Village Board — Agenda Packet

MEETING: AMENDED: REGULAR MEETING OF THE VILLAGE BOARD DATE & TIME: Monday, October 19, 2026 at 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road Any member of the body and/or citizen may attend the meeting virtually through the WebEx platform, Meeting #: 2551 746 8900 Password: RGfHMePh684 which can be accessed by phone at 408-418-9388 or by logging in at https://villageofgermantown.my.webex.com/villageofgermantown.my/j.php?MTID=mcfd387d794f23193635cc72cae01eb8b Citizens not wishing to attend the meeting personally or virtually may submit any public comments by filling out the Online Comment Form by 4:00 PM on the day of the meeting so that it can be provided to the members of the body for their consideration. Previously recorded Board, Committee, and Commission meeting videos can be viewed at https://www.youtube.com/@villageofgermantownwi AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: A. Crash Responder Safety Week, CRSW Proclamation (PRESENTATION) V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VII. APPOINTMENT OF BOARD, COMMITTEE, OR COMMISSION MEMBER: A. Economic Development Commission - Applicant: Bradford Schiereck (ACTION) VIII. CONSENT AGENDA: A. Meeting Minutes: October 5, 2026 (ACTION) B. Three percent water rate increase and update the 10-year cash flow and rate projections. (ACTION) Page 1 of 92 VILLAGE BOARD AGENDA October 19, 2026 Page 2 C. Three percent sewer rate increase and update the 10-year cash flow and rate projections. (ACTION) D. Contract with Lee Mechanical for $26,175.00 and allow contingency up to the full amount remaining in budget not to exceed $28,200.00 for 2026 Library HVAC Control Project. (ACTION) E. Police Department Budget Amendments for Insurance Proceeds, Sale of Old Squad, Grant Revenues, and Sale of Handguns (ACTION) F. Consideration of a Change Order with Foth for Continuing Property Records not to exceed $35,000.00. (ACTION) G. Consideration of contract with Lee Mechanical for $26,175.00 and allow contingency up to the full amount remaining in budget not to exceed $28,200.00 for 2026 Library HVAC Control Project. (ACTION) H. Consideration of Quote with MACORP to paint the Outdoor Picnic Shelter at Firemens Park not to exceed $24,069.00. (ACTION) Item previously approved at PW&HC 10/07/2026 I. Acceptance of Improvements - CIPP - Visu-Sewer - Hickory Dr. Storm Sewer. (ACTION) IX. UNFINISHED BUSINESS: X. PUBLIC HEARINGS: XI. NEW BUSINESS: A. Award of Contract to LaLonde Contractors for $702,386.60 and include a 10% contingency of $70,238.66 not to exceed $772,625.26 for County Line and Appleton Avenue Signal, Street Light, and Pedestrian Crossing Improvements (SISP) and include $222,400.00 in the 2027 Capital Budget which is the Village's obligation towards this project. (ACTION) B. Resolution Requesting Participation in and County Assistance Through the Washington County Shared Services Grant Program for Countywide Fire/Emergency Medical Services (EMS) (ACTION) XII. ADJOURNMENT: UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Village Clerk at (262) 250-4745 at least 2 days prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 92 Page 3 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Economic Development Commission - Applicant: Bradford Schiereck (ACTION) SUBMITTED BY: SUMMARY EXPLANATION: ATTACHMENT: 1. Application - PD Approved_Redacted STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 4 of 92 Page 5 of 92 Page 6 of 92 Page 7 of 92 Page 8 of 92 Page 9 of 92 MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE & TIME: Monday, October 5, 2026 at 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Soderberg called the Village Board meeting to order at 7:02 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Jim Stout, Trustee Jan Miller, Trustee Patrick Kaiser, Trustee Jolene Pieper, Trustee Scott Hefle, Village President Bob Soderberg Excused: Trustee Terri Kaminski Also Present: Village Administrator Matt Trebatoski, Village Clerk Donna Ott, Village Attorney Brian Sajdak, Community Development Director Jeff Retzlaff III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding attending Oktoberfest at Dheinsville Historical Park and Truck Country's open house, the Division Road and Esquire Estates road construction projects, the ongoing conversation about the Washington County shared EMS proposal, committee and commission open seats, declining net new construction in the Village, and items on upcoming agendas. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the DRAFT Page 10 of 92 Page 2 information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. The following citizens spoke in opposition to New Business Item D: • Lynne Bednarz (W156N10121 Pawnee Ct) • Gerald Larson (N108W17164 Hawthorne Dr) • Lisa Oddis (W220N9359 Town Line Rd, Lisbon 53051) • David Baum (N128W12442 Highland Rd) • Randy Wolff (N97W17901 Mulberry Ct) • Kris Piwek (N106W17321 Wildflower Ln) • Angela Busalacchi (N108W18445 Lilac Ln) • Vicky Ostry (W180N9810 Riversbend Cir W) • Amanda Kaiser (N108W17855 Lilac Ln) • Mark Gundrum (W178N9756 Riversbend Cir W) • Ken Christian (W180N9803 Riversbend Cir W) • Melanie Smythe (N140W17938 Cedar Ln) • Doug Loman (W180N9881 Riversbend Cir W) • Dale Pruitt (N108W18101 Lilac Ln) • Walter Burrows (W179N9885 Riversbend Cir E) • Tom Licht (W164N11054 Squire Dr) • Andrew Busalacchi (N108W18445 Lilac Ln) • Dennis Dee (N108W18147 Lilac Ln) • Tammy Schneider (W204N9699 Lannon Rd) • Vicki Busalacchi (N108W18445 Lilac Ln) • Bob Fitzgerald (W148N10247 Windsong Cir E) The following citizens spoke in favor of New Business Item D: • William Walter (N108W17551 Lilac Ln) • Doug Roskopf (W184S6638 Jewel Crest Dr, Muskego 53150) • Brian Sparrow (W143N10660 Magnolia Dr) • Neil Risler (N106W14743 Harrison Cir) Written comments were not read aloud, but are included with these minutes. VII. CONSENT AGENDA: A. MINUTES: September 21, 2026 (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle, Bob Soderberg No: None DRAFT Page 11 of 92 Page 3 Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. DAHM NO 74 LLC (d.b.a. Crew Carwash), Property Owner of N96 W17500 County Line Road. Request to extend Village approval of Conditional Use Permit No. 05-2025 for a 4,500 sqft automated car wash facility. (ACTION on Proposed CUP#09-2026) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Bob Soderberg No: Scott Hefle Abstain: None Motion Carried by Voice Vote (Yes 7, No 1, Abstained 0) Motion: Discuss New Business Item D Next Motioned By: Jolene Pieper Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) D. CR Devco, LLC, Agent for Daniel, Douglas & Todd Roskopf, John & Mary Barnes, D&S Weyer No. II LLC, Property Owners; GTNV 282-999 & GTNV 281-978 - Applications to (1) Amend the 2050 Future Land Use Plan classification of 40 acres from the "Schoen Laufen Menomonee River District" to the "Lannon-Mequon Road Corridor"; (2) Create a new Planned Development Zoning District (PDD) to be called "Heyday Germantown"; and (3) Rezone approximately 71 acres from the A-1: Agricultural & A-2: Agricultural Districts into the Heyday Germantown PDD for purposes of developing a 256- unit residential community located on Lilac Lane east of Schoen Laufen Park DRAFT Page 12 of 92 Page 4 and west of Division Road. (ACTION ON 2050 PLAN AMENDMENT ORDINANCE & PDD REZONING ORDINANCE & RESOLUTION) Community Development Director Retzlaff and Ryan Swingruber, agent for CR Devco LLC, presented information on this item. Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Bob Soderberg No: Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle Abstain: None Motion Failed by Voice Vote (Yes 2, No 6, Abstained 0) B. Application for a Second Hand Article and Jewelry Dealer License: Premier Gold Silver and Coin(GSC); Event Held at Best Western, W190N10862 Commerce Cir, 10/20/26-10/24/26 (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) C. Resolution Disallowing the Claim of Mason Tait (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Jim Stout, Patrick Kaiser, Bob Soderberg No: Jan Miller, Jolene Pieper, Scott Hefle Abstain: None Motion Carried by Voice Vote (Yes 5, No 3, Abstained 0) E. Request to reschedule the November 2, 2026, Village Board meeting due to the General Election (ACTION) Motion: Approve the request to move the November 2, 2026, Village Board meeting to DRAFT Page 13 of 92 Page 5 November 5, 2026 Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) F. Appointment of Village Engineer. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and then may reconvene into open session to take such action as it deems appropriate. (ACTION) Motion: Enter into Closed Session at 10:14 PM Motioned By: Jolene Pieper Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 0, Abstained 0) The Village Board reconvened into Open Session. Motion: Appoint Kyle Samann as Village Engineer Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Jim Stout, Jan Miller, Patrick Kaiser, Jolene Pieper, Scott Hefle, Bob Soderberg No: None Abstain: None Motion Carried (Yes 8, No 0, Abstained 0) XI. ADJOURNMENT: Village President Soderberg adjourned the Village Board meeting at 10:25 PM. DRAFT Page 14 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Monday, October 5, 2026 3:20:09 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Melissa Last Name Mulcahy Address N106 W14764 Harrison Circle City Germantown State WI Zip 53022 Email Address melissamulcahy1230@gmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday Germantown Residential Community What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? Field not completed. Comments To Whom It May Concern, DRAFT Page 15 of 92 Our family would like to formally state our strong opposition to the zoning item proposing to transform the agricultural area into the 256‑unit residential development known as Heyday Germantown. We moved to Germantown only a few months ago, specifically because this community still has land, space, and a country‑like feel. It is not overdeveloped, and it does not feel like living in a city — that is exactly why families choose to live here. This proposal goes directly against the character and values that make Germantown what it is. Express News posted about this proposal online on August 27, and nearly every public comment expressed opposition. Residents are clearly concerned, and we urge the Village to listen. If decisions are made solely to bring in revenue at the expense of Germantown’s identity, families will leave. People live here for a reason, and this development directly conflict with those reasons. We are deeply worried about losing agricultural land, increased traffic, strain on schools, and many other long‑term impacts. We ask the Village to reconsider this proposal and protect the rural character that makes Germantown special. Thank you for your time and consideration. Sincerely, Melissa & Dan Mulcahy Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 16 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Monday, October 5, 2026 12:33:25 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Ann Last Name Scharfenberger Address W140N9695 Knollcrest Circle City Germantown State WI Zip 53022 Email Address gtownann@gmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? proposed hey day appartments What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments The property owners in Germantown don't want these DRAFT Page 17 of 92 apartment buildings. Never have and probably never will. I've been a resident for over 40 years. Stick to the long range plan. this area should not be developed with high density apartments. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 18 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Sunday, October 4, 2026 3:46:26 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name CHARLES Last Name POLLARI Address W156N10345 PILGRIM RD City GERMANTOWN State Wisconsin Zip 53022 Email Address charlespollari@sbcglobal.net (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? heyday development What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments We don't need a large development of rental units in DRAFT Page 19 of 92 Germantown Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 20 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Sunday, October 4, 2026 7:51:07 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Yvonne Last Name Gordon Address W178N9751 Riversbend Circle West City Germantown State WI Zip 53022 Email Address Ygordon53@gmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday apts What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments I am opposed to building these apartments in this area. I DRAFT Page 21 of 92 believe they will impact our community in a negative way. We had extensive flooding last year in August and this could make another flood likely. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 22 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Saturday, October 3, 2026 4:55:22 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Patricia Last Name Plichta Address N107W14174 White Pine Court City Germantown State WI Zip 53022 Email Address patricia_plichta@hotmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday Development (Arlington Heights, IL) to build 256 rental units on Lilac Lane What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments My family is against amending the land use and creating DRAFT Page 23 of 92 a planned development district zoning district near Schoen Laufen Park which will be held before the Village of Germantown Board on October 5, 2026. We are against this for the following reasons: -Extra traffic and congestion in that area and in Germantown in general -Increased safety concerns for my family and community -Reduction in wildlife in the area -Increase in citizens who do not have a vested interest in Germantown because they are not purchasing a single family home and may see this as a temporary residence -The population density of that area of Germantown would not be proportionate to the rest of Germantown especially the immediate surrounding area Patricia Plichta N107W14174 White Pine Court Germantown, WI 53022 Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 24 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Saturday, October 3, 2026 3:08:28 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Judy Last Name Rogers Address W165N10611 Wagon Trail City Germantown State WI Zip 53022 Email Address justr74@aol.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Lilac Lane Development What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments Lilac Lane is not the right place for this Heydey DRAFT Page 25 of 92 development. The west parcel is in an environmental sensitive area and should not be impacted by development. Know you are licking your chops, so to speak, at the tax revenue. But I am asking you please to look at the bigger picture and consider the community as a whole when deciding "rental" developments. I feel you are turning a blind eye and deaf ears to the many people speaking out about this development. We matter more than out of state developers, who farm out the ongoing maintenance of the property. We matter more than the people you hope to bring in on a revolving basis as these are rentals are not owner occupied. Why is there such a push to increase the population of Germantown. You have Sutton Farms, You have Carillion. You were proposing a huge 400 unit rental development for the Village Center. Please tread carefully.. Once done you can not undo these developments. Feel the focus should be more on commercial, retail and manufacturing. I know there is a need to fund the improvement to fire station, a new police station as well as improving the lift stations. All takes money. As a 48 year resident of Germantown, I appreciate your trying to keep my property taxes down. Honestly, I would rather pay a little more in taxes to keep these rental units out of Germantown. Make Germantown a place where people want to buy a house, not rent. Encourage developers to build smaller more affordable houses, condos, even owner occupied row houses. I am counting on you to keep Germantown a place where people want to own home. Thank You. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 26 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Saturday, October 3, 2026 8:06:38 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Barbara Last Name Burmeister Address N106W16744 Old Farm Rd City Germantown State Wisconsin Zip 53022-3924 Email Address milwbb@hotmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? HeyDay Development What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments My opposition is that there are too many units per acre. DRAFT Page 27 of 92 That is a lot of water use and sewage from toilets, showers, washing machines and dishwashers. Can the system handle it? If not, what is the cost to the Village to upgrade? What about traffic on Lilac Lane and Division? Division is finally getting upgraded but will it be enough? Will there be enough interest in those high priced units? We are not Tosa. Looking at the situation through tax dollar glasses and listening to the sales pitch from the developer is not best for the future of the community and the type of lifestyle that current residents want. Their profit is their priority. We are here for an environment that is a well thought out suburban look, not a crowded one. Renters are not as committed to a community as home-owners. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 28 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Saturday, October 3, 2026 6:23:10 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Jessica Last Name Messig Address W156N10545 Jefferson Lane City Germantown State WI Zip 53022 Email Address jessmess8521@yahoo.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Housing Developemnt on Lilac Lane What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments Field not completed. DRAFT Page 29 of 92 Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 30 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Friday, October 2, 2026 7:59:53 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Juan Last Name Primlr Address W158N11173 Legend Ave City Germantown State WI Zip 53022 Email Address jc.primor@yahoo.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday rental development What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments Please don’t allow any rental dvelopment. What we need DRAFT Page 31 of 92 is house ownership. People who are renting don’t pay taxes to the village. While each home owner pays taxes to the village. Thanks Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 32 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Friday, October 2, 2026 1:45:14 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Pam Last Name Roskopf Address W160N10809 Hidden Glen Lane City Germantown State WI Zip 53022 Email Address pamroskopf@gmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday Development proposed rentals What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments I am opposed to this development. This area should be DRAFT Page 33 of 92 left undeveloped. Any tax benefit to the village of Germantown never flows down to the current homeowners anyway, gtown does not need any more rental units, especially located in this area. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 34 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Friday, October 2, 2026 11:55:42 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Michael/Linda Last Name Wilhelm Address N101W16358 Santa Fe Dr City Germantown State WI Zip 53022 Email Address diamon2849@aol.com (Section Break) Which Committee/Commission/Board do you have comments for? Building Construction Oversight Committee What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Apartment Buildings proposed for Lilac Rd What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments We are against the Lilac Road building project submitted DRAFT Page 35 of 92 for review. That land should remain undeveloped especially for a large apartment building site which is proposed. This will most definitely negatively affect not only the park & residents in the area but all Germantown residents. We DO NOT NEED more apartment buildings pushed onto us that takes away the natural beauty & ecosystem of the area. There is also sewer/water to consider as well. Please listen to us & DO NOT allow this destruction to happen! We need as much “green” space as possible to keep the beauty of our area that we moved here to enjoy! Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 36 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Friday, October 2, 2026 11:23:00 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name William Last Name Swanson Address N108W17134 Hawthorne Dr City Germantown State WI Zip 53022 Email Address bilmarswanson1@gmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Lilac Lane apartments What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments The proposed Heyday apartments is totally out of DRAFT Page 37 of 92 character for the neighborhood and will ruin the quiet park next door, meant for all Germantown residents. Lilac Lane is a rural road and cannot handle the increased traffic. Who is going to ensure the complex is as advertised? The Oak Creek Heyday complex has very little green space and is poorly landscaped. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 38 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Friday, October 2, 2026 11:16:28 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Kiley Last Name Maiter Address W151N10763 Preserve Parkway City Germantown State WI Zip 53022 Email Address kjk100596@yahoo.com (Section Break) Which Committee/Commission/Board do you have comments for? Plan Commission What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday Development Project What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments This project will increase congestion throughout DRAFT Page 39 of 92 Germantown and will cause taxes to increase. Anyone saying residents will not see increases is lying. No one wants Germantown to become like Menomonee Falls, Cedarburg, Grafton, or Mequon. The fact this is getting passed when many residents are complaining about it is just wrong. People moved to Germantown for a reason, we want to keep it smaller and do not want or need new, overpriced developments taking over farmland. Listen to the residents and stop Illinois developments from making suburbs like Illinois. Why do you think everyone is moving out of Illinois and to Wisconsin? I’d be livid if I lived across the street from where this development was taking place. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 40 of 92 Kaminski <tkaminski@germantownwi.gov>; Jolene Pieper <jpieper@germantownwi.gov>; Scott Hefle <shefle@germantownwi.gov>; Patrick Kaiser <pkaiser@germantownwi.gov>; Jan Miller <jmiller@germantownwi.gov>; Meg Cutts <mcutts@germantownwi.gov>; Jim Stout <jstout@germantownwi.gov>; Robert Warren <rwarren@germantownwi.gov>; Brenton Schimp <bschimp@germantownwi.gov>; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Gary Last Name Behrendt Address W174N9815 Wendy Lane City Germantown State WI Zip 53022 Email Address renob49@hotmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday development What is your opinion of the I OPPOSE the item. DRAFT Page 41 of 92 item? Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments Almost time to get rid of some board members Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 42 of 92 From: noreply@civicplus.com To: Matt Trebatoski; Donna Ott; Kasie Miller; Madeline Laufenberg; Lisa Davis; Guilford Standridge; Linda Granec; Debbie Remich; Jordan Yanke; Jeff Retzlaff; Tim Zimmerman; Heidi Van Beek; John Delain; Amy Lerch; Chief Pat Merten; Julie Barth; Bob Soderberg; Terri Kaminski; Jolene Pieper; Scott Hefle; Patrick Kaiser; Jan Miller; Meg Cutts; Jim Stout; Robert Warren; Brenton Schimp; smithp@germantownlibrarywi.gov; clloyd@germantownlibrarywi.gov; clee@germantownlibrarywi.gov Subject: Online Form Submittal: Comment Form for Board, Committee, and Commission Meetings Date: Monday, October 5, 2026 9:22:02 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Comment Form for Board, Committee, and Commission Meetings First Name Butch Last Name Gibour Address N107W17259 Willow Wood Ct. City Germantown State WI Zip 53022 Email Address gwpsinc@gmail.com (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 10/5/2026 For which item do you wish to provide comments? Heyday Proposed Development What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments I am against the proposed development of the Heyday DRAFT Page 43 of 92 Project for a number of reasons. 1.) is the changing of “green space” to asphalt and concrete. 2.) is the number of homes per acre of this development, doesn’t correspond to the area’s homes per acre. 3.6 homes per acre for the development versus 1.25-2 homes per acre now. 3.) the lack of proper utilities for this project. Namely, EMT’s, water and sewer facilities. Especially the lack of sewer capacities for this area. As proved by the issues of 2025 and 2026 flooding of my subdivision. And the Villages search for more water, example was the test well drilled on this property by Layne Northwest, and the test well drilled by Badger Well Drilling on the northeast corner of Lannon Rd. and Hwy Q. Both test wells failed. 4.) the Village boards desire for increase in tax revenue over the quality of life. The example that I am referring to is that the 256 homes with 4 people per home equates to over 14 people per acre of land. This is not what this area of the Village of Germantown has now. Which is more like 4-5 persons per acre. Please Note: I acknowledge that this form does not register me to speak at the meeting. Email not displaying correctly? View it in your browser. DRAFT Page 44 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Three percent water rate increase and update the 10-year cash flow and rate projections. (ACTION) SUBMITTED BY: Lisa Davis, Finance Director SUMMARY EXPLANATION: The Water Utility’s last rate case allowed for an annual simplified rate increase up to 3% each of the next three years, Cash flow in the utility is still poor with only 30-day cash on hand. Recommendation is a full quarter of operating expenses as cash on hand. Requested rate increase would go into effect Q1 of 2027. ATTACHMENT: 1. SRC_Germantown Water Utility (2210) 2. DPW rate increase graph 3. Dept of Public Works Rate increase request for 2027-revised STAFF RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a 3% simplified rate increase to go into effect Q1 of 2027 and update the 10-year cash flow and rate projections. ACTION BY COMMITTEE: Page 45 of 92 Simplified Rate Case Application - Water Class AB 2210 - Germantown Water Utility Public Service Commission of Wisconsin PO Box 7854 Madison WI 53707-7854 (filing this form out is in accordance with Wis.Stat196.193) 3011(1/1/2020) Preparer Name: Lisa Davis Date Application will be filed with the PSC: 10/20/2026 Notice Rate Effective Date: Newspaper Name: Date to be Mailed/Published: 09/30/2026 Not Applicable 01/01/2027 Annual Report Information Page 1 Total Sales of Water W-1 $3,496,596 2 Rate Increase Factor 3.0% 3 Line 1 * Line 2 $104,898 4 Net Operating Income (Operating Revenues - Operating Expenses) W-1 -$1,114,303 5 Adjusted Total Operating Income (Line 3 + Line 4) -$1,009,405 6 Average Net Rate Base - Water Utility F-23 $24,106,21 7 7 Line 5 / Line 6 -4.2% 8 Test 1 - Financial Eligibility Qualifies * Yes 9 Adjusted Operating Income (Line 5) 10 Total Operation & Maintenance (O&M) expense (600 and 900 accounts only) 11 Line 9 / Line 10 12 Test 2 - Financial Eligibility Qualifies ** ** Eligible if line 11 <= 6.0% * Eligible if line 7 <= 6.40% History Check Effective Date of the Last Full Rate Case: 12/15/2024 Rates from last full rate case have been in effect for at least one full calendar year and the current annual report has been filed. Yes If Class AB, it has been 5 years or less since the last full rate case. Yes Effective Date of the Last SRC: 12/15/2014 Rates from the last SRC have been in effect for one year (12 months). Yes Water Meter Rates 5/8" meter rate at the last full rate case: 21.00 Current 5/8" meter rate: 21.00 If Class C or D, current rate is less than 40% higher than the last full rate case. NA 5/8" meter rate percent increase since last full rate case: 0.00 % Preparer Phone Number: Preparer Email Address: 262 250-4777 ldavis@germantownwi.gov Note : this application is not officially submitted until it is uploaded to the Commission ’ s Electronic Records Filing System. Customer Notice Method: Mailed to Customer Date Printed: 7/31/2026 3:21:26 PM Page 46 of 92 Notice of Rate Increase Water Customers of the Germantown Water Utility This is to give you notice that the Germantown Water Utility will file an application on October 20, 2026, with the Public Service Commission of Wisconsin (PSC), for authority to increase water rates. Rates for general service will increase 3.0 percent. The increase is necessary to reduce the existing deficiency in present rates. The request is being made under Wis. Stat. 196.193. Rate increases granted under this statute do not require a public hearing. The effect of the increase for some selected customers is shown below. Public Fire Protection and Wholesale rates (if applicable) will also increase 3.0 percent. Germantown Water Utility anticipates that this rate increase will go into effect on January 1, 2027. If you have any questions about the rate increase request, call the Germantown Water Utility at (262) 250-4703. Customer Classification Meter Size Gallons Existing Quarterly Rate Revised Quarterly Rate Average Residential 3/4 12,000 $73.20 $75.39 Large Residential 3/4 18,500 $101.48 $104.51 Multifamily 2 91,500 $485.03 $499.53 Commercial 1 58,000 $285.30 $293.83 Industrial 4 860,000 $3,633.20 $3,743.97 Date Printed: 7/31/2026 3:21:26 PM Page 47 of 92 Germantown Water Utility Operating Results Current Year Prior Year Actual Rate of Return -4.62% -2.01% Authorized Rate of Return 4.90% 4.90% Unrestricted Reserves 2021 2022 2023 2024 2025 Year end balance 1,354,527$ 4,883,131 $ 6,902,013 $ 908,594 $ 181,194 $ Months on hand 7.52 6.47 16.41 22.32 0.62 Debt Coverage 2021 2022 2023 2024 2025 Actual 4.53 4.08 5.50 2.40 1.29 Required 1.25 1.25 1.25 1.25 1.25 Investment in Capital 2,511,329 3,569,948 3,710,495 $3,318,381 $3,533,618 $2,934,289 $2,747,337 $3,231,065 $3,721,787 $4,404,397 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2021 2022 2023 2024 2025 Operating results Operating revenues Operating expenses Equity, 79% Debt, 21% © 2025 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 5 Page 48 of 92 Germantown Sewer Utility Operating Results Unrestricted Reserves 2021 2022 2023 2024 2025 Year end balance 5,766,829$ 4,424,416 $ 8,565,905 $ 1,235,663 $ 4,232,910 $ Months on hand 9.98 7.54 13.82 1.90 6.96 Investment in Capital 6,937,534 7,037,371 7,436,723 $7,784,465 $7,295,764 $7,141,938 $6,865,395 $7,396,669 $8,325,848 $8,069,781 $6,000,000 $6,200,000 $6,400,000 $6,600,000 $6,800,000 $7,000,000 $7,200,000 $7,400,000 $7,600,000 $7,800,000 $8,000,000 $8,200,000 $8,400,000 $8,600,000 2021 2022 2023 2024 2025 Operating results Operating revenues Operating expenses Equity, 89% Debt, 11% © 2025 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 6 Page 49 of 92 Utility Rate Adjustments The Village of Germantown Village Administrator and Finance Director, in collaboration with the Dept of Public Works, seeks approval for a 3% increase in water fees, using the Public Service Commission simplified approach. In addition, we will implement a 3% increase in sewer fees beginning January 1, 2027. Water Utility We are aware of the recent increase in water fees, and unfortunately, the Village is still operating at a loss. The current rate of return is (4. 2%). The operating loss in 2024 was $400,000 and the operating loss in 2025 was $870,000. Within a 25 mile radius, the Village of Germantown is still well below the median cost of water bill. In addition, the guidance for Days Cash on Hand should exceed the billing period, 90 days for the Village of Germantown. Our Days Cash on Hand is currently 30. Operating revenue should at least be enough to cover the cost of operations and depreciation, a ratio of 1.0. Our current Operating Ratio is .90. Page 50 of 92 It is not in the best interest of the Village to wait until a Conventional Rate Case is again necessary before increasing rates. The rate case takes about 6-10 months to complete and is very expensive, with those costs calculated into the new rate for recovery. Using the 3% Simplified Rate increase approach is our best course of action to begin moving toward a position of financial stability and increasing our cash on hand. The average increase will be $8.76 per household per year. Sanitary Sewer Utility The Village maintains 110 miles of sewer main, with 5,943 customers. The village contracts with MMSD for treatment and their annual charge is the largest expense, accounting for 67.8% of the operating expenses. The 2025 operating loss was $770,000, compared to $540,000 in 2024. Total net position decreased by $170,000, and the rate of return is (1.24%). The last rate increase was in 2024 and was insufficient in covering the rising costs. A 3% increase to both fixed and usage fees will be an average of $12.06 per household per year. We appreciate your consideration of this request as we look to improve the financial health of the Village, with minimal impact to its residents. Matt Trebatoski Lisa Davis Tim Zimmerman Page 51 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Three percent sewer rate increase and update the 10-year cash flow and rate projections. (ACTION) SUBMITTED BY: Lisa Davis, Finance Director SUMMARY EXPLANATION: The Sewer Utility’s last rate increase was in 2024. The Utility is still operating at a loss due to the rising cost of treatment and capital attributed to the MMSD. The recommendation is for a 3% rate increase on both volumetric and fixed to go into effect Q1 of 2027. Impact on average would be $3.02 per quarter or $12.06 per year for an average household. Rate increase would improve cash flow, and excesses would build reserves in anticipation of significant future capital expenditures. ATTACHMENT: 1. Dept of Public Works Rate increase request for 2027-revised STAFF RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a 3% rate increase to go into effect Q1 of 2027 for the Wastewater Utility and update the 10-year cash flow and rate projections. ACTION BY COMMITTEE: Page 52 of 92 Utility Rate Adjustments The Village of Germantown Village Administrator and Finance Director, in collaboration with the Dept of Public Works, seeks approval for a 3% increase in water fees, using the Public Service Commission simplified approach. In addition, we will implement a 3% increase in sewer fees beginning January 1, 2027. Water Utility We are aware of the recent increase in water fees, and unfortunately, the Village is still operating at a loss. The current rate of return is (4. 