Village Board — Agenda Packet

October 14, 2025 Village of Jackson - Village Board Meeting Agenda VILLAGE OF JACKSON VILLAGE BOARD MEETING AGENDA Tuesday, October 14, 2025 at 7:30 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Public Hearings a. Ordinance #25-11 to Re-zone Parcels: V3_018900C, V3_019300B and V3_019300A from M-2 General Manufacturing District and Parcel V3_019300D from Planned Unit Development to I-1 Institutional and Public Service District in the Village of Jackson 4. Village Citizen Comment on an Agenda Item (Please sign-in with the Clerk prior to speaking. Please note this is the Village Board's monthly business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) 5. Consent Agenda a. Approval of Minutes for the Joint Session - Special Village Board and Plan Commission Meeting of August 21, 2025 b. Approval of Minutes for Village Board meeting of September 9, 2025 c. Review of 2026 License Agreement to Farm Public Land - Loduha d. Review of Cleaning Service Agreement - N&J Professional Cleaners, LLC e. Letter for Proposed Fee Increase - Mid-Moraine Municipal Court f. Resolution #25-29 - Approving Changes to the Village of Jackson Urban Area Functional Classification System 6. Budget and Finance Committee a. Change Order #3 – 2025 Ridgeway Drive and Chestnut Court Reconstruction Project - Advanced Construction for an increase in the amount of $22,047.75 b. Change Order #1 - 2025 Hickory Lane Reconstruction Project - Vinton Construction for an Increase in the amount of $39,952.00 c. Change Order #2 - 2025 Hickory Lane Reconstruction Project - Vinton Construction for an Increase in the amount of $5,950.00 d. Pay Request #5 – 2025 Ridgeway Drive and Chestnut Court Reconstruction Project - Advanced Construction in the amount of $388,971.85 e. Pay Request #3 - 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $479,393.34 f. Letter of Credit Reduction - Morning Meadows Subdivision Phase 3 – Home Path Financial in the amount of $1,169,412.00 Page 1 of 107 October 14, 2025 Village of Jackson - Village Board Meeting Agenda g. Letter of Credit Reduction - Morning Meadows Subdivision Phase 1 – Home Path Financial in the amount of $30,912.00 h. Developer's Agreement Amendment and Letter of Credit Exchange - Laurel Springs Addition #1 - Bielinski Homes 7. Plan Commission a. Certified Survey Map for Parcels: V3_0188, V3_018900C, V3_019300A, V3_019300B, and V3_019300D - West Bend School District b. Ordinance #25-11 to Re-zone Parcels: V3_018900C, V3_019300B and V3_019300A from M-2 General Manufacturing District and Parcel V3_019300D from Planned Unit Development to I-1 Institutional and Public Service District in the Village of Jackson 8. West Bend School District 9. Washington County Board Report 10. Greater Jackson Business Alliance 11. Mid-Moraine Municipal Association Report 12. Closed Session Pursuant to Wis. Stats. §19.85(1)(c) "considering employment, promotion, compensation, or performance evaluation data of any public employee over which the Village has jurisdiction or exercises responsibility" and §19.85(1)(g) "Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved". The closed session is for the following purposes: 1. To Receive Information Regarding Specific Employees 13. Reconvene into Open Session with Possible Action Related to the Subject of the Preceding Closed Session 14. Adjourn Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 2 of 107 Taking the lead in Washington County. VILLAGE OF JACKSON WASHINGTON COUNTY, WISCONSIN Notice of Public Hearing PLEASE TAKE NOTICE: Notice is hereby given, pursuant to Section 19.84, Wis. Stats., and provisions of the Village of Jackson Code of Ordinances, that the Village Board will conduct a public hearing at 7:30 p.m. on Tuesday, October 14, 2025, at the Jackson Municipal Complex, located at N168W19851 Main Street, Jackson, WI, 53037 on: 1. Ordinance #25-11 to Re-zone Parcels: V3_018900C, V3_019300B, and V3_019300A from M-2 General Manufacturing District to I-1 Institutional and Public Service District and to rezone Parcel V3_019300D from Planned Unit Development to I-1 Institutional and Public Service District in the Village of Jackson. The hearing is open to the public and all interested parties are encouraged to attend the hearing and be heard. Requests from persons with disabilities who need assistance to participate in these meetings/hearings should be made to the Village Clerk’s Office with as much advanced notice as possible. The Village Administration office is open during regular business hours, 8:00 a.m. - 4:30 p.m., Monday to Friday. You may also find a link to information on the Village Website (www.villageofjacksonwi.gov under Agendas & Minutes) Dated this 26th day of September 2025. Jacqueline Schuh Village Clerk - Village of Jackson N168W19851 Main Street Jackson, WI 53037 (262) 677-9001 Ext. 213 jackie.schuh@villageofjacksonwi.gov Posted: Friday, September 26, 2025 Published: Tuesday, September 30, 2025, and Tuesday, October 7, 2025 N168W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 www.villageofjacksowi.gov Page 3 of 107 Ordinance #25-11 Page 1 of 4 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY ORDINANCE #25-11 TO REZONE PARCELS V3_018900C, V3_019300A, V3_019300B and PARCEL V3_019300D IN THE VILLAGE OF JACKSON AND TO AMEND THE ZONING MAP OF THE VILLAGE OF JACKSON PURSUANT TO SECTION 48.34 OF THE MUNICIPAL CODE WHEREAS, the Village Board for the Village of Jackson adopted zoning regulations for the Village of Jackson and has amended such regulations from time to time; and WHEREAS, the zoning regulations, as amended, are codified as Chapter 48 of the Village of Jackson municipal code, which is titled “Zoning”; and WHEREAS, West Bend School District (hereafter property owner) owns the properties more particularly described as Parcels: V3_018900C, V3_019300A, V3_019300B and V3_019300D; and WHEREAS, the property owner has submitted a zoning petition requesting parcels V3_018900C, V3_019300A, and V3_019300B be rezoned from M-2 General Manufacturing District to I-1 Institutional and Public Service District, and parcel V3_019300D be rezoned from Planned Unit Development to I-1 Institutional and Public Service District; and WHEREAS, the proposed rezoning has been submitted to the Village of Jackson Plan Commission for report and recommendation; and WHEREAS, the Village of Jackson Plan Commission considered the matter at its meeting on September 18, 2025, and recommended approval; and WHEREAS, the Village Board conducted a public hearing on October 14, 2025; and WHEREAS, the Village Plan Commission has recommended to the Village Board that a permanent zoning classification of I-1 Institutional and Public Service District be made upon the fulfillment of certain conditions as described below; and of the recommendation of the Plan Commission, having determined that all procedural requirements and notice requirements have been satisfied, having given the matter due consideration, having determined that the zoning classification is consistent with the Village’s Comprehensive Plan, and having based its determination on the effect of granting of said zoning on the health, safety, and welfare for the community, and the immediate neighborhood in which said use will be located, and having given due consideration to the municipal problems involved, as well as the impact on the surrounding properties as to the noise, dust, smoke, odor and others, has hereby determined that the zoning Page 4 of 107 Ordinance #25-11 Page 2 of 4 classification will not violate the spirit or intent the zoning ordinance for the Village of Jackson, will not be hazardous, harmful, noxious, offensive or a nuisance by reason of noise, dust, smoke odor or other similar factors and will not for any other reason cause a substantial adverse effect on the property values and general desirability of the neighborhood as long as the development is conducted pursuant to the following conditions and is in strict compliance with the same. NOW, THEREFORE BE IT RESOLVED, the Village of Jackson Village Board, Washington County Wisconsin ORDAINS AS FOLLOWS: Section 1. To amend the zoning designation of the subject properties, as described above, and depicted as Parcels: V3_018900C, V3_019300A, V3_019300B on Exhibit A, attached hereto, from M-2 General Manufacturing District to I-1 Institutional and Public Service District and to amend the zoning map of the Village of Jackson to incorporate the zoning of the subject properties. Section 2. To amend the zoning designation of the subject property, as described above, and depicted as Parcel: V3_019300D on Exhibit A, attached hereto, from Planned Unit Development to I-1 Institutional and Public Service District, and to amend the zoning map of the Village of Jackson to incorporate the zoning of the subject property. Section 3. That the above zoning amendments shall take effect upon the fulfillment of the following conditions: 1. The execution by the Village Board of a conditional use permit for the use of the subject property as a school 2. The execution of a definitive development agreement for the use of the subject property as a school, which development agreement shall include such terms and conditions as determined by the Village Board. including adequate provisions for the inspection, acceptance, and financial security for any improvements to be dedicated to the Village as well as traffic, parking, and pedestrian accommodations as determined by the Village Board. 3. The approval by the Village Board of a site plan for the subject property. 4. The approval by the Village Board of all civil plans for the subject property. 