Town Board Meeting — Minutes

1 MINUTES TOWN OF PLOVER BOARD MEETING MAY 5, 2026 1. CALL TO ORDER: Chairman Garbe called the meeting of the Town of Plover Town Board to order at 6:01 PM with the Pledge of Allegiance. Also present were Supervisors Bentley, Firkus, Pavelski, and Tuttle; Clerk/Treasurer Weller; Superintendent of Highways William Honaker; Town of Plover residents Priscilla Garbe, Theresa Lasota, Jeffrey Meyers, Tamela Meyers, Michael Schoenholz, Debra Sniadajewski, and William Sniadajewski; Ximena Christianson of Christianson Building Inspections, LLC, James Hopp of Best Excavating & Trucking, LLC, Adam Maier and Michael Parrott of General Engineering Company, and Alex Wong of the Point/Plover Metro Wire. 2. CORRESPONDENCE AND COMMUNICATIONS: Chairman Garbe reported on concerns about Portage Solar, LLC, financial assurance to Portage County in support of decommissioning. 3. PUBLIC COMMENTS: There were no public comments. 4. SPECIAL EXCEPTION REQUEST OF JEFFREY & TAMELA MEYERS – PARCEL 030230726:03.12 LOCATED ON PIERCE AVENUE: Chairman Garbe and resident Jeffrey Meyers shared background on the special exception request. Supervisor Tuttle made the motion to approve the special exception request by Jeffrey and Tamela Meyers to construct an accessory building at 4784 Pierce Avenue on Parcel 030230726:03.12 which exceeds the maximum building height of twenty feet in the R1-Rural Residential Zoning District, as recommended by the Town of Plover Plan Commission. Supervisor Firkus seconded the motion, the question was called, and the motion carried in a roll call vote. Supervisors Bentley, Firkus, Pavelski, and Tuttle voted for the motion; Chairman Garbe abstained. 5. REPRESENTATIVES FROM GENERAL ENGINEERING TO DISCUSS BUILDING INSPECTION SERVICES: Building Inspection Program Manager Adam Maier and Director of Inspection Services Michael Parrott of General Engineering Company provided information about their services. Ximena Christianson of Christianson Building Inspections, LLC, reiterated her continued interest in working with the Town of Plover. Supervisor Bentley made the motion to enter into an agreement with Christianson Building Inspections, LLC, for Town of Plover residential building inspection services, effective July 1, 2026, for new permits, using the same fee structure and contract being used by the present building inspector. Building Inspector Michael Bembenek will finish inspections for current projects, after which his contract will be terminated. Supervisor Firkus seconded the motion, the question was called, and the motion carried in a roll call vote. Supervisors Bentley, Firkus, and Tuttle voted for the motion; Chairman Garbe and Supervisor Pavelski voted against the motion. 6. HIGHWAY SUPERINTENDENT REPORT AND AUTHORIZATION FOR PURCHASES: Superintendent of Highways William Honaker reported on crack filling, a shop wall support repair, furniture dumped on Kennedy Avenue, road repairs, installation of a new flagpole rope, shouldering 2 and retrieving shoulders, the annual fire extinguisher inspection, and the Village of Plover Fire Department’s inspections of the town hall and garage. 7. REPORT ON GRADING OF TOWN ROADS: Chairman Garbe gave an update on grading activities. 8. DISALLOWANCE OF CLAIM FOR DEAD COW SUBMITTED BY KAREN WELLER ON BEHALF OF WELLER FARMS, LLC: Chairman Garbe made the motion that the Town of Plover disallow the claim for the dead cow submitted by Karen Weller on behalf of Weller Farms, LLC. Supervisor Tuttle seconded the motion, the question was called, and the motion carried in a roll call vote. Chairman Garbe and Supervisors Pavelski and Tuttle voted for the motion. Supervisor Bentley voted against the motion, and Supervisor Firkus abstained. 9. DIRECTIVE OF ANNUAL MEETING ELECTORS REGARDING TOWN BOARD MEETING MINUTES: There was discussion but no action. 10. TIMELINE FOR INFORMATION TO BE AVAILABLE TO THE BOARD PRIOR TO BOARD ACTION AT TOWN BOARD MEETINGS: There was discussion but no action. 11. CONSIDERATION OF SUBMITTING APPLICATION FOR ROUND 2 OF THE ARIP GRANT PROGRAM FOR KENNEDY AVENUE (DUE 6/29/26): After discussion, Chairman Garbe will further investigate a Kennedy Avenue joint application with the Town of Buena Vista and the Town of Stockton. 12. SNOW PLOWING POLICY/PROTOCOL: The Town of Plover Snow Plowing Policy and the Town of Plover Snowplowing and Snow Removal Guidelines were reviewed and discussed. 