Village Board — Minutes

MEETING: AMENDED REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, March 16, 2026 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village Presiden t Soderberg called the Village Board meeting to order at 7:10 PM. II. ROLL CALL: Present: Trustee Robert Warren (via WebEx), Trustee Meg Cutts, Trustee David Baum, Trustee Jan Miller, Trustee Kristen Borst (via WebEx), Trustee Rick Miller, Trustee Terri Kaminski, Village President Bob Soderberg Absent: Trustee Pieper Also Present: Interim Village Administrator Mitch Reynolds, Village Clerk Donna Ott, Village Attorney Brian Sajdak, DPW Superintendent Scott Anderson, Village Engineer Kevin Driscoll, Wastewater Superintendent Tim Zimmerman III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding the weekend snow storm and Village operations; his attendance at the Open Meetings Law presentation, the Chamber of Commerce Candidate Forum, and the Leadership Germantown K9 fundraiser; an update on the Flower Source demolition project; and introduced Interim Village Administrator Mitch Reynolds. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announced the upcoming Public Works & Highways Committee meeting on Wednesday, April 1, 2026, at 5:30 PM. Trustee Rick Miller announced the upcoming General Government & Finance Committee meeting on Monday, April 20, 2026, at 5:00 PM. Trustee Cutts announced that the regular Public Safety Committee meeting on Page 2 Monday, April 6, 2026, has been canceled in favor of a Special Public Safety Committee meeting on Thursday, April 9, 2026, at 6:00 PM. Trustee Jan Miller announced the upcoming Economic Development Commission meeting on Tuesday, April 14, 2026, at 6:00 PM, and also provided an update on Fourth of July events. Village Clerk Ott announced that the District One polling location has been reestablished at Bethlehem Ev. Lutheran Church ahead of the April 7, 2026, Spring Election, and also shared the start date for in-person absentee voting at Village Hall. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. No citizen s came forth or submitted comments. VII. CONSENT AGENDA: Motion : Approve Items A-H as presented Motioned By: Rick Miller Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, David Baum, Jan Miller, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 0, Abstained 0) A. Meeting Minutes: March 2, 2026 (ACTION) B. Matteo's Mexican Grill One-Time Temporary Outdoor Entertainment Permit for Cinco de Mayo (05/05/2026) (ACTION) C. Producer Full-Service Retail Sales Application: Spirits of Norway Vineyard, LLC dba On Cloud Wine, LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) D. Contract with Dan Larsen Landscaping for spring tree planting for an amount not to exceed $27,866.00. (ACTION) Page 3 E. Purchasing street lighting fixtures from Graybar for an amount not to exceed $112,226.58. (ACTION) F. Contract with Clark Dietz for Telecom Permit Reviews and Inspection Services as a pass through cost in amount of $360,000 (ACTION) G. Agreements with Fiberoptic Telecommunications Companies (ACTION) H. Contract with Ruekert & Mielke to design Main Street Lift Station and Old Farm Lift Station improvements in amount not to exceed $532,659.00 (ACTION) Updated Attachment VIII. UNFINISHED BUSINESS: A. A Resolution to adopt an Official Snow and Ice Removal Map as required by the update to Municipal Code 8.02. (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Rick Miller Yes: Robert Warren, Meg Cutts, David Baum, Rick Miller, Terri Kaminski, Bob Soderberg No: Jan Miller, Kristen Borst Abstain: None Motion Carried by Voice Vote (Yes 6, No 2, Abstained 0) IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. A Resolution Establishing a Fee Schedule for Weights & Measures Devices Required Under Section 12.26 of the Municipal Code. (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Rick Miller Yes: Robert Warren, Meg Cutts, David Baum, Jan Miller, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) Page 4 B. A Resolution Disallowing the Claim of Lance Ambrose (ACTION) Motion : Approve the denial of the claim of Lance Ambrose as presented Motioned By: David Baum Seconded By: Rick Miller Yes: Robert Warren, Meg Cutts, David Baum, Jan Miller, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) C. Appointment of Director of Public Works. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction, and then may reconvene into open session to take such action as it deems appropriate. (ACTION) Motion: Enter into Closed Session for Item C Motioned By: David Baum Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, David Baum, Jan Miller, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 0, Abstained 0) Motion: Enter into Closed Session for Item D Motioned By: David Baum Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Jan Miller, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: David Baum Abstain: None Motion Carried by Roll Call Vote (Yes 7, No 1, Abstained 0) D. Retention bonuses for Certain Key Employees. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has Page 5 jurisdiction or exercises responsibility and then may reconvene into open session to take such action as it deems appropriate. (ACTION) Motion : Reenter into Open Session at 8:36 PM Motioned By: David Baum Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, David Baum, Jan Miller, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) Motion: Direct staff to proceed as directed in Closed Session Motioned By: David Baum Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, David Baum, Kristen Borst, Rick Miller, Terri Kaminski, Bob Soderberg No: Jan Miller Abstain: None Motion Carried by Roll Call Vote (Yes 7, No 1, Abstained 0) XI. ADJOURNMENT: Village President Soderberg adjourned the Village Board meeting at 8:37 PM.