2%). The operating loss in 2024 was $400,000 and the operating loss in 2025 was $870,000. Within a 25 mile radius, the Village of Germantown is still well below the median cost of water bill. In addition, the guidance for Days Cash on Hand should exceed the billing period, 90 days for the Village of Germantown. Our Days Cash on Hand is currently 30. Operating revenue should at least be enough to cover the cost of operations and depreciation, a ratio of 1.0. Our current Operating Ratio is .90. Page 53 of 92 It is not in the best interest of the Village to wait until a Conventional Rate Case is again necessary before increasing rates. The rate case takes about 6-10 months to complete and is very expensive, with those costs calculated into the new rate for recovery. Using the 3% Simplified Rate increase approach is our best course of action to begin moving toward a position of financial stability and increasing our cash on hand. The average increase will be $8.76 per household per year. Sanitary Sewer Utility The Village maintains 110 miles of sewer main, with 5,943 customers. The village contracts with MMSD for treatment and their annual charge is the largest expense, accounting for 67.8% of the operating expenses. The 2025 operating loss was $770,000, compared to $540,000 in 2024. Total net position decreased by $170,000, and the rate of return is (1.24%). The last rate increase was in 2024 and was insufficient in covering the rising costs. A 3% increase to both fixed and usage fees will be an average of $12.06 per household per year. We appreciate your consideration of this request as we look to improve the financial health of the Village, with minimal impact to its residents. Matt Trebatoski Lisa Davis Tim Zimmerman Page 54 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Contract with Lee Mechanical for $26,175.00 and allow contingency up to the full amount remaining in budget not to exceed $28,200.00 for 2026 Library HVAC Control Project. (ACTION) SUBMITTED BY: Scott Anderson, Superintendent SUMMARY EXPLANATION: In 2025 $16,000.00 was budgeted to complete an HVAC controls system update at the library. This project was not completed in 2025 and these funds were carried into 2026. In 2026 $20,000.00 was budgeted for the library gutter seam sealing project. You may recall that the gutter project came in favorably. Between both projects, the library major repair line item currently has $28,200.00 remaining. This request is the first project in a phased approach to replace HVAC controls systems, which are all generally original to the building. The aged system is no longer able to communicate critical information to staff. This lack of communication could result in significant system damage, especially during cold weather months. Currently, the system in place is proprietary to Johnson Controls. If approved, this project will utilize an open platform system, which can be maintained by any qualified contractor. The proposed equipment is the same system used at public works, and presumably would be utilized at any future campuses constructed or renovated. This will allow maintenance staff and contractors the ability to access more facilities from a single platform. While the original funding is adequate to complete the first phase of the project, staff could utilize the remaining gutter funds to complete additional work, which will eventually reduce future requests. If approved, this project will complete installation of a new front end, new boiler plant controller and fully integrate the existing equipment into the new platform. Staff solicited pricing from several area contractors and the pricing is listed below for review. Lee Mechanical: $26,175.00 PremiStar: $33,700.00 Martin Peterson: $44,835.00 ATTACHMENT: Page 55 of 92 1. 2026 Library HVAC Controlls Specification STAFF RECOMMENDATION: Staff requests the Public Works & Highway Committee forward onto the Village Board with a positive recommendation to contract with Lee Mechanical in the amount of $26,175.00 and allow a contingency up to the full amount remaining, which would not exceed $28,200.00. Funded in 10563000-591800. ACTION BY COMMITTEE: Page 56 of 92 Germantown Library HVAC Automated Controls Specification - 2026. General Scope of Work: The Village of Germantown is seeking an updated HVAC controls system for the Germantown Library. The system shall be open platform – open protocol and shall be fully integrated within the current Facility Explorer system currently used at other village facilities. Equipment Scope for this project shall include the following: Option 1: Building controller and supervisor integration- Jace 9000 series Front End (Johnson Controls Jace 8000 series with 50 Device license, 3 year Tridium software license) • Open platform- contractor to provide/install full access to controls and passwords for village staff and approved contractor. • Open protocol- contractor to provide/ install ashrae recommended BACnet- BAS proposes an open protocol so the system can be easily added to with non-proprietary devices in the future. • Contractor to provide/install Jace 9000 series- the latest in technology hardware. • Contractor to provide/install integration into supervisor software installed on customer supplied PC or server. • • HTML5- contractor to provide/install the latest in technology Niagara 4 systems to remove dependency on JAVA and run on the more modern UX framework and design language. • Role based access and control- contractor to provide/assign different levels of access for different roles within organization, as requested by the village. • Trending- contractor to provide for long term fine tuning of each system. Village staff to have full access to data trended over time to adjust the system as necessary as well. This allows you to really dial in the control system. • Alarming- contractor to provide for appropriate staff to be alerted via email should a mechanical error occur, as outlined by the village. • Scheduling- contractor to provide the customer the ability to set the schedule for the equipment to follow. This allows maximized energy savings and adjust times for comfort as well. • Graphics package- contractor to provide a custom, easy to use and understand graphics package for the building. This will include a 3D interactive floor plan consistent with what is currently in place at the DPW site. The integration of both DPW and Library sites would be completed under this proposal. • Owners Training- contractor to provide dedicated training session for all necessary staff to make sure you fully understand how your system operates. Option 1- Price installed: $0.00 Option 2: Boiler Plant Controller- • Contractor to furnish, program, and install a Johnson Controls fully programmable controller in the existing enclosure. • Contractor to reuse all temperature sensors, relays, and current sensors. • Contractor to furnish and install a Sun-Shield style outside air temperature sensor. • Contractor to provide completely automatic system enable and disable based off ambient conditions. • Contractor to stage boilers based on demand. Department of Public Works Timothy Zimmerman – Director of Public Works W130N10200 Town 9 PKWY P.O. Box 337 Germantown, WI 53022-0337 Office (262) 250-4725 Construction: (262) 253-7765 Fax: (262) 250-4702 E-mail: tzimmerman@germantownwi.gov Web Page: www.germantownwi.gov Page 57 of 92 • Contractor to send HW setpoint to the Boiler Plant on a reset via factory signal connection. • Contractor to enable/disable each of the pumps. Provide lead/lag failover operation. • Contractor to provide feedback and alarming. • Contractor to provide completely automatic staging control. • Contractor to provide full graphical representation of plant system. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 2- Price installed: $0.00 Option 3: VAV AHU (2 Johnson Controls fully programmable controllers- • Contractor to furnish, program, and install (2) Johnson Controls fully programmable controller in the existing enclosure. • Contractor to reuse (2) return air temperature sensor and (2) discharge air temperature sensor. • Contractor to reuse (2) serpentine style mixed air temperature sensor. • Contractor to reuse (2) serpentine style freeze stat. • Contractor to reuse (2) duct static pressure sensor. • Contractor to reuse (1) central building pressure sensor. • Contractor to reuse (4) current sensors and relays- one for each fan. • Contractor to reuse (6) motorized modulating damper actuators. • Contractor to reuse (2) HW valve and valve actuator. • Contractor to provide full graphical representation of each AHU system. • Contractor to provide completely automatic cooling control and lockout. • Contractor to provide completely automatic heating control and lockout. • Contractor to provide AHU enable and shutdown- based off occupancy schedule. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 3- Price installed: $0.00 Option 4: (22) Variable air volume controllers (integration) • Contractor to integrate into existing VAV controllers. • Contractor to reuse all HW valves, sensors, controllers, and peripherals. • Contractor to provide completely automatic cooling control and lockout. • Contractor to provide completely automatic heating control and lockout. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 4- Price installed: $0.00 Page 58 of 92 Additional Project Requirements: • The village reserves the right to accept or reject any portion of the overall proposal based on the available project funding. • Village and contractor shall make availability for a pre-construction meeting prior to start of project. • Village and contractor shall determine completion date prior to construction start. Failure to complete construction within the agreed upon timeframe may result in a $50.00 per day penalty. • Any and all trades needed to complete the project shall be the responsibility of the awarded contractor. • Proposal deadline: Wednesday, September 30th at 4:00pm. Proposals can be submitted to sanderson@germantownwi.gov and krodger@germantownwi.gov . Proposals may also be dropped off at the Public Works Department counter at Village Hall: N112 W17001 Mequon Road Germantown, Wisconsin 53022 • Proposal shall be valid for 40 days. Page 59 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Police Department Budget Amendments for Insurance Proceeds, Sale of Old Squad, Grant Revenues, and Sale of Handguns (ACTION) SUBMITTED BY: Patrick Merten, Police Chief SUMMARY EXPLANATION: CVMIC Insurance Payments for Damaged Squad Vehicles • The Village received $1,077.59 in insurance proceeds from CVMIC related to recently damaged squad vehicle. • The funds will be used to offset the replacement and repair costs associated with the affected vehicles. Sale of old Squad • The Village received $7,450.00 from Wisconsin Surplus, for the sale of old squad #8. • The funds will offset the purchase of items to outfit our squad with items for the processing of crime scenes. Sale of Old Department Handguns • The Village received $2,400.00 for the sale of the remaining handguns that Kettle Moraine Precision purchased. • I am asking for the funds to be used to offset the cost of purchasing additional weapon mounted lights. DOJ 2026 Law Enforcement Drug Trafficking