Public Works & Highways Committee — Minutes

MEETING: REGULAR MEETING OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE DATE & TIME: Wednesday, September 2, 2026 at 5:30 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: Chairperson Kaminski called the Public Works and Highways Committee meeting to order at 5:31PM. II. ROLL CALL: Present: Trustee Terri Kaminski, Trustee Robert Warren, Trustee Jan Miller, Trustee Jim Stout Absent: None Excused: None III. MEETING MINUTES: A. August 5, 2026 (ACTION) Motion: Amend the August 5, 2026 Minutes to add who seconded the motion in Item A under New Business and a suggestion to include more description going forward. Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) IV. PUBLIC COMMENT: None V. UNFINISHED BUSINESS: None VI. NEW BUSINESS: A. Presentation by Ruekert & Mielke 60% plan review Main Street and Old Farm Station, and capacity upgrades. (DISCUSSION) Page 2 DPW Director Zimmerman introduced Dave Arnot with Ruekert & Mielke who gave the Committee an update on the project expanding the capacity and extending the life of equipment at the Main Street Lift Station and Old Farm Lift Station. This was a presentation and discussion only item. B. A Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing for Lift Station Capacity Improvements -- Clean Water Fund Program WDNR. (ACTION) DPW Director Zimmerman presented a Village Attorney approved resolution to let the State know that the Village intends to pay the costs associated with the upgrades at Main St and Old Farm Pump Stations until this loan is secured. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) C. Discussion of Road Reservation Abandonment Donges Bay Road west to I41 for Phase II of Division Rd. (DISCUSSION) DPW Director Zimmerman and Civil Engineer Joe Harvat explained the potential plans for discontinuation of the use of the concrete driveway at Wendland Nursery, land acquisition to access the Jefferson Ponds for maintenance purposes, and installing a commercial size driveway cut north of the existing driveway for commercial use. Motion: Approve the vacation of the road ROW land swap and commercial drive access for the Wendland property and proceed as planned. Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) D. Consideration of a water rate increase. (ACTION) Village Administrator Trebatoski presented information on both Water and Sewer Utilities having about a million dollar deficit due to operation expenses. The Village Administrator asked for consideration of an increase for both Utilities beginning the first quarter of 2027. Page 3 Motion: Combine Items D and E for Water and Sewer rate increases and forward both to the Utility Advisory Committee for input. Motioned By: Jan Miller Seconded By: Jim Stout Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) E. Consideration of a sewer rate increase. (ACTION) See Item D F. Vacation of Public Easement - Basic Metals. (ACTION) DPW Director Zimmerman explained due to the building expansion project of Basic Metals, on-site storm water management is required, which negates the need for the public drainage easement. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) G. Acceptance of Revised CSM - Basic Metals. (ACTION) DPW Director Zimmerman explained Basic Metals will be combining both of their parcels into one parcel as part of their building expansion project. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) H. Award of a Professional Services contract with DB Sterlin for the Pleasant View Culvert Replacement and Road Reconstruction for an amount, including a 10% contingency, of $58,124.00. (ACTION) DPW Director Zimmerman explained the need for a Professional Services contract to Page 4 assist with construction inspection, staking, and contract administration for Pleasant View Drive culvert replacement and road reconstruction. Motion: Approve as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) I. Award a contract with Terracon for geotechnical services for Main St and Old Farm upgrades for an amount, including a 10% contingency, of $18,535.00. (ACTION) DPW Director Zimmerman explained the need for a Professional Services contract to assist with soil borings, soil analysis, boring logs and geotechnical engineering report for the Main St. and Old Farm Pump Station project. Motion: Approve as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) J. Development Agreement with Cirrus Property Group for The Carillon at Germantown development. (ACTION) Attorney Sajdak explained the item to the Committee. Motion: Forward agreement to Village Board without a Committee recommendation, pending staff review and any changes would be incorporated at that time and shared with Village Board. Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) K. Consideration of restructuring the Public Works Department. (ACTION) Page 5 DPW Director Zimmerman explained the need to restructure the organization of the Department of Public Works. Motion: Recommend to Village Board approval of a reorganization of the Department of Public Works to include Superintendent position reinstatement, elimination of one Foreman, renaming of two positions and associated salary adjustments not to exceed $10,000.00. Motioned By: Robert Warren Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jim Stout No: Jan Miller Abstain: None Motion Passed (Yes 3, No 1, Abstained 0) VII. DIRECTOR'S REPORT: A. September Director's Report (DISCUSSION) DPW Director Zimmerman gave his September Director's Report. Highlights include Road Program updates, EHD outbreak in the deer heard in Washington County, reimbursement to TID 8 and Water Utility from the Village of Richfield, and fiber installation updates. VIII. NEXT MEETING DATE: The next Public Works and Highways Committee Meeting will be held on October 7, 2026 at 5:30PM. IX. ANNOUNCEMENTS: Trustee Miller announced a District 4 meeting will be held on Thursday September 10, 2026 at the Germantown Senior Center. X. ADJOURNMENT: Chairperson Kaminski adjourned the meeting at 7:19PM. From: crb crb To: Comments Subject: COMMENTS FOR PUBLIC WORKS & HIGHWAY COMMITTEE MEETING 9-2-26 ITEM" K" Date: Monday, August 31, 2026 9:59:41 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, Does this village really need to be doing a restructuring of the DPW Staff now? Just because it was started by the former DPW Director and an upcoming retirement, that makes it right? When is this person's retirement notice for? Nothing noted on that. The current supervisor has total of "28 employees to be in charge of", that is too much? If you worked outside of the village, in the real world of work, you could have more or less employees to be in charge of. Just because you supposedly have the $10,000 in the budget for it now, that makes it ok'd? It is pointed out because of the vacancy in engineer job YET and savings in the salary of the director of DPW. These changes also put another increase in the upcoming budget too! Then the comparison of the other communities, does it matter what they do vs what is going on here? Think before you decide and vote on this item. So happy to hear, the village employees, think the residents are made of money! Just keep adding on to the wants! The Schneider's