Public Safety Committee — Agenda Packet

MEETING: REGULAR MEETING OF THE PUBLIC SAFETY COMMITTEE DATE & TIME: Monday, March 2, 2026 at 6:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road Any member of the body and/or citizen may attend the meeting virtually through the WebEx platform, Meeting #: 2558 465 8452 Password: qdSbcjjG635 which can be accessed by phone at 408-418-9388 or by logging on at https://villageofgermantown.my.webex.com/villageofgermantown.my/j.php?MTID=m204b707e6b5e066bdaca1dd7b534d24e Citizens not wishing to attend the meeting personally or virtually may submit any public comments by sending an email to comments@germantownwi.gov by 4 p.m. on the day of the meeting so that it can be provided to the members of the body for their consideration. Previously recorded Village Board Meeting Videos can be viewed at https://www.youtube.com/channel/UCOYp0EgELzTCa9X_iCohyhQ. AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. IV. MEETING MINUTES: A. February 2, 2026 (ACTION) V. REPORTS (DISCUSSION AND POSSIBLE ACTION UNLESS OTHERWISE NOTED): A. Police Monthly Report B. Fire Department Monthly Report C. Fire Department Building Project D. Overtime Report E. Policy Updates VI. UNFINISHED BUSINESS: VII. NEW BUSINESS: A. Matteo's Mexican Grill One-Time Temporary Outdoor Entertainment Permit for Cinco de Mayo (05/05/2026) (ACTION) B. Producer Full-Service Retail Sales Application: Spirits of Norway Vineyard, LLC dba On Cloud Wine, LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) Page 1 of 55 PUBLIC SAFETY COMMITTEE AGENDA March 2, 2026 Page 2 C. New IT Engineering Position to replace Records Clerk vacancy (DISCUSSION/ACTION) D. Award of Architectural Firm contract for Police Department Building Construction Project - recommendation to Village Board on March 16, 2026 (ACTION) VIII. ADJOURNMENT: UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Village Clerk at (262)250-4745 at least 2 days prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 55 MEETING: AMENDED REGULAR MEETING OF THE PUBLIC SAFETY COMMITTEE DATE AND TIME: Monday, February 2, 2026 6:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Chairperson Trustee Meg Cutts called the Public Safety Meeting to order at 6:02 pm. II. ROLL CALL: Present: Trustee Meg Cutts, Trustee David Baum, Trustee Kristen Borst Excused: Trustee Jolene Pieper Also Present: Fire Chief John Delain, Police Chief Pat Merten, Administrative Manager Amy Lerch III. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynne Schauer Bednarz (W156N10121 Pawnee Ct) spoke on Village budgeting policies. Melanie Smythe (N140W17938 Cedar Ln) spoke on EMS alternatives for shared services, and asked for a Station 2 building project update at future meetings. The Schneider's (address not specified) submitted written comments that were not read aloud, but are included in the minutes. IV. MEETING MINUTES: A. January 5, 2026 (ACTION) Motion: Approve as presented Motioned By: David Baum Seconded By: Kristen Borst Page 3 of 55 Page 2 Yes: Meg Cutts, David Baum, Kristen Borst No: None Abstain: None Motion Carried by Voice Vote (Yes 3, No 0, Abstained 0) V. REPORTS (Discussion and Possible Action Unless Otherwise Noted): A. Police Monthly Report Chief Merten presented the monthly report and additional information. There were 4 new employees that started in December. He then played a drone deployment video showing the tracking and capture of an individual evading the GPD. B. Fire Department Monthly Report Chief Delain reported monthly Calls For Service numbers are trending similar to previous months. C. Fire Department Building Project Chief Delain provided an update on the GFD Station 2 RFP process, overview of timeline in the coming weeks. This will be a recurring PSC Agenda item going forward. D. Overtime Report Chief Merten presented an update on OT numbers for the GPD this past month. Chief Delain presented an update on OT numbers for the GFD this past month. E. Policy Updates There were no Policy updates from Police or Fire. VI. UNFINISHED BUSINESS: There was no unfinished business. VII. NEW BUSINESS: A. Application for a Second Hand Article and Jewelry Dealer License: Premier Gold Silver and Coin(GSC); Event Held at Best Western, W190N10862 Commerce Cir, 02/24/26-02/28/26 (ACTION) Motion: Approve as presented Motioned By: David Baum Page 4 of 55 Page 3 Seconded By: Kristen Borst Yes: Meg Cutts, David Baum, Kristen Borst No: None Abstain: None Motion Carried by Voice Vote (Yes 3, No 0, Abstained 0) B. Rescheduling April Meeting Due to Election Motion: Cancel the April 6, 2026 PSC meeting Motioned By: David Baum Seconded By: Kristen Borst Yes: Meg Cutts, David Baum, Kristen Borst No: None Abstain: None Motion Carried by Voice Vote (Yes 3, No 0, Abstained 0) C. Modification to previously approved GFD Staff Vehicle Proposal Motion: Approve as presented Motioned By: David Baum Seconded By: Kristen Borst Yes: Meg Cutts, David Baum, Kristen Borst No: None Abstain: None Motion Carried by Voice Vote (Yes 3, No 0, Abstained 0) VIII. ADJOURNMENT: The next PSC meeting