week for $119,321 as p resented; Seconded by Floyd. Roll call vote taken: Yes – Floyd and Lewis, No – Lemke and Soper. Motion failed. Discussion was held regarding t his being a Personnel issue for the number of hours worked. Lewis stated the bu dget needed to go to the Financ e and Personnel Committee and the hours will be reviewed at a later time. Lewis moved to approve the 35 hours a week budget as presented; Seconded by Soper. Roll call vote taken: Yes – Lemke, Soper, Lewis, and No – Floyd. Motion carried. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 56 inmates, with 39 from Marathon. • Woebbeking stated the jail inspecti on report had a few correct ive actions needed. The biggest action is document ation, i.e., cell che cks. Woebbeking was w aiting on Wi-Fi being installed in the jail before purchasing an electronic device to aid in documentation. The device is about the size of a cell phone and will be worn by jail staff while on dut y. These checks will be electronically recorded and downloaded to a server. Woebbeking is hoping the program will integrate with Spillman so there is only one program to access instead of two (2). Another corrective action mentioned was to increase the office space for the jail sergeants . There is a sto rage room clo ser to the booking area that can be converted to office space. Maintenance Director, Joe Svejda, stated a few walls can be added to accomplish the upgrade. Another recommendation from the inspection was to add staff between the sergeants and jailers, meaning along the lines of a corporal. As staffing is an issue, Woebbeking su ggested maybe allowing a current experienced jailer more authority for oversight instead of creating another position. • Woebbeking informed the Committee he is going to look into the possibly of increasing some services fees, such a s civil process. He will g ather more information and bring it back to the Committee next month. • Woebbeking wanted to inform the Committee th ere was damage to the Camp Forest Springs road near the tower. This is just informational as the landowner is very particular of the condition of the road. Adjourn: With no further business, Lemke moved to adjourn the me eting; Seconded by Floyd. Motion carried. The meeting was adjourned at 11:12am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee August 12, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Present: Lester Lewis, Ray Soper, Catherine Lemke, Lorie Floyd, and Charles Zenner. Members Absent: None Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Daniel Gellert (E.M.), Larry Brandl (Finance), and Brian Wilson (Star News). Approve Minutes: Lemke moved to a pprove t he minutes of the July 8, 2022 meeting; Seconded by Zenner. Motion carried. Approve Agenda: Zenner moved to approve the agenda with 10 items; Seconded by Soper. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for September 9, 2022. Review and Approve July Invoices: Expense reports were emailed prior to the meeting. No discussion. Also presented was a spreadsheet with the revenue generated in July. This will be added to the monthly expense repor ts. Zenner moved to approve the July invoices as presented; Seconded by Floyd. Motion carried. Ambulance Business: John Deal was not present but e mailed a br ief update. No discussion was held. Medical Examiner: Report was emailed prior to the meeting. No discussion was held. Emergency Management Services: Gellert introduced himself and gave a brief update. • He started on July 11th. • Transition for CodeRed over to Hyper-Reach has started. A demo of the system was on August 8th. It seems to be a user-friendly system. The live date is set for November 1st but both systems will run during the transition period. There will be training in the near future. Hyper-Reach will be assisting with marketing to the public. • FFY22 P OW items are being updated. Handrick did most the plan and Gell ert is reviewing the documents for any further updates. • EPRCA Update – All off-site plans are done f or 2022, h ave been signed and were submitted to the sta te for review. He was able to do some site visits and meet representatives. He is still looking to set a date and time for a LEPC meeting. • Gellert is reviewing the Hazard Mitigation Plan. • Gellert will be meeting with law enforcement and fire officials for any training and needs. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated the new medical provider (Advanced Care) is working out well. They have made some changes due to liability issues. Woebbeking also noted he was able to negotiate $10,000 off the original quote, bringing the contract to abo ut $65,000. The new nurse is working well with the provider also. • Woebbeking stated there are currently 55 inmates, with 38 from Marathon. • Woebbeking stated since the County Board passed the resolution approving the purchase of new radios, Motorola will be bringing a couple test radios today. The quote is good until August 25th. • Jail staff is about three (3) positions short, with a potential of another one. Applications are very low, main ly due to people not wanting to wo rk weekends, as this is 24 hrs-7 days a week operation. Woebbeking stated people just don’t want to work. He believes Taylor County is on the lower end of the competitive pay scale and there doesn’t seem to be a solution to this problem in the near future. a. Woebbeking presented th e proposed 2023 budget. He proposed increasing the Jail Inmate Medical Care from $90,000 to $110,000 (due to the change in provider ) and Vehicle Operations and Maintenance from $95,000 to $135,000 (due to higher fuel and rep air cost s). He also proposed revenue increases for Inmate Phone Co mmission from $25,000 to $35,000 and Boarding Oth er County Inmates from $150,000 to $220,000, both of which go back in t he County General Fund. The overall expense increase would be $60,000 but the revenue increase would be about $80,000. Discussion was held regarding the inmate boarder fees (which is currently $45 per day ). Woebbeking s tated this is very competiti ve and if increase d, it could lead to other coun ties not housing inmates here because it would be cheaper elsewhere. Discussion was held regarding reducing the number of road officers per shift. Floyd stated she is all for watching the number of people e mployed by the County and the operating budget, however this is not the place to decrease personnel. Zenner moved to approve the proposed 2023 bu dget as presented and for ward it to the Finance Committee; Se conded by Lem ke. Motion carried. • Woebbeking swore in the new road deputies, Jeremy Dassow and Noah Weinke. Adjourn: With no further business, Lemke moved to adjourn the meeti ng; Seconded by Floyd. Motion carried. The meeting was adjourned at 9:58am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee July 8, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Present: Lester Lewis, Ray Soper, Catherine Lemke, Lorie Floyd, and Charles Zenner. Members Absent: None Other Attendees: Larry Woebbeking, Christina Schuld, Andria Farrand (County C lerk), John Deal (Ambulance) , Colleen Handr ick (E.M.), Doris K iefer (Humane Society), and Ju stin Hraby (Medford Middle School Principal). Approve Minutes: Lemke moved to approve the minutes of the June 13, 2022 meeting with a correction to the Human e Society proposed contract length from three (3) to two (2 ) years ; Seconded by Soper. Motion carried. Approve Agenda: Zenner moved to approve the agenda with 12 items; Seconded by Soper. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for August 12, 2022. Review and Approve June Invoices: Expense reports were emailed prior to the meeting. No discussion. Zenner moved to approve the June invoices as presented; Se conded by Lemke. Motion carried. Taylor County Humane Society : Schuld presented some estimates on behalf of Larry Bran dl (Finance). The Committee asked Bran dl to calcula te a few scenarios for increasing the dog licensing fees. Br andl calculated a $3.0 0 and $5.00 increase based a three (3) y ear average of licensed dogs, from 2019 to 2021. If the fee was in creased by $3.00, the estimated excess revenue would be $7,856.00 and if increased by $5.00, the estimated excess revenue would be $13,100.00. A $5.00 and $10.00 increase for kennels was reviewed also . Discussion was held regarding the increase in operating budget of 8.5% for 2023 and a 2.5% increase for each of the following two (2) years. Based on Brandl’s calculations, if increased, the licensing fees would offset the increased budget. Floyd asked Doris Kie fer what fundra ising the Human e S ociety does annually. Kiefer stated there are annual vaccination clinics (twice a year), two (2) aluminum can collection sites, a Facebook page for injured animals and donations, garage/rummage sale, and a Christmas collec tion campai gn. Kiefer stated most of the income is from donations. Discussion was held about the proposed expense of veterinary bills. Brandl listed the expenses for 2017 -2022 versus the budg eted amount, which var ied from year to year. There w ere no expenses for 2021 and no budget for vet bills in 2022. Brandl suggested capping the vet bills at $1,500.00, based on potential inflation costs. Brandl indicated the last licensing fee increase was in 2012 and was for $2.00. Zenner moved to increase the li censing fee by $5.00 , increase the kennel fees by $5.00, and c apping the veterinary bills at $1,500.00; Seconded by Floyd. M otion carried. Schuld asked if a motion was needed for the budget increases. The Committee was under the assumption this was incl uded with the increased licensing fees. Soper rescinded his Yes vote due to this assumption. Motion still carried. Active Shooter Response: Floyd stated she was recently asked about the County’s and school’s active shooter response policies. Justin Hra by, Medford Middle School Principal, gave a brief presentation about the Medford School District’s policies, drills and trainings for active shooters. The District’s policies are available on their website for review. Hraby stated the schools use the ‘ALICE’ program for training; A -Alert, L -Lockdown, I -Inform, C -Counter (last res ort), and E- Evacuate. Hraby stat ed the other sc hool districts and the Sheriff’s Office ha ve had training opportunities. Woebbeking stated the Sheriff’s Office directive for any active shooter situation is for the responding officer(s) to enter the premise to stop the threat and not wait for back-up or SWAT. Ambulance Business: John Deal presented a brief update. Deal stated there were 557 911 calls through the end of June. He stated the new ambulance is scheduled for del ivery in September 2022. Deal stated the y currently have ei ght (8) of 12 full -time po sitions filled with an offer extended to another candidate, added a new paid on -call member who will gradu ate EMT in August, and have two (2) additional interviews scheduled for on-call EMTs. Deal stated the EMS Flex Grant application is due J uly 11 with a total grant of $12 million. The maximum amount Aspirus is applying for is $305,000 and should be awarded in August. The grant money must be spent within six (6) mont hs of being awarded. The grant will be used for disposable supplies ($10,000), Cardiac Monitor ($30,000), Ambulanc e ($200,000), Training ($15,000 ), and Recruitment/Retention ($50,000). Medical Examiner: No report was provided. Emergency Management Services: Handrick stated the new Director, Daniel Gellert, should be starting on July 11th. Handrick stated she has been in her position for five (5) years. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 51 inmates, with 31 from Marathon and 2 from Price. • Woebbeking stated there are two (2) jail staff positions open. • Woebbeking stated the monthly gas bill has increased about $3,000. He has indicated to the road officers to be mindful of idling vehicles. • Woebbeking stated Wellpath, the jail medical provider, is dropping Taylor County at the end of August. He has two (2) proposed quotes. Advanced Correctional Care quoted a one (1) year contract for $74,835, which includes 24-hour doctor contact, annual training, and four (4) hours a week of mental health services but does not include prescriptions. Taylored H ealth, R ebecca Gilber tson, quoted a one (1) year contract for $40,000. However, Gilbertson does not offer 24-hour doctor contact, no training, or prescriptions. According to Corporation Cou nsel, Ruthann Koch, it was sug gested to proceed with Advanced Correctional Care due to the serv ices provided. Woe bbeking stated his is all for supporting local bu sinesses but given the current jail nurse is y oung and still needs assistance, he agreed with Co rp. Counsel to proceed with Advanced Correctional Care. Lemke moved to proceed with entering into a contract w ith Advanced Correctional Care for the quoted amount of $74,835; Seconded by Zenner. Motion carried. Adjourn: With no further business, Lemke moved to adjourn the meeti ng; Seconded by Floyd. Motion carried. The meeting was adjourned at 10:29am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee June 13, 2022 3rd Floor County Board Room Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Present: Lester Lewis, Ray Soper, Catherine Lemke, Lorie Floyd, and Jim Metz. Members Absent: Charles Zenner Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Larry Brandl (Fi nance), John Deal (Ambulance), Colleen Handrick (E.M.), Doris Kiefer (Humane Society Treasurer), Scott Schultz (Humane Society Shelter Manager), Brian Wilson (Star News) and Deb Gallett. Approve Minutes: Lemke moved to a pprove t he minutes of the May 13 , 20 22 meeting; Seconded by Soper. Motion carried. Approve Agenda: Soper moved to approve the amended agenda with 15 items; Seconded by Lemke. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for July 8, 2022. Review and Appr ove May Invoices: Expense reports were emailed prior to the meeting. No discussion. Soper moved to approve the May invoices as presented; Se conded by Lemke. Motion carried. Taylor Co unty Humane Society: Doris K iefer presented proposed change s to the Taylor County Humane Society contract for next year . Change to Pa ragraph 1: A proposed 8.5% inflation rate as of January 1, 2023. A lso, a 2.5% increase starting January 1 every year after during the con tract period. In addition to the increase, the Humane Soc iety proposed the County pay for veterinary fees for the treatment of sick or injured animals during the five (5) day housing period that Taylor County is responsible for. This billing item was removed from the contract about three or four years ago and they are asking to reinstate it. Any medical bills must be justified by the Shel ter Manager for ve terinary costs. Change to Paragraph 13: Change the agreement length from annual to two (2) years, starting January 1, 2023 through December 31, 2025. Discussion was held regarding increas ing the payment due to the County’s budget and inability to incr ease the levy. Scott Schultz stated the traveling veterinarian for spaying/neutering is no longer coming to Taylor County and there are no plans of replacing that position. Schultz mentioned a possibility of purchasing the equi pment for th e operations and having a volunt eer veterinarian to come and offer clinics to the public. T he cost of the equipment is unknown at this time but a ballpark figure of $20,000 was stated. Schultz stated all animals that leave the shelter are spayed/neutered. The shelter is curre ntly full f or cats and dogs are being fostered in bunches and being trans ported to other shelters that are in need of them. Discussion was held regarding the possibility of increas ing the li censing fee for dogs , from $5 (spayed/ neutered) and $10 (not spayed /neutered) to maybe $10 and $15 respectively. Brandl stated the current annual license fees received is approx. $17,000-$18,000. The idea of licensing fees for cats was dis cussed but decided more discussion will need to be held at the next meeting. It was suggested a cap should be placed on the veterinary services per animal, as vet bills can be costly. Floyd moved to increase the license fee for dogs from $5 and $10 to $10 and $15 respectively; no second on the motion. Motion died. Brandl was asked to gather some figures for different licensing increases. Discussion was tabled to the next meeting. Resolution Expressing Ap preciation to Davi d Kahan for His Many Years of Service to Taylor County: The reso lution was emailed prior to the meeting. No discussion was held. Soper moved to app rove the resolution expressing appreciation to David Ka han for his ma ny years of services to Taylor County as presented; Seconded by Lemke. Motion carried. Resolution Proposing the Use of ARPA Funds Towards Emergency Radio E quipment for the T aylor County Sheriff ’s Office: The re solution was emailed prior to the m eeting. No discussion was held. Floyd moved to approve the resolution pro posing the use of ARPA fund s towards emergency radio equip ment for the Taylor County Sheri ff's Office as presented; Seconded by Lemke. Motion carried. Ambulance Business: John Deal presented an update. Deal stated there were 98 911 calls for May and 69 transports, 50 for Medford, 11 for Rib Lake, and 8 for Gi lman. He s tated they received a spare external pacemaker from Aspirus and received State approval starting Friday to have a paramedic , when one is av ailable, for th e a mbulance. The charges will be billed to Medicare based on Medicare rules. Deal stated Deb Gallett from the Gilman EMT unit is retiring and he presented her with a plaque of recognition for her 32 years of service. Medical Examiner: A status report from January to May was provided. No discussion was held. Emergency Management Services : Handrick provided a brie f upda te. She stated the new Director should be starting on July 11 th. Handrick asked i f she co uld work remo tely in the interim to minimize the amount of travel time spent. The Committee agreed to allow Ha ndrick to work remotely as requested. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 37 inmates, with 17 from Marathon. He stated Dane County reached out for the potential of housing some of their inmates here as well. There might be about 20-30 inmates at the medium security level, most would be males with maybe seven (7) females. Woebbeking is gathering more information. • Woebbeking stated Wellpath, the jail medical provider, is dropp ing Taylor County for services at the end of August. Other counties are in the sa me situation. Woebbeking has reached out for quotes from other potential providers. • Woebbeking stated he will be p urchasing new recording equipment for the interview room. The approx. cost is $5,000. • Woebbeking asked to fill two (2) d eputy sheriff positions. Lemke moved to approve filling two (2) deputy sheriff positions as requested; Seconded by Soper. Motion carried. The Law Enforcement and Emergency Services Committee may go into Closed Session by taking a roll call vote at approximately 9: 30 a. m. pursuant to Secti on 19.85(1)( c), Wisconsin State Statutes, for the purpose of conducting interviews for Deputy Sheri ff position. The Closed Session is expected to last for approximately 60 minutes. : Soper moved to go into closed session; Se conded by Lemke. Roll call vote was taken: Yes – Floyd, Lemke, Soper, Lewis, No – none. Motion carried. Closed session started at 9 :57am. Lemke moved to go back into open session; Seconded by Soper. Motion carried. The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to take any necessary action on the mat ter discussed in Closed Se ssion.: Open session started at 10:54am. No action needed. Adjourn: With no further business, Lemke moved to adjourn the meeting; Seconded by Soper. Motion carried. The meeting was adjourned at 10:55am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee May 13, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Present: Lester Lewis, Ray Soper, Catherine Lemke, Chuck Zenner, Lorie Floyd, and Jim Metz. Members Absent: None. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Larry Brandl (Finance), John Deal (Ambulance), Colleen Handrick (E.M.), and Brian Wilson (Star News). Approve Minutes: Lemke moved to a pprove t he minutes of the April 7 , 2022 meeting; Seconded by Soper. Motion carried. Approve Agenda: Zenner moved to approve the agenda with 12 items; Seconded by Soper. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for June 10, 2022. Review and Approve April Invoices: No discussion. Lemke moved to a pprove the April invoices as presented; Seconded by Zenner. Motion carried. Ambulance Business: John Deal presented an update on the first quarter of 2022 (January 1 to March 31) . He stated the am bulance service responded to 287 calls and transport ed 2 27 patients. He recognized the p aid-on-call members who had the most on-call hours for this period as Bernie Van Den Heuvel for Gilman (1638), Brittnae Maris for R ib Lake (927), and Mike Filas for Medford (798). Discussion was held regarding the number o f fulltime positions in Rib Lake and Deal stated applications have been received and will be reviewed. He stated about 25% of the members on the roster are not pic king up shifts. Deal reviewed the response, on - scene and turnaround times for the units. Deal stated the defibrillators in the units do not meet the requirements for paramedic. An external pacemaker is not installed on them. The existing units can be traded in for $6,500 each or the Medford Fire Dept . might purchase them at $11,000 each. The Fire Dept . will discuss this at the ir n ext meeting and inform Deal of the outcome. This was informational at this point and no action was taken. This will be discussed in the future. It was menti oned a new law was passed about inc reasing Medicaid payments per ambulance call and that migh t impact the expense budget a t the end of the year. Discussion was held regarding the number of person nel and units responding to a 911 call when only one (1) versus two (2) EMTs and a driver are available. Medical Examiner: A status report from January to end of March was provided and it was noted Perrin stated in an email that not much was going on lately in April to report. Emergency Management Services : Handrick provided a brie f update. She stated an agreement with Hyper Reach was signed. Al so interviews for the E.M. director position will b e held next week Thur sday. There are five (5) applicants and H andrick state d her June 2 nd retirement date could be a little flexible if needed to train the new director. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 36 inmates, with 14 from Marathon. • Woebbeking stated the jail staff is still shorthanded. • Currently the re is one (1) deputy position open and possibly another one in the ne ar future. • Woebbeking stated three (3) of the squads have been replaced. The cost was a little higher than wanted but the ongoing struggle for vehicles is probably going to contin ue through 2024. • Woebbeking stated the recording equipment in the interview room is about 20 years old and is failing. The approx. cost for replacement is $5,000. • Dassow stated the WI SCOM s ystem (r adio infra structure for the State) is projected to have some changes but not sure what that will entail and/or how it will a ffect Taylor County. The end result may be having only local radio coverage with 1 or 2 towers of our own. Discussion was held re garding radio communication over the years and the possible digression backwards to only local coverage versus statewide communication. The Law Enforcement and Emergency Services Committee will go into Closed Session by taking a roll call vote at approximately 9: 20 a. m. pur suant to Secti on 1 9.85(1)(f), Wisconsin State Statutes, to consider medical histories, personal histories, or disciplinary data of a public em ployee as it relates to Section 5.1(C), Employee Handbook, Retiree Health Insurance Eligibility, which, if discuss ed in pu blic, would be likely to have a substantial adverse effect upon the reputation of persons referred to in such histories or data. The Closed Session is expected to last for approximately 10 minutes.: Zenner moved to go into closed session; Se conded by Lemke. R oll call vote was taken: Yes – Lemke, Zenner, Soper, Floyd, Lewis, No – none. Motion carried. Closed session started at 9:54am. Soper moved to go back into open session; Seconded by Lemke. Motion carried. The meeting will reconvene i n Open Session pursuant to Section 19.83, Wisconsin State Statutes, to take any necessary action on the ma tter discussed in Closed Se ssion.: Open session started at 9:58am. No action needed. Adjourn: With no further business, Lemke moved to adjourn the meeting; Seconded by Floyd. Motion carried. The meeting was adjourned at 9:59am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee April 7, 2022 Ground Floor Sheriff’s Training Room Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Present: Lester Lew is, Myron Brooks, Ray Sop er, Catherine L emke, and Scott Mildbrand. Members Absent: None. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Larry Brandl (Finance), John Deal (Ambulance), Bob Kirkley (Regional Director for Aspirus MedEvac), Colleen Handrick (E.M.) and Brian Wilson (Star News). Approve Minutes: Brooks moved to a pprove t he minutes of the March 4 , 2022 meeting; Seconded by Mildbrand. Motion carried. Approve Agenda: Lemke moved to approve the agenda with 12 items; Seconded by Soper. Motion carried. Near the end of the meeting, it was noted th e numbering was incorrect and actually contained 14 items. Lemke moved to make an amendment to approve the agenda with 14 items; Seconded by Soper. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for May 13, 2022. Review and Approve March Invoices: No discussion. Mildbrand moved to approve the March invoices as presented; Seconded by Brooks. Motion carried. Approve Resolution Expressing Appreciation to Kelley Isola for Her Many Yea rs of Service to T aylor County: No discussion. Brooks moved to approve the resolution expressing appreciation to Kelley Isola for her many years of service to Taylor County; Se conded by Mildbrand. Motion carried. Approve Resolution Expressing Appr eciation to Ingrid Purvis for Her Many Years of Service to Taylor County: No discussion. Soper moved to approve the r esolution expressing appreciation to Ingrid Purvis for her many years of service to Taylor County; Se conded by Mildbrand. Motion carried. Ambulance Bu siness: John Deal, E MS Manager fo r Ambulance was present to an swer questions related to the agreement. a) Discuss and approve agreement: The updated agreement was presented with changes to pages 2 and 4. Page 2 paragraph 2.2 included the addition of “and paid at Aspirus’s standard market r ates for such positions” and Page 4 paragraph 6.1.1 with the add ition of “expense” in the last line. Discussion was held regarding the on-call rate changing from $3.00 to $2.70 and the base r ate from $18.9 7 t o $20.39. Deal state d there is not a provision in the agreement for increased wages for EMT’s with advanced