Library Board — Minutes

MEETING: GERMANTOWN COMMUNITY OF THE LIBRARY BOARD DATE AND TIME: Wednesday, March 25, 2026 5:30 PM LOCATION: Germantown Community Library N112W16957 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. The regular meeting of the Germantown Community Library was called to order by President Joyce Nelson at 05:30 PM. II. ROLL CALL: Present: Library Board President Joyce Nelson, Library Board Member Darlene Vosen, Library Board Member Charlene Brady, Library Board Member Sarah Larson, School District Representative Katie Kohel Absent: Excused: Member Joletta Kerpan, Trustee Jolene Pieper Also present: Library Director Trisha Smith, Assistant Library Director Connie Lloyd III. APPROVAL OF AGENDA: Motion: Approve as presented Motioned By: Charlene Brady Seconded By: Sarah Larson Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Sarah Larson, Katie Kohel No: None Abstain: None Motion Passed (Yes 5, No 0, Abstained 0) IV. MEETING MINUTES: A. February 25, 2026, Meeting Minutes - DRAFT Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Sarah Larson Page 2 Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Sarah Larson, Katie Kohel No: None Abstain: None Motion Passed (Yes 5, No 0, Abstained 0) V. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report Vosen reported that Larson has reviewed the 2025 Treasurer records. Larson confirmed the 2025 records were found in good order. Motion: Approve as presented Motioned By: Joyce Nelson Seconded By: Sarah Larson Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Sarah Larson, Katie Kohel No: None Abstain: None Motion Passed (Yes 5, No 0, Abstained 0) B. Accounts Payable Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Katie Kohel On roll call vote: Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Sarah Larson, Katie Kohel No: None Abstain: None Motion Passed (Yes 5, No 0, Abstained 0) C. Budget Reports Page 3 Smith presented the monthly budget report. VII. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence B. Village Reports The Village Administrator position is now vacant with Administrator Kreklow's departure. The Village Board has contracted with Mitch Reynolds as the Interim Village Administrator. Tim Zimmerman, the Village's Wastewater Superintendent, was hired as the new Public Works Director. The Village provided training on Open Meeting Laws for Village staff and trustees. C. County Reports D. System Reports E. President's Report President Nelson extended a thank you to Vice President Larson for running the February Library Board meeting on her behalf. F. Director's Report Smith reviewed the submitted Director's Report and attachments. VIII. UNFINISHED BUSINESS: IX. NEW BUSINESS: A. 2026 Amended Budget (ACTION) Smith reviewed the submitted 2026 Amended Budget documents. Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Joyce Nelson On roll call vote: Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Sarah Larson, Katie Kohel No: None Abstain: None Page 4 Motion Passed (Yes 5, No 0, Abstained 0) B. Code of Conduct Policy Update (ACTION) Smith reviewed the proposed changes to the Code of Conduct Policy. There was discussion regarding the wording and policy pertaining to "support" versus "therapy" animals permitted in the library. The Board requested Smith update the wording to add in and address "therapy" animals in addition to "service" animals and bring the updates back to the April 22, 2026, Library Board meeting for final review. X. ADJOURNMENT: Nelson announced the next Library Board meeting will be held on Wednesday, April 22, 2026, at 5:30 PM at the Germantown Community Library. Nelson adjourned the meeting at 05:56 PM.