5. The execution and recording of a post-construction stormwater management plan for the subject property. Section 4. Effective Date This ordinance shall be in full force and effect from and after its passage and posting or publication as provided by law. The Village Clerk and Village Administrator are hereby authorized and directed to make all changes within the Village of Jackson Code of Ordinances necessary to reflect this Ordinance. Page 5 of 107 Ordinance #25-11 Page 3 of 4 Introduced by: Seconded by: Vote: aye nay Passed and approved VILLAGE OF JACKSON By: Brian J. Heckendorf, Village President Attest: Jacqueline Schuh, Village Clerk Proof of Posting: I, the undersigned, certify that I posted copies of this Ordinance on posting boards at the Jackson Municipal Complex, Post Office and one other location in the Village. Village Official Date Page 6 of 107 Ordinance #25-11 Page 4 of 4 EXHIBIT A Page 7 of 107 Page 8 of 107 DRAFT Page 9 of 107 DRAFT Page 10 of 107 DRAFT Page 11 of 107 DRAFT Page 12 of 107 DRAFT Page 13 of 107 DRAFT Page 14 of 107 DRAFT Page 15 of 107 DRAFT Page 16 of 107 ﻟﻟTaking the lead in Washington Countyك STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: 2026 – License to Farm Public Land – Robert Loduha Meeting Date: September 30, 2025 - Board of Public Works Background and Analysis: This memo is to inform the Board and confirm the intent to renew the annual license agreement with Mr. Robert Loduha for farming of public land during the 2026 season. Mr. Loduha has maintained this agreement for the past five consecutive years, consistently remaining in good standing and meeting all the terms and conditions outlined. The 2026 renewal will proceed under the same general terms as previous years, unless otherwise amended. JS Recommendation: Board of Public Works recommends Village Board approve the 2026 License to Farm Public Land for Robert Loduha, contingent upon full receipt of 2025 contract payments. Page 17 of 107 1 2026 License Agreement to Farm Public Land THIS LICENSE AGREEMENT TO FARM PUBLIC LAND is made this _____ day of___________, 2025, between the VILLAGE OF JACKSON, a municipal corporation, of Washington County, Wisconsin (“VILLAGE”), and Robert Loduha, ("Licensee"). WITNESSETH: The VILLAGE is the owner of a parcel of land located in the Village of Jackson, which is vacant public land located Sec. 20, T10N, R20E PT OF NE NW LOT 2 and LOT 3 of CSM 7284 and identified by Tax Key: V3_053600J and V3_053600H As the VILLAGE wishes to limit weed growth during 2026, the VILLAGE will grant a license to Robert Loduha for the purpose of farming. In the event the VILLAGE chooses to change the use of these subject lands as commonly defined, a “Term of Convenience” of no less than 120 days shall be provided to the Licensee. Any financial loss for the removal of planted crops, due to termination of the agreement, shall be reimbursed to the Licensee by the VILLAGE with a maximum allowable repayment in the sum of the costs incurred to date. NOW THEREFORE, IT IS AGREED between the VILLAGE and Licensee as follows: 1. Premises. VILLAGE, in consideration of the covenants contained herein, agree to issue a License Agreement to Robert Loduha for the space and area referred to below as the "demised premises" for a fee upon the terms set forth for the purposes of farming. 2. Demised Premises. The demised premise consists of vacant public land located in Sec. 20, T10N, R20E PT OF NE NW LOT 2 and LOT 3 of CSM 7284 and identified by Tax Key: V3_053600J and V3_053600H. This land is not currently maintained by the Village of Jackson. See EXHIBIT A for map details. 3. Term. The term of this license agreement is from December 01, 2025, to November 30, 2026. 4. Obligations of Licensee. A. Type of Operation. The demised premises shall be occupied and used by Licensee for farming purposes only. The licensee shall agree to plant a short crop. The Village benefits by the continued maintenance of the property. These crops may be harvested and sold by the Licensee as he/she sees fit. The Village is not entitled to any proceeds from the sale of these crops. B. Cleanliness, Trash, Etc. Licensee shall maintain the demised premises in a clean, neat and sanitary condition. Page 18 of 107 2 5. License Fee. The License Fee shall be 3.8 acres at $125.00 per acre for a total of $475 per year. The full License Fee shall be payable upon cropping of the land, or before November 30th, 2026. 6. Insurance. A. Fire Insurance. Licensee shall procure and keep in force fire and extended coverage insurance upon its improvements, furniture, furnishings, fixtures and equipment to their full insurable value and shall furnish the VILLAGE’S Clerk with evidence that coverage has been procured and is being maintained in full force. B. Liability Insurance. Licensee shall maintain with insurance underwriters satisfactory to the VILLAGE a standard form of policy or policies of insurance in such amounts as may from time to time be approved by VILLAGE protecting both Licensee and VILLAGE against public liability, products liability and property damage. Licensee shall promptly, after the execution of this License Agreement, furnish such policy or policies for property damage growing out of any one accident or other cause in the sum of not less than $1 million, for personal injury/death growing out of any one accident or other cause with liability of not less than $1 million, the coverage to include products liability. It is understood that the specified amounts of insurance in no way limits the liability of Licensee, and that Licensee shall carry insurance in amounts so as to indemnify the VILLAGE from all claims, suits, demands and actions. Licensee shall furnish a certificate from the insurance carrier or carriers showing insurance to be in full force during the term of this contract or shall deposit copies of the policies that give this coverage with VILLAGE’S Clerk. 7. Indemnity. Licensee agrees to defend and indemnify the VILLAGE from all fines, suits, claims, demands and actions of any kind by reason of any of its operations under this license agreement and agrees to assume all the risk in the operation of its business and shall be solely responsible and answerable in damages for any accidents or injuries to persons or property. 8. Signs. Licensee shall not erect, install, operate or cause or permit to be erected, installed or operated in or upon the demised premises, any signs or other similar advertising device without having first obtained the approval of the VILLAGE. 9. Land Condition at End of License. Licensee shall disc/till the land after crops have been removed and return the land to its original condition, unless otherwise approved by the Village Board, by no later than November 30, 2026. 10. Non-assignment or Subletting. Licensee shall not assign this agreement and its rights, in whole or in part, except with the prior written consent of the VILLAGE. Page 19 of 107 3 11. Default. In the event that Licensee shall fail to pay the agreed upon License Fee the VILLAGE shall have the right to terminate this License Agreement. In the event Licensee fails to keep and perform or shall violate the terms, covenants and conditions of this license agreement on its part to be kept and performed and Licensee shall not have cured or corrected this failure or violation within ten (10) days after written notice shall have been given to Licensee, the VILLAGE shall have the right to terminate this license agreement. Upon the occurrence one or more of the events of default, Licensee's right to possession of the demised premises shall terminate, and Licensee shall surrender possession of the demised premises immediately. In this event, Licensee grants to the VILLAGE full and free license to enter into and upon the premises or any part of them to take possession with or without process of law and to expel and remove the Licensee. 12. Not Joint Venture. It is mutually understood and agreed that nothing contained in this License Agreement is intended, or shall be construed as, in any way creating or establishing the relationship of co-partners or joint venturers between the parties or as constituting the Licensee as the agent or representative of VILLAGE for any purpose or in any manner. 13. Rules and Regulations. Licensee shall observe all of the VILLAGE’S and Washington County ordinances as well as the State of Wisconsin Statutes regarding activity on the farmed property. 14. Termination Without Cause. If this License Agreement is determined to be invalid or beyond the authority of the VILLAGE or if the Village Board without cause acts to terminate this License Agreement, Licensee shall cease using the demised premises as an extension of its operation and shall abandon the same within 10 days after written notification of the termination. 15. Entire Agreement/Amendment. The License Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This License Agreement may be modified or amended in writing, if the writing is signed by both parties and approved by the Village Board with a favorable recommendation from the Board of Public Works. 