Personnel

Personnel Committee December 21, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 12:19 p.m. Members Present: Charles Zenner, Lester Lewis, Scott Mildbrand, Tim Hansen, Rollie Thums Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to approve the agenda with seven items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Hansen, seconded by Lewis, to approve the minutes of the December 1, 2021, Personnel Committee meeting s. A unanimous vote cast, t he motion carried. Closed Session. A motion was made by Lewis, seconded by Hansen, at 12:20 p.m., to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)( c), to consider employment, promotion, compensation or performance dat a of Human Services Director applicant. A roll call vote cast, five [5] voting aye, the motion carried. Open Session. A motion was made by Lewis, seconded by Hansen, to go into open session at 12:27 p.m. A unanimous cast, the motion carried. It was moved by Thums, seconded by Mildbrand, to offer three weeks of vacation at the start of employment for the Human Services Director applicant. A unanimous vote cast, the motion carried. Request to update Human Resources Manager job description – Human Resources Department. A motion was made by Thums, seconded by Hansen, to approve the Human Resources Manager job description, as presented. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Hansen, seconded by Lewis, to adjourn at 12:31 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Joint Personnel and Finance Committee December 21, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:30 a.m. Members Present: Charles Zenner, S cott Mildbr and, Rollie Thums , Lester Lewis , Ray Soper, Cathy Lemke, Tim Hansen Members Absent: None Other Attendees: Linda Daniels, Marie Koerner , Jim Metz , Ben Stanfley, Sarah Holtz, Larry Brandl, Rhonda Rudolph, J aymi Kohn, Andria Farrand, Patty Krug, Patrick Glynn ; Carlson Dettmann Consulting, Brian Wilson; Star News Other Attendees by Zoom video : Peggy Kellnhofer, Liza Daleiden, Jake Walcisak, Jen Meyer, Jacky Peterson Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Soper, seconded by Lemke, to approve the minutes of the December 14, 2021, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Meet with Carlson Det tmann to discuss Employee Compensation Plan . Patrick Glynn, Carlson Dettmann Consulting, explained the Market Pricing Project that was conducted by the firm. The report included a review of the prior process, overview of the current process, market and workforce challenges, the target market used for comparison , the age and service year profiles and information on the available marketplaces to make the study comparable and competitive for Taylor County . Mr. Glynn explained the findings of the study in regards to the market rates of pay compared to the current rates of pay and provided information on adjustment over the last several years to the CPI, COLA increases, CDC Survey increases and past increases to the Taylor County compensation plan. Mr. Glynn distributed the tentative new plan design, as well as several implementation costing options for the committee to consider for 2022. After much discussion, Mr. Glynn requested definitive parameters to prepare compensation plan options for implementation to present to the committee. A motion was made by Soper, seconded by Mildbrand, to use the amount of $33 5,000.00 to develop implementation plan options for review by the Joint Personnel and Finance Committee on January 12, 2022 . A unanimous vote cast, the motion carried. Once reviewed and approved by the committee, a recommendation will be forwarded to the full County Board for approval. Brian Wilson left the meeting at 11:37 a.m. County Administrator position. Mr. Glynn presented administrative options for Taylor County to consider. He explained the different forms of county government , potential challenges , administrative authority, partnership with the board, accountability, potential areas o f focus, characteristics an d salary and benefit information for administrative options. No action was taken on this agenda item. Adjournment. A motion was made by Lewis, seconded by Thums, to adjourn at 12:16 p.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Joint Personnel and Finance Committee December 14, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Lester Lewis called the meeting to order at 9:34 a.m. Members Present: Charles Zenner [arrived at 9:42 a.m.], Scott Mildbrand, Rollie Thums, Lester Lewis, Ray Soper [arrived at 9:37 a.m.], Cathy Lemke [arrived at 9:37 a.m.], Tim Hansen Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz Other Attendees by Zoom video: Bryan Symes; von Briesen & Roper, S.C. Approve Agenda. A motion was made by Thums, seconded by Hansen, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Thums, to approve the minutes of the December 3, 202 1, Joint Personnel and Finance Committee meeting . A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Hansen, at 9:34 a.m. to go into closed session pursuant to Wiscons in S tate Statutes, Section 19.85 (1)( e), to discuss WPPA Sheriff’s Deputies and Sergeant’s union negotiations final settlement . A roll call vote cast, four [4] voting aye, three [3] absent [Lemke, Zenner, Soper], the motion carried. Supervisors Lemke and Soper a rrived at 9:37 a.m. and Supervisor Zenner arrived at 9:42 a.m. after committee went into closed session. Open Session. A motion was made by Lewis, seconded by Lemke, to go into open session at 10:12 a.m. A unanimous cast, the motion carried. Adjournment. A motion was made by Lemke, seconded by Hansen, to adjourn at 10:12 a.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Joint Personnel and Finance Committee December 3, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:01 a.m. Members Present: Charles Zenner, S cott Mildbr and, Rollie Thums , Lester Lewis , Ray Soper, Cathy Lemke Members Absent: Tim Hansen Other Attendees: Linda Daniels, Marie Koerner, Corey Dassow, Robert Donnelly, Aemus Balsis, Nick Schuld, Logan Swiantek, Rich Burghaus; WPPA Business Agent, Bryan Symes; von Briesen & Roper, S.C. Approve Agenda. A motion was made by Soper, seconded by Lewis, to approve the age nda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Lemke, to approve the minutes of the November 4 , 202 1, Joint Personnel and Finance Committee meeting . A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Lewis, at 9:02 a.m. to go into closed session pursuant to Wisconsin Stat e Statutes, Section 19.85 (1)( e), for the purpose of negotiating with WPPA, Deputy Sheriff’s Union and WP PA, Sergeant’s Union. A roll call vote cast, six [6] voting aye, one [1] absent [Hansen], the motion carried. Open Session. A motion was made by Mildbrand, seconded by Lemke, to go into open session at 12:42 p.m. A unanimous cast, the motion carried. Adjournment. A motion was made by Soper, seconded by Thums, to adjourn at 12:42 p.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Personnel Committee December 1, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:02 a.m. Members Present: Charles Zenner, Lester Lewis, Scott Mildbrand, Tim Hansen Members Absent: Rollie Thums Other Attendees: Linda Daniels, Marie Koerner, Patty Krug, Jen Meyer, Nathanael Brown, Emily Gojmerac, Star News Other Attendees by Zoom video : Liza Daleiden, Rhonda Rudolph, Colleen Handrick , Joe Svejda Approve Agenda. A motion was made by Mildbrand, seconded by Lewis, to approve the agenda with eighteen items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Hansen, seconded by Lewis, to approve the minutes of the October 27 and November 10 , 2021, Personnel Committee meeting s. A unanimous vote cast, the motion carried. Compensation for Health Department & Emergency Management Department Exempt Staff. Patty Krug, Public Health Director, requested continued compensation for hours above 45 hours for the exempt staff since previous action of this committee had an expiration date of December 31, 2021. A motion was made by Lewis, seconded by Hansen, to approve compensating the exempt staff in the Health Department and Emergency Management Department any hours worked in excess of 45 hours per week, but not to include any benefit time or compensatory time used in the work week to continue from January 1, 2022, until June 30, 2022. A unanimous vote cast, the motion carried. Vacation extension - Krug. Ms. Kr ug stated her last day of work is February 1, 2022 and requested to have her remaining vacation extended by the Personnel Committee to February 1, 2022. A motion was made by Lewis, seconded by Mildbrand, to extend Patty Krug’s remaining vacation until February 1, 2022. A unanimous vote cast, the motion carried. Request to update Public Health Director job description – Health Department. Patty Krug, Public Health Director, explained the job description changes that were presented to the committee for the Public Health Director. A motion was made by Mildbrand, seconded by Hansen, to approve the Public Health Director job description as p resented, contingent upon approval by the Board of Health. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Lewis, seconded by Mildbrand, at 9:12 a.m., to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)( c), to consider employment, promotion, compensation or performance dat a of Certified Substance Abuse Counselor applicant. A roll call vote cast, four [4] voting aye, one [1] absent [Thums], the motion carried. Open Session. A motion was made by Mildbrand, seconded by Lewis, to go into open session at 9:34 a.m. A unanimous cast, the motion carried. It was moved by Hansen, seconded by Lewis, to offer a wage of $30.00 per hour to the Certified Substance Abuse Counselor applicant and three weeks of vacation at the start of employment. A unanimous vote cast, the motion carried. Request to update Human Services Director job description – Human Services Department. Liza Daleiden, Hu man Services Director, explained the job description changes that were presented to the committee for the Human Services Director. A motion was made by Hansen, seconded by Lewis, to approve t he Human Services Director job description as presented, contingent upon approval by the Human Services Board. A unanimous vote cast, the motion carried. Call-in pay – Crisis, Adult Protective Services, Children & Family Services and Mental Health employees – Human Services Department . Ms. Daleiden and Rhonda Rudolph, Human Services Business Manager, explained the call-in pay for the positions at Human Services that were subject to being called in after business hours. The juvenile intake duties are being transferred to the Human Services Department where the employees could be called in after hours. The positions of Crisis, Adult Protective Services, Children & Family Services and Mental Health are being considered for the change with the call-in pay. Ms. Rudolph sta ted that in 2021 call in included around 35 hours to date. Ms. Koerner stated that other called in employees (Jailer/Dispatchers and Maintenance staff during weekend building checks) are currently receiving a minimum of two hours of pay plus time worked at the overtime rate per the Employee Handbook . A motion was made by Hansen, seconded by Lewis, to approve compensation at a minimum of two hours of pay plus time worked at the applicable overtime rate for being called in after hours for the Crisis, Adult Protective Services, Children & Family Services and M ental Health employees in the Human Services Department . Only non - employees will receive the juvenile intake rate of pay as described in Section 3.5(F) of the Employee Handbook when taking juvenile intake call s. A unanimous vote cast, the motion carried. Request to update Custodian job description – Buildings, Grounds and Parks Department. Joe Svejda, Maintenance Director, explained the job description changes that were presented to the committee for the Custodian. A motion was made by Hansen, seconded by Mildbrand, to approve the Custodian job description as presented. A unanimous vote cast, the motion carried. Request to update Nutrition & Aging Director job description – Commission on Aging . Nathanael Brown, Nutrition & Aging Director, explained the job description changes that were presented to the committee for the Nutrition & Aging Director. Mr. Brown requested to make one change to include being able to lift up to forty [40] pounds instead of thirty [30] pounds. A motion was made by Hansen, seconded by Lewis, to approve the Nutrition & Aging Director job description as presented with the amended change to be able to lift up to forty [40] pounds. A unanimous vote cast, the motion carried. Request to update Jail Health Registered Nurse job description – Sheriff’s Department. A motion was made by Hansen, seconded by Mildbrand, to approve the Jail Health Registered Nurse job description as presented. A unanimous vote cast, the motion carried. Health Insurance for new employees . Ms. Koerner requested to change the enrollment date for health insurance for new employees to help with employee recruitment . She requested to change the employee enrollment date be the first of the month following their date of hire with Taylor County. A motion was made by Lewis, seconded by Hansen, to offer health insurance to new employees the first of t he month following the ir date of hire with Taylor County with an effective date of January 1, 2022. A unanimous vote cast, the motion carried. Employee D ental Insurance . Ms. Koerner was contacted from Delta Dental Insurance regarding beneficial plan design changes to the Taylor County employee dental insurance. The change would p lace Taylor County into a Preferred Provider Organization [PPO] which w ould reduce premiums by nearly 2% and reduce X-ray frequency to align with ADA recommendations which would reduce premiums by .5%. The Checkup+ option would be added where diagnostic and preventive care will not apply toward s the individual annual maximum limit for a premium increase of 3.5% . A motion was made by Hansen, seconded by Mildbrand, to approve the recommended changes presented beginning in the 2022 dental insurance plan year for Taylor County. A unanimous vote cast, the motion carried. Flexible Spending Amount. Ms. Koerner explained that changes were made in the law to the medical flexible spending amounts that are offered to employees. Currently, the employees are eligible to c ontribute up to $2,000 per year for medical expenses . The law now states employees are allowed to contribute up to $2,800 per ye ar, but it was Ms. Koerner’s recommendation to increase the contribution up to $2,400 per year A motion was made by Mildbrand, seconded by Hansen, to increase the medical employee’s flexi ble spending contribution amount to $2,400 per year beginning in 2022. Christmas Eve Holiday. Ms. Koerner requested approval to change the Christmas Eve holiday from ½ day to a full day. Two years ago, she surveyed employees in the departments who were working on Christmas Eve of the number of visitors to their offices and how many telephone calls they had received from the public . There was minimal response from the public in each department. She also stated that the two Sheriff’s Department bargaining units have had the full day of Christmas Eve as a holiday for a number of years which has been an additional ½ day in the annual holiday schedule. In addition, the State of Wisconsin and other counties also observe a full day of Christmas Eve as a holid ay. A motion was made by Hansen, seconded by Lewis, to approve the change in the Taylor County Employee Handbook to include Christmas Eve as a full day paid holiday beginning in 2021. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Hansen, seconded by Lewis, to adjourn at 10:10 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee November 10, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 10:30 a.m. Members Present: Charles Zenner, Rollie Thums, Lester Lewis, Scott Mildbrand, Tim Hansen Members Absent: None Other Attendees: Marie Koerner, Jim Metz, Judge Ann K nox-Bauer, Liza Dalei den, Julie Clarkson, Rose Thums, Courtney Graff and Brian Wilson, Star News Approve Agenda. A motion was made by Thums, seconde d by Mildbrand, to approve the agenda with seven items. A unanimous vote cast, the motion carried. Approve plan to distribute functions of the Family & Juvenile Court Coordinator position. Judge Knox-Bauer was present to explain the plan to distribute th e functions of the Family & Juvenile Court Coordinator position in the Circuit Court office to other area s due to the challenge of finding a qualified applicant to fill the position. The juvenile intake functions will be transferred to the Children and Fa mily Services unit in the Human Services Department where existing staff will take over these duties alon g with hiring a casua l Social Worker/Case Manager to assist with the existing duties when needed. The Circuit Court office will transfer $30,000 to Human Services to cover the additional staff expenses. A Clerk of Circuit Court position will become the backup for the Registe r in Probate position and a position in the Clerk of Circuit Court office will be increased to full time for the additional duties . Other duties of the coordinator position will be contracted, as well as online services offered. The change in duties will be budget neutral. A motion was made by Hansen, seconded by Thums to ap prove the plan to distribute the functions of the Family & J uvenile Court Coordinator position as explained by Judge Knox-Bauer. A unanimous vote cast, the motion carried. Approve add ing a ca sual employee of Social Worker/Case Manager to the Children & Family Services unit @ Human Services with a rate of pay of $30.05 per hour. Liza Daleiden was present to explain that in relationship to the previous action of the juvenile intake funct ions being transferred to the Children & Family Services unit, she is requesting a casual Social Worker/Case Manager position to w ork when needed to assist with the existing duties in the unit and is requesting for the individual to be paid $30.05 per hour. A motion was made by Mildbrand, seconded by T hums to approve adding a casual employee of Social Worker/Case Manager to the Chil dren & Family Services Unit at Human Services with a rate of pay of $30.05 per hour. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Thums, at 10:51 a.m., to go into closed session pursuant to Wis consin State Statutes, Section 19.85 (1)( c), to consider employment, promotion, compensation or performan ce data of Human Reso urce Manager. A roll call vote cast, five [5] voting aye, the motion carried. Open Session. A motion was made by Lewis, seconded by Thums, to go into open session at 12:09 p.m. A unanimous cast, the motion carried. It was moved by L ewis, seconded by Hansen to begin the recruitment process to fill the Human Resource Manager position due to Marie Koerner’s notice to retire from Tayl or County employment. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Hansen, seconded by Lewis, to adjourn at 12:17 p.