Grant • The village received $10,272.70 in DOJ Drug Trafficking Grant funding to support enforcement efforts related to drug trafficking investigations. • These funds will offset the training and investigative-related expenditures associated with these enforcement activities. DOJ Reimbursement for Recruit School Page 60 of 92 • The village received $10,449.87 in DOJ Reimbursement funds for 2 (two) officers that attended Fox Valley Technical College Recruit School. • The funds will offset the travel expenditures for 2(two) officers that attended school in Appleton, WI. Budget Adjustment • Increase General Fund - PD Squad Maintenance & Repairs (10541000-552700) $8,527.59 o CVMIC - $1,077.59 o Squad Sale - $7,450.00 • Increase General Fund – Protective Supplies (10542000-531560) $2,400.00 • Increase General Fund - PD Training (10541000-531080) $9,690.00 • Increase General Fund – DT Property & Evidence (10543000-531600) $582.70 • Increase General Fund – PD Travel (10541000-531240) $10,449.87 Fiscal Impact There is no net impact on the General Fund, as the additional expenditures are fully offset by corresponding insurance reimbursements, grant revenues, and sale of equipment. ATTACHMENT: STAFF RECOMMENDATION: Move to approve of the Police Department budget amendment as outlined above to ensure accurate financial reporting and proper use of restricted or reimbursed funds. ACTION BY COMMITTEE: On October 5, 2026, the Public Safety Committee voted unanimously to approve the budget amendments for the Police Department to ensure accurate financial reporting and proper use of restricted or reimbursed funds. Page 61 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of a Change Order with Foth for Continuing Property Records not to exceed $35,000.00. (ACTION) SUBMITTED BY: Paul Haugen, Water Superintendent SUMMARY EXPLANATION: In 2001, the Village of Germantown Water Utility reclassified from a Class C utility to a Class AB utility. Class AB utilities are required to institute a perpetual inventory of their assets known as continuing property records pursuant to Wis. Admin. Code § PSC 185.43(2). The Public Service Commission of Wisconsin determined that the Utility had not fully developed its CPR and required the Utility to meet all requirements within 24 months of the Final Decision, dated October 4, 2021. The Utility was also required to report to the Commission in writing regarding its progress toward completion of the CPR within three months of the Final Decision and every six months thereafter. The Water Utility hired Foth in June of 2026 in the amount of $15,000.00. After the initial investigation and data collection, the undertaking is greater than originally anticipated. We are working towards our PSC extension date for completion of the work by July 31st, 2027. For reference, the CPR must include the following: • Include records for locational assets and mass unit assets; • Identify and describe each locational asset; • Show the total construction cost of the asset, the date of construction, and a breakdown of the locational asset into appropriate USOA categories. • Provide a summary of the mass units broken down by unit type (i.e. water mains, valves, hydrants, service, meters, etc.) and list the mass units by size, date of installation, and construction cost; • Distinguish Contributed Plant from Utility Financed Plant; and • Integrate Utility’s mapping records into the CPR. The Village will work with Foth to identify and update missing PSC-related data in the GIS system after the data review is complete. This work includes the following: • Missing data will be gathered from Utility mapping records and Germantown staff knowledge. Page 62 of 92 • Missing data updates will be compiled by Foth on a time-and-materials basis, or Foth will assist Germantown as requested. • Foth will evaluate PSC data management options for the Village of Germantown. • Management options and the associated level of effort may vary depending on the results of the data review. • Options and varying levels of effort will be reviewed in detail with Germantown after the data review is complete. ATTACHMENT: 1. 26G018.01_Continuing Property Records Addendum 1_2026-0918 STAFF RECOMMENDATION: Move to recommend approval of an Addendum Services Agreement contract #263170 with FOTH INFRASTRUCTURE & ENVIRONMENT LLC not to exceed $35,000.00. Account codes: 1/3-50622000-551631, 1/3-50642000-551671, 1/3-50642000-551673 ACTION BY COMMITTEE: Page 63 of 92 Page 1 of 2 Rev. 03/31/2021 AGREEMENT FOR SERVICES ADDENDUM No. 1 Project Title: Continuing Property Records FOTH Project Number: 26G018.01 CLIENT Project Number: (If applicable) This Addendum (in addition to and subject to the conditions contained in the Agreement for Services dated June 17, 2026), (hereinafter "Addendum"), is made and entered into 18th day of September, 2026 by and between FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, (hereinafter “Consultant”) and Village of Germantown, (hereinafter “Client”), for the services described under the Scope of Services (the “Services”). CLIENT: Village of Germantown Address: W130 N10200 Town 9 Parkway, Germantown, WI 53022 Phone No: 262-253-8254 Email Address: phaugen@germantownwi.gov Scope of Services: Client hereby agrees to retain Consultant to perform the following Services: Data collection, organization, validation, and collection continue and efforts are extensive. Additional items include preparation of development process summary and outline for managing and maintaining the records moving forward. Schedule: Services shall be performed according to the following schedule: As agreed to by Foth and client. Compensation: In consideration of these Services, the Client agrees to pay Consultant compensation as follows: Lump-Sum in the amount of $ .00 Unit Cost/Time Charges (Standard Rates) with a total amount not-to-exceed $ .00 Unit Cost/Time Charges (Standard Rates) for an estimated cost of $ 35,000.00 Other as stated here: Special Conditions (if any): Entire Agreement: This Addendum, along with other approved Addendums, together with and subject to the Agreement for Services referenced above, constitutes the entire understanding between the parties with respect to the subject matter hereof. This Addendum may be modified by subsequent written addenda mutually agreeable by both parties. IN WITNESS WHEREOF, this Agreement is accepted on the date last written below, subject to the terms and conditions above stated and the provisions set forth herein. CLIENT FOTH INFRASTRUCTURE & ENVIRONMENT, LLC Signed: Signed: Name (printed): Name (printed): Thomas J. Ludwig, PE Title: Title: State Operations Director Date: Date: Signed: Name (printed): Jeff Muenkel Title: Senior Client Manager Date: Page 64 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of contract with Lee Mechanical for $26,175.00 and allow contingency up to the full amount remaining in budget not to exceed $28,200.00 for 2026 Library HVAC Control Project. (ACTION) SUBMITTED BY: Scott Anderson, Superintendent SUMMARY EXPLANATION: In 2025 $16,000.00 was budgeted to complete an HVAC controls system update at the library. This project was not completed in 2025 and these funds were carried into 2026. In 2026 $20,000.00 was budgeted for the library gutter seam sealing project. You may recall that the gutter project came in favorably. Between both projects, the library major repair line item currently has $28,200.00 remaining. This request is the first project in a phased approach to replace HVAC controls systems, which are all generally original to the building. The aged system is no longer able to communicate critical information to staff. This lack of communication could result in significant system damage, especially during cold weather months. Currently, the system in place is proprietary to Johnson Controls. If approved, this project will utilize an open platform system, which can be maintained by any qualified contractor. The proposed equipment is the same system used at public works, and presumably would be utilized at any future campuses constructed or renovated. This will allow maintenance staff and contractors the ability to access more facilities from a single platform. While the original funding is adequate to complete the first phase of the project, staff could utilize the remaining gutter funds to complete additional work, which will eventually reduce future requests. If approved, this project will complete installation of a new front end, new boiler plant controller and fully integrate the existing equipment into the new platform. Staff solicited pricing from several area contractors and the pricing is listed below for review. Lee Mechanical: $26,175.00 PremiStar: $33,700.00 Martin Peterson: $44,835.00 ATTACHMENT: Page 65 of 92 1. 2026 Library HVAC Controlls Specification STAFF RECOMMENDATION: Staff requests the Public Works & Highway Committee forward onto the Village Board with a positive recommendation to contract with Lee Mechanical in the amount of $26,175.00 and allow a contingency up to the full amount remaining, which would not exceed $28,200.00. Funded in 10563000-591800. ACTION BY COMMITTEE: Page 66 of 92 Germantown Library HVAC Automated Controls Specification - 2026. General Scope of Work: The Village of Germantown is seeking an updated HVAC controls system for the Germantown Library. The system shall be open platform – open protocol and shall be fully integrated within the current Facility Explorer system currently used at other village facilities. Equipment Scope for this project shall include the following: Option 1: Building controller and supervisor integration- Jace 9000 series Front End (Johnson Controls Jace 8000 series with 50 Device license, 3 year Tridium software license) • Open platform- contractor to provide/install full access to controls and passwords for village staff and approved contractor. • Open protocol- contractor to provide/ install ashrae recommended BACnet- BAS proposes an open protocol so the system can be easily added to with non-proprietary devices in the future. • Contractor to provide/install Jace 9000 series- the latest in technology hardware. • Contractor to provide/install integration into supervisor software installed on customer supplied PC or server. • • HTML5- contractor to provide/install the latest in technology Niagara 4 systems to remove dependency on JAVA and run on the more modern UX framework and design language. • Role based access and control- contractor to provide/assign different levels of access for different roles within organization, as requested by the village. • Trending- contractor to provide for long term fine tuning of each system. Village staff to have full access to data trended over time to adjust the system as necessary as well. This allows you to really dial in the control system. • Alarming- contractor to provide for appropriate staff to be alerted via email should a mechanical error occur, as outlined by the village. • Scheduling- contractor to provide the customer the ability to set the schedule for the equipment to follow. This allows maximized energy savings and adjust times for comfort as well. • Graphics package- contractor to provide a custom, easy to use and understand graphics package for the building. This will include a 3D interactive floor plan consistent with what is currently in place at the DPW site. The integration of both DPW and Library sites would be completed under this proposal. • Owners Training- contractor to provide dedicated training session for all necessary staff to make sure you fully understand how your system operates. Option 1- Price installed: $0.00 Option 2: Boiler Plant Controller- • Contractor to furnish, program, and install a Johnson Controls fully programmable controller in the existing enclosure. • Contractor to reuse all temperature sensors, relays, and current sensors. • Contractor to furnish and install a Sun-Shield style outside air temperature sensor. • Contractor to provide completely automatic system enable and disable based off ambient conditions. • Contractor to stage boilers based on demand. Department of Public Works Timothy Zimmerman – Director of Public Works W130N10200 Town 9 PKWY P.O. Box 337 Germantown, WI 53022-0337 Office (262) 250-4725 Construction: (262) 253-7765 Fax: (262) 250-4702 E-mail: tzimmerman@germantownwi.gov Web Page: www.germantownwi.gov Page 67 of 92 • Contractor to send HW setpoint to the Boiler Plant on a reset via factory signal connection. • Contractor to enable/disable each of the pumps. Provide lead/lag failover operation. • Contractor to provide feedback and alarming. • Contractor to provide completely automatic staging control. • Contractor to provide full graphical representation of plant system. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 2- Price installed: $0.00 Option 3: VAV AHU (2 Johnson Controls fully programmable controllers- • Contractor to furnish, program, and install (2) Johnson Controls fully programmable controller in the existing enclosure. • Contractor to reuse (2) return air temperature sensor and (2) discharge air temperature sensor. • Contractor to reuse (2) serpentine style mixed air temperature sensor. • Contractor to reuse (2) serpentine style freeze stat. • Contractor to reuse (2) duct static pressure sensor. • Contractor to reuse (1) central building pressure sensor. • Contractor to reuse (4) current sensors and relays- one for each fan. • Contractor to reuse (6) motorized modulating damper actuators. • Contractor to reuse (2) HW valve and valve actuator. • Contractor to provide full graphical representation of each AHU system. • Contractor to provide completely automatic cooling control and lockout. • Contractor to provide completely automatic heating control and lockout. • Contractor to provide AHU enable and shutdown- based off occupancy schedule. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 3- Price installed: $0.00 Option 4: (22) Variable air volume controllers (integration) • Contractor to integrate into existing VAV controllers. • Contractor to reuse all HW valves, sensors, controllers, and peripherals. • Contractor to provide completely automatic cooling control and lockout. • Contractor to provide completely automatic heating control and lockout. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 4- Price installed: $0.00 Page 68 of 92 Additional Project Requirements: • The village reserves the right to accept or reject any portion of the overall proposal based on the available project funding. • Village and contractor shall make availability for a pre-construction meeting prior to start of project. • Village and contractor shall determine completion date prior to construction start. Failure to complete construction within the agreed upon timeframe may result in a $50.00 per day penalty. • Any and all trades needed to complete the project shall be the responsibility of the awarded contractor. • Proposal deadline: Wednesday, September 30th at 4:00pm. Proposals can be submitted to sanderson@germantownwi.gov and krodger@germantownwi.gov . Proposals may also be dropped off at the Public Works Department counter at Village Hall: N112 W17001 Mequon Road Germantown, Wisconsin 53022 • Proposal shall be valid for 40 days. Page 69 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of Quote with MACORP to paint the Outdoor Picnic Shelter at Firemens Park not to exceed $24,069.00. (ACTION) Item previously approved at PW&HC 10/07/2026 SUBMITTED BY: Gil Standridge, Park & Rec Director SUMMARY EXPLANATION: I wish to protect the wood trusses and purlins underneath the Outdoor Picnic Shelter roof at Firemen Park with Woodscapes solid color stain. The wood has not been painted or stained since the shelter was constructed over 20 years ago. I wish to extend the life of the shelter for several more years. I am requesting to apply two coats of Shermin Williams Bond-Plex Water based Acrylic Coating to the tin roof on the outside of the shelter. This will also extend the life of that roof; it will improve the aesthetics of the building itself. This project should extend the life of the shelter and save the village money from having to do major repairs or replace the shelter. I received three quotes from different paint companies. All three companies quoted painting the purlins and trusses underneath the roof as well as the steel ceiling top of the roof. Service Painting Corporation was the highest at $48,000. Two-Day Paint quoted $23,1000, and MAPCORP quoted $24,069. I request that this committee approve MACORP to do this project. Public Works has used MACORP for several projects and commend their work as excellent. MACORP has done several industrial projects whereas Two-Day Painting has more experience painting residential homes. Funds for this project are budgeted in account 40591000-592300- Capital Building Improvement. ATTACHMENT: 1. 1720_001 STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 70 of 92 Page 71 of 92 Page 72 of 92 Page 73 of 92 Page 74 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Acceptance of Improvements - CIPP - Visu-Sewer - Hickory Dr. Storm Sewer. (ACTION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: PWHC and the Village Board awarded a contract with Visu-Sewer at the April 20, 2026, Village Board Meeting to line 235’ of 15” storm sewer on Hickory Dr. Visu-Sewer has completed the work and final inspection of the work was completed. Original cost approved was $36,487.50. Actual cost $36,048.50. ATTACHMENT: STAFF RECOMMENDATION: It is the recommendation of staff to accept the improvements made by Visu-Sewer and begin the one-year warranty period for retainage release effective 10/01/2026. ACTION BY COMMITTEE: Page 75 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Action Item ITEM TITLE: Award of Contract to LaLonde Contractors for $702,386.60 and include a 10% contingency of $70,238.66 not to exceed $772,625.26 for County Line and Appleton Avenue Signal, Street Light, and Pedestrian Crossing Improvements (SISP) and include $222,400.00 in the 2027 Capital Budget which is the Village's obligation towards this project. (ACTION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: In 2025, the Village applied for and received Signals and ITS Standalone Project (SISP) to make improvements to the above referenced intersection. TADI was retained to perform design and create bid documents. We advertised the bid per State requirements and received 3 qualified bids as follows: LaLonde Contractors, Inc. $702,386.60 Vinton Construction Company $710,568.20 Zignego Company, Inc. $835,644.10 Engineers estimate: $788,075.90 ATTACHMENT: 1. BidWorksheet_10366811_Eval 2. STH175 VGermantown COMMENTS SFMA 3. State response to questions 4. CIP-CEP County Line-Appleton Signal Improvements 8-2026 STAFF RECOMMENDATION: Money was not included in the 2027 Capital Budget due to language and process clarification needed from WDOT which we got after budget documents were submitted and reviewed. Money for design and bid were included in the 2026 capital budget but nothing for construction. Staff requests the PWHC recommend to the Village Board approval of a contract with LaLonde Contractors in the amount of $702,386.60 and include a 10% contingency in Page 76 of 92 the amount of $70,238.66, for a total amount of $772,625.26 and include this amount in the 2027 capital budget. ACTION BY COMMITTEE: Page 77 of 92 STH 175 & CTH Q Signal Improvement Project - SISP (#10366811) Owner: Germantown, Village of Solicitor: Germantown, Village of 10/01/2026 09:00 AM CDT Engineer Estimate LaLonde Contractors, Inc. Vinton Construction Company Zignego Company, Inc. Section Titl Line Item Item Code Item Descr UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension BASE BID $788,075.90 $702,386.60 $710,568.20 $835,644.10 1 204.015 Removing C LF 568 $9.40 $5,339.20 $16.84 $9,565.12 $20.00 $11,360.00 $75.00 $42,600.00 2 204.0155 Removing C SY 363 $12.00 $4,356.00 $17.13 $6,218.19 $27.00 $9,801.00 $75.00 $27,225.00 3 204.0195 Removing C EACH 11 $445.00 $4,895.00 $279.50 $3,074.50 $279.50 $3,074.50 $279.50 $3,074.50 4 204.9060.S Removing T EACH 1 $10,200.00 $10,200.00 $3,909.69 $3,909.69 $3,909.69 $3,909.69 $3,909.69 $3,909.69 5 204.9060.S Removing L EACH 1 $3,000.00 $3,000.00 $1,303.23 $1,303.23 $1,303.23 $1,303.23 $1,303.23 $1,303.23 6 415.009 Concrete P SY 24 $64.00 $1,536.00 $153.33 $3,679.92 $150.00 $3,600.00 $200.00 $4,800.00 7 416.061 Drilled Tie BEACH 217 $18.40 $3,992.80 $20.25 $4,394.25 $10.00 $2,170.00 $30.00 $6,510.00 8 601.06 Concrete C LF 214 $49.00 $10,486.00 $60.18 $12,878.52 $40.00 $8,560.00 $120.00 $25,680.00 9 602.0405 Concrete S SF 1030 $13.00 $13,390.00 $13.59 $13,997.70 $14.50 $14,935.00 $20.00 $20,600.00 10 602.0415 Concrete S SF 2276 $15.00 $34,140.00 $14.20 $32,319.20 $14.50 $33,002.00 $20.00 $45,520.00 11 602.0505 Curb Ramp SF 135 $56.00 $7,560.00 $48.94 $6,606.90 $45.00 $6,075.00 $100.00 $13,500.00 12 611.0639 Inlet Covers EACH 1 $1,500.00 $1,500.00 $1,243.90 $1,243.90 $1,500.00 $1,500.00 $2,000.00 $2,000.00 13 611.811 Adjusting M EACH 3 $890.00 $2,670.00 $1,108.34 $3,325.02 $750.00 $2,250.00 $1,100.00 $3,300.00 14 611.8115 Adjusting In EACH 4 $950.00 $3,800.00 $1,291.84 $5,167.36 $750.00 $3,000.00 $900.00 $3,600.00 15 619.1 Mobilizatio EACH 1 $70,000.00 $70,000.00 $80,951.26 $80,951.26 $65,000.00 $65,000.00 $69,000.00 $69,000.00 16 620.03 Concrete M SF 64 $23.00 $1,472.00 $19.74 $1,263.36 $20.00 $1,280.00 $20.00 $1,280.00 17 625.05 Salvaged ToSY 305 $9.00 $2,745.00 $15.20 $4,636.00 $10.00 $3,050.00 $10.00 $3,050.00 18 628.1905 Mobilizatio EACH 1 $500.00 $500.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 19 628.2006 Erosion Ma SY 305 $3.10 $945.50 $2.40 $732.00 $4.00 $1,220.00 $2.40 $732.00 20 628.7015 Inlet Protec EACH 13 $70.00 $910.00 $70.00 $910.00 $80.00 $1,040.00 $70.00 $910.00 21 629.021 Fertilizer Ty CWT 1 $143.00 $143.