16. Severability. If any portion of this License Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a Court finds that any provision of the License Agreement is invalid or enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 17. Governing Law. The License shall be construed in accordance with the laws in the State of Wisconsin. Page 20 of 107 4 IN WITNESS WHEREOF, the parties hereto have executed this license agreement on the day and year first above written. License Issuer: Licensee: VILLAGE OF JACKSON Robert Loduha By:_____________________________ By:_____________________________ Brian J. Heckendorf, Village President Robert Loduha Attest: _______________________________ Jacqueline Schuh, Village Clerk Page 21 of 107 5 EXHIBIT A Page 22 of 107 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE SEPTEMBER 16,2025 TO FROM REGARDING Parks and Recreation Commission Tyler Mentzel Jackson Parks and Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item #5 Review Cleaning Service Agreement – N&J Professional Cleaners, LLC For the past four years, the Jackson Community Center has partnered with a local family to provide cleaning services for the facility. After dedicated service, the current providers have announced their retirement and will officially conclude their work with the Community Center on October 31, 2025. To ensure continued cleanliness and maintenance of the facility, staff have explored several options, including securing a new contracted service and the possibility of hiring an in-house cleaning/maintenance staff member. After review, N&J Professional Cleaners, LLC has submitted a proposal to provide cleaning services for both the existing Community Center and the newly expanded areas, as needed, at a cost of $3,000.00 per month. N&J Professional Cleaners, LLC, is a reputable company with proven experience, currently serving organizations such as Glacier Hills Credit Union and recently reached an agreement with the Village of Jackson to clean the Municipal Complex. Staff recommend approval of the proposal from N&J Professional Cleaners, LLC to provide cleaning services for the Jackson Community Center effective November 1, 2025. Page 23 of 107 N&J Professional Cleaners, LLC W6639 County Rd Y, Brownsville, WI 53006 njprocleaners@gmail.com (262) 808-3373 Nicole Wergin & Jeff Wergin Commercial Cleaning Services Cleaning Services Estimate for: Jackson Community Center N165W20330 Hickory Lane, Jackson, WI 53037 Contact: Tyler Mentzel tyler.mentzel@villageofjackson.gov (262) 677-9665 x113 Summary: Cleaning Services for the Village of Jackson Community Center building at N165W20330 Hickory Lane, Jackson, WI 53037 will be provided five times per week, every weekday. Each cleaning will include the manufacturers required maintenance for all flooring, tabletop surfaces and bathrooms. Each of the bathrooms, the main hallways and entrance, and the three West Wing classrooms will be cleaned daily, as specified below. All other requested areas of the building will require varied cleaning, as specified below. N&J Professional Cleaners, LLC will clean the rooms and areas as identified below. However, N&J Professional Cleaners, LLC realizes that it is difficult to list everything that may need cleaning and will be flexible in cleaning beyond what is listed below (within reason) on an as needed basis. We welcome and encourage open communication so that we can best service our customers to their utmost satisfaction. Cleaning Schedule and Cleaning Duties 1. Daily Cleaning (5x per week – Monday through Friday) a. West Wing Classrooms (3) • Mop floors • Sanitize surfaces • Clean restrooms (attached) b. Main Hallways • Dust mop and mop/use floor machine the floors • Spot clean entrance windows • Sanitize door handles c. Gathering Hall • Remove trash d. Kitchen • Wipe surfaces • Sanitize sinks and appliances • Remove trash Page 24 of 107 e. Restrooms (Entire Facility) • Clean and sanitize toilets, sinks, mirrors and floors • Refill soap, paper towels and toilet paper • Remove trash f. Fitness Center • Spot mop floors as needed • Remove trash 2. Thrice Weekly (3x per week – e.g., M/W/F) a. Men’s and Women’s Restrooms • Deep clean and sanitize b. Kitchen • Deep clean counters, floor, sinks and appliances 3. Twice Weekly (2x per week – e.g., T/Th) a. East Wing Restrooms (3) • Clean and sanitize toilets, sinks, mirrors and floors • Refill supplies 4. Weekly Cleaning (1x per week) a. East Wing Auditorium (On Fridays) • Sweep and mop floor • Dust surfaces and clean windows if needed b. Technology Center • Vacuum or mop floors • Sanitize keyboards, tables and chairs c. Art Studio • Clean and wipe down table, floors and sinks d. Office • Dust surfaces and vacuum floors e. Gathering Hall • Mop floors and sanitize tables/chairs f. Dance Studio • Clean mirrors and floors g. Fitness Center • Full deep clean and wipe down equipment and mirrors Service Cost Estimate $3000 per month. Invoices will be billed monthly and due net 15 days. Checks should be made out to N&J Professional Cleaners, LLC and mailed to 6394 Scenic Drive East, West Bend, WI 53095. Our service provided is on a month-to-month basis, and should you need to discontinue using our service please provide a month notice. Also, should something change with our ability to continue providing you with cleaning service it is our intention to also provide at least one month’s notice. Page 25 of 107 Additional Comments While we’re aware that every area of the building is important, we place extra special value on the entrance and lobby area, and finally on the restrooms in the building to help keep the rest of the building as sanitary as possible. Nicole and Jeff Wergin, the owners of N&J Professional Cleaners, deeply value our Customers and vow to maintain a happy and healthy ongoing professional relationship with the Village of Jackson Community Center, so we would implore that even the smallest of issues be brought to us personally whether it be by phone, email or in person, so that we may remedy any potential issue as promptly and satisfactory as possible. While stated that our services are month-to-month, our intention and hope is to keep a longstanding professional and friendly relationship with all of our customers for decades to come, as all of our oldest customers are still with us to this day since the beginning of our company in 2018. Conclusion We value your business and realize that you have other cleaning options. We feel extremely grateful and privileged to even be considered as the cleaning option for the Village of Jackson Community Center, and we do not take your consideration lightly. Should you decide to choose N&J Professional Cleaners, LLC as your commercial cleaning service provider, we will personally do our best to accommodate the Jackson Community Center as a highly valued customer and to address any suggestions or concerns that may arise over what we hope will flourish into a long-standing professional relationship. Respectfully Submitted Nicole & Jeffrey Wergin N&J Professional Cleaners, LLC Page 26 of 107 Agreement for Cleaning Services at Jackson Community Center This Agreement for cleaning services at the Jackson Community Center is made this ______ day of _________, 2025 between the Village of Jackson, a municipal corporation, of Washington County, Wisconsin (“Village”), and N&J Professional Cleaners LLC (“Cleaning Service”) Now therefore it is agreed between the Village and the Cleaning Service as follows: 1) Scope of Services A. Perform cleaning services per the manufacturers required maintenance for flooring and tabletop surfaces. Specification of cleaning frequency and responsibilities to provide supplies or equipment as outline in section 7. 2) Cleaning Services Qualifications A. Must pass a background check of all employees accessing the premises. B. All employees on premises must be fingerprinted by the Jackson Police Department for security purposes. 3) Insurance Requirements Chosen Cleaning Service must provide original certificates prior to commencing services. Insurance: No contractor shall commence work under this contract until they have obtained all insurance required under this paragraph: A. Worker’s Compensation and Employe’s Liability a. $100,000.00 each accident b. $500,000.00 Disease-Policy Limit c. $100,000.00 Disease-Employee B. General Liability a. $2,000,000.00 General Aggregate b. $2,000,000.00 Products c. $1,000,000.00 Personal and Advertising d. $1,000,000.00 Each Occurrence C. Automobile Liability a. $1,000,000.00 Combined Single Limit D. Excess Liability a. $2,000,000.00 Umbrella Form 4) Terms of Contract Contract period for the successful Cleaning Service is three (3) years and is set to begin on November 1st. The contract may be terminated by either party with a Page 27 of 107 minimum of 60 days written notice. The contract may be extended provided service rates for the following calendar year are submitted to the Parks and Recreation Director by September 1st for the following year. 5) Cost for Services A. Cleaning Service will agree to bill the Village at a total rate of $3,000.00. 