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner Joint Personnel and Finance Committee November 4, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:35 a.m. Members Present: Charles Zenner, S cott Mildbr and, Rollie Thums , Lester Lewis , Ray Soper, Cathy Lemke Members Absent: Tim Hansen Other Attendees: Linda Daniels, Marie Koerner, Corey Dassow, Robert Donnelly, Aemus Balsis, Nick Schuld, Eric Petersen, Rich Burghaus; WPPA Business Agent, Brian Wilson; Star News, Mindy Dale and Bryan Symes; von Briesen & Roper, S.C. Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with seven items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lewis, seconded by Mildbrand, to appr ove the minutes of the September 30, 202 1, Joint Personnel and Finance Committee meeting . A unanimous vote cast, the motion carried. Exchange of initial bargaining agreement proposals with WPPA, Deputy Sheriff’s Union and WPPA, Sergeant’s Union . Mindy D ale, Labor Attorney, reviewed the county’s initial bargaining agreement proposal for both the Deputy Sheriff’s and Sergeant’s with Rich Burghaus, WPPA Representative, reviewing the unions proposals for both the Deputy Sheriff’s and Sergeant’s. Closed Session. A motion was made by Mildbrand, seconded by Lewis, at 10:06 a.m. to go into closed session pur suant to Wisconsin St ate Statutes, Section 19.85 (1)( e), for the purpose of negotiating with WPPA, Deputy Sheriff’s Union and WPPA, Sergeant’s Union . A roll call vote cast, six [6] voting aye, one [1] absent [Hansen], the motion carried. Open Session. A motion was made by Thums, seconded by Lewis, to go into open session at 12:06 p.m. A unanimous cast, the motion carried. Adjournment. A motion was made by Thums, seconded by Lewis, to adjourn at 12:06 p.m. A unanimous cast, the motion carried. Secretary: Linda Daniels Personnel Committee October 27, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 11:07 a.m. Members Present: Charles Zenner, Rollie Thums, Lester Lewis, Scott Mildbrand, Tim Hansen Members Absent: None Other Attendees: Marie Koerner, Jim Metz, Liza Daleiden, Rhonda Rudolph, Jen Meyer Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Hansen, seconded by Mildbrand, to approve the minutes of the September 30, 2021, Personnel Committee meeting. A unanimous vote cast, the motion carried. Approve cas ual position for Cert ified Su bstance Abuse Counselor , Human Services Department at $60.00 an hour . Liza Daleiden , Human Services Director , was present to request a casual position for a Certified Substance Abuse Counsel or at Human Services that would work when the department needed him. She was also askin g for approval of $60.00 per hour. A motion was made by Hanson, seconded by Mildbrand, to approve a casual position for a Certified Substance Abuse Counselor to be paid at $60.00 per hour. A unanimous v ote cast, the motion carried. Adjournment. A motion was made by Thums, seconded by Mildbrand, to adjourn at 11:10 a.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner Personnel Committee September 30, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 11:51 a.m. Members Present: Charles Zenner, Rollie Thums, Lester Lewis, Scott Mildbrand, Tim Hansen Members attending by video: None Members Absent: None Other Attendees: Marie Koerner , Jim Metz, Larry Woebbeking, Ben Stanfley, Cathy Lemke, Brian Wilson; Star News Other Attendees by video: None Approve Agenda. A motio n was made by Thums, seconded by Mildbrand, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Thums, seconded by Mildbrand, to approve the minutes of the August 24 and September 13 , 2021, Personnel Committee meeting s. A unanimous vote cast, the motion carried. Section 3.5(G)(1) – Jail/Dispatch shift differential revisions. Marie Koerner, Human Resource Manager, explained the recommended revisi ons to Section 3.5(G)(1) of the Taylor C ounty Employee Handbook. The Jail/Dispatch employees are no w working a regular schedu le of 12- hour shifts. Therefor e, the revisions are removing shift language and the time changes for the shift differential. A mo tion was made by Lewis, seconded by Mildbrand, to approve revising Section 3.5(G)(1)-Shift Differential – Jail/Dispatch Employees in the Employee Handbook to read: 1. Jail/Dispatch employees shall receive an additional $.50/hour for hours worked from 2: 00 p.m. to 10:00 p.m. and shall receive an additional $.75/hour for hours worked from 10:00 p.m. to 6:00 a.m. A unanimous vote cast, the motion carried. Section 4.1(A) – Full-time employee holiday pay . Ms. Koerner recommended that the Jail/Dispatch staf f be paid the same amount of hours on a holiday in which their regular unchanged shift is year around . A motion was made by T hums, se conded by Mildbrand, to approve revising Section 4.1(A) – Full-time Holiday Pay of the Taylor County Employee Handbook to read: A. All full-time employees are eligible to receive their regular rate of pay on holidays for the amount of hours worked on their regular unchanged shift. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Thums, seconded b y Lewis, to adjourn at 12:04 p.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner Joint Personnel and Finance Committee September 30, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 10:53 a.m. Members Present: Charles Zenner, S cott Mildbr and, Rollie Thums , Lester L ewis, Ray Soper, Cathy Lemke, Tim Hansen Members Absent: None Other Attendees: Marie Koerner, Jim Metz, Corey Dassow, Mindy Dale and Bryan Symes ; von Briesen & Roper, S.C. Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lemke, seconded by Hansen, to approve the minutes of the September 21 , 202 1, Joint Personnel and Finance Committee meeting . A unanimous vote cast, the motion carried. Closed Session. A motion was made by Lewis, seconded by Mildbrand, at 10:55 a.m. to go into closed session pursuant to Section 19.85 (1)( e), Wisconsin State Statutes, to discuss bargaining strategies. A roll call vote cast, seven (7) voting aye, the motion carried. Open Session. A motion was made by Lewis, seconded by Mildbrand, to go into open session pursuant to Section 19.83, Wisconsin State Statutes, at 11:50 a.m. A unanimous cast, the motion carried. Adjournment. A motion w as made by Lewis, seconded by Soper, to adjourn at 11:50 a.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner Joint Personnel and Finance Committee September 21, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 10:24 a.m. Members Present: Charles Zenner, S cott Mild brand, Rollie Thums , Lester Lewis , Ray S oper, Cathy Lemke, Tim Hansen Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Tim Deaton; The Horton Group, Brian Wilson; Star News Other Attendees by video: Nathanael Brown Approve Agenda. A motion was made by Lewis, seconded by Lemke, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Soper, seconded by Lemke, to approve the minutes of the August 24, 2021, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Meet with The Horton Group, H ealth Insurance Consult ant, relative to 2022 employee health insurance and 202 2 employee contributions. Tim Deaton, Vice President with The Horton Group, explain ed the 202 2 renewal marketing summary that was received for Taylo r County. The premiu ms q uoted from six different in surance companies (WCAGHT, Aspirus, Security, Crumdale Partners, WEA & WPS) ranged from a -4.06% decrease from 2021 rates to 23.25% increase from 2021 rates. Anthem, Humana and Spectrum all declined to s ubmit a quote due to uncompetitive rates or failure to submit a quote . Mr. Deaton reported that WCA GHT offered a renewal rate of 2% for 2022 on the UHC Choice Plus Plan which was under the 5% budgeted for 2022 health insurance, but he said that the -4.06% Aspirus Signature Plan warranted a discussion with the committee. The plan had no coverage for out of network services. In addition, Taylored Family Care, Marshfield C linic and Oakleaf Clin ic, to name a few , are not in the Aspirus Signature Plan which would incur more costs to t he e mployees, in addition to increased deductibles for those currently on an Employee +1 plan. Mr. Deaton also presented to the committee some potential plan changes that could reduce the cost of the WCA GHT plan with UHC Choice Plus network to Taylor County by 1.2%. After a leng thy discussion on the proposal , a motion was made by Lewis, seconded by Hansen, to continue with WC A Group Health Trust with the UHC Choice Plus network in 202 2 with no plan changes. A unanimous vote cas t, the motion carried . Employees are c urrently contributing 15% of health insurance premiums for the WCA GHT plan. Following discussion, t he committee decided to continue with no changes to the employee premium contribution and continue with the 15% employee contribution for 2022. Larry Brandl, Finance D irector, and Marie Koerner, Human Resource Manager, questioned the 3% balance that was budgeted for health insurance in the 2022 budget and should the approximately $64,000, representing the 3% savings, be placed in an account to have access to when the co mpensation market study results are returned. After much discussion, of how to proceed, the committee directed the Finance Director to remove the 3% from the department’s budgets that is excess for the 20 22 health insurance p remiums and apply the amount to the 2022 budget where funds may be needed. Adjournment. A motion was made by Hansen, seconded by Lemke, to adjourn at 10:59 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee September 13, 2021 Third Floor Meeting Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 8:58 a.m. Members Present: Charles Zenner, Rollie Thums Members attending by video: None Members Absent: Lester Lewis, Scott Mildbrand, Tim Hansen Other Attendees: Linda Daniels, Marie