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 22 630.013 Seeding Mix LB 14 $18.30 $256.20 $11.00 $154.00 $20.00 $280.00 $11.00 $154.00 23 634.0616 Posts Wood EACH 2 $135.00 $270.00 $150.00 $300.00 $150.00 $300.00 $150.00 $300.00 24 637.221 Signs Type SF 20 $33.00 $660.00 $30.10 $602.00 $30.00 $600.00 $30.10 $602.00 25 638.2102 Moving Sign EACH 19 $100.00 $1,900.00 $60.00 $1,140.00 $100.00 $1,900.00 $60.00 $1,140.00 26 638.2602 Removing S EACH 2 $45.00 $90.00 $12.00 $24.00 $50.00 $100.00 $12.00 $24.00 27 643.03 Traffic Cont DAY 6974 $0.50 $3,487.00 $0.25 $1,743.50 $0.15 $1,046.10 $0.15 $1,046.10 28 643.042 Traffic Cont DAY 958 $0.78 $747.24 $2.25 $2,155.50 $0.45 $431.10 $0.45 $431.10 29 643.0705 Traffic Cont DAY 1916 $0.16 $306.56 $0.25 $479.00 $0.11 $210.76 $0.11 $210.76 30 643.0715 Traffic Cont DAY 2000 $0.15 $300.00 $0.20 $400.00 $0.11 $220.00 $0.11 $220.00 31 643.081 Traffic Cont DAY 168 $22.00 $3,696.00 $15.00 $2,520.00 $9.00 $1,512.00 $9.00 $1,512.00 32 643.09 Traffic Cont DAY 2416 $0.60 $1,449.60 $1.25 $3,020.00 $0.20 $483.20 $0.20 $483.20 33 643.318 Temporary LF 1960 $2.20 $4,312.00 $2.00 $3,920.00 $2.20 $4,312.00 $2.20 $4,312.00 34 643.5 Traffic ContEACH 1 $20,000.00 $20,000.00 $9,050.00 $9,050.00 $25,370.00 $25,370.00 $25,370.00 $25,370.00 35 646.102 Marking Lin LF 308 $0.95 $292.60 $1.50 $462.00 $2.40 $739.20 $2.00 $616.00 36 646.302 Marking Lin LF 604 $2.30 $1,389.20 $1.85 $1,117.40 $2.75 $1,661.00 $2.50 $1,510.00 37 646.502 Marking Arr EACH 7 $266.00 $1,862.00 $305.00 $2,135.00 $225.00 $1,575.00 $315.00 $2,205.00 38 646.512 Marking Wo EACH 6 $270.00 $1,620.00 $340.00 $2,040.00 $240.00 $1,440.00 $420.00 $2,520.00 39 646.612 Marking Sto LF 236 $13.20 $3,115.20 $14.75 $3,481.00 $14.00 $3,304.00 $25.50 $6,018.00 40 646.712 Marking Dia LF 68 $10.60 $720.80 $11.10 $754.80 $13.00 $884.00 $24.90 $1,693.20 41 646.742 Marking Cro LF 815 $12.00 $9,780.00 $9.25 $7,538.75 $12.50 $10,187.50 $20.25 $16,503.75 42 646.812 Marking Cu LF 1865 $6.35 $11,842.75 $12.50 $23,312.50 $12.00 $22,380.00 $12.25 $22,846.25 43 646.822 Marking Isla EACH 8 $265.00 $2,120.00 $255.00 $2,040.00 $175.00 $1,400.00 $458.00 $3,664.00 44 646.901 Marking Re LF 980 $1.69 $1,656.20 $0.90 $882.00 $1.15 $1,127.00 $1.30 $1,274.00 45 646.92 Marking Re LF 237 $4.40 $1,042.80 $3.25 $770.25 $2.80 $663.60 $3.25 $770.25 46 650.55 Constructio LF 715 $2.70 $1,930.50 $3.50 $2,502.50 $3.25 $2,323.75 $3.25 $2,323.75 47 650.9 Constructio EACH 11 $220.00 $2,420.00 $350.00 $3,850.00 $350.00 $3,850.00 $350.00 $3,850.00 48 652.0225 Conduit Rig LF 175 $12.00 $2,100.00 $6.90 $1,207.50 $6.90 $1,207.50 $6.90 $1,207.50 49 652.0235 Conduit Rig LF 640 $19.40 $12,416.00 $9.05 $5,792.00 $9.05 $5,792.00 $9.05 $5,792.00 50 652.0615 Conduit Sp LF 935 $41.50 $38,802.50 $21.32 $19,934.20 $21.32 $19,934.20 $21.32 $19,934.20 51 653.014 Pull Boxes S EACH 16 $1,465.00 $23,440.00 $1,359.29 $21,748.64 $1,359.29 $21,748.64 $1,359.29 $21,748.64 52 653.09 Adjusting P EACH 1 $500.00 $500.00 $590.42 $590.42 $590.42 $590.42 $590.42 $590.42 53 653.0905 Removing P EACH 17 $180.00 $3,060.00 $116.60 $1,982.20 $116.60 $1,982.20 $116.60 $1,982.20 54 654.0101 Concrete B EACH 8 $1,390.00 $11,120.00 $919.15 $7,353.20 $919.15 $7,353.20 $919.15 $7,353.20 55 654.0102 Concrete B EACH 2 $1,552.00 $3,104.00 $1,452.38 $2,904.76 $1,452.38 $2,904.76 $1,452.38 $2,904.76 56 654.011 Concrete B EACH 4 $9,500.00 $38,000.00 $6,464.54 $25,858.16 $6,464.54 $25,858.16 $6,464.54 $25,858.16 57 654.0217 Concrete C EACH 1 $2,565.00 $2,565.00 $2,664.02 $2,664.02 $2,664.02 $2,664.02 $2,664.02 $2,664.02 58 655.023 Cable Traff LF 578 $3.00 $1,734.00 $1.50 $867.00 $1.50 $867.00 $1.50 $867.00 59 655.024 Cable Traff LF 1594 $2.50 $3,985.00 $1.95 $3,108.30 $1.95 $3,108.30 $1.95 $3,108.30 60 655.026 Cable Traff LF 1455 $4.35 $6,329.25 $2.94 $4,277.70 $2.94 $4,277.70 $2.94 $4,277.70 61 655.027 Cable Traff LF 555 $6.00 $3,330.00 $3.43 $1,903.65 $3.43 $1,903.65 $3.43 $1,903.65 62 655.028 Cable Traff LF 565 $8.00 $4,520.00 $4.36 $2,463.40 $4.36 $2,463.40 $4.36 $2,463.40 63 655.0305 Cable Type LF 1805 $4.65 $8,393.25 $1.33 $2,400.65 $1.33 $2,400.65 $1.33 $2,400.65 64 655.061 Electrical W LF 1930 $1.15 $2,219.50 $0.96 $1,852.80 $0.96 $1,852.80 $0.96 $1,852.80 65 655.0515 Electrical W LF 2470 $1.75 $4,322.50 $1.13 $2,791.10 $1.13 $2,791.10 $1.13 $2,791.10 66 656.0201.0 Electrical S EACH 1 $2,200.00 $2,200.00 $1,757.74 $1,757.74 $1,757.74 $1,757.74 $1,757.74 $1,757.74 67 657.01 Pedestal BaEACH 8 $415.00 $3,320.00 $333.39 $2,667.12 $333.39 $2,667.12 $333.39 $2,667.12 68 657.0255 Transforme EACH 2 $680.00 $1,360.00 $799.39 $1,598.78 $799.39 $1,598.78 $799.39 $1,598.78 69 657.031 Poles Type EACH 2 $4,175.00 $8,350.00 $4,217.61 $8,435.22 $4,217.61 $8,435.22 $4,217.61 $8,435.22 70 657.035 Poles Type EACH 4 $11,300.00 $45,200.00 $11,535.52 $46,142.08 $11,535.52 $46,142.08 $11,535.52 $46,142.08 71 657.0405 Traffic Sign EACH 2 $740.00 $1,480.00 $395.28 $790.56 $395.28 $790.56 $395.28 $790.56 72 657.0425 Traffic Sign EACH 2 $950.00 $1,900.00 $1,051.42 $2,102.84 $1,051.42 $2,102.84 $1,051.42 $2,102.84 73 657.043 Traffic Sign EACH 4 $810.00 $3,240.00 $725.44 $2,901.76 $725.44 $2,901.76 $725.44 $2,901.76 74 657.0525 Monotube A EACH 3 $4,000.00 $12,000.00 $4,660.74 $13,982.22 $4,660.74 $13,982.22 $4,660.74 $13,982.22 75 657.053 Monotube A EACH 1 $4,500.00 $4,500.00 $6,275.08 $6,275.08 $6,275.08 $6,275.08 $6,275.08 $6,275.08 76 657.0614 Luminaire A EACH 2 $415.00 $830.00 $439.90 $879.80 $439.90 $879.80 $439.90 $879.80 77 657.0815 Luminaire A EACH 8 $2,500.00 $20,000.00 $1,199.54 $9,596.32 $1,199.54 $9,596.32 $1,199.54 $9,596.32 78 658.0173 Traffic Sign EACH 12 $1,200.00 $14,400.00 $1,671.06 $20,052.72 $1,671.06 $20,052.72 $1,671.06 $20,052.72 79 658.0174 Traffic Sign EACH 12 $1,400.00 $16,800.00 $2,193.44 $26,321.28 $2,193.44 $26,321.28 $2,193.44 $26,321.28 80 658.0416 Pedestrian EACH 8 $675.00 $5,400.00 $567.35 $4,538.80 $567.35 $4,538.80 $567.35 $4,538.80 81 658.05 Pedestrian EACH 11 $490.00 $5,390.00 $404.17 $4,445.87 $404.17 $4,445.87 $404.17 $4,445.87 82 658.5070.0 Signal Mou EACH 1 $6,400.00 $6,400.00 $6,536.39 $6,536.39 $6,536.39 $6,536.39 $6,536.39 $6,536.39 83 659.1125 Luminaires EACH 14 $410.00 $5,740.00 $374.68 $5,245.52 $374.68 $5,245.52 $374.68 $5,245.52 84 661.0201.0 Temporary EACH 1 $100,000.00 $100,000.00 $41,779.58 $41,779.58 $41,779.58 $41,779.58 $41,779.58 $41,779.58 85 674.03 Remove Ca LF 340 $2.25 $765.00 $1.23 $418.20 $1.23 $418.20 $1.23 $418.20 86 674.04 Reinstall CaLF 330 $2.25 $742.50 $1.30 $429.00 $1.30 $429.00 $1.30 $429.00 Page 78 of 92 87 678.03 Fiber Optic EACH 6 $70.00 $420.00 $201.57 $1,209.42 $201.57 $1,209.42 $201.57 $1,209.42 88 690.025 Sawing ConLF 765 $2.85 $2,180.25 $2.25 $1,721.25 $5.00 $3,825.00 $2.35 $1,797.75 89 SPV.0060.0NEMA TS2 T EACH 1 $21,000.00 $21,000.00 $27,138.26 $27,138.26 $6,282.52 $6,282.52 $6,282.52 $6,282.52 90 SPV.0060.0Traffic Sign EACH 1 $5,000.00 $5,000.00 $6,282.52 $6,282.52 $27,138.26 $27,138.26 $27,138.26 $27,138.26 91 SPV.0060.0Video/Rada EACH 1 $30,000.00 $30,000.00 $31,883.77 $31,883.77 $31,883.77 $31,883.77 $31,883.77 $31,883.77 92 SPV.0060.0Remove an EACH 1 $1,000.00 $1,000.00 $3,410.89 $3,410.89 $3,410.89 $3,410.89 $3,410.89 $3,410.89 93 SPV.0060.0Remove an EACH 1 $500.00 $500.00 $5,011.13 $5,011.13 $5,011.13 $5,011.13 $5,011.13 $5,011.13 94 SPV.0090.0Special (01 LF 138 $55.00 $7,590.00 $61.21 $8,446.98 $95.00 $13,110.00 $120.00 $16,560.00 95 SPV.0090.0Special (02 LF 222 $70.00 $15,540.00 $68.18 $15,135.96 $95.00 $21,090.00 $120.00 $26,640.00 96 SPV.0090.0Special (03 LF 156 $90.00 $14,040.00 $81.92 $12,779.52 $105.00 $16,380.00 $120.00 $18,720.00 Base Bid Total: $788,075.90 $702,386.60 $710,568.20 $835,644.10 Page 79 of 92 Division of Transportation System Development Southeast Regional Office 141 N.W. Barstow Street P.O. Box 798 Waukesha, WI 53187-0798 Governor Tony Evers Secretary Kristina Boardman Internet: www.dot.wisconsin.gov Telephone: (262) 548-5903 Facsimile (FAX): (262) 548-5662 E-Mail: waukesha.dtd@dot.wi.gov September 24, 2025 Matthew Mortwedt Village of Germantown - Director of Public Works N112 W17001 Mequon Road Germantown, WI 53022 Dear Mortwedt: SUBJECT: ID 3700-04-01/91 STH 175 Signal Retrofit Intersection CTH Q/County Line Rd. Washington County The Wisconsin Department of Transportation has approved the agreement for the above subject project and have included an approved signed agreement for your records. We will process your request for financial authorization for the engineering phase of the project and notify you once it has been authorized for expenditure. Amounts spent prior to receiving authorization are not reimbursable. If you have questions about this project, please contact Jarrett Gates at (262) 548-5894. Sincerely, Roslin Burns Roslin Burns Program & Planning Analyst __ Page 80 of 92 State of Wisconsin CORRESPONDENCE/MEMORANDUM PROJECT AGREEMENT ACCEPTANCE DATE: September 17, 2025 SUBJECT: Project Agreement Project Number: 3700-04-01/91 – Initial Title: STH 175 SIGNAL RETROFIT Project Limits: INTERSECTION CTH Q/COUNTY LINE RD Municipality: Village of Germantown, Washington County Funding items: Cost Share PROGRAM: 305 ITS NOTES: - Approved The attached agreement has been approved by regional designee Region: SE Page 81 of 92 Page 82 of 92 Page 83 of 92 Page 84 of 92 Hi Daisy, There needs to be a state project ID set up since WisDOT will be reimbursing the costs outlined in the SMFA. Hence, the language stating WisDOT will initiate the project authorization. Germantown can proceed with a locally let project and will front the construction costs. 90% will be reimbursed by completing the DT1713 form (Reimbursement Request programs using local let contract process). Related to the language about costs incurred to the state: WisDOT is incurring costs (i.e. setting aside funds that must be used) for the project, so if the project doesn’t end up being built, Germantown would be liable for any design costs that had been previously reimbursed. Germantown is not in jeopardy of forfeiting their cost share arrangement. If construction costs exceed $614,000, Germantown will not be reimbursed for the additional costs. Thanks, Andy Andy Utic, P.E. Signal Operations Engineer WisDOT – Southeast Region Page 85 of 92 2027 CAPITAL IMPROVEMENT/EQUIPMENT PROGRAM (CIP/CEP) 2027 Village of Germantown Annual Budget Department: Engineering Contact Person: Tim Zimmerman Request Title: County Line and Appleton Signal Improvements Construction General Description: This is a 90/10 cost share with the DOT for signal upgrades. A SMFA is received. Based on the submitted initial estimates, the State will reimburse up to $552,600 of construction costs. Justification and Intent: Bids were received 10/1/2026, and a contract in the amount of $775,000, which includes a 10% contingency, is recommended for approval by Staff. The ultimate Village obligation will be $222,400 after reimbursement. The contract will include improvements to a connecting highway intersection. New poles & signal heads with signal heads over each approach lane, reflective backplates, new street lighting, flashing yellow arrows, re-installation of video vehicle detection, install conduit/wiring/pull boxes, temporary traffic signals during construction, & updated pavement marking/signing. Description of Alternatives: Complete the improvements outside cost share agreement Description of Disposal, if Applicable: N/A Impact on other Projects: Cost Analysis: (Quotes, estimates, breakdown of potential cost and how you arrived here) $222,400 post-reimbursement costs. Annual Impact on Operating Budget: (Will we have an additional reoccurring operating cost?) N/A – one time project cost Page 86 of 92 BUSINESS OF THE VILLAGE BOARD MEETING DATE: October 19, 2026 PLACEMENT: Resolution ITEM TITLE: Resolution Requesting Participation in and County Assistance Through the Washington County Shared Services Grant Program for Countywide Fire/Emergency Medical Services (EMS) (ACTION) SUBMITTED BY: Matt Trebatoski, Village Administrator SUMMARY EXPLANATION: Please find attached a memo from Washington County regarding the Shared Services Grant Program for Countywide Fire/Emergency Medical Services (EMS), and the associated next steps for participation. Also included is the County EMS Distribution Proposal 5-Year Estimate. If the Village wishes to participate, a resolution must be adopted. The proposed resolution would approve participation and allow the Village President and Village Administrator to negotiate, approve as to form, and upon Village Board approval, execute on behalf of the Village a grant agreement with Washington County for participation in the program. ATTACHMENT: 1. County EMS Memo 2. County EMS 5 Year Distribution Estimate 3. Resolution 17-2026 DRAFT STAFF RECOMMENDATION: Move to approve the Resolution Requesting Participation in and County Assistance Through the Washington County Shared Services Grant Program for Countywide Fire/Emergency Medical Services (EMS). ACTION BY COMMITTEE: Page 87 of 92 1 Washington County Shared Services Grant Program for Countywide Fire/Emergency Medical Services (EMS) What the Program Is This is a county grant and shared-services funding program designed to supplement municipal Fire/EMS operations and Fire/EMS-related administrative and oversight costs. The program leverages multiple revenue sources: a County levy authorized under Wis. Stat. § 59.51, the County levy authorized for EMS under Wis. Stat. §66.0602(3)(e)6., and the already implemented County sales tax under Wis. Stat. §77.70. Washington County will exercise its levy authority in accordance with these authorities and will combine that revenue with so that the program is net neutral in levy impact to the County’s overall tax levy. Funding remains subject to annual County Board appropriation. The program is structured to support local EMS readiness, response, governance, and accountability through defined performance expectations and reporting. What the Program Is Not This program does not create or operate a countywide EMS system under Wis. Stat. ch. 256 or Wis. Stat. § 256.12. Municipal EMS agencies remain locally owned, operated, and managed. The program is not a mechanism to shift municipal EMS operations to County control, and it is not intended to increase the County’s overall levy burden; County levy authority will be exercised and offset with sales tax resources to maintain net neutrality in levy impact. Legal Authority and Framework Wisconsin law authorizes the County to establish and fund this shared-services grant program and authorizes municipalities to request County assistance. 