13. MOTION TO GO INTO CLOSED SESSION TO CONDUCT PERFORMANCE EVALUATION OF A PUBLIC WORKS EMPLOYEE (HIGHWAY SUPERINTENDENT), PURSUANT TO WISCONSIN STATUTES SECTION 19.85(1)(c): CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION OR EXERCISES RESPONSIBILITY: Supervisor Bentley made the motion to go into closed session at 8:14 PM to conduct a performance evaluation of the Superintendent of Highways, pursuant to Wisconsin Statutes Section 19.85(1)(c), with all Town Board members and the Town Clerk to be included in the closed session. Supervisor Tuttle seconded the motion, the question was called, and the motion carried in a roll call vote. Supervisors Bentley, Firkus, Pavelski, and Tuttle voted for the motion; Chairman Garbe voted against the motion. 14. MOTION TO RECONVENE INTO OPEN SESSION: Supervisor Firkus made the motion to reconvene into open session at 9:44 PM, Supervisor Pavelski seconded, the question was called, and the motion carried unanimously. 15. APPOINTMENT OF HIGHWAY SUPERINTENDENT: Supervisor Pavelski made the motion to appoint Supervisor Bentley as Superintendent of Highways, effective June 1, 2026, with an annual salary of $1,500.00. Supervisor Firkus seconded the motion, the question was called, and the motion carried. Supervisors Firkus, Pavelski, and 3 Tuttle voted for the motion. Chairman Garbe voted against the motion, and Supervisor Bentley abstained. 16. MINUTES OF TOWN BOARD MEETINGS AND ANY OTHER MINUTES TO BE PRESENTED: Chairman Garbe made the motion to approve the minutes of the March 18, 2026, town board meeting as presented with changes. Supervisor Pavelski seconded the motion, the question was called, and the motion carried unanimously. Chairman Garbe made the motion to approve the minutes of the April 1, 2026, town board meeting as presented with changes. Supervisor Bentley seconded the motion, the question was called, and the motion carried unanimously. Chairman Garbe made the motion to approve the minutes of the April 15, 2026, town board meeting as presented with changes. Supervisor Tuttle seconded the motion, the question was called, and the motion carried unanimously. 17. RECONCILED BANK STATEMENTS AND CASH SUMMARY: • RECONCILED BANK STATEMENTS OF FEBRUARY 28, 2026, AND MARCH 31, 2026: The Local Government Investment Pool (LGIP) committed and uncommitted accounts reconciled at a total of $1,378,874.30 on February 28, 2026. Supervisor Bentley made the motion to approve the LGIP statement reconciliation as presented, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. The Local Government Investment Pool (LGIP) committed and uncommitted accounts reconciled at a total of $1,350,267.48 on March 31, 2026. Supervisor Bentley made the motion to approve the LGIP statement reconciliation as presented, Supervisor Tuttle seconded, the question was called, and the motion carried unanimously. The Portage County Bank NOW checking account reconciled at $216,299.57 on February 28, 2026. Supervisor Bentley made the motion to approve the Portage County Bank statement reconciliation as presented, Supervisor Tuttle seconded, the question was called, and the motion carried unanimously. The Portage County Bank NOW checking account reconciled at $47,078.84 on March 31, 2026. Supervisor Bentley made the motion to approve the Portage County Bank statement reconciliation as presented, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. • CASH SUMMARY AS OF MAY 5, 2026, AT 12:00 PM: Town of Plover cash totaled $1,466,786.07, consisting of $221,931.12 committed funds and $1,244,854.95 uncommitted funds. Supervisor Bentley made the motion to approve the cash summary as presented, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. 18. BUDGET ADJUSTMENTS: There were no budget adjustments presented. 4 19. APPROVAL OF VOUCHERS FOR PAYMENT, SIGNING OF VOUCHER LIST, AND AUTHORIZATION OF TRANSFER OF FUNDS: Supervisor Tuttle made the motion to approve the payment of $16,259.60 to cover Checks 28295 through 28337 and electronic funds transfers EFTSW0326 and EFTETF0326. Supervisor Pavelski seconded the motion, the question was called, and the motion carried unanimously. 20. FUTURE MEETING DATES AND AGENDA ITEMS: The next meeting is scheduled for Wednesday, May 20, at 6:00 PM. Future agendas will include the 2025 financial audit report, the fire and emergency medical services contract with the Village of Plover, a jurisdictional road transfer update, and consideration of clerical assistance. Open Book will be held on Thursday, May 28, from 4:00 PM to 6:00 PM; Board of Review will be held on Thursday, June 4, from 4:00 PM to 6:00 PM. 21. ADJOURNMENT: Supervisor Pavelski made the motion to adjourn the meeting at 10:08 PM, Supervisor Tuttle seconded, the question was called, and the motion carried unanimously. Respectfully Submitted By: Patricia Weller, Clerk/Treasurer Approved: 05/20/26