Budget and Finance Committee — Minutes

September 8, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 1 of 2 VILLAGE OF JACKSON BUDGET AND FINANCE COMMITTEE MEETING Tuesday, September 8, 2026 at 7:00 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 7:00 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Wells, and Tr. Olson Members Excused: None Members Absent: None Staff Present: Administrator Jen Heidtke, Parks and Recreation Director Tyler Mentzel, Treasurer Jeff Hamers, Public Works Director Jack Straehler, Fire Chief Aaron Swaney, Police Sergeant Justin Brinks, and Clerk Lisa Heiser 2. Citizens/Village Staff to Address the Budget & Finance Committee (Please sign-in with the Clerk prior to speaking. Please note this is a business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) None 3. Approval of Minutes for the Budget and Finance Committee Meeting of August 18, 2026 The motion to approve Minutes for the Budget and Finance Meeting of August 18, 2026, was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 4. Pay Request #3 - 2026 Street Improvement Projects - Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive - Vinton Construction in the amount of $660,355.00 Director Straehler provided a project update and answered the committee's questions. The motion to recommend the Village Board approve Pay Request #3 for 2026 Street Improvements Project, Eagle, Hathorn, Aspen and Linden Drives for Vinton Construction in the amount of $660,355.00 was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 5. Resolution #26-28 - Declaration of Official Intent to Reimburse Expenditures for Clean Water Fund Program (CWFP) Project The motion to recommend the Village Board approve Resolution #26-28, Declaring Official Intent to Reimburse Expenditures for Clean Water Fund Program(CWFP) Project was made by Tr. Wells and seconded by Tr. Olson. September 8, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 2 of 2 Vote: 3 ayes, 0 nays. Motion carried. 6. Authorizing a Transfer of Police Impact Fee and Fire Impact Fee from Capital Projects Fund to Debt Service Fund Administrator Heidtke answered the committee's questions regarding the recommended transfer. The motion to recommend the Village Board approve authorization for the Village Treasurer to transfer $191,027.86 from the Police Impact Fee account and $287,869.54 from the Fire Impact Fee account in the Capital Projects Fund to the Debt Service Fund for the purposes of paying future principal and interest payments for the 2019 and 2021 General Obligation Public Safety Building Bonds was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 7. Review Proposals for the 2026 Municipal Complex Lighting Project The Municipal Complex Lighting project was reviewed. Chief Swaney answered the committee’s questions and confirmed there was no recourse to recover funds from the original installer due to the company’s bankruptcy. The motion to recommend the Village Board approve the 2026 Municipal Complex Lighting proposal from Empower Electric for a total amount of $185,508.00 and utilizing the Municipal Complex Building Reserve Account to fund the project was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 8. Adjourn The motion to adjourn the meeting was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. The meeting adjourned at 7:10 PM. Respectfully Submitted, Lisa Heiser Village Clerk Village of Jackson