will be Monday, March 2, 2026 at 6pm. Chairperson Trustee Cutts adjourned the meeting at 6:32pm. Page 5 of 55 Page 6 of 55 Page 7 of 55 Page 8 of 55 Page 9 of 55 Page 10 of 55 Page 11 of 55 Page 12 of 55 Page 13 of 55 Page 14 of 55 Page 15 of 55 Page 16 of 55 Page 17 of 55 Page 18 of 55 Page 19 of 55 Page 20 of 55 Page 21 of 55 Page 22 of 55 Page 23 of 55 Page 24 of 55 Page 25 of 55 Page 26 of 55 Page 27 of 55 Page 28 of 55 Page 29 of 55 Page 30 of 55 2026 POLICE SGT OT OT HRS OT PAID COMP HRS OT COMP JAN 27.50 2,209.76$ 8.25 $662.93 FEB 28.00 2,249.94 11.50 924.08 MAR - - - - APR - - - - MAY - - - - JUN - - - - JUL - - - - AUG - - - - SEP - - - - OCT - - - - NOV - - - - DEC - - - - TOTAL 55.50 4,459.70$ 19.75 $1,587.01 Page 31 of 55 2026 POLICE UNION OT OT HRS OT PAID COMP HRS OT COMP JAN 65.25 4,583.90$ 53.00 $3,672.16 FEB 83.25 5,633.78$ 74.75 $5,024.03 MAR - -$ - $0.00 APR - -$ - $0.00 MAY - -$ - $0.00 JUN - -$ - $0.00 JUL - -$ - $0.00 AUG - -$ - $0.00 SEP - -$ - $0.00 OCT - -$ - $0.00 NOV - -$ - $0.00 DEC - -$ - $0.00 TOTAL 148.50 10,217.68$ 127.75 8,696.19$ Page 32 of 55 BUSINESS OF THE PUBLIC SAFETY COMMITTEE MEETING DATE: March 2, 2026 PLACEMENT: Action Item ITEM TITLE: Matteo's Mexican Grill One-Time Temporary Outdoor Entertainment Permit for Cinco de Mayo (05/05/2026) (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: Matteo's Mexican Grill, located at W156N11058 Pilgrim Rd, has submitted an application for a One-Time Temporary Outdoor Entertainment Permit for their Cinco de Mayo event, from 10:00AM until 10:00PM. Their temporary patio will be erected before the event, and a 20 ft by 30 ft tent will be used as shelter for the temporary patio for this event only. Five-hundred foot notices were mailed to adjacent property owners on 02/10/2026. The Outdoor Premise Extension to serve alcohol on the noted seating on the sidewalk area and temporary patio was approved on 06/02/2025 for the 2025-2026 licensing year. Police, Fire, and Community Development Departments have provided approval of this application with recommended contingencies. ATTACHMENT: 1. Matteos ONE TIME Cinco de Mayo 2026 STAFF RECOMMENDATION: Approval of the One-Time Temporary Outdoor Entertainment Permit Application for Matteo's Cinco de Mayo event, contingent upon compliance with all provisions of the Zoning Code (Ch. 17) and Building Code (Ch. 14) and obtaining any zoning/building permits where applicable. ACTION BY COMMITTEE: Page 33 of 55 Page 34 of 55 Page 35 of 55 Page 36 of 55 BUSINESS OF THE PUBLIC SAFETY COMMITTEE MEETING DATE: March 2, 2026 PLACEMENT: Action Item ITEM TITLE: Producer Full-Service Retail Sales Application: Spirits of Norway Vineyard, LLC dba On Cloud Wine, LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: Effective May 1, 2024, 2023 Wisconsin Act 73 authorizes eligible producers (manufacturers, rectifiers, wineries, and breweries) to make full-service retail sales at their production premises and up to three off-site retail outlets. Spirits of Norway Vineway, LLC dba On Cloud Wine, LLC submitted to the Clerk's Office AB-105 Producer Full-Service Retail Sales Application and is requesting approval of Unlimited Transfer Full-Service Retail Outlet to sell wine at the Hops & Hounds event on July 10, 2026, from 4:00PM-7:30PM at Homestead Hollow County Park. The Village must fill out Part G of the application and return to the Applicant prior to the Applicant's submittal to the Wisconsin Department of Revenue's Division of Alcohol Beverages (DAB) for review/approval. For Part G, Question 1: we as the municipality are allowed to limit the scope of what the business sells (ex. if they sell beer, wine, and liquor, but we only want them to sell beer, we can limit their offerings.) For Part G, Question 2: we as the municipality can limit other activities, such as operating hours. The State DAB conducts the background checks on the applicant and verifies the business is allowed to hold the requested type of license prior to issuance. The Germantown Police and Fire Departments reviewed the application and recommended approval. Additionally, the State DAB has provided additional information/faq's to assist municipalities as this form is still relatively new: What is the difference between a fixed and unlimited transfer full-service retail outlet? Fixed full-service retail outlets may be transferred from one location to another once per year. Unlimited transfer full-service retail outlets may be transferred an unlimited number of times in a year. Only one of a producer’s full-service retail outlets may be transferred without limitation on frequency. Can a municipality limit authorized sales at a full-service retail outlet? Yes, a municipality can limit authorized sales at a full-service retail outlet. Municipalities may limit the scope of alcohol beverages offered for sale by the permittee. Municipal approval of a full-service retail outlet must be based on the same standards and criteria, established by ordinance, for the evaluation and approval of retail licenses. A municipality may not impose any