Library Board — Minutes

MEETING: GERMANTOWN COMMUNITY OF THE LIBRARY BOARD DATE & TIME: Wednesday, August 26, 2026 at 5:30 PM LOCATION: Germantown Community Library N112W16957 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. The regular meeting of the Germantown Community Library was called to order by President Joyce Nelson at 05:30 PM. II. ROLL CALL: Present: Library Board President Joyce Nelson, Library Board Member Darlene Vosen, Library Board Member Charlene Brady, Member Joletta Kerpan, Library Board Member Sarah Larson, School District Representative Katie Kohel, Trustee Patrick Kaiser Absent: Excused: Also present: Library Director Trisha Smith, Assistant Library Director Connie Lloyd, Circulation Manager Catherine Lee III. APPROVAL OF AGENDA: Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Charlene Brady Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) IV. MEETING MINUTES: A. July 22, 2026, Meeting Minutes - DRAFT Page 2 Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Katie Kohel Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) V. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report Vosen summarized the changes made to the money from CD#1 as reflected in the Treasurer's Report. Motion: Approve as presented Motioned By: Joyce Nelson Seconded By: Sarah Larson Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) B. Accounts Payable Smith presented the Accounts Payable report. Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Joletta Kerpan On roll call vote: Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Page 3 Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) C. Budget Reports Smith reviewed the submitted Budget Report. VII. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence President Nelson sent out one Thank you letter to: • Bonnie Lemanczyk - $25 (Materials) B. Village Reports Kaiser did not have any Village news that affected the Library to report. C. County Reports Covered with Director's Report. D. System Reports Covered with Director's Report. E. President's Report F. Director's Report Smith reviewed the Director's Report and attachments. VIII. UNFINISHED BUSINESS: A. Study Room Policy Update (ACTION) Smith, Lee, and Lloyd reviewed the presented policy changes. Motion: Approve as presented with a review in 3 months. Motioned By: Darlene Vosen Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Katie Kohel, Patrick Kaiser No: Sarah Larson Abstain: None Page 4 Motion Passed (Yes 6, No 1, Abstained 0) B. 2027 Budget Update (DISCUSSION) Smith reviewed the 2027 Library Budget proposed to the Village. The budget approval process is delayed due to the new Village Finance Director new hire. IX. NEW BUSINESS: X. CLOSED SESSION: A. Interim Director (ACTION) Motion: Approve to go into Closed Session as presented Motioned By: Charlene Brady Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) Nelson returned to Open Session at 6:19 PM. Motion: Approve current Assistant Library Director, Connie Lloyd, as the part-time Interim Director in early 2027 due to Director FMLA. Motioned By: Darlene Vosen Seconded By: Joletta Kerpan Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) XI. ADJOURNMENT: Nelson announced the next Library Board meeting will be held on September 23, 2026. Nelson adjourned the meeting at 06:19 PM.