1) County authority to act by resolution. The County Board may establish the program by resolution. See Wis. Stat. § 59.03(2)(b). 2) Municipal request and County administration upon request. A municipality may request by resolution that the County assume or exercise an administrative function related to Fire/EMS support. Upon municipal request, the County may provide administrative and related support. See Wis. Stat. § 59.03(2)(a). The resolution must be passed by a majority of the members-elect of the governing body and specify the terms upon which the powers shall be exercised, state whether the authority is to be exercised exclusively by the County or jointly and find that the exercise of such power by the County would be in the public interest. The County will next pass a resolution by a majority of members-elect to assume the exercise of the function. 3) Levy authority for Fire/EMS and budget framework. The County will exercise its authority to levy under Wis. Stat. § 59.51, and Wis. Stat. §66.0602(3)(e)6., . Revenue generated under this authority will be combined with revenue from the already Page 88 of 92 2 implemented County sales tax to fund the program in a manner that is net neutral in impact to the County’s overall tax rate, with all appropriations subject to annual County Board approval. County sales tax will be used to lower the otherwise needed additional tax levy. 4) General County authority and public safety powers. The County’s general corporate powers and public safety authority support this grant and shared-services approach. See Wis. Stat. §§ 59.51 and 59.54. Procedural Next Steps County Action The County Board will adopt a resolution under Wis. Stat. § 59.03(2)(b) creating the program, defining eligibility, performance expectations, reporting requirements, and confirming that all funding is subject to annual appropriation. The resolution will also confirm the County’s exercise of levy authority under Wis. Stat. 70.62, Wis. Stat. § 66.0602(3)(e)6, and the budgetary approach to combine that revenue with sales tax proceeds to maintain net neutrality in tax rate impact. Municipal Action to Participate Each municipality wishing to participate must adopt a resolution by November 7, 2026, requesting assistance under Wis. Stat. § 59.03(2)(a). A model resolution will be provided by the County and will, at a high level: 1) Formally request participation and County assistance for Fire/EMS and Fire/EMS- related administrative/oversight support. 2) Acknowledge the program’s performance metrics and reporting requirements. 3) Agree that funding is subject to annual appropriation and may be adjusted. 4) Designate a municipal contact responsible for coordination and reporting. County Follow-Up After receiving municipal resolutions, the County Board will pass a resolution accepting the participation request and approve awards and terms. The County will then enter into a grant agreement and/or an intergovernmental cooperation agreement, as appropriate, under Wis. Stat. § 66.0301. Administration After Approval Following award approval, municipalities should expect: 1) Agreement execution outlining scope, eligible costs, performance metrics, reporting cadence, and term. 2) Regular reporting on performance and expenditures, with documentation of eligible costs. 3) Payment mechanics defined in the agreement, including timing, method, and any draw or reimbursement procedures. 4) Annual review and renewal considerations tied to performance, compliance, and County budget appropriation. Page 89 of 92 2027 2028 EST 2029 EST 2030 EST 2031 EST Totals for Munis w/FDs Village of Germantown $383,610 $459,487 $538,398 $620,466 $705,817 Village of Jackson $159,016 $186,008 $214,080 $243,275 $273,638 Village of Kewaskum $56,017 $66,222 $76,834 $87,872 $99,350 Village of Richfield $279,476 $333,647 $389,985 $448,576 $509,512 City of Hartford $245,831 $289,828 $335,585 $383,172 $432,663 City of West Bend $445,374 $528,615 $615,187 $705,221 $798,857 Totals for Muni's w/o FDs Town of Addison $43,975 $54,986 $66,438 $78,348 $90,734 Town of Barton $42,035 $52,560 $63,506 $74,891 $86,730 Town of Erin $80,804 $101,037 $122,079 $143,963 $166,722 Town of Farmington $51,756 $64,715 $78,193 $92,210 $106,788 Town of Germantown $3,251 $4,065 $4,911 $5,792 $6,708 Town of Hartford $48,070 $60,106 $72,624 $85,642 $99,181 Town of Jackson $59,387 $74,257 $89,721 $105,805 $122,532 Town of Kewaskum $16,642 $20,809 $25,142 $29,649 $34,336 Town of Polk $85,966 $107,492 $129,878 $153,160 $177,374 Town of Trenton $64,899 $81,150 $98,050 $115,627 $133,906 Town of Wayne $32,051 $40,076 $48,423 $57,103 $66,130 Town of West Bend $126,078 $157,647 $190,479 $224,625 $260,136 Village of Newburg $10,068 $12,589 $15,211 $17,938 $20,774 Village of Slinger $80,235 $100,325 $121,219 $142,948 $165,547 Totals for Private FDs Allenton FD $19,247 $20,017 $20,817 $21,650 $22,516 Boltonville FD $8,056 $8,378 $8,713 $9,062 $9,424 Fillmore FD $9,196 $9,564 $9,947 $10,345 $10,758 Kohlsville FD $15,889 $16,524 $17,185 $17,873 $18,588 Newburg FD $24,989 $25,989 $27,028 $28,109 $29,234 Slinger FD $59,483 $61,862 $64,337 $66,910 $69,587 St Lawrence FD $10,644 $11,070 $11,513 $11,973 $12,452 Grand Total $2,462,044 $2,949,026 $3,455,486 $3,982,205 $4,529,992 * Does not included distribution of the volunteer incentive. COUNTY EMS DISTRIBUTION* PROPOSAL - AUGUST 31, 2026 - 5-YEAR ESTIMATE Page 90 of 92 STATE OF WISCONSIN VILLAGE OF GERMANTOWN WASHINGTON COUNTY RESOLUTION NO. 17-2026 A RESOLUTION REQUESTING PARTICIPATION IN AND COUNTY ASSISTANCE THROUGH THE WASHINGTON COUNTY SHARED SERVICES GRANT PROGRAM FOR COUNTYWIDE FIRE/EMERGENCY MEDICAL SERVICES (EMS) WHEREAS, the Village Board of the Village of Germantown recognizes the critical importance of local Fire and Emergency Medical Services (EMS) readiness, response, governance, and accountability to protect public health and safety within the community; and WHEREAS, Washington County has established and intends to administer a shared-services grant program to support municipal Fire/EMS operations and Fire/EMS-related administrative and oversight activities through defined performance expectations and reporting, with funding subject to annual appropriation by the Washington County Board of Supervisors; and WHEREAS, the County has identified multiple funding sources for this program—an authorized County levy under Wis. Stat. § 66.0602(3)(e)6., and the already implemented County sales tax—and intends to combine these revenue sources so that the program is net neutral in tax rate impact to the County’s overall tax rate, recognizing that all program funding remains contingent on annual County Board appropriation; and WHEREAS, the grant program is not intended to create, operate, or constitute a countywide EMS system under Wis. Stat. ch. 256, and participating municipal Fire/EMS agencies shall remain locally operated, and managed, with no shift of municipal Fire/EMS operations to County control; and WHEREAS, Wis. Stat. § 59.03(2)(b) authorizes Washington County to establish programs and assume functions by resolution, and Wis. Stat. § 59.03(2)(a) provides a municipal mechanism to request County exercise or joint exercise of functions upon terms specified by municipal resolution, provided the resolution is passed by a majority of the members-elect, specifies the terms upon which the powers shall be exercised, states whether the authority is to be exercised exclusively by the County or jointly, and finds that County exercise is in the public interest; and WHEREAS, the Village Board finds that requesting County assistance through the shared- services grant program for Fire/EMS support, including specified grant program administrative and oversight functions tied to performance expectations and reporting, is in the public interest; and WHEREAS, the County may respond by resolution to exercise the requested function(s) and enter into a grant agreement and/or an intergovernmental cooperation agreement with this Body consistent with Wis. Stat. § 66.0301. Page 91 of 92 RESOLUTION NO. 17-2026 Page 2 NOW THEREFORE, BE IT RESOLVED by the Village Board of the Village of Germantown, Washington County, Wisconsin, that pursuant to Wis. Stat. § 59.03(2)(a), the Village of Germantown formally requests that Washington County exercise specified administrative and oversight functions related specifically to the Washington County Shared Services Grant Program for Countywide Fire/EMS, limited to the following categories in support of municipal Fire/EMS operations: Program performance measurement, benchmarking, and related reporting coordination tied to readiness, response, governance, and accountability expectations, grant administration, including application intake, eligibility review, compliance monitoring, and disbursement consistent with annual County appropriation, and technical assistance related to shared-services planning, intergovernmental coordination, and best- practices support for Fire/EMS administrative and oversight activities. BE IT FURTHER RESOLVED, that the Village Board finds that County exercise of the above- listed administrative and oversight functions, in connection with grant support to the Village, is in the public interest because it supports sustainable local Fire/EMS readiness and response while enhancing governance and accountability through defined performance expectations and reporting. BE IT FURTHER RESOLVED, that the authority requested above is to be exercised exclusively by Washington County as part of the County’s administration of the shared- services grant program. BE IT FURTHER RESOLVED, that the Village Board authorizes the Village President and Village Administrator to negotiate, approve as to form, and upon Village Board approval, execute on behalf of the Village a grant agreement with Washington County for participation in the Washington County Shared Services Grant Program for Countywide Fire/EMS. Adopted: ______________________________________ Robert A Soderberg, Village President ATTEST: ____________________________________ Donna Ott, Village Clerk Page 92 of 92