Koerner , Jim Metz, Liza Daleiden, Jasmin Skerven, Ben Stanfley, Jen Meyer, Michelle Kurth, Andria Farrand, Patty Krug, Ray Soper [arrived at 9:42], Cathy Lemke [arrived at 9:42], Larry Brandl [arrived at 9:51], Brian Wilson; Star News Other Attendees by video: Colleen Handrick Pursuant to Section 2.095(1), Taylor County Code, Jim Metz, County Board Chair, was present and is considered a temporary member of the committee for this meeting to create a quorum. Under this section, Mr. Metz shall have all rights as the other committee members, including the right to make or second motions and vote. Approve Agenda. A motion was made by Metz, seconded by Thums, to approve the agenda with ten items. A unanimous vote cast, the motion carried. Employee Assistance Program. Marie Koerner, Human Resource Manager, requested to begin an Employee A ssistance Program [EAP] for all Taylor County employees. She ind icated the program wo uld be b eneficial with all of the services that would be available to employees, Department Heads and Human Resources. The crisis response is of great concern since Tayl or County does not have this available to employees when a trauma tic event occurs in t he workplace for employees to be able to debrief in a group setting, as well as, in individual sessions. Other services available to Human Resources and Department Heads are consultation services, a mandatory referral program and conf lict mediation servic es to collaborate with the EAP provider to improve workplace behavior and performance issues. Personal counseling is also available to all employees, as well as household family members regarding workplace or personal situations. Professional coaching and training are also included for department heads and staff. A 24/7 call center is available for all participants to access at an y time. Ms. Koerner also indicated that most counties in the state have an EAP. The Human Resource offi ce also completed a survey of small to large employe rs in the area and twenty-one [21] of the thirty - three [33] responds had an EAP available for their employees. Ms. Koerner also explained that employees and family members can use the county health insurance for counseling sessions but would be very costly for employees since the employee has a $3,000.00 deductible to pay when health insurance is used . All of the claims are put towards our experience and could affect the county premiums. The EAP would begin January 1, 2022, and the approximate cost would be $7,500.00. Several department heads were present to give their support for the Employee Assistance P rogram, as well as, sending letter s o f support . A motion was made by Metz, seconded by Thums, to a pprove implementing a n Employee Assistance Program f or Taylor County employees beginning January 1, 2022 , and budget $7,500.00 for the program . A unanimous vote cast, the motion carried. 2022 C orporation Counsel Resolution and Agreement . Ms. Koerner presented the 202 2 Corporation Co unsel Resolution and Ag reement. Ms. Koerner stated that Schmiege, Graff & Koch Law Firm is requesting a small increase of $170.00 representing a 2.5% increase per month to $6,800.00 in 2022 from $6,630.00 for the Human Service s and Child Support l egal services. Ms. Koerner also indicated that the Corporation Counsel is involved with more legal work in departments since last year so is requesting to have the 2022 b udget be increased to $124,000.00 from $113, 000.00 in 2021. A motion was made by Thums, seconded by Metz, to approve the 2022 Corporation Counsel Resolution, Agreement and 2022 Budget. A unanimous vote cast, the motion carried. Closed Session. A motio n w as made by Thums, seconded by Metz, at 9:19 a.m. to go into closed session pursuant to Section 19.85 (1)(c), Wisco nsin State Statutes, to consider employment, promotion, compensation or performance data of Registe red Nurse applicants, Public Health Coor dinator and Director . A roll call vote cast, three (3) voting ay e to include County Board Chair Jim Metz as a temporary member of the committee, three (3) absent [Lewis, Mildbrand, Hansen], the motion carried. Open Session. A motion was made by Metz, se conded by Thums, to go into open session pursuant to Section 19.83, Wisconsin State Statutes, at 9:41 a.m. A unanimous cast, the motion carried. A motion was made by Metz, seconded by Thums, to approve the wage of $30.00 per hour for Registered Nurse app licants and an increas e for the Public Health Coordinator to $33.75 per hour when the new Registered Nurses begin emp loyment. A unanimous vote cast, the motion carried. Program Specialist [casual employee] . Ms. Krug is requesting approval of hiring a Program Specialist that would be a casual employee, only working when needed, and requests to be paid at $30.00 per hour. The position is grant funded. A motion was made by Thums, seconded by Metz, to approve hiring a Program Specialist as a casual employe e to be paid $30.00 per hour . A unanimous vote cast, the motion carried. Casual & Seasonal Employee Wage Scale revisions. Ms. Koerner distributed the 2021 Casual & Seasonal Employee Wage Scale showing that she added to the scale the following positions : Substitute Nutrition Site Managers in the Commission on Aging De partment, as a casual employee at $13.27 per hour, which is 100% of Grade C, Step 1; Program Specialist, in the Health Department which also includes t he Contact Tracers, as a casual employee at $30.00 per hour , which would require Personnel & Finance Comm ittee approval for an y increases; and Storage Coordinator in the Maintenance Department, as a casual employee at $32.00 per hour, which would require Personnel & Finance Committee approval fo r any increases. A motion was made by Thums, seconded by Metz, to approve the Casual & Seasonal Employee Wage Scale revisions as presented. A unanimous vote cast, the motion carried. 2022 Budgets . Ms. Koerner p resented budget proposals for 2022. It was moved by Metz, seconded by Thums, to approve and forward to t he County Board the 2022 budget proposals for Human Resources Department, Contracted Attorney Services, HRA Administration, Property and Liability and Auto Collision and Upset. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Metz, seconded by Thums, t o adjourn at 9:54 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee August 24, 2021 Third Floor Meeting Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 1:56 p.m. Members Present: Charles Zenner, Rollie Thums, Scott Mildbrand, Tim Hansen Members attending by video: None Members Absent: Lester Lewis Other Attendees: Linda Daniels, Marie Koerner , Jim Metz, Rhonda Ru dolph, Peggy Kellnhofer, Ben Stanfley, Cathy Lemke, Patty Krug, Brian Wilson; Star News Other Attendees by video: Jen Meyer, Liza Daleiden Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to approve the agenda with eight items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Thums, to approve the minutes of the August 6, 20 21, Personnel Committee meeting. A unani mous vote cast, the motion carried. Request to fill Case Manager -Adult Protective Ser vices/Crisis position. Liza Daleiden, Human Services Director, and Rhonda Rudolph, Business Manager, were present to request filling the Case Manager -Adult Protective Se rvices/Crisis position. Ms. Rudolph distributed a handout describing the funding for the position that stated the es timated revenue and cost savings for the position with the possible tax levy that would be needed f or the position. Staff members discussed the need for an additional Case Manager due to the increased crisis clients, facilities being at capacity and the goal to place clients in a community setting instead of the expensive inpatient facilities. A motion was made by Thums, seconded by Hansen, to approve filling the Case Manager-Adult Protective Services/Crisis position at Human Services. A roll call vote cast, three [3] voting aye, one [1] no [Mildbrand], one [1] absent [Lewis], the motion carried. Compensation for Health Department & Emerge ncy Management Department Exempt Staff. Patty Krug, Public Healt h Director, informed the committee of the increase d cases of COVID-19. Ms. Krug request ed continued compensation for hours above 45 hours for the exempt staff since previous action of this committee had an expiration date of August 31, 2021. A motion was made by Hansen, seconded by Mildbrand, to approve compensating the exempt staff in the Health Department and Emergency Management Department any hours worked in excess of 45 hours per week, but not to include any benefit time or compensatory time used in the work week to cont inue from August 31, 2021, until December 31, 2021. A unanimous vote cast, the motion carried. Wage increase for Health Depa rtment limited -term employees . Ms. Krug requested additional compensation for the contract tracers who a re currently at $26.0 0 pe r ho ur. The compensation is all grant funded and she is requesting $28.00 -$30.00 per hour. A motion was made by Mildbrand, s econded by Hansen, to approve increasing the Health Department contract tracers to $30.00 per hour and have the pay increase retroactive to August 1, 2021, with an ending date of December 31, 2021. A unanimous vote cast, the motion carried. Highway Depar tment premium pay . Ben Stanfley , Highway C ommissioner, was present to have the committee review premium pay for the Patrolmen. The premium pay schedule has not been increased since its implementation in 2014 . He stated there is three retirements in his department which would be a savings of $15,000.00 in the Highway Department budget. T he schedule that he presented would have an approximate cost of $11,000. 