Personnel Committee — Minutes

September 29, 2026 Village of Jackson - Personnel Committee Meeting Minutes Page 1 of 3 VILLAGE OF JACKSON PERSONNEL COMMITTEE MEETING Tuesday, September 29, 2026 at 6:00 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 6:00 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Emmrich, Tr. Kurtz Members Excused: None Members Absent: None Staff Present: Administrator Jen Heidtke, Director Jack Straehler, and Clerk Lisa Heiser 2. Citizens/Village Staff to Address the Personnel Committee (Please sign-in with the Clerk prior to speaking. Please note this is a business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) None. 3. Approval of Minutes for the Personnel Committee Meeting of July 14, 2026 The motion to approve minutes for the Personnel Committee Meeting of July 14, 2026 was made by Tr. Emmrich and seconded by Tr. Kurtz. Vote: 3 ayes, 0 nays. Motion carried. 4. Proposed Amendments to the Employee Handbook Chapter 3 - Classification and Compensation Director Straehler presented the proposed amendments to Chapter 3 of the Employee Handbook and answered the committee's questions. The motion to recommend the Village Board approve amendments to Chapter 3 of the Employee Handbook regarding classification and compensation, subject to review and changes by the Village Attorney and Village Administrator, and to include compensation for weekend work as two hours of compensatory time per day on call day and any compensatory time accrued in the month of December must be used by January 31 of the following year, was made by Pres. Heckendorf and seconded by Tr. Kurtz. Vote: 3 ayes, 0 nays. Motion carried. 5. Proposed Summer Hours May through September 2027 - One year Trial Director Straehler presented the proposal for a trial summer hours schedule for Village staff and answered questions from the committee. September 29, 2026 Village of Jackson - Personnel Committee Meeting Minutes Page 2 of 3 The motion to recommend the Village Board approve the proposed May through September summer hours schedule as a one-year trial program to begin in 2027 was made by Pres. Heckendorf and seconded by Tr. Kurtz. Vote: 0 ayes, 3 nays. Motion failed. Discussion was held regarding limiting the trial program to the Department of Public Works, and the committee instructed Director Straehler to develop a schedule. The motion to recommend the Village Board approve the proposed May through September summer hours schedule as a one-year trial program to begin in 2027 to include the Department of Public Works, Public Works Utility Supervisors, Public Works Operations Field Staff, and Utility Billing Clerk and Administrative Assistant was made by Pres. Heckendorf and seconded by Tr. Emmrich. Vote: 3 ayes, 0 nays. Motion passed. 6. Proposed Public Works Service Coordinator Job Description Director Straehler presented the proposal to update the title and job description of the Engineer Technician to Public Works Services Coordinator in order to clearly define responsibilities and improve recruitment opportunities. The motion to recommend the Village Board approve the proposed change in title from Engineer Technician to Public Works Services Coordinator and approve the corresponding revised job description was made by Pres. Heckendorf and seconded by Tr. Kurtz. Vote: 3 ayes, 0 nays. Motion carried. 7. Closed Session Pursuant to Wis. Stats. § 19.85(1)(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.” The closed session is for the purpose of: a. Review of the Proposed 2027 Compensation Plan The motion to proceed into closed session pursuant to Wis. Stats. §19.85(1)(c) was made by Pres. Heckendorf and seconded by Tr. Emmrich. A roll call vote was taken: Pres. Heckendorf: Aye Tr. Emmrich: Aye Tr. Kurtz: Aye Vote: 3 ayes, 0 nays. Motion carried. The meeting proceeded into closed session at 7:06 PM. Those present in the closed session were the Personnel Committee members and Administrator Heidtke. 8. Reconvene in Open Session with Possible Action Related to the Subject of the Preceding Closed Session September 29, 2026 Village of Jackson - Personnel Committee Meeting Minutes Page 3 of 3 The motion to reconvene in open session was made by Pres. Heckendorf and seconded by Tr. Emmrich. Vote: 3 ayes, 0 nays. Motion carried. The meeting proceeded into open session at 8:07 PM. No action was taken on the closed session items. 9. Adjourn The motion to adjourn the meeting was made by Tr. Emmrich and seconded by Tr. Kurtz. Vote: 3 ayes, 0 nays. Motion carried. The meeting adjourned at 8:07 PM. Respectfully Submitted, Lisa Heiser Village Clerk Village of Jackson