requirement or restriction in connection with the approval that the municipality does not impose on retail licensees. Some examples of Page 37 of 55 limitations may be: parking, zoning, or noise ordinance restrictions; not allowing sales of alcohol beverages for off-premises consumption. Does a producer need licensed operators (bartenders)? Yes. There must be one or more licensed operators in charge of the premises. An operator's license is often called a "bartender's license." Not all bartenders must hold operator's licenses, but there must be at least one licensed operator in charge of the premises. If the premises is large, with several serving areas, bar areas, etc., licensed operators must oversee each distinct area to supervise and direct unlicensed persons who may be selling/serving alcohol beverages. ATTACHMENT: 1. Spirits of Norway Wine; Hops and Hounds Event 07.10.26_Redacted STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 38 of 55 Page 39 of 55 Page 40 of 55 Page 41 of 55 Page 42 of 55 Page 43 of 55 Page 44 of 55 Page 45 of 55 BUSINESS OF THE PUBLIC SAFETY COMMITTEE MEETING DATE: March 2, 2026 PLACEMENT: Discussion ITEM TITLE: New IT Engineering Position to replace Records Clerk vacancy (DISCUSSION/ACTION) SUBMITTED BY: SUMMARY EXPLANATION: ATTACHMENT: 1. IT Specialist - Engineer 2. IT Specialist-Engineer Description STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 46 of 55 BUSINESS OF THE PUBLIC SAFETY COMMITTEE GERMANTOWN, WI MEETING DATE: March 2, 2026 AGENDA ITEM: Discussion/Action ITEM TITLE: Request to Replace Vacant Records Clerk with IT Support Engineer SUBMITTED BY: Chief Patrick Merten SUMMARY EXPLANATION: I am respectfully requesting approval to replace the currently vacant Records Clerk position, which has remained unfilled since December 2025, with a dedicated IT support position for the Police Department. Since the retirement of the Police Department Communication Supervisor in February 2021, the department has operated without a full-time individual overseeing dispatch operations and technical systems. Previously, that role was responsible for the research, design, implementation, maintenance, and management of all department technology, in addition to supervising dispatch. The department relied on a part-time civilian contractor who provided technology support for the entire village prior to Capital Data. While this arrangement provided some assistance, it has limited availability and does not allow for consistent, department-focused oversight. As a result, daily technical responsibilities have largely fallen to the Captain and our System Specialist, in addition to their primary duties. This includes troubleshooting system failures, coordinating with vendors, managing hardware and software issues, and working with Capital Data to maintain operational continuity. Currently, our System Specialist primarily serves as a liaison between vendors and Capital Data. However, the increasing complexity of law enforcement technology—including records management systems, CAD, body-worn cameras, squad technology, cybersecurity requirements, CJIS compliance, and network infrastructure—requires more direct, dedicated oversight than our current staffing structure allows. Approving an IT position would: • Provide consistent, in-house technical oversight and faster response times • Reduce operational disruptions and system downtime • Improve cybersecurity readiness and compliance • Allow command staff to focus on supervisory and operational responsibilities • Create long-term stability in planning, budgeting, and technology implementation If this position is approved, a new RFP for contracted IT services will be developed in 2027 to ensure proper coordination between village-wide services and police-specific technical needs. This would allow for a more strategic and sustainable approach moving forward. Page 47 of 55 Technology is now central to every aspect of police operations. Establishing a dedicated IT position is not an expansion of services, but rather a necessary adjustment to ensure the department can operate efficiently, securely, and responsibly. If workload and availability allow, these services could also be extended to support the Fire Department and other Village departments, providing added value and improving coordination across municipal operations. Thank you for your consideration of this request. ATTACHMENT: ORDINANCE___ RESOLUTION_____ OTHER__X__ RECOMMENDATION: Page 48 of 55 Germantown Police Department Position Description Title: Information Technology System Engineer Department: Germantown Police Department Reports To: Captain of Police Pay Grade 5: $83k to $100k (Based on Experience) FLSA Status: Exempt Type: Full-Time Position Summary This position is responsible for the support of all information and telecommunications (IT) systems within the Police Department. Works closely with CIS personnel in setting up, testing, and maintaining PC workstations and other data processing equipment. Installs and tests workstation operating systems and application