00. Mr. Stanfley also requested increasing the premium pay schedule the same amount that the emplo yee compensation plans is increased each year. A motion was made by Hansen, seconded by Mildbrand, to approve the premium pay increases as presented with an effective date of August 29, 2021, and in addition , increase the schedule the same amount that the employee compensation plan is increased each year. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Mildbrand, seconded by Thums, to adjourn at 2:58 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Joint Personnel and Finance Committee August 24, 2021 Third Floor Meeting Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 1:21 p.m. Members Present: Charles Zenner, Scott Mildbrand, Rollie Thums, Ray Soper, Cathy Lemke Members attending by video: None Members Absent: Lester Lewis Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Ben Stanfley, Patrick Glynn; Carlson Dettmann Consulting, Brian Wilson; Star News Other Attendees by video: Jen Meyer Approve Agenda. A motion was made by Thums, seconded by Lemke, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Soper, seconded by Mildbrand, to approve the minutes of the July 22, 202 1, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Meet with Carlson Dett mann Consulting to discuss market comparables regarding compensation plan. Patrick Glynn from Carlson Dettmann Consulting [present by Zoom video] discussed the comparable counties that were involved in t he original compensation plan. Mr. Glynn presented a map to the committee where he suggested that they include Portage County and Wood County which ar e within a 90-mile radius of Taylor Coun ty. He also stated the possibility of removing Sawyer County and Ashland Cou nty from the study because both of those counties were having significant issues recruiting and retaining due to having substantial low sal aries in their compensation plans. Supervisor Soper questioned if the study would contain salary informa tion from the private sector and Supervisor Mildbran d questioned including employee’s benefits into the study. Glynn stated that while it was possible to have a study with benefits, the company was not contracted at this time to consider benefits and that it can be very difficult to compare benefits because there are so many variables in a benefit study. After a lengthy discussion regarding the issues f acing Taylor County and how to proceed t o remain a competitive employer to attract and retain qualified employees, the committee agreed to proceed with the map as presented. Adjournment. A motion was made by Thums, seconded by Lemke, to adjourn at 1:56 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee August 6, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 10:30 a.m. Members Present: Charles Zenner, Rollie Thums, Scott Mildbrand, Lester Lewis Members attending by video: None Members Absent: Tim Hansen Other Attendees: Marie Koerner, Jim Metz, Judge Ann Knox-Bauer, Kristi Tlusty Other Attendees by video: None Approve Agenda. A motion was made by Lewis, seconded by Mildbrand, to approve the agenda with nine items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Thums, to approve the minutes of the July 22, 2021, Personnel Committee meeting. A unanimous vote cast, the mo tion carried. Request to fill Family & Juvenile Cou rt Coordinator position. Judge Ann Knox-Bauer was present to request filling the Family & Juvenile Court Coordinator position. A motion was made by Lewis, seconded by Thums, to approve filling th e Famil y & Juvenile Court Coordinator position in the Circuit Court office. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Thums, seconded by Mildbrand, at 10:39 a.m. to go into Closed Session pursuant to Wisconsin State Statutes, Section 19.85 (1)(c), for the purpose of considering employment, promotion, com pensation or performance evaluation data of Treatment Court Coordinator applicants and Treatment Court Coordinator. A roll call vote cast, four (4) voting aye, one (1) absent [Hansen], the motion carried. Open Session. A motion was made by Thums, seconded by Mildbrand, to go into open session at 10:46 a.m. A unanimous cast, the motion carried. A motion was made by Lewis, seconded by Mildbrand, to increase the current Treatment Court Coordinator’s hourly wage to Step 5 of the compensation plan at $2 6.04 per hour beginning August 23, 2021, until into January of 2022 while she is training the new Treatment Court Coordinator. A unanimous vote cast, the motion carried. Position Classifications, Taylor County Employee Hand book. Marie Koerner, Human Resource Manager, recommended adding another type of position to Section 2.2, Position Classifications, Taylor County Employee Handbook, of Casual Employee since some positions do not fit into the classifica tion of regular, limited term or seasonal positions. A motion was made by Lewis, seconded by Thums, to add Casual Employee Classification to Section 2 .2 and revise other areas o f the handboo k t o add Casual Employee . A unani mous vote cast, the motion carried. Employee Sepa ration o f Employment notificati on, Taylor County Employee Handbook . Ms. Koerner recommended to revise Section 2. 18, Separation of Employment, Taylor County Employee Hand book, by requiring all employees g ive a 30 -day notice when leavin g Taylor County emplo yment in stead of just exempt employees. A motion was made by Thums, seconded by Lewis, to approve requiring all employees give a 30-day notice when leaving Taylor County employment pending approval of le gality with labor attorney. Approved policy as follows: Employees leaving employment must provide a minimum of a 30 -calendar day written notice to the appointing authority/department head and Human Resource Manager of thei r intent to terminate their servic es. Employees may not use more than two days of vaca tion or personal days and may not use any sick days without a physician certification within the 30 days. Failure by the employee to follow this policy shall result in forfeiture of all vacation and personal day pay, and if retiring, all sick day payout. Any exceptions to this policy require the approval of the Human Resource Manager. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Thums, seconded by Mildbrand, to adjourn at 11:01 a.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner Joint Personnel and Finance Committee July 22, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:09 a.m. Members Present: Charles Zenner, Scott Mildbrand, Rollie Thums, Ray Soper, Cathy Lemke Members attending by video: Tim Hansen Members Absent: Lester Lewis Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Ben Stanfley, Andria Farrand, Patrick Glynn; Carlson D ettmann Consulting , Tim Deaton; The Horton Group, Brian Wilson; Star News Other Attendees by video: Colleen Handrick Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to app rove the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lemke, seconded by Soper, to approve the minutes of the September 16, 2020, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Meet with The Horton Group to discuss 2022 employee health insurance. Tim Deaton, The Horton Group, presented information regarding the renewal history f rom 2015-2021, 2015 to May of 2021 Premiums paid vs. Claims paid report and Key Utilization Indicators for January 2020 to Jun e of 2021 and potential plan de sign changes for 2022 policy year. Mr. Deaton discussed renewal strategies for 202 2 employee health insurance. Supervisor Hansen requested to send information to Spectrum Insurance related to the co-op insurance plan in which the City of Medford has . The Horton Group will market other carriers to include the co -op insurance plan for 202 2 employee health insurance. Mr. Deaton will meet with the committee at a l ater date to present the options. Meet with Carlson Dettmann Con sulting regarding a market stud y on the compensation plan. Marie Koerner , Human Resources Manager , and Patrick Glynn from Carlson Dettmann Consulting discussed the possibility of doing a market study on the current compensation plan. Mr. Glynn stated that every three to five years it is advised to look at the markets, Taylor County has implemented the compensation plan eight years ago. The cost to complete the m arket study is a cost of $10,000.00-$12,500.00. After a lengthy discussion regarding possible solutions to the issue facing Taylor County of how to implement the findings of the wage study, as well as the cost to implement , a motion was made by Hansen, seconded by Zenner, to approve the wage study for the spring of 2022 . Superv isor Zenner withdrew his second and Soper then seconded the motion. A roll call vote was cast, four [4] voting no [Lemke, Mildbrand, Thums, Zenner], two [2] voting yes, one [1] absent [Lewis ], the motion failed . It was then moved by Thums, seconded by Le mke, to approve Carlson Dettmann Consulting to perfo rm the market study on the current employee compensation plan in 2021 with the firm billing Taylor County one-half of the cost in the fall of 2021 and one-half of the cost billed after January 1, 2022. A roll call vote was c ast, five [5] voting yes, one [1] voting no [Mildbrand], one [1] absent [Lewis], the motion carried. Adjournment. A motion was made by Thums, seconded by Mildbrand, to adjourn at 11:19 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee July 22, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 8:30 a.m. Members Present: Charles Zenner, Rollie Thums, Scott Mildbrand Members attending by video: Tim Hansen