certifications. There was discus sion regarding the wording as indicating the number of employees will be dictated by Aspirus. Deal stated the County Board would have to approve changes in th e number o f employees. Corp Counsel reviewed and approved the language in the a greement. Mildbrand moved to approve the Ambulance Ser vice Agreement between Aspirus Wausau Hospital and Taylor County as presented; Seconded by Brooks. Motion carried. b) Review and approve Reso lution of Amb ulance Service Agreement Between Aspirus Wausau Hospital and Taylor County: Mildbrand moved to approve the resolution of ambulance service agreement between Aspirus Waus au Hospital and Taylor County; Seconded by Brooks. Motion carried. Medical Examiner: No report was provided. Emergency Management Services: Handrick provided a brief update. a) EM Updates: • The FFY21 EPCRA reimbursement check was received in the amoun t of $8,012.19 and the EMPG check was $35,583.21. • Handrick will be working with Hyper -Reach to provide 1 -2 months of free coverage during the transition period for the emergency notification change. The anticipated time is Nov-Dec as CodeRED is paid for through December 31, 2022. • A t able-top exercise is s et for April 14 th at 1p m and involv es Human Services, Sheriff’s Office, Medford PD, Rib Lake PD, and Stetsonville FDPW but Handrick is still waiting to hear from other communities for a response. • State-wide tornado drills are set for today at 1:45pm and 6:45pm. • The National Weather Service (NWS) – La Crosse will not issue any actu al t est tornado warning so no i nformation will be relayed acr oss teletype systems or cellphones. • The NWS will alert the weather radios with weekly test alarms, issue social media post and a nnounce the drill over the WISCOM system. The spotte r ac tivation system will be tested. • The FFY22 POW items are being updated. b) Posting for EM Directors P osition: Handrick submitted her resig nation last week to Chairman Lewis and Human Resources. Her last day is June 2 nd. Discussion was held regarding full-time versus part-time status and a possible review of the job description. Soper moved to post/advertise for the Emergency Director’s Position as is; Seconded by Lemke. Motion carried. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 35 inmates, with 14 from Marathon. • Woebbeking stated there are still ongoing issues with ordering the new squad cars. This is the 2 nd year and orders have been cancelled again. Woebbeking is working with the local dealerships to buy vehicles off the lot. There is a slight price increase due to them not being ‘fleet’ vehicles. • Woebbeking stated with the increased fuel costs, the monthly exp enses are higher than normal. Soper asked about the last 911 interruption. Woebbeking st ated it was no t a n in-house equipment problem. The proble m lies with Motorola and/or TDS. A meeting is s cheduled for April 19 th with the She riff’s Office and representatives from both Motorola and TDS to discuss this issue. Soper would like to attend the meeting. The Law Enforcement and Emergency Services Committee will go into Close d Session by taking a roll call vote at approximately 9:30 a.m. pursuant to Sectio n 19.85(1)( f), Wisconsin State Statutes, to consider medical or person al histories of spec ific person s, which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred t o i n such histories or data regarding Section 5.1(C), Employee Handbook, retiree health insurance eligibility. The Closed Session is expected to last for approximately 30 minutes: Brooks moved to go into closed session; Seconded by Soper. Roll call vote was taken: Yes – Lemke, Soper, Brooks, Mildbrand, Le wis, No – none. Motion carried. Closed session started at 9:36am. Lemke moved to go back into open session; Seconded by Soper. Motion carried. The meeting wil l reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to take any necessary action on the mat ter discussed in Closed Se ssion: Open session started at 10:09am. Mildbrand moved to approve Sheriff Woebbeking t o direct Deputy Bowers to return to work; Seconded by Brooks. Motion carried. Adjourn: With no further business, Lemke moved to adjourn the meeting; Seconded by Brooks. Motion carried. The meeting was adjourned at 10:11am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee March 4, 2022 3rd Floor County Board Room Call Meeting to Order: The meeting was called to order at 8:00 a.m. by Lester Lewis. Members Present: Lester Lewis, Myron Brooks, Ray Soper, Catherine Lemke, Scott Mildbrand, and Jim Metz. Members Absent: None. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Larry Brandl (Finance), John De al (Ambulance) , Jason Keffeler and Greg Shaw (Aspirus Ho spital), Colleen Handr ick (E.M.), Andrea Farrand (County Clerk), and Brian Wilson (Star News). Approve Minutes: Lemke moved to a pprove the minutes of the February 11, 2022 meeting; Seconded by Mildbrand. Motion carried. Approve Agenda: Brooks moved to approve the agenda of 10 items; Seconded by Soper. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for Thursday, April 7, 2022. Review and Approve February Invoices: No discussion. Mildbrand moved to approve the February invoices as presented; Seconded by Lemke. Motion carried. Ambulance Business: John Deal, E MS Manager fo r Ambulance was present to an swer questions related to the subsidy and agreement. a) 2021 Subsidy Request: Deal presented the 2021 subsidy request in the amount of $461,956, which is a decrease of $36,085 from the budgeted amount of $498,041. Deal stated the request was approx. 44.6% of the expenses. No discussion was held. Mildbrand moved to approve the 2021 subsidy request for $461,956 as presented; Se conded by Brooks. Motion carried. b) 2022 Ambulance Service Agreement: Disc ussion was hel d regarding the presented agreement, in particul ar the prop osed “cap” on the s ubsidy amount. Current wording states “Taylor County’s contribution is limited an d it shall not exceed 45% of the accepted budget. If the difference does exceed 45% of the accepted budget, then it is the responsibility of Aspirus.” Jason Keffeler stated Aspirus’ attorney wanted to clarify the ‘accepted budget’ wording. The wording could mean either the operating budget or the operating expenses. The current model for the subsidy is payment for operating expenses. Discussion also in volved a p ossible hard figure with a 5% overrun added. The Committee agreed the wording of the agreement needed to be clarified for ‘operating expenses’ and it will have to go back to Corp Counsel. Mildbrand moved to tabl e approving the agreement until Corp Counsel reviews changing the wording to include ‘operating expenses’ versus ‘accepted budget’; Seconded by Soper. Motion carried. No action was ma de on t he resolution for the agreement which was to go to the County B oard today. Medical Examiner: No report was provided. Emergency Management Services: Handrick provided a brief update. a) Handrick completed the WI Emergency Planning & Special Needs Populations course with three (3) Human Services (H.S.) staff members. b) The table-top exercise with H.S. had to be rescheduled from March 14 to April 7 due to H.S. scheduling conflicts. c) Grant modifications were mad e to the EMPG FF Y21 grant and resubmitte d to the state E.M. office. The EPCRA FFY21 grant might have to modified as well. d) COVID-19 expenses are s till being incurred. The Finance Dept. advised Handrick the COVID expense account was closed and those expenses now have to come out the E.M. budget. Current grant criteria do not allow those expenses to be covered but the ARPA grant might be a possible av enue for funding . ARPA funds have to be committed by December 31, 2024 and spent by December 31, 2026. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 27 inmates, with 15 from Marathon. • Replacement squad cars are still unavailable and it might take another year before they are ready. • Woebbeking attended the Sheriff’s Conference last month and found some information on a device for jail documentation. The device is a scanner that electronically documents activities an d a utomatically pu ts the information into Spillman. The cost is approx. $10,000 and could possibly come out of the jail improvement fund. Woebbeking will do more research and bring it back to the Committee. Adjourn: With no further business, Lemke moved to adjourn t he m eeting; Seconded by Mildbrand. Motion carried. The meeting was adjourned at 8:44 am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee February 11, 2022 3rd Floor County Board Room Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Pr esent: Lester Lewis , Myron Brooks, Ray Soper, Catherine Lemke , and Scott Mildbrand via Zoom. Members Absent: None. Other Attendees: Larry Woebbeking, Corey D assow, Christina Schuld, Larry Brandl (Fi nance), John Deal (Ambulance), Colleen Handrick (E.M.), and Brian Wilson (Star News). Approve Minutes: Brooks moved to a pprove the minutes of the January 14, 2022 meeting; Seconded by Soper. Motion carried. Approve Agenda: Lemke moved to approve the agenda of 10 items; Seconded by Brooks. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for March 11, 2022. Review and Approve January Invoices: No discussion. Soper moved to approve the January invoices as presented; Seconded by Lemke. Motion carried. Ambulance Bu siness: John Deal, E MS Manager fo r Ambulance was present to an swer questions related to the proposed annual subsidy and ambulance bids. a) 2022 Subsidy Ag reement: Lewis informed the Committee members no ac tion was going to be taken on th e agreement today due to Corp Counsel still needing to review it. The agreement was emailed to the Committee members prior to the meeting for review. Discussion mostly consisted of determining if a “cap” should be put on the annual subsidy amount and if it should be based on a solid figure not to exceed or a pe rcentage of the total operating budget. Deal stated the current subsidy is approx. 47% of the total a mbulance operating budget, with the 2020 subsidy at approx. $498,000. Lewis stated he has repea tedly asked for an ann ual breakdown of the expenses for se rvice calls but never rec eived a report. It was noted the County pays for the purchases of the ambulances and all non-disposable equipment. Lewis said it would be difficult to determine if a percentage cap would be appropriate as exact expenses are unkno wn and th e annual amount c ould be subject to change every year with increasing operating expenses. A solid figure not to exceed a specified amount was also di scussed based on the current 2020 figure of approx. $498,000. It was mentioned due to the increased number of full-time staff, that number would be closer to $509,000 for the 2021 subsidy request. It was stated a solid figu re w ould be a safeguard for the taxpa yers. Committ ee member s agreed wording along the lines of the “percentage or solid dollar amount may be negotiated annually” should be added to the agreement. Mildbrand moved to have a percentage cap of 47% of the ambulance operating budget set fo r the 2022 ambulance sub sidy but Lemke s uggested only 45%; Mildbrand amended his motion to 45% ; Se conded by Soper. Motion c arried. The agreement will go to Corp Counsel for review with the 45% cap on total operating expenses. It was noted the su bsidy is only for Ambulance/911 calls and does not in clude an y MedVac services. b) Ambulance Bids : Deal s tated only bid came back with a total of $247,960.00. The specs included a truck chas sis versus a van s tyle. Discussion was he ld r egarding the liquid spring suspension in the bid specifications. Liquid spring suspension offers a smoother ride for patients and drivers. The maintenance of this type of suspension is unknown at this time. It was noted the warranty for this u nit is five (5) years /60,000 miles and t he unit’s life expectancy is approx. 14 years. Lemke mo ved to approve the purchase of the new ambulance with liquid spring suspension for the price of $ 247,960.00; Seconded by Brooks. Roll call vote was tak en: Yes – Lemke, Soper, Brooks, Lewis and No – Mildbrand. Motion carried. Medical Examiner: A report was emailed from Scott Perrin and read to Committee members. No further discussion. Emergency Management Services: Handrick provided a brief update. a) Handrick stated she met with Human Services to discuss the power outage call and what WI State Statute requires Human Services to manage a warning center. HS was able to get donated food but anticipated feeding more people than what was donated and the some of the food went to waste. Food vouchers might be a better option in the future. HS staffing concerns were discussed. Financial reimbursement for emergency expenses was also discussed. It was decided to have a joint meeting with t he Executive Committee for future events. A table-top exercise is planned for April 14th with HS staff. Other invites will include Law Enforcement, EMS, Fire, DPW and village/county staff. b) HS and Handri ck will be participating in the upcoming Training Op portunity- Emergency Planning & Special Needs Populations. c) PPE distribution continues. d) Coordination with the Medford FD continues for te sting/vaccination clinics. The Health Dept. continues to evaluate testing at each clinic throughout February. e) Handri ck is still wo rking on a cost saving op tion for the Emergency Noti fication platform. Woebbeking has conce rns with the integration of the proposed platform. IT was contacted for assistance but as of today, no response was received. The new platform would be a cost sav ings of $2,050 annually. Handrick will have to decide by mid -March to receive the current price quote. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 39 inmates, with 18 from Marathon. • A jail inspection was completed with only a few small infractions. It was one of the best inspections in the State. o The infractions were: a form signed by Sheriff Don Wright should be updated and the number o f s ergeants is a little low but with a shortage of total sta ff it is difficult to achieve optimal numbers. Once staff is at 100%, then the sergeant numbers would be considered sufficient. • Dave Kahan will be retiring on April 9th with approx. 38 years served to the Dept. Jeremy Dassow is in recruit school to fill Kahan’s position. • The Bellinger Tower cost approx. $15,000 to fix the outdated equipment. o Discussion was h eld regarding moving the equipment t o Gi lman. Since the equipment has been replaced, it was recommended to wait and see if things continue to work. If not, then m aybe the move would happen. It was asked what the cost would be for an additional u nit in G ilman? Core y Dassow will research the cost. • Dassow stated all squad and p ortable r adios are at the end of their life expectancy. Replacement for all radios would be approx. $295,000. It wa s mentioned th is might qualify for ARPA funds. • Lewis stated Mike Filas spoke with the Fire Commission for funding and all fire depts. will be submitting requests for radio funding. It was also clarified Filas was only requesting $71,000 in funds as the water tower radios were separate issue. • The water tower redundancy equipment was discussed and it was noted that equipment was not really working either. Adjourn: With no further business, Lemke moved to adjourn the meeting; Seconded by Brooks. Motion carried. The meeting was adjourned at 10:34 am. Secretary: Christina Schuld, Taylor County Sheriff’s Office Law Enforcement and Emergency Services Committee January 14, 2022 Sheriff’s Office Training Room – Ground Floor Call Meeting to Order: The meeting was called to order at 9:00 a.m. by Lester Lewis. Members Present: Lester Lewis, Myron Brooks, Scott Mildbrand, Ray Soper, Catherine Lemke, and Jim Metz. Members Absent: None. Other Attendees: Larry Woebbeking, Corey Dassow, Christina Schuld, Larry Brandl (Fi nance), John De al (Ambul ance), Jason K effeler (Aspirus Medivac), Colleen Handr ick (E.M.), Andrea Farrand (County Clerk), Doris Kiefer (Taylor County Humane Society), Amy Merrill (Taylor County Victim Witness Coordinator), Mike Filas (Fire Commission), Emily Gojmerac (Star News), Rachael Schuette, Abigail Reis, Michael Martines, and Edward Rusch. Approve Minutes: Brooks moved to approve the minutes of the December 10, 2021 meeting; Seconded by Mildbrand. Motion carried. Approve Agenda: Soper moved to approve the amended agenda of 13 items; Seconded by Lemke. Motion carried. Set Next Meeting Day: Call of the Chairman; tentatively set for February 11, 2022. Sheriff’s Recognition for Citizens Assistance During an Emergency: Woebbeking recognized citizens for their assistance during an accident that occurred on November 24, 2021. Individuals were given a certificate of recognition and their photo was taken by the S tar News. Individuals included Rachael Schuette, Abigail Reis, and Michael Martines. Two (2) other citi zens assisted but were unable to attend, Jesse Gruny and Haleigh Andi ng. Another individual also assisted but wished to remain anonymous. Review and Approve December Invoices: No discussion. Mildbrand moved to approve the December invoice as presented; Seconded by Brooks. Motion carried. Humane Society Agreement: Doris Kiefer was the representative for the 2022 Humane Society Agreement. Kiefer stated vet bills and medications totaled about $45,000 for 2021. Kiefer also noted vol unteer staff was down but com munity support w as sti ll strong. Kiefer stated acceptance to the 2022 agreement with no changes from the 2021 one but would like to propose a three (3) year agreement instead of annually. The Humane Society Board would have to approve the agreement with possible inflation costs. Lewis stated if the Society could have it approved by June, it would then be reviewed and proposed to the Finance Committee for budgeting purpose s. Kiefer ag reed. Soper mov ed to approve the 2022 Annual Agreement between Taylor County and Taylor Cou nty Humane So ciety as presented; Seconded by Lem ke. Motion carried. Ambulance Business: Jason Keffeler, Assistant Director fo r the Medivac, and Jo hn Deal, E MS Manager fo r Ambulance presented a Transition Plan for Taylor County Ambulance and discussed staffing concerns/proposals. a) Transition Plan for EMS: Deal gave a brief review of the information presented at the December meeting regardin g the history of the ambulance and status of staffing issues. Each service area (Medford, Gilman and Rib Lake) has their own operational plan and license. Aspirus is in the process of reorganizing its infrastructure to have only the Wausau center as the billing and process ing site for all faci lities. With this new reorganization, Aspirus is proposing to consolidate the three (3) Ambul ance operational plans an d licenses into one (1) for Taylor County. Deal stated thi s would be more efficient for s taff s cheduling and billing pr ocessing. With each separate plan now, staff from one (1) service area cannot be used in another without going through a lo t of paperwork and time. The consolidation would allow for staffing over service area boundaries. The consolidation would result in a revenue loss of $7,175.00 from the Funding Assistance Program to Taylor County. How ever, Deal stated with greater efficiency in call times, that revenue will be made up in the number of increased calls and should reduce the County’s annual subsidy, which is at $461,160.00. With the logistics of staffing ambulances and on-call needs, there isn’t e nough employees to continu e with the c urrent plans to keep each separate. The majority of the services calls are during the day, and most volunteers work other jobs, limiting the number of people available for calls. Most v olunteers cannot commi t to an additional 43 hours per week of work. The number of volunteers is limited and no new EMTs are entering the field and experienced EMTs are leaving the profession. By increasing the full-time staff during the day, the number o f on -call hours w ould be for evenin g/night hours. The number of full-time employees is 4.6 and on-call is 27, with 13 driver only positions. To increase some of the on-call hours to fu ll-time would cost approx. $31,000.00 compared to a new full - time po sition of $50,000 .00. D iscussion was held on active recruit ment needed for more volunteers and lack of interest in the profession. Dis cussion was also held on increasing th e number of full-time staff v ersus on-call. Deal reviewed the three (3) recommendat ions presented, (1) to shift operat ional control from Aspi rus Medford Hospital to As pirus Wausau Hospital-MEDEVAC, (2) to consolidate the separate services plans and licenses to a single entity, and (3) to increase the number of full -time staff. Mildbrand moved to approve recommendations 1 and 2 and send recomme ndation 3 to County Board; Seconded by Soper. Motion carried. It was stated Corp Counsel needed to review the language in the agreements. b) Update for Ambulance Replacement: Deal stated bids were sent out and are due back by January 28, 2022. Deal stated vendors are estimating at least 12 months for delivery. Medical Examiner: A report was emailed from S cott Perrin and h anded out for review . Clarification on C OVID-19 related deaths, mainly cause or contributin g factor, was emailed by Perrin: Cau se=COVID was directly rela ted to the events leadin g to deat h and Co ntributing Factor=Individual had COVID but died from something el se or may have died regardless of whether they got COVID. No further discussion. Radio Equipment for Medford Area Fire De partment: Mike Filas of th e M edford Area Fire Department presented information for portable radio replacements. Filas stated the radios are 15-20 years old and some were 4-5 years old before they got them. They are no longer able to receive updates and parts for them are discontinued. Along with the portables, there are two (2) radios on the water tower that work with dispatch and they need to be replaced. They currently tend to lock up and can o nly be reset on the wa ter tower. The amount of $97,739.48 for replacement is being requested from the Taylor County ARPA grant. The grant allows for such projects. The County’s remaining 2021 balance is approx. $400,000. Discussion was held regarding the eight (8) municipalities in the Fire Department’s service area help fund this request as each has received ARPA money . It was stated this department does not serve the entire County and therefore County money should not be used for just one department. The question was as ked if a different county that serve s into Taylo r County came to request a po rtion o f replacement money, would they be refused, and the answer was yes. Brooks moved to approve the request of using ARPA money to replace radios for the Medford Area Fire Department in the full amount of $97,73 9.48 and sen d the request to the Finance Committee. No second was made. Motion died. Emergency Management Services: a) EMPG-S Grant reimbursement was received in the amount of $2,826.07 on December 21, 2021. The total from both grants was $4,545.85. b) Emergency Management Updates: 1) A power outage occurred on December 17, 2021 in Stetsonville. The Centennial Hall was ask ing i f funds were available to provide meals for displaced residents. Handrick coordinated opening the S tetsonville Elementary School as a warming center and the Centennial Hall remained open for res idents. Hu man Services (HS) was no tified t o assist in sending staff to the s chool but due to limited staffing, HS determined it would be best to offer hotel vouch ers and provide meals to t hose needing shelter. The Sheriff’s Office completed welfare checks in the ar ea. One (1) resident us ed a hotel for a night and two (2) residents utilized the Centennial Hall. 2) Lublin was also impact ed by the power outage. The Village President wa s contacted. R esidents were offered the oppo rtunity to warm up at the Village Hall, but all declined. The Fire Department building was going to be opened if the outage continued but power was restored later in the afternoon. 3) Outreach was done with all Village/Town clerks to notify Handrick as soon as possible when they were awa re of p ower outages that would impact residents during cold/excessive heat conditions. 4) Training opportunity: Community pa rtners and department h eads in the Emergency Operation Plans were noti fied and encouraged to at tend the virtual training free of charge. 5) PPE distribution continues and outreach is done to ensure adequate supplie s are available. 6) Coordination continues with the Medford Fire Department to utilize the facility for testing/vaccination clinics. 7) The Prepare with Pedro classes at Holy Rosary for Dec. 16 th were cancelled to due school closure and are n ow rescheduled and com pleted on Jan . 13. Th is emergency preparedness cla ss is in conjunction with the Ame rican R ed Cross for younger students. A shelter-in-place lesson was added during this class and information was left for staff as part of their preparedness training for grades K, 1st and 2nd. 8) A cos t sa ving alter native for t he E mergency Notifi cation platform for Taylor County has been reviewed. The dispatch supervisors and Handrick participated in a demo with Hyper-Reach. It was well receive d. Implementation of the platform has been postponed until 2023 due to jail/dispatch staffing constraints. Currently CodeRED costs $7,500.00 annually and a prior quote for Hyper-Reach was $5,550.00, potential saving of $1,950.00 9) The Taylor County Blood Drive schedule for Jan. 14 w as cancelled due to Red Cross staff shortage and will probably not be able to reschedule. The next blood drive would be May 20th. Sheriff’s Report & Law Enforcement Business: • Woebbeking stated there are currently 44 inmates, 19 from Marathon and 2 from Price. • Today, Jan. 14 is the last day for the jail nurse, Ingrid. • Jail staffing continues to be suffering, down six (6) , three (3) to start, on e (1 ) out for National Gua rds until May, one (1) out for surgery for a bout a m onth and one ( 1) transitioning to road deputy. There is a possibility of using road deputies to fill jail shifts but the State does not highly recommend it. • There are no COVID cases with inmates or staff currently. • Woebbeking wrote a grant for the Badger State Sheriff’s Association for new ta sers and was awarded $27,500. • The Be llinger Tower had an equipment failure and dispa tch was unable to page out Gilman Ambulance and Fire. The replacement cost was $10,000.00. • Woebbeking stated the portable and squad radios are at the end of their lifecycle and are no longer repairable. Deputies are having issues and t hey need to be replaced. Woebbeking stated financing will have to be discussed for replacements. • Woebbeking was asked the maximum number of inmates the jail is allowed to h ouse, and he stated the jail is certified for 92. Adjourn: With no further business, Lemke moved to adjourn the meeting; Seconded by Soper. Motion carried. The meeting was adjourned at 10:40 am. Secretary: Christina Schuld, Taylor County Sheriff’s Office