software. Connects workstations and peripherals to the network. Troubleshoots PC problems and provides software support to end users. Serves as the liaison with all vendors regarding department-run IT systems/programs and with Village staff to ensure alignment with Village-wide IT and security policies. Provides training and technical assistance to department members. This position also serves as the Police Department Help Desk, providing a single point of contact for all Information Services-related problems and inquiries. Additionally, the position ensures compliance with applicable federal, state, and CJIS Security Policy requirements, including system access controls, auditing, encryption standards, and secure handling of sensitive law enforcement information. Provides support for cybersecurity best practices, technical documentation, and technology-related disaster recovery and business continuity procedures. Essential Duties & Responsibilities • Assist in research, design, planning, implementation, maintenance, and managing all Department technical systems, including the Records Management System, Security Access/Surveillance Systems, Emergency Government Operations Center implementation, and other similar systems. • Manage design, deployment, and maintain servers (physical and virtual), storage systems, operating systems, and core network services. • Prepare, install and configure computer hardware, software, updates, and customizations necessary to meet user requirements. • Perform maintenance and administrative duties for all Department computer systems, including the resolution of all end-user problems and questions related to hardware, software, and network connectivity. • Manage all Department archive and network backups as required. Page 49 of 55 • Monitor system performance, capacity, and availability; troubleshooting issues and perform root-cause analysis to minimize downtime. • Maintain working knowledge of all technical equipment and software applications utilized by the Police Department. • Manage user accounts, permissions, and policies using Active Directory, identity management systems, and endpoint management platforms. • Manage support and maintenance of the telecommunications system, including VoIP and other phone systems. • Provide end-user hardware and applications support for the Village’s public safety vehicle technology equipment, including ruggedized mobile computers, mobile phones, in-squad video systems, body camera systems, GPS modems, mobile broadband connections, mobile printers, scanners, and other technology related equipment. • Assist Officers in the collection of Digital Evidence from surveillance videos, cellphones, computers, and other similar technical mediums. • Coordinate with Village CIS/Information Services staff regarding enterprise network infrastructure, cybersecurity standards, system updates, and technology implementations to ensure alignment with Village-wide IT policies and architecture. • Monitor cybersecurity systems and alerts, particularly pertaining to the Police Department endpoint protection; coordinate with Village staff on Village-wide cybersecurity threats and respond to or escalate incidents as needed. • Support department-level cybersecurity procedures while maintaining Village awareness and alignment with established security policies; assist with vulnerability remediation, patch management, and cybersecurity best practices. • Ensure compliance with Criminal Justice Information Services (CJIS) Security Policy requirements, including system access controls, auditing, encryption standards, and user security awareness practices. • Coordinate and support CJIS audits, security reviews, and required documentation. • Maintain confidentiality and secure handling of sensitive law enforcement information in accordance with applicable federal, state, and departmental regulations. • Maintain and utilize a help desk or ticketing system to track, prioritize, and document technical support requests and resolutions. • Provide technology training and security awareness to Police Department staff, using the Village’s cybersecurity education system and coordinating with any department-specific training, to promote proper system use, data protection, and awareness of emerging risks. Page 50 of 55 Additional Duties • Troubleshoot, repair, or research vendor required repairs of all malfunctioning Department technical equipment. • Manage, track, and inventory Department technical equipment, service records, and required expendable technical supplies. • Monitor and ensure compliance with all Department communication management and information gathering systems, including TIME, CIB, NCIC, Tracs, and other similar systems. • Compile data and complete reports as required. • Attend meetings with Department staff, Village staff, other jurisdictions, and similar bodies as assigned by the Chief of Police. • Maintain positive relationships with other jurisdictions, Village staff, Department staff, vendors, and maintenance contract providers. • Monitor, review, and recommend