Members Absent: Lester Lewis Other Attendees: Linda Daniels, Marie Koerner , Jim Metz, Ben Stanfley, Ray Soper, Andr ia Farrand, Larry Brandl, Rhonda Rudolph, Jen Meyer, Liza Daleiden, Brian Wilson; Star News Other Attendees by video: Colleen Handrick Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to approve the agenda with seven items. A unanimous vote cast, the motion carried. Approve Mi nutes. A motion was made by Mi ldbrand, seconded by Thums, to approve the minutes of the July 1, 2021, Personnel Committee meeting. A unanimous vote cast, the motion carried. Discontinue WHEAP Program & Energy Assistance Worker. Liza Daleiden, Human Services Director, explained that t he Human Services Boa rd h as taken action to disconti nue Human Services administering the WHEAP program and instead have the state contract with a company that will administer the program in T aylor County. In addition, the Ene rgy Assistance Worker’s position would also be discontinued. A motion was made by Thums, seconded by Mildbrand, to discontinue the administratio n of the WHEAP Program by Human Servi ces, as well as the position of Energy A ssistance Worker. Supervisor Thums wanted it stated that Taylor County was not discontinuing the program, but just administering the program by Human Services and the state would contract with a company to administe r the program in Taylor County. A unanimous vote cast, the motion carried. Updated Case Manager - Adult Protective Services/ Crisis job description . Ms. Da leiden explained to the committee that she combined the Comprehensive Community Services [ CCS] Crisis Service Facilitator and Case Manager [Adult Services] job descriptions into a new job description entitled Case Manager-Adult Protective Services [APS]/Crisis. Jen Meyer stated the workers are cross -trained an d that the arrangement was working well in the department. A motion was made by Mi ldbrand, seconded by Hansen, to ap prove the updated job description for the Case Manag er-Adult Protective Services [A PS]/Crisis position. A unanimous vote cast, the motion carried Request to hire one additional C ase Manager – Adult Protective Services/Crisis employee. Ms. Daleiden requested to hire an additional Case Manager -Adult Prot ective Services/Crisis employee in her department. This item was discussed and approved at the Human Services Board meeting recently. Supervisor Mildbrand request ed to view the draft minutes from that meeting. Ms. Daleiden read the draft minutes that she received from the secretary. Supervisor Mildbrand had concerns that the Human Services Board did not fully understand the finan cial information around this position and requested to have this item be referred back to the Human Services B oard. A fter dis cussion, a motion was made by Mildbrand, seconded by Thums, to table this agenda item and refer it back to the Human Services Boar d’s next meeting in August for clarification. A unanimous vote cast, the motion carried. Adjournment. A motion was made b y Thums, seconded by Mildbrand, to adjourn at 9:08 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee July 1, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:00 a.m. Members Present: Charles Zenner, Lester Lewis, Rollie Thums, Tim Hansen, Scott Mildbrand Members attending by video: None Members Absent: None Other Attendees: Marie Koerner, Mike Bub, Rhonda Rudolph, Don Watson; Star News Other Attendees by video: Linda Daniels, Liza Daleiden, Melissa Lind, Peggy Kellnhofer Approve Agenda. A motion was made by Thums, seconde d b y Mildbrand, to approve the agenda with seven items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Lewis, to approve the minutes of the May 27 and J une 8, 2021, Personnel Committee meeting s. A unanimous vote cast, the motion carried. Remote Work Policy . The revised Remote Wor k Po licy was reviewed by the Pe rsonnel Committee with the revisions that were recommended by the subcommittee. The current po licy authorizes a department head to approve remote work requests from their e mployees. Supervisor Mildbrand prefers to have the Personnel Committee or the full County Board approve the remote work requests from all employees instead of each department he ad. Members of the committee objected to that since they would only be knowledgeable about the departments in which they are a me mber of that oversight committee. A suggestion was then made to have the oversight committee approve the remote work requests for each department. It was moved by Mildb rand, seconded by Thums, to amend A.2. of the policy to read: Rem ote work fits with the needs of the department people of Taylor County. A unanimous vote cast, the motion carried. After much discussion, it was m oved by Lewis, seconded by Thums, to approve the revisions recommended by the subcommittee and also have depa rtment heads report on the remote work activity in t heir department each time they meet with their oversight committee. Any department that does n ot h ave an oversight committee will report o n t heir department remote work act ivity to the Personnel Committe e. A voice vote cas t, th ree [3] voting aye, two [ 2] voting no [Mildbrand, Hansen], the motion carried. It was then moved by Lewis, seconded by Th ums, to approve the Remote Work Policy , as a mended. Four [4] voting aye, one [1] voting no [Mildbrand], the motion carried. Personal Leave Policy revisions. This agenda item was not addressed at this meeting. Vacation extension - Koerner. Ms. Koerner requested to have her remaining vacation extended by the Personnel Committee since the remaining vacation was more than the ten days in which she had authority to extend. A motion was made by Hansen, seconded by Thums, to extend Marie Koerner’s remaining vacation until December 31, 2021 . A unanim ous vote cast, the motion carried. Adjournment. A motion was made by Thums, seconded by Mildbrand, to adjourn at 9:47 a.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner Personnel Committee June 8, 2021 Ground Floor Sheriff’s Training Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 11:00 a.m. Members Present: Charles Zenner, Lester Lewis, Rollie Thums, Tim Hansen, Scott Mildbrand Members attending by video: None Members Absent: None Other Atte ndees: Linda Daniels, Marie Ko erner, Patti Baacke, Patty Krug, Sarah Holtz, Kristi Tlusty, Don Watson; Star News Other Attendees by video: none Approve Agenda . A motion was made by Thums, seconded by Mildbrand, to ap prove the agenda with fourteen items. A unanimous vote cast, the motion carried. Approve Minutes. No action was taken on this agenda item. The Personnel Committee moved to agenda item number six. Request to hire a limited -term employee – Treasurer’s Office. Sarah Holtz , County Treasurer, was present to request the need for a limited -term employee for tax season. S he has been in contact with a municipal treasurer that is willing to help temporarily. A motion was made by Lewis, seconded by Hansen, to approve hiring a limited -term employee for the Treasurer’s office beginning June 14, 2 021, and ending on August 15, 2 021, to work when needed. A unanimous vote cast, the motion carried. Request to fill the Chief Deputy Treasurer position – Treasurer’s office. Ms. Holtz requested to fill the Chief Deputy Treasurer position that was vaca nt due to a retirement in her o ffice. A motion was made by Thums, seconded by Hansen, to approve filling the Chief Deputy Treasurer position. A unanimous vote cast, the motion carried. Updated Chief Deputy Treasurer job descriptio n – Treasurer’s office. Ms. Holtz explained the proposed changes on the updated job description for the Chief Deputy Treasurer. A motion was made by Lewis, seconded by Hansen, to approve th e updated Chief Deputy Treasurer job description, as presented. A unanimous vote cast, the motion carried. Updated Deputy Treasurer/Tax Assistant job description – Treasurer’s office . Ms. Holtz explained the proposed changes on the updated job descrip tion for the Deputy Treasurer/Tax Assistant. A motion was made b y Hansen, seconded by Mildbrand, to approve the upda ted Deputy Treasurer /Tax Assistant job description, as presented. A unanimous v ote cast, the motion carried. Temporary increase of forty [40] hours – Real Property Liste r staff. Ms. Holtz requested a temporary increase t o forty [40] hours per week during tax season , if needed, for the Real Property Lister staff . A motion was mad e by Lewis, sec onded by Thums, to approve the temporary increase to forty [40] hours per week, if needed, for the Real Property Lister staff until August 15, 2021. A unanimous vote cast, the motion carried. The Personnel Committee returned to agenda item number four. Request to fill Treatment Court Coordinato r p osition – District Attorney . Kristi Tlusty , District Attorney, was present to request filling the Treatment Court Coordinator position due to an upcoming retirement in the position. E xtensive training would be n eeded for the new employee. Therefore, the current Treatment Court Coordi nator will train the new employ ee for several months before retiring. The addition al cost would be covered under the grant . The position is funded partially through the County with the balance funded through the TAD Grant. A motion was made by Lewis, sec onded by Hansen, to approve filling the Treatment Co urt Coordinator position in the District Attorney’s office. A unanimous vote cast, the motion carried. Updated Treatment C ourt Coordinator job description – District Attorney. Ms. Tlusty explained the proposed changes on the updated job description fo r th e Treatment Court Coordinator. A motion was made by Hansen, seconded by Mildbrand, to approve the updated Treatment Court Coordinator job description, as presented. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Lewis, at 11:16 a.m. to go into closed session pursuant to Section 19.85 (1)(c), Wisconsi n State Statute s, t o consider employment, promotion, compensation or performance data of Registered Nurse applicants and Public Health Coordinator. A roll call vote cast, five (5) voting aye, the motion carried. Open Session. A motion was made by Lewis, seconded by Thums, to go into open session pursuant to Section 19.83, Wisconsin State Statutes, at 11:59 a.m. A unanimous cast, the motion carried. A motion was made by Lewis, seconded by Thums, to approve the salary and vacation discussed in closed ses sion for the Re gistered Nurse applicants and the Public Hea lth Coordinator will move to Step 10 when new Registered Nurses begin employment. A u nanimous vote cast, the motion carried. Adjournment. A motion was made by Hansen, seconded by Zenner, to adjourn at 12:04 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee May 27, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:30 a.m. Members Present: Charles Zenner, Lester Lewis, Rollie Thums, Tim Hansen, Scott Mildbrand Members attending by video: None Members Absent: None Other Attende es: Linda Daniels, Marie Koerner , Jim Metz, Peggy Kellnhofer, Liza Daleiden , Jaymi Kohn, Ben Stanfley, Rose Thums, Mike Bub, Patti Baacke, Shawna Konieczny; Star News Other Attendees by video : Rhonda Ru dolph, Cheryl Ketelhu t, M ichelle Kurth, Melissa Lind , Colleen Handrick, Jen Meyer Approve Agenda. A motion was made by Thums, seconded by Hansen, to approve the agenda with eight items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Thums, to a pprove the minutes of the April 9, 2021, Personnel Committee meeting. A unanimous vote cast, the motion carried. Updated Chief Deputy Register of Deeds job description – Register of Deeds office. Jaymi Kohn, Register of Dee ds, was present to explain the updated job description for the Chief Deputy Register of Deeds. A motion was made by Lewis, seconded by Hansen, to approve the updated Chief Deputy Register of Deeds job description, as presented. A una nimous vote cast, the motion carried. Updated Ope rations Manager job description – Highway Department . Ben Stanfley , Highway Commissioner, was present to explain the update d job description for the Operations Manager. A motion was made by Mildbrand, s econded by Hansen, to approve the updated Operations Manager job description, as presented and contingent upon Highway Committee approval. A unanimous vote cast, the motion carried. Request to fill the Clerk of Court Deputy position – Clerk of Court office. Rose Thums, Clerk of Court, was present to request filling the Clerk of Court Deputy position that will be vacant due to a resignation in her office. She is requesting to fill the position as a .7 employee at this time. A motion was made by Lewis, seconded by Hansen, to approve filling the Clerk of Court Deputy position. A unanimous vote cast, the motion carried. Remote Work. Several staff members were present to discuss the Remote Work agenda item. Judge Knox-Bauer and District Attorney Tlus ty had previously dis tributed letters explaining the benefits to offer this to their employees regarding recruitment and being a ben efit to the employee when an employee is sick to be able to work from home . Taylor County Hu man Services management explained that several items have improved since working remote has been an option for the employees including the no show rate for clients , in addition, to what was stated about recruitment and the morale of the employees. After m uch discussion, a motion was ma de by Mildbrand , to r escind the current remote work policy and have all employees return to work on June 8, 2021, with the exception for the employ ees that live outside of the county. There was no second. It was then moved by Lewis , seconded by Mildbrand, to rescind the current policy and create a new pol icy by reviewing and creating a more comprehensive policy. Supervisor Bub sugge sted to review the current policy by July 1, 2021. Lewis called for point of order on the floor, stating that he is not amending his motion. A voice vote cast, three [3] voti ng no [ Thums, Hansen, Zenner], two [2] voting aye [Lewis, Mildbrand], the motion failed. It wa s then moved by Thums, seconded by Lewis, to review the current remote work po licy and revise the policy by J uly 15, 2021 . If a r evised policy is not approved by July 15, 2021, the policy would be rescinded. A unanimous vote cast, the moti on carried. The committee appointed the following individuals to be on a subcommittee to revise the current remote work pol icy: Melissa Lind, M ike Bub, Marie Koerner, Liza Da leiden, Chuck Zenner. Adjournment. A motion was made by Hansen, seconded by Lewis, to adjourn at 10:24 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee April 9, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 11:08 a.m. Members Present: Charles Zenner, Lester Lewis, Rollie Thums, Tim Hansen, Scott Mildbrand Members attending by video: None Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Patty Krug, Andria Farrand, Sarah Holtz, Jaymi Kohn, Brian Wilson; Star News Other Attendees by video: Marvel Lemke, Colleen Handrick, Liza Daleiden Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with ten items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was mad e b y Lewis, seconded by Mildbrand, to appr ove the minutes of the March 11 , 2021 , Personnel Committee meeting . A unani mous vote cast, the motion carried. The committee moved to agenda item number five. Temporary forty [40] hours for Payroll & Benefits Spe cialist position . Andria Farrand, County Clerk, was present to request extending 40 hours for the Payroll & Benefits Specialist to due to the implementation of the ExecuTime program. Marie Koerne r, Human Resour ce Manager, spoke with the IT Director and she felt a floating six -week period of time would be sufficient. After discussion, a motion was made by Lewis, seconded by Mildbrand, to approve extending the forty hours for the Payroll & Benefits Specialist position for a period of six weeks to work on the ExecuTime program when it is implemented. A unanimous vote cast, the motion carried. Compensation for Health D epartment & Emergency Management Department exempt staff. Patty Krug, Public Health Director, indicated they are continuing to work additional hours each week due to COVID-19/vaccination clinics and requested to continue the August 12, 2020 Personnel Comm ittee action to compensate the exempt staff in the Health Department and Emergency Management Department any hours worked in excess of 45 hours per week continuing on March 1 until December 31, 2021 . A motion was made by Lewis, seconded by Thums, to appro ve compensating the exempt staff in the Health Department and Emergency Management Department any hours worked in excess of 45 hours per week, but not to include any benefit time or compensatory time used in the work week to continue on March 1, 2021, until August 31, 2021. The Personnel Committee will look at the continued need in August 2021. A unanimous vote cast, the motion carried. Request to fill the Chief Deputy Re gister o f Deeds – Register of D eeds. Jaymi Kohn, Register of Deeds, was present to request filling the Chief Deputy Register of Deeds position that was vacant due to a resignation. A motion was made by Mildbrand, seconded by Lewis, to approve the filling the Chi ef Deputy Register of D eeds position. A una nimous vote cast, the motion carried. Request to hire an LTE Deputy Register of Deeds /Records Clerk – Register of Deeds . Ms. Kohn was requesting to hire a limited -term Deputy Register of Deeds/Records Clerk to help in the office on a temporary basis . She explained to the committee that the remaining staff has recently began in the office and with the resignati on of the Chief Deputy Register of Deeds , it would be benef icial for a limited-term employee to help on a short-term basis. A motion was made by Lewis, seconded by Hansen, to approve hiring a limited-term Deputy Register of Deeds/Records Clerk for 90 days from when the limited-term employee begins employment. A unanimous vote cast, the motion carried. Authorization to hire. Ms. Koerner presented the current policy, Authorization to Hire, Section 2.4 of the Taylor County Employee Handbook . Currently, when departments have an existing position to fill, they request approval to fill the position from their oversight committee and any departments that do not have an oversight committee, will request approval to fill the position from the Personnel Committ ee. A Human Ser vices Board Member requested to change this policy to allow department heads to fill existing positions without requiring oversight committee or Personnel Commit tee approval. After much discussion, no action was taken on this agenda item. Request to fill the part-time Deputy Treasurer/Tax Assistant position – Treasurer’s Office. Sarah Holtz, County Treasurer, was present to request filling the part-time Deputy Treasurer/Tax Assistant position that will be vacant due to a resignation. A motion was made by Lewis, seconded by Mildbrand, to approve filling the part-time Deputy Trea surer/Tax Assistant position. A unanimous vote cast, the motion carried. Ms. Farrand explained the Payroll & Benefits Specialist had previously been approved by the Personnel Committee to work 40 hours temporarily unti l April 1, 202 1 but had continued to work the 40 hours until now. Therefore, Ms. Farrand asked the committee how to p roceed with the additional hours worked from April 1 to April 9, 2021. Ms. Koerner advised that if she worked those hours after the April 1 approval, that we are required to pay for any hours worked. A motion was made by Thums, seconded by Hansen, to approve the additional hours worked from April 1 to April 9, 2021, for the Payroll & Benefits Specialist. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Hansen, seconded by Thums, to adjourn at 11:46 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee March 11, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:45 a.m. Members Present: Charles Zenner, Lester Lewis, Rollie Thums, Tim Hansen Members attending by video: Scott Mildbrand Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Joe Svejda, Patty Krug, Larry Brandl, Brian Wilson; Star News Other Attendees by video: Peggy Kellnhofer, Jake Walcisak, Liza Daleiden Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with twelve items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lewis, seconded by Hansen, to approve the minutes of the February 2, 2021 , Personnel Committee mee ting. A unanimous vote cast, the motion carried. Request to update Lead Maint enance Technician job descripti on and Request to upd ate Maintenance Technician job description – Buildings, Grounds and Parks . Joe Svejda, Maintenance Director, a nd Marie Koerne r, Human Resource Manager , explained the job description changes that were presented to the committee for the Lead Maintenance Technician position and Maintenance Technician. A motion was made by Thums, se conded by Mildbrand, to approve both job descriptions as presented. A unanimous vote cast, the motion carried. Request to up date Pu blic Health Coordinator job description . Patty K rug, Public Health Director, explained the job description changes that we re presented to the committee for the Public Health Coordinator. A motion was made by Hansen, seconded by Lewis, to approve t he job description as presented. A unanimous vote cast, the motion carried. Request to update Public Health Aide job descripti on. Patty Krug explained the job description changes that were presented to the committee for the Public Health Aide. A motion was made by Hansen, seconded by Thums, to approve the job description as pres ented. A unanimous vote cast, the motion carried. Request to hire an additional Registered Nur se. Patty Krug explained that the Rib Lake School District was requesting a c ontract with Taylor County for a one-half time Regis tered Nurse to work during the school year . The Health D epartment would assign duties in the department for the other half of the position. One half of the cost would be funded by the Rib Lake School District and the other half from th e Health Department. The position would work full-time in the Taylor County Health Department during the summer. The position will be a full- time Taylor County employee. A motion was made b y Lewis, seconded by Hansen, to ap prove the additional full-time Registered Nurse position in the Health Department with a contract with the Rib Lake School District, as presented. A unanimous vote cast, the motion carried. Approve additional five hour s/week as needed on a temporary ba sis for Administrative Support Staff coverage [while worker is out on family leave] – Human Services Department. Liza Daleiden , H uman Services Director , requested to have the administrative support staff’s hours increased up to five hours per week for a p eriod of ten weeks while a staff member is on family leave. The support staff works a 35-hour week and was requesting that they could work up to an additional five hours, per employee, with no employees working more than five hours that would require overtime compensation. A motion wa s made by Mildbrand, seconded by Thums, to approve the request to have the Human Services administrative support staff work for up to an additional five hours per week, when needed, with no employee working more than five additional hours and generating overtime for the department. A unanimous vote cast, the motion carried. Recording Conversations . Supervisor Lewis requested that the County crea te a policy that would prohibit secret use o f any recording device without the person being made aware that they are being recorded. Ms. Koerner contacted the county labor attorney who advised that the county can have a policy in the workpl ace for this . Jake Walcisak, Forestry and Recreation Administrator questioned the committee regarding recording conversations, while doing county business, where there may be potential violations/criminal activity with who m they may do business with. After much discussion, a motion was then made by Lewis, seconded by Thums, to authorize creating a policy to prohibit recording people unknowingly with the exception of law enforcement situations. A unanimous vote cast, the motion carried. Participation in Pilot Program – ETF Employee Virtual Education. Ms. Koerner explained the background of th e employee education provided by the Department of E mployee Trust Funds and Wisconsin Deferred Compensation Program where Taylor C ounty has been chosen to be pilot for the progra m along with six to eight other public emplo yers. The Wisconsin Strong Financial Fit ness Challenge provider educational tutorials that would be available to the employees on topics such as debt management, b udgeting, investments, estate pla nning and retirement planning. The educational webinars wi ll be scheduled one per week and b e approximately one hour each . Ms. Koerner request ed that these educational webinars presented by the companies would be availabl e to the employees to view on paid time. There would be two [morning and afternoon] webinars scheduled on a specific day and this would be voluntary for the employees. A motion was made by Lewis, seconded by Mildbrand, to approve employee participation in the program during paid time. A unanimous vot e cast, the motion carried. Adjournment. A motion was made by Lewis, seconded by Thums, to adjourn at 10:28 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Joint Executive and Personnel Committee February 5, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Jim Metz called the meeting to order at 1:00 p.m. Members Present: Jim Metz, Charles Zenner, Scott Mildbrand, Rollie Thums Members Present via GoToMeeting video: Tim Hansen, Lester Lewis Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jennifer Strama, Melissa Lind, Patty Krug, Mike Bub Other Attendees Present via GoToMeeting video : Ben Stanfley, Colleen Handrick, Cheryl Ketelhut, Liza Daleiden, Michelle Kurth, Peggy Kellnhofer, Diane Zuleger, Rose Thums, Judge Ann Knox-Bauer, Jake Walcisak, Andria Farrand, Jen Meyer, Brian Wilson; Star News Approve Agenda. A motion was made by Thums, seconded by Mildbrand, to approve the agenda with four items. A unanimous vote cast, the motion carried. Remote Work. Several department heads were present to discuss current and future plans and issues regarding remote work for employees of Taylor County. Melissa Lind and Jennifer Strama from the Information Technology Department and Mike Bub, IT Committee Chair, explained the computer issues when working remote and answered questions regarding the VPN availability, TCM, employees working remotely sharing what is currently available and laptop expenses for remote work of Human Services employees. Also discussed were the possibility of bringing employees back to work, as well as, being prepared for disasters in the future and the county’s response to handling a disaster where remote work would be needed to keep county functions working. After much discussion, no action was taken on the agenda item, but the IT Department was asked to come back to the IT Committee and Finance C ommittee with a budget for what might need to be done to have a feasible plan for the future of Taylor County. The current amount of computers available to Human Services will continue as is. Adjournment. A motion was made by Zenner, seconded by Mildbrand, to adjourn at 1:53 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels Personnel Committee February 2, 2021 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 10:25 a.m. Members Present: Charles Zenner, Lester Lewis, Rollie Thums, Scott Mildbrand, Tim Hansen Members attending by video: None Members Absent: None Other Attendees: Marie Koerner, Jim Metz, Brian Wilson; Star News Other Attendees by video: Linda Daniels Approve Agenda. A motion was made by Lewis, seconded by Mildbrand, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Thums, seconded by Lewis, to approve the minutes of the December 18, 2020, Personnel Committee meeting . A unanimous vote cast, the motion carried. Updated Program Assistant job descrip tion – UW-Extension. Marie Koerner , Human Resource Manager, explained the job description changes that were presented to the committee for the Program Assistant position by the Extension Committee. A motion was made by Thums, seconded by Lewis, to approve the job descr iption as presented. A motion was then made by Lewis, seconded by Thums, to amend the updated job description , as recommended by t he Extension Committee, by adding the following under Representative Duties: Post information to social media and other websi tes. A unanimous vote cast, the motion carr ied. The original motion was then voted on as amended. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Lewis, seconded by Thums, to adjourn at 10:28 a.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner