Library Board — Minutes

MEETING: GERMANTOWN COMMUNITY OF THE LIBRARY BOARD DATE AND TIME: Wednesday, May 27, 2026 5:30 PM LOCATION: Germantown Community Library N112W16957 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. The regular meeting of the Germantown Community Library was called to order by President Joyce Nelson at 05:31 PM. II. ROLL CALL: Present: Library Board President Joyce Nelson, Library Board Member Darlene Vosen, Library Board Member Charlene Brady, Member Joletta Kerpan, Library Board Member Sarah Larson, Trustee Patrick Kaiser Absent: Excused: School District Representative Katie Kohel Also Present: Library Director Trisha Smith, Circulation Manager Catherine Lee III. APPROVAL OF AGENDA: Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Charlene Brady Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) IV. MEETING MINUTES: A. April 22, 2026, Meeting Minutes - DRAFT Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Sarah Larson Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser Page 2 No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) V. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report Vosen presented the attached Treasurer's Report. Motion: Approve as presented Motioned By: Charlene Brady Seconded By: Joletta Kerpan Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) B. Accounts Payable Smith presented the attached Accounts Payable report. Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Patrick Kaiser On roll call vote: Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) C. Budget Reports Smith presented the attached Budget Reports. Page 3 VII. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence Nelson sent out four thank you letters for the following donations: 1. Friends of the Germantown Community Library - $34,000 ($17,000 for Materials, $17,000 for Programs) 2. Kettle Moraine Art Guild - $29 - Materials 3. Kiwanis Germantown - $2,000 ($1,000 for Storytime, $1,000 for Play Kitchen) 4. Steve Shanks & Kristie Porubsky in honor of Jocelyn's Forever Sparkling - $100 - Materials B. Village Reports C. County Reports D. System Reports E. President's Report F. Director's Report Smith reviewed the submitted Director's Report and attachments. VIII. UNFINISHED BUSINESS: IX. NEW BUSINESS: A. Elections of Library Board Officers (ACTION) The following nominations were made: • President - Joyce Nelson • Vice President - Sarah Larson • Treasurer - Darlene Vosen Motion: Approve nominations for the Library Board officers Motioned By: Joletta Kerpan Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None Page 4 Motion Passed (Yes 6, No 0, Abstained 0) B. Donations and Gifts Policy (ACTION) Smith reviewed the attached updated Donations and Gifts Policy. Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Joletta Kerpan Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) C. 2026 Pay Rate Chart (ACTION) Smith reviewed the attached 2026 Pay Rate Chart. Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Darlene Vosen Yes: Joyce Nelson, Darlene Vosen, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: Charlene Brady Abstain: None Motion Passed (Yes 5, No 1, Abstained 0) X. ADJOURNMENT: Nelson announced the next Library Board meeting will be held on Wednesday, June 24, 2026, at 5:30 PM. Nelson adjourned the meeting at 06:09 PM.