to the Chief of Police any needed updates to Department rules, regulations, and Policies & Procedures related to technical services. • Provide required information regarding technological resources to assist in preparing the Department budget. • Provide computer and network support outside standard business hours on a limited basis. • Develop and maintain technical documentation, system configurations, and inventory records for departmental technology systems; support the implementation and upkeep of procedures and guidelines established by the department. • Assist in development, testing, and maintenance of Department technology disaster recovery and business continuity plans, including system restoration procedures. • Manage the lifecycle of hardware and software assets, including evaluation, replacement planning, licensing compliance, and secure disposal in accordance with data security standards. • Research, evaluate, and recommend technology solutions, equipment, and software to improve efficiency and security, collaborating with the Support Services Manager and external IT providers to ensure alignment with Police and Village-wide needs.. • Support compliance with applicable public records retention requirements and digital evidence retention policies related to department technology systems. Page 51 of 55 Essential Knowledge and Abilities • Comprehensive knowledge of the technical aspects of Microsoft Operating Systems and Microsoft Office Products. • Knowledge and experience with Apple operating systems, phones, and tablets. • Familiarity with cabling, fiber optic, and networking protocols. • Experience with VoIP phone systems. • Knowledge of Server Operating Systems. • Knowledge of concepts of network routing, switching, security, and wireless. • Knowledge of VPN networking and firewall protection. • Ability to determine the source of a problem and find an effective solution. • Mobile Device Management experience or ability to learn. • Security concepts including antivirus software, patching, policies/procedures, and general cybersecurity best practices. • Strong oral and written communication skills. • Strong customer service skills and ability to interact with a variety of people. • Ability to fulfill physical, sensory, and cognitive demands of the job. • Knowledge, or ability to learn, Veeam Server and Wasabi Cloud backup systems. • Knowledge, or ability to learn, Badger Tracs reporting system. • Knowledge, or ability to learn, Axon Mobile video system. • Knowledge, or ability to learn, FLOCK LPR systems. • Ability to prioritize and manage multiple tasks or projects effectively. • Knowledge of data backup, disaster recovery, and business continuity concepts. • Demonstrated ability to quickly learn new technologies and applications. Page 52 of 55 Minimum Qualifications: • U.S. Citizen. • 18 years of age or older. • Valid Driver’s License. • Post high school education recommendation o Associate Degree with 4 years’ work experience o Bachelor’s Degree with 3 years’ work experience o Master’s Degree with 2 years’ work experience • Experience with data processing training, computer operations training, or experience in a multi-operational system or production control environment. • Must pass pre-employment and random drug screenings. • Must be of good character and demonstrate honesty, integrity, and dependability. • Must be able to perform the essential functions of the position, with or without reasonable accommodation. Preferred technology skills/Certifications • Microsoft MCP or greater • Experience with FortiGate or equivalent firewall technology • Microsoft 365 administration experience • Experience with Microsoft IIS or equivalent web server platforms • Previous IT experience within a municipal or government setting preferred Page 53 of 55 BUSINESS OF THE PUBLIC SAFETY COMMITTEE MEETING DATE: March 2, 2026 PLACEMENT: Action Item ITEM TITLE: Award of Architectural Firm contract for Police Department Building Construction Project - recommendation to Village Board on March 16, 2026 (ACTION) SUBMITTED BY: SUMMARY EXPLANATION: ATTACHMENT: 1. PD Building Proposal to VB STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 54 of 55 BUSINESS OF THE PUBLIC SAFETY COMMITTEE GERMANTOWN, WI MEETING DATE: March 2, 2026 AGENDA ITEM: Action ITEM TITLE: PD Building proposal SUBMITTED BY: Chief Patrick Merten SUMMARY EXPLANATION: As you know, we are currently evaluating the 12 proposals received on February 20th for the new police facility. Given our review timeline and overall project schedule, I would like the Committee to consider moving the approval process forward so that a final recommendation can be presented to the full Village Board on March 16th. Advancing the recommendation would help maintain project momentum and keep us aligned with our anticipated timeline. Thank you for your continued work on this important initiative. ATTACHMENT: ORDINANCE___ RESOLUTION_____ OTHER____ RECOMMENDATION: A motion to recommend moving the approval process to the full Village Board on March 16th. Page 55 of 55