Public Works & Highways Committee — Minutes

MEETING: AMENDED REGULAR MEETING OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE DATE AND TIME: Wednesday, May 13, 2026 5:30 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: Chairperson Trustee Terri Kaminski called the Public Works and Highways Committee meeting to order at 5:30PM. II. ROLL CALL: Present: Trustee Terri Kaminski, Trustee Robert Warren, Trustee Jan Miller, Trustee Jim Stout Also Present: DPW Director Tim Zimmerman, Water Superintendent Paul Haugen, Village Engineer Kevin Driscoll, Deputy Clerk Maddy Laufenberg III. MEETING MINUTES: A. April 1, 2026 (ACTION) Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) IV. PUBLIC COMMENT: Melanie Smythe (N140W17938 Cedar Ln) spoke regarding presentation procedures and yard waste permits. V. UNFINISHED BUSINESS: VI. NEW BUSINESS: A. Consideration of Well 7 liner installation and contract extension #1 with CTW in the amount of $136,555.00. (ACTION) Page 2 Water Superintendent Haugen provided information on this item. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) B. Award of professional services agreement to Foth in the amount of $34,000.00 for Well 7 liner installation and pump replacement professional services. (ACTION) Water Superintendent Haugen and a representative from Foth provided information on this item. Motion: Approve as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) C. April Storm Update (DISCUSSION) DPW Director Zimmerman and Village Engineer Driscoll gave an update on the April storm. Public comments were made by the following individuals: • Steven Mohar (N106W17050 Juniper Dr) spoke regarding drainage easements. • Amy Willard (N106W17355 Wildflower Ln) spoke regarding flooding on Wildflower Lane. • B. N. Ranganathan (N106W17159 Juniper Dr) spoke regarding flooding on Juniper Drive. • Tom Willard (N106W17355 Wildflower Ln) spoke regarding flooding on Wildflower Lane. • Paul Spitz (N106W17085 Juniper Drive) spoke regarding sewer backups. • Randy Ryskoski (N106W17113 Juniper Dr) spoke regarding sewer backups. • Jeff Perschke (W173N10727 Willow Wood Dr) spoke regarding the Old Farm Rd pump station. Page 3 • Melanie Smythe (N140W17938 Cedar Ln) spoke regarding a hydraulic/storm study and communications. Motion: Examine Cedar Hills and Willow Wood subdivision drainage ditches and determine which ones are private and public Motioned By: Terri Kaminski Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) D. Acceptance of Well #7 Rehab (ACTION) Motion: Combine Items D-J for consideration as presented Motioned By: Robert Warren Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) Motion: Approve Items D-J as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) E. Acceptance of Well 7 Generator Replacement (ACTION) F. Acceptance of Well #12 (ACTION) G. Acceptance of Goldendale Booster Station (ACTION) H. Acceptance of Tower #3 Painting and Rehab (ACTION) I. Acceptance of Tower #1 Emergency Replacement of Water Fill Pipe (ACTION) Page 4 J. Acceptance of Tower #4 (ACTION) K. Consideration of a credit policy for utility billing. (ACTION) Water Superintendent Haugen provided information on this item. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) L. Appraisal Payments for Division Road Phase I Road Reconstruction Project (ACTION) Village Engineer Driscoll provided information on this item. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) M. Division Road Relocation Order Resolution (ACTION) (Amended to include Exhibit C: Resolution) Village Engineer Driscoll provided information on this item. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) Page 5 N. Pleasant View Drive Relocation Order Resolution (ACTION) Village Engineer Driscoll provided information on this item. Motion: Approve as presented Motioned By: Jan Miller Seconded By: Jim Stout Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) O. Award Contract for Road Program - Heritage Hills Reconstruction (ACTION) Village Engineer Driscoll provided information on this item. Motion: Recommend approval of the contract to Stark Pavement Corp. as presented Motioned By: Jan Miller Seconded By: Jim Stout Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) P. Award Road Program Contract - Esquire Estates Reconstruction (ACTION) Village Engineer Driscoll provided information on this item. Motion: Recommend approval of the contract to Payne & Dolan with a 10% contingency as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) Q. Award Conract for Engineering Services - Site Plan Reviews (ACTION) Village Engineer Driscoll provided information on this item. Page 6 Motion: Award contract to Harwood Engineering Consultants, not to exceed $15,000 as presented Motioned By: Jan Miller Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) R. Maple Road Bridge Repair (ACTION) Village Engineer Driscoll provided information on this item. Motion: Approve Option A as presented Motioned By: Jan Miller Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) S. Acceptance of Improvements - Water Main Extension for Green Bay Packaging at Holy Hill Road (ACTION) Village Engineer Driscoll provided information on this item. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jim Stout Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) T. Award Contract for Pioneer Road Survey (ACTION) Village Engineer Driscoll passed around an updated contract for review. Motion: Approve updated contract in the amount of $677.50 as presented Motioned By: Jan Miller Seconded By: Robert Warren Page 7 Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) U. Agreement with WisDOT for STH 145 Improvements (ACTION) Village Engineer Driscoll provided information on this item. Motion: Enter into an agreement with WisDOT for STH 145 improvements as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) V. Discussion on Main Street and Old Farm Lift Station Facilities Plan Amendment. (DISCUSSION) DPW Director Zimmerman led discussion on this item. W. Autorization to Purchase - Emergency Bypass Pump (ACTION) DPW Director Zimmerman provided information on this item. Motion: Approve purchase of an emergency bypass pump from Thompson {ump, not to exceed $58,300 as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) X. Consideration of Cost Recovery – Yard Waste Permit (ACTION) DPW Director Zimmerman provided information on this item. Motion: Limit the number of permits issued to two per household as presented Page 8 Motioned By: Robert Warren Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jim Stout No: Jan Miller Abstain: None Motion Carried by Voice Vote (Yes 3, No 1, Abstained 0) VII. DIRECTOR'S REPORT: A. May Directors Report DPW Director Zimmerman spoke regarding Village Engineer Driscoll's last day and upcoming culvert replacements. VIII. NEXT MEETING DATE: The next Public Works and Highways Committee Meeting will be held on June 3, 2026 at 5:30PM. IX. ANNOUNCEMENTS: Trustee Miller announced the upcoming Maifest event on May 15th - 17th. X. ADJOURNMENT: Chairperson Trustee Kaminski adjourned the Public Works & Highways Committee meeting at 8:36 PM.