6) Cleaning Schedule/Duties A. Daily Cleaning (5 days per week – Monday through Friday) a. West Wing Classrooms (3) 1. Mop Floors 2. Sanitize surfaces 3. Clean restrooms b. Main Hallways 1. Dust mop and mop/use floor machine the floors 2. Spot clean entrance windows 3. Sanitize door handles c. Gathering Hall 1. Remove trash d. Kitchen 1. Wipe surfaces 2. Sanitize sinks and appliances 3. Remove trash e. Restrooms (Entire Facility) 1. Clean and sanitize toilets, sinks, mirrors, and floors 2. Refill soap, paper towels, and toilet paper 3. Remove trash f. Fitness Center 1. Spot mop floors as needed 2. Remove trash B. Three times per week (M/W/F) a. Men’s and Women’s Locker Rooms 1. Deep clean and sanitize b. Kitchen 1. Deep clean counters, floor, sinks and appliances C. Twice weekly (T/Th) a. East Wing Restrooms (3) 1. Clean and sanitize toilets, sinks, mirrors, and floors Page 28 of 107 2. Refill supplies D. Weekly Cleaning (1 time each week) a. East Wing Auditorium (Fridays) 1. Sweep and mop floor 2. Dust surfaces and clean windows (if needed) b. Technology Center 1. Vacuum or mop floors 2. Sanitize keyboards, tables, and chairs c. Art Studio 1. Clean and wipe down tables, floors, and sinks d. Office 1. Dust surfaces and vacuum floors e. Gathering Hall 1. Mop floors and sanitize tables and chairs f. Dance Studio 1. Clean mirrors and floors g. Fitness Center 1. Full deep clean and wipe down equipment and mirrors In Witness whereof, the parties hereto have executed this Agreement on the day, and year first above written. Village of Jackson N&J Professional Cleaners, LLC By: __________________________ By: ________________________ Tyler Mentzel, Parks and Recreation Director Jeff Wergin, Owner Attest: _______________________ By: ________________________ Jacqueline M. Schuh, Village Clerk Nicole Wergin, Owner Page 29 of 107 Taking the lead in Washington County. N168 W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 www.villageofjacksonwi.gov October 14, 2025 Jerry Deschane jdeschane@lwm-info.org Tony Herkert therkert@lwm-info.org Brian J. Heckendorf Village President Village of Jackson brian.heckendorf@villageofjacksonwi.gov RE: 2025 Wisconsin Senate Bill 333 and 2025 Wisconsin Assembly Bill 320 Dear League of Wisconsin Municipalities: My community utilizes the Mid-Moraine Municipal Court which is the largest multi- jurisdictional municipal court in the State and handles a wide variety of citations including minor drug offenses, drunken driving cases, traffic infractions and juvenile matters. The Mid-Moraine Municipal Court is the model for other multi-jurisdictional courts in the State and provides substantial cost savings to municipalities, defendants, law enforcement agencies, and the taxpayers of our communities. My community along with the surrounding communities have found that Municipal Courts are more efficient, more cost effective, and more user friendly than Circuit Court. For example, a citation issued for an unregistered vehicle in municipal court will cost a defendant $98.80 while the identic al citation in Circuit Court would be $175.30. During the last 11 years, the Mid-Moraine Municipal Court has been funded by the assessment of the $38.00 statutory “court cost” associated with each citation reaching c onviction ($33.00 to the Court and $5.00 to the State). During the last five years, the Court has been forced to use taxpayer money to help offset the Court’s expenditures due to the cost of inflation. If the court costs had been increased each year to keep up with the cost of inflation, court costs would have been at $49.48 in 2024. Since November 9, 2013, when the court costs were last increased from $28.00 to $38.00 ($10.00 increase), inflation has gone up 30.20% from 2014 through 2024. To keep pace with inflation, court costs should be at least $50.00. The Court receives no subsidies from the State and strictly relies on the revenue received when a defendant pays their citation to offset expenditures. At the current rate of $38.00 per citation, our Court is not meeting our goal of being a taxpayer neutral operation. However, if court costs were to be increased to $50.00 per citation ($45.00 to the Court and $5.00 to the State) the Court will again be able to operate at a lower cost to the taxpayers of our 16 communities. Page 30 of 107 The specific court costs that the Administrative Committee is requesting be revised are established under Wis. Stat. §814.65(1) and are referenced below. 814.65 Fees of the municipal court. (1) Court costs. In a municipal court action, except for a financial responsibility violation under s. 344.62 (2) or for a violation of an ordinance in conformity with s. 343.51 (1m) (b) or 347.48 (2m), the municipal judge shall collect a fee of not less than $15 nor more than $38 $51 on each separate matter, whether it is on default of appearance, a plea of guilty or no contest, on issuance of a warrant or summons, or the action is tried as a contested matter. Of each fee received by the judge under this subsection, the municipal treasurer shall pay monthly $5 to the secretary of administration for deposit in the general fund and shall retain the balance for the use of the municipality. With strong conviction, we believe that there needs to be legislation introduced to offset the increased costs associated with providing court services to our communities. There are over 200 Municipal Courts in the State of Wisconsin and if you factor in the amount of inflation during the past 10 years, the shortfall of court costs compared to expenditures has affected every municipal court in the State. If an increase is not considered, this could result in municipal courts being dissolved in the State of Wisconsin. Should you have any questions, please do not hesitate to contact me. Sincerely, Brian J. Heckendorf Village President Village of Jackson Page 31 of 107 Resolution #25-29 1 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY RESOLUTION #25-29 APPROVAL OF CHANGES TO THE VILLAGE OF JACKSON URBAN AREA FUNCTIONAL CLASSIFICATION SYSTEM The Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: WHEREAS the Village of Jackson Urban Area (UA) was designated by the 2020 United States Census; and WHEREAS the Urban Area Boundary was adjusted and approved by the Wisconsin Department of Transportation (WisDOT) and the Federal Highway Administration (FHWA); and WHEREAS functional classification is the method by which roads and streets are categorized based on the levels of mobility and access they provide; and WHEREAS functional classification of a road or street has a bearing on federal transportation funding eligibility, and WHEREAS FHWA and WisDOT have developed guidance for functional classification of roads and streets; and WHEREAS WisDOT periodically reviews and updates the functional classification system of roads and streets throughout the state; and WHEREAS these recommended functional classification changes were developed through joint review by UA officials and WisDOT planning staff; and WHEREAS the Village Board of the Village of Jackson, Washington County, Wisconsin, on the 15th day of May 2024, adopted Resolution #24-08 Approving the Village of Jackson, Washington County, Wisconsin Adjusted Urban Area Boundary; and WHEREAS documents showing the recommended changes are attached; and WHEREAS WisDOT will, after local approval of the recommended functional classification changes, approve the changes and submit them to FHWA for final approval; and WHEREAS the approved final functional classification map will be made available to the Village of Jackson after FHWA final approval; and Page 32 of 107 Resolution #25-29 2 WHEREAS the new functional classifications will supersede the existing functional classifications in the urban area; NOW, THEREFORE, BE IT RESOLVED that the Village of Jackson Village Board does hereby approve all recommended functional classifications. Introduced by: Seconded by: Vote: Ayes Nays Passed and Approved: Brian J. Heckendorf, Village President Attest: Jacqueline Schuh - Village Clerk Proof of Posting: I, the undersigned, certify that I posted this Resolution on posting boards at the Jackson Municipal Complex, Jackson Community Center, and Jackson Post Office, as well as published it on the Village of Jackson website. Village Official Date Page 33 of 107 Page 34 of 107 RECOMMENDED FUNCTIONAL CLASSIFICATION CHANGESWisDOT Region:South East (SE)County:WashingtonUrban(ized) Area:Jackson7,962Urban Area:IHPAMACOLLOCTOTALStarting Mileage:03.645.519.1329.8348.11No.RouteLimitsFromToIHPAMACOLLOCReason1Sherman Rd CTH P - UAB uCOL to uMA0.24 -0.242Sherman Rd Glen Brooke Dr - Jackson Dr uCOL to uMA0.25 -0.25AADT (3100) above MA level, improved continuity removes dead-end arterial, reduces COL mileage3456789 Change:000.49-0.490End Mileage:03.6468.6429.8348.11End %:0.0%7.6%12.5%18.0%62.0%desirable range 1% - 3% 4% - 11% 7% - 14% 3% - 16% 62% - 74%JACKSONPopulation:AADT (3500) above MA level, improved continuity removes dead-end arterial, reduces COL mileage Page 35 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #3 – 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction for an increase in the amount of $22,047.75 Meeting Date: September 30, 2025 - Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #3 related to the Ridgeway Drive and Chestnut Court Reconstruction Project. This change order addresses necessary field modifications and unforeseen conditions encountered during construction. The breakdown of additional costs is as follows: • Additional $6,327.75 for 143 linear feet of removal and replacement of concrete curb and gutter/driveway corrections – a credit was given in the full amount on the last professional engineering services invoice. • Additional $1,062.00 for 24 linear feet of removal and replacement of concrete curb and gutter/driveway corrections – owner changes. • Additional $16,380.00 for 78 linear feet of 6” PVC water service and valve box installation. • Additional $13,447.00 for 119 linear feet of 2” water service and curb up boxes. • Reduction of $15,169.00 for 197 feet of 1¼” water service and curb up box. Funding for this Change Order will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Change Order #3 for an increase in the amount of $22,047.75 to Advanced Construction. Page 36 of 107 SECTION 00 63 63 CHANGE ORDER NO.: 3 Owner: Engineer: Engineer's Project No.: Contractor: Contractor's Project No.: Project: Contract Name: Date Issued: Description: 1 = 2 = 3 = 4 = 5 = TOTAL = Reason for Change Order: a) b) c) d) Attachments: a) b) Change Order Item No. 2: Changes to installed curb and gutter as directed / preferred by Owner. Change Order Item Nos. 3&4: Change in water service sizes based upon existing service sizes discovered at time of construction and as directed by Owner. ADD 24 Lineal Feet of Remove/Replace Concrete Curb & Gutter (Owner Changes) @ $44.25/ LF $1,062.00 Change Order Item No. 1: Address/correct driveway apron openings to conform with plan detail. Engineer to reimburse Owner for related cost. Change Order Item Nos. 1&2: Contract Work Change Directive No. 1. Change Order Item Nos. 3-5: Email correspondence between Engineer & Contractor dated 8/7/25 & 8/18/25 respecitively. ADD 78 Lineal Feet of 6" PVC Water Service & Valve & Box (1 Unit) @ $210.00/LF $16,380.00 ADD 119 Lineal Feet of 2" Water Service & Curb Stop & Box (3 Units) @ $113.00/LF $13,447.00 Village of Jackson Ridgeway Dr and Chestnut Ct Reconstruction - REBID Owner's Project No. ADD 143 Lineal Feet of Remove/Replace Concrete Curb & Gutter (Driveway Corrections) @ $44.25/ LF $6,327.75 $22,047.75 Effective Date of Change Order: Advance Construction Cedar Corporation Ridgeway Dr and Chestnut Ct Reconstruction - REBID August 26, 2025 Change Order Item No. 5: Deletion of equivalent quantity of 1 1/4" water services replaced by 2" and 6" water services. DELETE 197 Lineal Feet of 1 1/4" Water Service & Curb Stop & Box (Bid Item No. 12) @ $77.00/ LF ($15,169.00) 05789-0020 August 5, 2025 The Contract is modified as follows upon execution of this Change Order: Page 37 of 107 Original Contract Price Original Contract Times: Substantial completion (date): $ Ready for Final Payment (date): [Increase] from previous approved [Increase] from previous approved Change Orders No. 1 to No. : Change Orders No. 1 to No. 2 Substantial Completion (days): $ Ready for Final Payment (days): Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion (date): $ Ready for Final Payment (date): [Increase] this Change Order: [Increase][Decrease] this Change Order: Substantial Completion (days): $ Ready for Final Payment (days): Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (date): $ Ready for Final Payment (date): Recommended by Engineer (if required) Accepted by Contractor By: Title: Date: Authorized by Owner Approved by Funding Agency (if applicable) By: Title: Date: September 29, 2025 8/25/2025 2 97,247.32 22,047.75 1,733,690.37 14 September 15, 2025 September 12, 2025 CHANGE IN CONTRACT TIMES:CHANGE IN CONTRACT PRICE: August 29, 2025 14 0 September 12, 2025 September 29, 2025 0 1,755,738.12 Senior Construction Manager 1,636,443.05 Project Manager 8/29/25 Page 38 of 107 Page 39 of 107 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Monday, August 4, 2025 4:17 PM To: Doug Kroes Cc: Matt Stephan; Jack Straehler; Logan Myers Subject: RE: Ridgeway Drive and Chestnut Ct Reconst.: Curb Removal/Replacement - Request for Unit Cost Doug, cost for removal and replacement of 167’ of curb will be $44.25/lf. If acceptable Sommers will start right away. Please let me know. Thanks Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 From: Doug Kroes <doug.kroes@cedarcorp.com> Sent: Monday, August 4, 2025 9:58 AM To: Shane Kofler <skofler@advconst.net> Cc: Matt Stephan <matt.stephan@cedarcorp.com>; Jack Straehler <jack.straehler@villageofjacksonwi.gov>; Logan Myers <logan.myers@villageofjacksonwi.gov> Subject: RE: Ridgeway Drive and Chestnut Ct Reconst.: Curb Removal/Replacement - Request for Unit Cost EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Shane: Thank you for your email In regard to driveway opening corrections, driveways with required corrections have been marked on site with lath indicating the Top of 1’ Taper locations. Associated required removal limits have also been marked on site with paint on the curb pan. In regard to quantities related to all curb removal/replacement areas, below please find total quantities per category (attached please find a plan markup indicating locations, category of R/R (Highlights), and lineal footage): • Driveway Corrections: 23 Areas, 143 Lineal Feet • Owner Changes (Highlighted Orange): 2 Areas, 24 Lineal Feet • Contractor Replacements (Highlighted Green): 2 Areas, 31.5 Lineal Feet At your earliest convenience, please provide and all-inclusive Lineal Foot unit cost for: • 167 Lineal Feet of Remove/Replace Concrete Curb & Gutter @ $_________________/LF. Please feel free to contact me should you have any questions. Page 40 of 107 2 Thank you, Douglas Kroes Senior Construction Manager/O:ice Manager | Cedar Corporation doug.kroes@cedarcorp.com W61N497 Washington Avenue Cedarburg, WI 53012 Oice 262.204.2360 Direct 262.204.2343 Mobile 920.246.6326 www.cedarcorp.com | Facebook | LinkedIn | Instagram This e-mail and any attachments may contain proprietary and conf idential inf ormation f rom Cedar Corporation. Please visit our website at http://www.cedarcorp.com/disclaimer f or more details. Page 41 of 107 CURB REMOVAL FIELD NOTES 7/31/25 Page 42 of 107 Driveway Corrections: 23 Areas, 143 Lineal Feet Owner Changes (Highlighted Orange): 2 Areas, 24 Lineal Feet Contractor Replacements (Highlighted Green): 2 Areas, 31.5 Lineal Feet CURB REMOVAL FIELD NOTES 7/31/25 Page 43 of 107 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Monday, August 18, 2025 7:18 AM To: Doug Kroes Cc: Paul Kultgen; Jack Straehler; Logan Myers; Joshua Molter; Matt Stephan Subject: RE: Ridgeway/Chestnut Reconst.: Change Order No. 3 Items - Request for Unit Prices Doug, see below in red for pricing. Thanks Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 F rom: Doug Kroes <doug.kroes@cedarcorp.com> Sent: Thursday, August 7, 2025 2:59 PM To: Shane Kofler <skofler@advconst.net> Cc: Paul Kultgen <pkultgen@advconst.net>; Jack Straehler <jack.straehler@villageofjacksonwi.gov>; Logan Myers <Logan.Myers@villageofjacksonwi.gov>; Joshua Molter <Joshua.Molter@cedarcorp.com>; Matt Stephan <matt.stephan@cedarcorp.com> Subject: Ridgeway/Chestnut Reconst.: Change Order No. 3 Items - Request for Unit Prices EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Shane: In preparing contract Change Order No. 3, we have the curb removal/replacement items and in addition, we have recorded some changes to water services sizes. Below I have provided our daily quantities sheets for 2” and 6” water services installed. These sizes of water services were not provided for as bid items. Therefore, please provide all inclusive unit prices as follows: • ADD 78 Lineal Feet of 6" PVC Water Service & Valve & Box (1 Unit) @ $_______210__________/LF • A DD 119 Lineal Feet of 2" Water Service & Curb Stop & Box (3 Units) @ $____113__________/LF P lease feel free to contact me if you have any questions. Thanks, Page 44 of 107 2 Douglas Kroes Senior Construction Manager/O?ice Manager | Cedar Corporation doug.kroes@cedarcorp.com W61N497 Washington Avenue Cedarburg, WI 53012 Oice 262.204.2360 Direct 262.204.2343 Mobile 920.246.6326 Page 45 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #1 – 2025 Hickory Lane Reconstruction Project – Vinton Construction for an increase in the amount of $39,952.00 Meeting Date: September 30, 2025 - Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #1 related to the Hickory Lane Reconstruction Project. This change order addresses the necessary field modification needed to the existing water main at the intersection of Eagle Drive and Hickory Lane. The breakdown of the additional cost is as follows: The Additional cost of $39,952.00 is for the excavation and reconfiguration of the existing water main at the intersection of Eagle Drive and Hickory Lane. This includes the removal of three 12” valves, approximately 70 feet of 12” ductile iron water main, one 6” gate valve with fire hydrant, and miscellaneous adjustments. It also includes the installation of one new 12” valve, approximately 50 feet of new PVC water main, the relocation of one new hydrant and gate valve, and additional miscellaneous parts. This work also includes the abandonment of a dead-end section of 12” water main south of the intersection. Funding for this Change Order will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Change Order #1 for an increase in the amount of $39,952.00 to Vinton Construction. Page 46 of 107 Hickory Lane 00560-1 Contract Change Order DOCUMENT 00560 CONTRAC T CHANGE ORDER Order No.: Date: Agreement Date: NAME OF PROJECT: OWNER: Village of Jackson CONTRACTOR: The following changes are hereby made to the CONTRACT DOCUMENTS: Water main relocations at Eagle Drive and contract time extension. Justification: Water main relocations added at Eagle Drive due to conflicts with storm sewer and non-functioning valve. Increased contract time/completion date due to delays in schedule caused by utility conflicts. Change to CONTRACT PRICE: Original Contract Price: $ Current Contract Price adjusted by Previous Change Order: $ The Contract Price due to this Change Order will be increased by: $ The new Contract Price including this Change Order will be: $ Change to CONTRACT TIME: The CONTRACT TIME will be increased by 36 calendar days. The date for completion of all work will be 11/3/2025. Page 47 of 107 Page 48 of 107 Page 49 of 107 Page 50 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #2 – 2025 Hickory Lane Reconstruction Project – Vinton Construction for an increase in the amount of $5,950.00 Meeting Date: September 30, 2025 - Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #2 related to the Hickory Lane Reconstruction Project. This change order addresses the necessary field modification needed to the new 60” culvert installation. The Additional cost of $5,950.00 is for the placement of native soils to create a stream substrate at the base of the new 60” culvert, as required by the Department of Natural Resources (DNR). Funding for this Change Order will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) JS Recommendation: Board of Public Works recommends Budget and Finance Committee and Village Board approve Change Order #2 for an increase in the amount of $5,950.00 to Vinton Construction. Page 51 of 107 Hickory Lane 00560-1 Contract Change Order DOCUMENT 00560 CONTRACT CHANGE O RDER Order No.: Date: Agreement Date: NAME OF PROJECT: OWNER: Village of Jackson CONTRACTOR: The following changes are hereby made to the CONTRACT DOCUMENTS: Added cost for stream substrate material in cross culvert pipe. Justification: Per DNR requirements for the 60" cross culvert pipe, 6" of natural habitat stream substrate is to be added inside the pipe. $ $ $ $ Change to CONTRACT PRICE: Original Contract Price: Current Contract Price adjusted by Previous Change Order: The Contract Price due to this Change Order will be increased by: The new Contract Price including this Change Order will be: Change to CONTRACT TIME: None Page 52 of 107 Page 53 of 107 Outlook Added stream substrate FromScott Fletcher <sfletcher@vintonwis.com> Date Fri 9/19/2025 1:44 PM To Jeff Chvosta <J.Chvosta@gremmerassociates.com> Cc Ethan Wedemayer <e.wedemayer@gremmerassociates.com>; Jeff Spaeth <J.Spaeth@gremmerassociates.com>; Grant Manion <gmanion@vintonwis.com>; Jeff Maples <jmmaples@vintonwis.com>; Ron Raboine <rraboine@vintonwis.com> Jeff, We are going to be doing that 60” culvert on Hickory Rd. in Jackson next week. There was an email a while back that was asking for a price to have native material placed in the new 60” culvert to create a stream substrate. The cost to place this existing material will be a lump sum of $5,950.00, this is assuming that there is native material on site that will be acceptable for the stream substrate. If no material is found on site, then there will need to be a new price for us to haul in acceptable material. Please let me know if this price is accepted. Thanks, Scott Fletcher Sewer Estimator/Superintendent Sfletcher@vintonwis.com Mobile-920-374-0824 Office-920-682-0375 Page 54 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #5 – 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction in the amount of $388,9 71.85 Meeting Date: September 30, 2025 – Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #5 from Advance Construction in the amount of $388,971.85 for work completed on the Ridgeway Drive and Chestnut Court Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction ) $129,657.28 300-00-17600-000-380 (Sewer Construction Work) $129,657.28 200-00-18600-395-000 (Water Construction Work) $129,657.29 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Pay Request #5 for Advanced Construction in the amount of $388,971.85. Page 55 of 107 Cedarburg • Green Bay • Madison • Menomonie Community Infrastructure • Architecture • Environmental Services W61N497 Washington Avenue Cedarburg, WI 53013 262-204-2360 www.cedarcorp.com September 16, 2025 Village of Jackson N168 W20733 Main Street PO Box 637 Jackson, WI 53037 Attn: Mr. Jack Straehler II, Director of Public Works Subject: Contractor’s Application for Payment No. 5 Ridgeway Drive & Chestnut Court Reconstruction - REBID Cedar Project No. 05789-0020 Dear Mr. Straehler: Enclosed for your use in payment to Advance Construction in the amount of $388,971.85 is Contractor’s Application for Payment No. 5. Please Note: As the Contractor has not yet received payment from the Village related to their Application for Payment No. 4, this application does not include lien waivers from subcontractors and/or material suppliers associated with Application No. 4. These lien waivers will be submitted upon the Contractor’s receipt of payment for the same. Following your review and approval, please complete the application for payment forms within the areas reserved for the Owner. Thereafter, retain one copy for your records, provide the second copy to the Contractor with payment and provide the third copy to our office. Should you have any questions, please feel free to contact me at our Cedarburg office. Sincerely, CEDAR CORPORATION Douglas T. Kroes Senior Construction Manager Enclosed: Contractor’s Application for Payment No. 5 Lien Waivers: Application for Payment No. 3 Cc: Shane Kofler, Advance Construction Page 56 of 107 9/16/25 Page 57 of 107 Page 58 of 107 Page 59 of 107 Page 60 of 107 Page 61 of 107 UNCONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT NOTICE TO CLAIMANT: THIS DOCUMENT WAIVES AND RELEASES LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS UNCONDITIONALLY AND STATES THAT YOU HAVE BEEN PAID FOR GIVING UP THOSE RIGHTS. THIS DOCUMENT IS ENFORCEABLE AGAINST YOU IF YOU SIGN IT, EVEN IF YOU HAVE NOT BEEN PAID. IF YOU HAVE NOT BEEN PAID, USE A CONDITIONAL WAIVER AND RELEASE FORM. Identifying Information Name of Claimant: Name of Customer: Job Location: Owner: Through Date: Unconditional Waiver and Release This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job through the Through Date of this document. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. The claimant has received the following progress payment: $___________________________________ Exceptions This document does not affect any of the following: (1) Retentions. (2) Extras for which the claimant has not received payment. (3) Contract rights, including (A) a right based on rescission, abandonment, or breach of contract, and (B) the right to recover compensation for work not compensated by the payment. Signature Claimant's Signature: Claimant's Title: Date of Signature: Additional Identifying Information (If Applicable): Job No Ferguson Enterprises, LLC dba Ferguson Waterworks ADVANCE CONSTRUCTION INC RIDGEWAY DRIVE JACKSON, WI 53037 VILLAGE OF JACKSON 2025-06-30 18,784.53 Tina Castillo, Credit Coordinator 2025-09-02 JACKSON RIDGEWAY DR & CHE WISCWW*22843 Page 62 of 107 0446449-1 04JUN25 192.36 0448264 12JUN25 1185.10 0447440 13JUN25 8212.52 0449003 19JUN25 134.52 0449013 19JUN25 1162.00 0446010-1 20JUN25 698.88 0447440-1 20JUN25 5208.24 0449179 20JUN25 79.01 0449289 23JUN25 315.50 0449280 24JUN25 375.22 0449570 25JUN25 542.18 0447440-2 30JUN25 679.00 Page 63 of 107 Page 64 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #3 – 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $479,393.34 Meeting Date: September 30, 2025 – Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #3 from Vinton Construction in the amount of $479,393.34 for work completed on the Hickory Lane Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) $159,797.78 300-00-17600-000-380 (Sewer Construction Work) $159,797.78 200-00-18600-395-000 (Water Construction Work) $159,797.78 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Pay Request #3 for Vinton Construction in the amount of $479,393.34. Page 65 of 107 September 19, 2025 Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Attention: Jack Straehler Director of Public Works Subject: Project: VOJ 25-01 Hickory Lane Reconstruction Pay Request #3 Dear Mr. Straehler: Enclosed you will find Pay Request #3 for the Hickory Lane Reconstruction project in the Village of Jackson. The total amount, due to the contractor, has been reduced by five percent (5%) for retainage but not to exceed maximum retainage. This is per Article 6.02.A.1 Progress Payments; Retainage, of Contract Document 00500, Agreement: Work completed, Pay Request #3 = $504,624.58 Retainage, Pay Request #3 (5%) = $25,231.22 Amount due to Contractor, Pay Request #3 = $479,393.34 If you have any questions or comments, please contact me at (262) 343-0351. Sincerely, Ethan Wedemayer Project Inspector Gremmer & Associates, Inc. Page 66 of 107 9/19/2025 $479,393.34 Page 67 of 107 Page 1 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 09/17/25 VCC Job# 25057 Payment Application #: 3 REVISED2 ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Section 100 Roadway Items 1 100-01 Clearing & Grubbing 1 LS $ 10,000.00 $ 10,000.00 1.00 10,000.00$ - -$ 1.00 10,000.00$ -$ 100.0% 2 100-02 Removing Curb & Gutter 665 LF $ 5.00 $ 3,325.00 - -$ 538.00 2,690.00$ 538.00 2,690.00$ 635.00$ 80.9% 3 100-03 Removing Concrete Driveways and Sidewalk 740 SY $ 6.30 $ 4,662.00 - -$ 589.00 3,710.70$ 589.00 3,710.70$ 951.30$ 79.6% 4 100-04 Removing Guardrail 311 LF $ 2.00 $ 622.00 311.00 622.00$ - -$ 311.00 622.00$ -$ 100.0% 5 100-05 Excavation Common 7,315 CY $ 24.09 $ 176,218.35 - -$ 3,657.50 88,109.18$ 3,657.50 88,109.18$ 88,109.18$ 50.0% 6 100-06 Excavation Below Subgrade 1,508 CY $ 18.25 $ 27,521.00 - -$ - -$ - -$ 27,521.00$ 0.0% 7 100-07 Base Aggregate Dense 3/4-Inch 470 TON $ 34.20 $ 16,074.00 - -$ 198.00 6,771.60$ 198.00 6,771.60$ 9,302.40$ 42.1% 8 100-08 Base Aggregate Dense 1 1/4-Inch 8,475 TON $ 16.55 $ 140,261.25 - -$ 4,970.00 82,253.50$ 4,970.00 82,253.50$ 58,007.75$ 58.6% 9 100-09 Base Aggregate Dense 3-Inch 3,320 TON $ 19.47 $ 64,640.40 - -$ - -$ - -$ 64,640.40$ 0.0% 10 100-10 Concrete Driveway 7-Inch 115 SY $ 72.00 $ 8,280.00 - -$ 125.00 9,000.00$ 125.00 9,000.00$ (720.00)$ 108.7% 11 100-11 Drilled Tie Bars 52 EA $ 10.00 $ 520.00 - -$ 39.00 390.00$ 39.00 390.00$ 130.00$ 75.0% 12 100-12 HMA Pavement 3 LT 58-28 S 2,615 TON $ 65.80 $ 172,067.00 - -$ - -$ - -$ 172,067.00$ 0.0% 13 100-13 HMA Pavement 4 LT 58-28 S 1,745 TON $ 71.80 $ 125,291.00 - -$ - -$ - -$ 125,291.00$ 0.0% 14 100-14 Asphaltic Surface Driveways 9 TON $ 120.00 $ 1,080.00 - -$ - -$ - -$ 1,080.00$ 0.0% 15 100-15 Concrete Curb & Gutter 24-Inch 335 LF $ 33.75 $ 11,306.25 - -$ 157.00 5,298.75$ 157.00 5,298.75$ 6,007.50$ 46.9% 16 100-16 Concrete Curb & Gutter 30-Inch Type D 835 LF $ 33.75 $ 28,181.25 - -$ 498.00 16,807.50$ 498.00 16,807.50$ 11,373.75$ 59.6% 17 100-17 Concrete Sidewalk 4-Inch 9,580 SF $ 6.50 $ 62,270.00 - -$ 7,544.00 49,036.00$ 7,544.00 49,036.00$ 13,234.00$ 78.7% 18 100-18 Concrete Sidewalk 6-Inch 965 SF $ 7.50 $ 7,237.50 - -$ 1,048.00 7,860.00$ 1,048.00 7,860.00$ (622.50)$ 108.6% 19 100-19 Curb Ramp Detectable Warning Field Natural Patina 190 SF $ 28.00 $ 5,320.00 - -$ 150.00 4,200.00$ 150.00 4,200.00$ 1,120.00$ 78.9% 20 100-20 Mobilization 1 EA $ 95,500.00 $ 95,500.00 0.50 47,750.00$ 0.25 23,875.00$ 0.75 71,625.00$ 23,875.00$ 75.0% 21 100-21 Silt Fence 3,515 LF $ 2.05 $ 7,205.75 3,435.00 7,041.75$ - -$ 3,435.00 7,041.75$ 164.00$ 97.7% 22 100-22 Temporary Ditch Checks 72 LF $ 8.00 $ 576.00 20.00 160.00$ 52.00 416.00$ 72.00 576.00$ -$ 100.0% 23 100-23 Culvert Pipe Checks 42 EA $ 25.00 $ 1,050.00 - -$ 4.00 100.00$ 4.00 100.00$ 950.00$ 9.5% 24 100-24 Inlet Protection Type B 20 EA $ 70.00 $ 1,400.00 20.00 1,400.00$ - -$ 20.00 1,400.00$ -$ 100.0% 25 100-25 Inlet Protection Type C 25 EA $ 73.00 $ 1,825.00 25.00 1,825.00$ - -$ 25.00 1,825.00$ -$ 100.0% 26 100-26 Topsoil, Seed, Fertilizer, and Mulch 10,000 SY $ 6.59 $ 65,900.00 - -$ - -$ - -$ 65,900.00$ 0.0% Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored Page 68 of 107 Page 2 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 09/17/25 VCC Job# 25057 Payment Application #: 3 REVISED2 ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 27 100-27 Topsoil, Seed, Fertilizer, and Erosion Mat 1,100 SY $ 9.99 $ 10,989.00 - -$ - -$ - -$ 10,989.00$ 0.0% 28 100-28 Riprap Medium w/ Geotextile Fabric Type HR 30 CY $ 120.00 $ 3,600.00 - -$ 30.00 3,600.00$ 30.00 3,600.00$ -$ 100.0% 29 100-29 Geotextile Fabric Type SAS 4,524 SY $ 1.75 $ 7,917.00 - -$ - -$ - -$ 7,917.00$ 0.0% 30 100-30 Traffic Control 1 LS $ 6,000.00 $ 6,000.00 0.50 3,000.00$ 0.25 1,500.00$ 0.75 4,500.00$ 1,500.00$ 75.0% 31 100-31 Permanent Signing 1 LS $ 2,300.00 $ 2,300.00 - -$ - -$ - -$ 2,300.00$ 0.0% 32 100-32 Marking Line Epoxy 4-Inch 13,795 LF $ 0.63 $ 8,690.85 - -$ - -$ - -$ 8,690.85$ 0.0% 33 100-33 Marking Stop Line Epoxy 18-Inch 150 LF $ 13.50 $ 2,025.00 - -$ - -$ - -$ 2,025.00$ 0.0% 34 100-34 Marking Crosswalk Epoxy Transverse Line 6-Inch 725 LF $ 10.50 $ 7,612.50 - -$ - -$ - -$ 7,612.50$ 0.0% 35 100-35 Sawing Asphalt 468 LF $ 4.00 $ 1,872.00 468.00 1,872.00$ 15.00 60.00$ 483.00 1,932.00$ (60.00)$ 103.2% 36 100-36 Sawing Concrete 124 LF $ 5.00 $ 620.00 70.00 350.00$ 4.00 20.00$ 74.00 370.00$ 250.00$ 59.7% 37 100-37 Remove Fallen Trees from Cedar Creek 1 LS $ 5,000.00 $ 5,000.00 1.00 5,000.00$ - -$ 1.00 5,000.00$ -$ 100.0% Section 200 Storm Sewer Items 38 200-01 Removing Manholes 20 EA $ 515.00 $ 10,300.00 3.00 1,545.00$ 2.00 1,030.00$ 5.00 2,575.00$ 7,725.00$ 25.0% 39 200-02 Removing Inlets 13 EA $ 305.00 $ 3,965.00 5.00 1,525.00$ 18.00 5,490.00$ 23.00 7,015.00$ (3,050.00)$ 176.9% 40 200-03 Removing Storm Sewer 3,207 LF $ 29.00 $ 93,003.00 342.00 9,918.00$ 2,068.00 59,972.00$ 2,410.00 69,890.00$ 23,113.00$ 75.1% 41 200-04 Abandoning Storm Sewer 40 CY $ 255.00 $ 10,200.00 - -$ 40.00 10,200.00$ 40.00 10,200.00$ -$ 100.0% 42 200-05 Apron Endwalls for Culvert Pipe Reinforced Concrete 15-Inch 2 EA $ 1,225.00 $ 2,450.00 - -$ - -$ - -$ 2,450.00$ 0.0% 43 200-06 Apron Endwalls for Culvert Pipe Reinforced Concrete 18-Inch 1 EA $ 1,515.00 $ 1,515.00 - -$ - -$ - -$ 1,515.00$ 0.0% 44 200-07 Apron Endwalls for Culvert Pipe Reinforced Concrete 24-Inch W/ Pipe Grate 1 EA $ 3,565.00 $ 3,565.00 - -$ 1.00 3,565.00$ 1.00 3,565.00$ -$ 100.0% 45 200-08 Apron Endwalls for Culvert Pipe Reinforced Concrete 60-Inch 1 EA $ 4,060.00 $ 4,060.00 - -$ - -$ - -$ 4,060.00$ 0.0% 46 200-09 Apron Endwalls for Culvert Pipe Reinforced Concrete Horizontal Elliptical 38x60-Inch W/ Pipe Grate 1 EA $ 6,545.00 $ 6,545.00 1.00 6,545.00$ - -$ 1.00 6,545.00$ -$ 100.0% 47 200-10 Concrete Masonry Endwall 1 EA $ 17,678.00 $ 17,678.00 -$ - -$ -$ 17,678.00$ 0.0% 48 200-11 Storm Sewer Pipe Reinforced Concrete Class III 42- Inch 310 LF $ 194.50 $ 60,295.00 310.00 60,295.00$ - -$ 310.00 60,295.00$ -$ 100.0% 49 200-12 Storm Sewer Pipe Reinforced Concrete Class III 48- Inch 325 LF $ 240.00 $ 78,000.00 295.00 70,800.00$ - -$ 295.00 70,800.00$ 7,200.00$ 90.8% 50 200-13 Storm Sewer Pipe Reinforced Concrete Class III 60- Inch 60 LF $ 356.95 $ 21,417.00 - -$ - -$ - -$ 21,417.00$ 0.0% 51 200-14 Storm Sewer Pipe Reinforced Concrete Class IV 12- Inch 34 LF $ 84.00 $ 2,856.00 - -$ 33.00 2,772.00$ 33.00 2,772.00$ 84.00$ 97.1% Page 69 of 107 Page 3 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 09/17/25 VCC Job# 25057 Payment Application #: 3 REVISED2 ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 52 200-15 Storm Sewer Pipe Reinforced Concrete Class IV 15- Inch 61 LF $ 84.50 $ 5,154.50 33.00 2,788.50$ - -$ 33.00 2,788.50$ 2,366.00$ 54.1% 53 200-16 Storm Sewer Pipe Reinforced Concrete Class IV 18- Inch 207 LF $ 89.60 $ 18,547.20 51.00 4,569.60$ 151.00 13,529.60$ 202.00 18,099.20$ 448.00$ 97.6% 54 200-17 Storm Sewer Pipe Reinforced Concrete Class IV 24- Inch 43 LF $ 135.00 $ 5,805.00 - -$ 44.00 5,940.00$ 44.00 5,940.00$ (135.00)$ 102.3% 55 200-18 Storm Sewer Pipe Reinforced Concrete Class IV 48- Inch 242 LF $ 278.00 $ 67,276.00 228.00 63,384.00$ - -$ 228.00 63,384.00$ 3,892.00$ 94.2% 56 200-19 Storm Sewer Pipe Reinforced Concrete Horizontal Elliptical Class HE-IV 38x60-Inch 426 LF $ 357.00 $ 152,082.00 420.00 149,940.00$ - -$ 420.00 149,940.00$ 2,142.00$ 98.6% 57 200-20 Storm Sewer Pipe Class III-A 12-Inch 186 LF $ 87.35 $ 16,247.10 83.00 7,250.05$ 107.00 9,346.45$ 190.00 16,596.50$ (349.40)$ 102.2% 58 200-21 Storm Sewer Pipe Class III-A 15-Inch 188 LF $ 76.30 $ 14,344.40 64.00 4,883.20$ 101.00 7,706.30$ 165.00 12,589.50$ 1,754.90$ 87.8% 59 200-22 Storm Sewer Pipe Class III-A 18-Inch 152 LF $ 90.85 $ 13,809.20 28.00 2,543.80$ - -$ 28.00 2,543.80$ 11,265.40$ 18.4% 60 200-23 Storm Sewer Pipe Class III-A 24-Inch 506 LF $ 113.00 $ 57,178.00 - -$ - -$ - -$ 57,178.00$ 0.0% 61 200-24 Storm Sewer Pipe Class III-A 30-Inch 25 LF $ 109.20 $ 2,730.00 24.00 2,620.80$ - -$ 24.00 2,620.80$ 109.20$ 96.0% 62 200-25 Storm Sewer Pipe Class III-A 36-Inch 576 LF $ 130.00 $ 74,880.00 582.00 75,660.00$ - -$ 582.00 75,660.00$ (780.00)$ 101.0% 63 200-26 Storm Sewer Pipe PVC 4-Inch 49 LF $ 35.00 $ 1,715.00 -$ 691.00 24,185.00$ 691.00 24,185.00$ (22,470.00)$ 1410.2% 64 200-27 Storm Sewer Pipe PVC 6-Inch 12 LF $ 35.00 $ 420.00 - -$ 15.00 525.00$ 15.00 525.00$ (105.00)$ 125.0% 65 200-28 Storm Sewer Pipe PVC 15-Inch 7 LF $ 127.00 $ 889.00 - -$ - -$ - -$ 889.00$ 0.0% 66 200-29 Storm Sewer Pipe PVC 18-Inch 5 LF $ 155.00 $ 775.00 - -$ - -$ - -$ 775.00$ 0.0% 67 200-30 Catch Basins 4-FT Diameter w/ Casting 6 EA $ 3,820.00 $ 22,920.00 2.00 7,640.00$ 4.00 15,280.00$ 6.00 22,920.00$ -$ 100.0% 68 200-31 Catch Basins 5-FT Diameter w/ Casting 1 EA $ 5,870.00 $ 5,870.00 - -$ 1.00 5,870.00$ 1.00 5,870.00$ -$ 100.0% 69 200-32 Catch Basins 2.5x3-FT w/ Casting 13 EA $ 3,670.00 $ 47,710.00 5.00 18,350.00$ 5.00 18,350.00$ 10.00 36,700.00$ 11,010.00$ 76.9% 70 200-33 Manholes 4-FT Diameter w/ Casting 6 EA $ 3,995.00 $ 23,970.00 3.00 11,985.00$ 2.00 7,990.00$ 5.00 19,975.00$ 3,995.00$ 83.3% 71 200-34 Manholes 5-FT Diameter w/ Casting 1 EA $ 5,961.00 $ 5,961.00 - -$ - -$ - -$ 5,961.00$ 0.0% 72 200-35 Manholes 6-FT Diameter w/ Casting 3 EA $ 7,414.00 $ 22,242.00 3.00 22,242.00$ - -$ 3.00 22,242.00$ -$ 100.0% 73 200-36 Manholes 7-FT Diameter w/ Casting 3 EA $ 9,734.00 $ 29,202.00 3.00 29,202.00$ - -$ 3.00 29,202.00$ -$ 100.0% 74 200-37 Manholes 8-FT Diameter w/ Casting 3 EA $ 12,662.00 $ 37,986.00 3.00 37,986.00$ - -$ 3.00 37,986.00$ -$ 100.0% 75 200-38 Inlets Median 2 Grate w/ Casting 2 EA $ 4,172.00 $ 8,344.00 1.00 4,172.00$ - -$ 1.00 4,172.00$ 4,172.00$ 50.0% 76 200-39 Bulkhead Storm Sewer 15-Inch 4 EA $ 175.00 $ 700.00 - -$ 2.00 350.00$ 2.00 350.00$ 350.00$ 50.0% 77 200-40 Connect to Existing Storm Sewer Lateral 3 EA $ 195.00 $ 585.00 - -$ 23.00 4,485.00$ 23.00 4,485.00$ (3,900.00)$ 766.7% Page 70 of 107 Page 4 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 09/17/25 VCC Job# 25057 Payment Application #: 3 REVISED2 ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 78 200-41 Connect to Existing Storm Sewer Structure 1 EA $ 325.00 $ 325.00 - -$ - -$ - -$ 325.00$ 0.0% 79 200-42 Connect to Existing Storm Sewer Pipe 2 EA $ 850.00 $ 1,700.00 - -$ - -$ - -$ 1,700.00$ 0.0% Section 300 Water Main Items 80 300-01 Connect to Existing Water Main Pipe 2 EA $ 2,635.00 $ 5,270.00 3.00 7,905.00$ - -$ 3.00 7,905.00$ (2,635.00)$ 150.0% 81 300-02 Remove and Replace Water Service Curb Box 2 EA $ 1,170.00 $ 2,340.00 - -$ 2.00 2,340.00$ 2.00 2,340.00$ -$ 100.0% 82 300-03 Water Main PVC 8-Inch 16 LF $ 72.00 $ 1,152.00 52.50 3,780.00$ - -$ 52.50 3,780.00$ (2,628.00)$ 328.1% 83 300-04 Water Service Pipe 1-Inch 42 LF $ 95.00 $ 3,990.00 - -$ - -$ - -$ 3,990.00$ 0.0% 84 300-05 Water Gate Valve 8-Inch 2 EA $ 3,080.00 $ 6,160.00 2.00 6,160.00$ - -$ 2.00 6,160.00$ -$ 100.0% 85 300-06 Adjusting Water Valve 17 EA $ 300.00 $ 5,100.00 - -$ - -$ - -$ 5,100.00$ 0.0% 86 300-07 Offset Water Main 4 EA $ 7,950.00 $ 31,800.00 3.00 23,850.00$ - -$ 3.00 23,850.00$ 7,950.00$ 75.0% Section 400 Sanitary Sewer Items 87 400-01 Sanitary Sewer Manhole Covers Type J-Special 13 EA $ 1,440.00 $ 18,720.00 10.00 14,400.00$ - -$ 10.00 14,400.00$ 4,320.00$ 76.9% 88 400-02 Sanitary Sewer Manhole Covers Type J-Special - Anchored 1 EA $ 1,540.00 $ 1,540.00 - -$ - -$ - -$ 1,540.00$ 0.0% 89 400-03 Reconstructing Sanitary Sewer Manhole 63 VF $ 450.00 $ 28,350.00 34.80 15,660.00$ - -$ 34.80 15,660.00$ 12,690.00$ 55.2% 90 400-04 Connect to Existing Sanitary Sewer Pipe 1 EA $ 1,325.00 $ 1,325.00 - -$ - -$ - -$ 1,325.00$ 0.0% 91 400-05 Sanitary Sewer PVC 12-Inch 5 LF $ 88.00 $ 440.00 - -$ - -$ - -$ 440.00$ 0.0% Total: 2,156,363.50$ 746,620.70$ 504,624.58$ 1,251,245.28$ 905,118.23$ Less: 5% Retainage 37,331.04$ 25,231.22$ 62,562.26$ Total: 709,289.66$ 479,393.34$ 1,188,683.00$ Amount Previously Requested 709,289.66$ -$ 709,289.66$ Amount DueThis Request -$ 479,393.34$ 479,393.34$ Page 71 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Letter of Credit Reduction - Morning Meadows Subdivision Phase 3 – Home Path Financial in the amount of $1,169,412.00 Meeting Date: September 30, 2025 – Board of Public Works Background and Analysis: The Village of Jackson has received and reviewed the letter of credit reduction request in the amount of $1,169,412.00, as submitted by Home Path Financial, dated August 26, 2025, for the Morning Meadows Phase 3 subdivision. This reduction corresponds to the completion and installation of public improvements within Phase 3. Approval of this request will result in a $113,850.00 balance for the Phase 3 letter of credit, for the final lift of asphalt and streetlights which will need to be completed and verified. JS Recommendation: Board of Public Works recommends Budget and Finance and Village Board approve the letter of credit reduction for Morning Meadows Subdivision Phase 3 in the amount of $1,169,412.00 to Home Path Financial. Page 72 of 107 5116 N 126th St. Butler WI 53007 - www.myhomepath.com - Facebook.com/HomePathFinancial “Home Path Financial ~ Opening a Path to Success” 08/26/25 Village of Jackson Attn: Jack Straehler N168W19851 Main St Jackson, WI 53037 Re: Morning Meadows Phase 3 Mr. Straehler, Please consider this letter our formal request for a bond reduction for the subdivision surety referenced above. We are requesting a reduction in the amount of $1,169,412 for Phase 3, leaving a surety balance of $113,850. Please provide written approval at your earliestconvenience or contact me with questions or comments. Sincerely, William Gentil Acquisitions and Development Group Home Path Financial Limited Partnership Page 73 of 107 Location: Village of Jackson Date: 31-Jul-23 Item Number Description Unit Estimated Quantity Extension 1 Connect to Phase 2 Sanitary EA 1 2 48" Precast Concrete Manhome with Frame EA 1 3 8" SDR-35 PVC Sanitary Sewer LF 1 4 6" PVC Sanitary Laterals EA 62 Subtotal Sanitary Sewer $396,685.00 5 Connect to Exisitng EA 1 6 Hydrant Assemblies W/6" Gate Valve & Box EA 6 7 8" C-900 PVC Water Main LF 1958 8 6" CL-52 Ductile Iron Hydrant Lead LF 171 9 8" gate Valve EA 5 10 1.25" Water Lateral EA 62 11 Tapping Saddle, 1.25" corp stop, curb stop, &box EA 62 Subtotal Water Main $419,145.00 13 18" RCP Storm Sewer LF 192 14 12" CMP Hydrant Driveway Culverts with Stone EA 6 15 18" RCP End Section W/Trash Guard EA 12 Subtotal Storm Sewer $52,050.00 17 9" Stone Base Course W/Shoulder SY 6050 18 30" Concrete Curb and Gutter LF 685 19 3" Asphalt Binder Course SY 6050 20 2' Aggregate Shoulder LF 3340 21 2" Ashpalt Surface Course SY 6050 22 2' Aggregate Shoulder LF 3340 Subtotal Roadwa y $248,000.00 Improvement Totals $1,115,880.00 15% Contingency $167,382.00 SURETY TOTAL $1,283,262.00 Surety Calculations for Public Improvements Home Path Financial.LP Morning Meadows Phase III Page 74 of 107 Page 75 of 107 Page 76 of 107 By Ken Frank at 9:49 am, Mar 12, 2025 Page 77 of 107 Page 78 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Letter of Credit Reduction - Morning Meadows Subdivision Phase 1 – Home Path Financial in the amount of $30,912.00 Meeting Date: September 30, 2025 – Board of Public Works Background and Analysis: The Village of Jackson has received and reviewed the letter of credit reduction request in the amount of $30,912.00, as submitted by Home Path Financial, dated August 26, 2025, for the Morning Meadows Phase 1 subdivision. This reduction corresponds to the completion and installation of the remaining required public improvements within Phase 1, including the installation of streetlights. Approval of this request will result in a $0 balance for the Phase 1 letter of credit, indicating that all necessary work has been satisfactorily completed and verified. JS Recommendation: Board of Public Works recommends Budget and Finance and Village Board approve the letter of credit reduction for Morning Meadows Subdivision Phase 1 in the amount of $30,912.00 to Home Path Financial. Page 79 of 107 5116 N 126th St. Butler WI 53007 - www.myhomepath.com - Facebook.com/HomePathFinancial “Home Path Financial ~ Opening a Path to Success” 08/26/25 Village of Jackson Attn: Jack Straehler N168W19851 Main St Jackson, WI 53037 Re: Morning Meadows Phase 1 Mr. Straehler, Please consider this letter our formal request for a bond reduction for the subdivision surety referenced above. We are requesting a reduction in the amount of $30,912 for Phase 1, leaving a surety balance of $0. Please provide written approval at your earliestconvenience or contact me with questions or comments. Sincerely, William Gentil Acquisitions and Development Group Home Path Financial Limited Partnership Page 80 of 107 Page 81 of 107 Page 82 of 107 Page 83 of 107 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Darlene Smith, Village Treasurer From: Jack Straehler, Director of Public Works Jackie Schuh, Village Clerk Subject: Developer’s Agreement Amendment and Letter of Credit Exchange – Laurel Springs Addition #1 – Bielinski Homes Meeting Date: October 14, 2025 – Budget and Finance Committee Background and Analysis: The Village of Jackson has reviewed and accepted a request from Bielinski Homes to exchange their current Letter of Credit, valued at $34,500.00 and held at Old National Bank, for a cash deposit of the same amount. This Letter of Credit was originally issued for the installation of street trees in the Laurel Springs Addition #1 subdivision. Attorney Matt Parmentier has prepared an amendment to the Developer’s Agreement to formalize this change. Upon Village Board approval and the execution and recording of the amendment, Bielinski Homes will provide a cashier’s check for $34,500.00, payable to the Village of Jackson. Once the payment is received, the Village will issue a release of the Letter of Credit to Old National Bank. The funds deposited will be held in a depository account at Westbury Bank in accordance with Village financial policies. Recommendation: Approval of the Developer’s Agreement Amendment for Laurel Springs Addition #1. Furthermore, approval is granted for the release of the Letter of Credit in the amount of $34,500.00, contingent upon Bielinski Homes submitting an equivalent amount $34,500.00 to be held in a depository account. These funds shall remain in the account until all outstanding work on the project has been satisfactorily completed and verified in accordance with the terms of the agreement. Page 84 of 107 Page 85 of 107 Page 86 of 107 Page 87 of 107 Page 88 of 107 October 10th, 2025 Dear Village of Jackson, Bielinski Homes, Inc. has agreed to install street trees per plan dated 10/2/25 (attached above) on all finished homes, any common areas of Laurel Springs Addition #2 Subdivision and (7) additional trees on Jackson Drive no later than November 30th, 2025, which all trees will have a 1-year warranty from the date of planting from Bielinski Homes. Sincerely, John Donovan Acquisitions & Development Manager Bielinski Homes Office - 262.548.5570 Cell – 414-587-8081 bielinski.com Office - 262.548.5570 Cell – 414-587-8081 Page 89 of 107 STAFF MEMO Meeting Date: September 18, 2025 Agenda Item: Item #3 To: Brian Heckendorf, Village President Village of Jackson Plan Commission Jen Heidtke, Village Administrator From: Collin Johnson, Director of Inspections and Zoning Subject: Certified Survey Map for Parcels V3_0188, V3_018900C, V3_019300B, V3_019300A, and V3_019300D – West Bend School District Background and Analysis: West Bend School District seeks Village review and approval of a Certified Survey Map (CSM) for various properties identified as Parcels: V3_0188, V3_018900C, V3_019300B, V3_019300A, and V3_019300D located in the Village of Jackson. The CSM, if approved, would create a new separate parcel consisting of 13.59-acres (591,898 sf.) in area. The CSM was prepared in advance of construction of the proposed new elementary school for the district. Comprehensive Plan & Zoning Impacts: The properties are primarily designated as Government and Institutional under the Village Comprehensive Plan with a small triangular portion at the northeast corner designated as wetlands district. The properties are currently multi-zoned as I-1 Institutional and Public Service, M-2 General Manufacturing, and Planned Unit Development (PUD) however, rezoning of all parcels to I-1 Institutional and Public Service has also been requested by the applicant. Site Plan: See attached location map and Certified Survey Map (DRAFT). Additional Staff Comments: Building Inspection and Zoning Staff recommends approval of the CSM as submitted. Review Procedures: The Plan Commission is advisory; and the Village Board makes the final decision . Notice Requirements: • Posting on the agenda Potential Action: Motion to recommend the Village Board approve the Certified Survey Map for Parcels V3_0188, V3_018900C, V3_019300B, V3_019300A, and V3_019300D. Village of Jackson Plan Commission Page 90 of 107 Page 2 __________________________________ Attachments: 1. PC Application 2. Location Map 3. Certified Survey Map (DRAFT) Page 91 of 107 Page 92 of 107 Page 93 of 107 Page 94 of 107 Page 95 of 107 Page 96 of 107 Page 97 of 107 Page 98 of 107 West Bend School District Current Parcel Override 1 Address Point PLSS Boundary PLSS Section PLSS Quarter Lot Plat Certified Survey Map Condominium Assessor Plat; Cemetery Plat; Subdivision Right-of-Way Municipality Local Road Labels Local Road Landhook 8/12/2025, 12:17:06 PM 0 0.03 0.060.01 mi 0 0.04 0.090.02 km 1:1,774 Washington County GIS Washington County | Southeast Wisconsin Regional Planning Commission | Calvin Lawrence, Dennis Weise, Nina Rihn | Washington County, US Census Bureau | Page 99 of 107 Page 100 of 107 Page 101 of 107 Page 102 of 107 Page 103 of 107 Ordinance #25-11 Page 1 of 4 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY ORDINANCE #25-11 TO REZONE PARCELS V3_018900C, V3_019300A, V3_019300B and PARCEL V3_019300D IN THE VILLAGE OF JACKSON AND TO AMEND THE ZONING MAP OF THE VILLAGE OF JACKSON PURSUANT TO SECTION 48.34 OF THE MUNICIPAL CODE WHEREAS, the Village Board for the Village of Jackson adopted zoning regulations for the Village of Jackson and has amended such regulations from time to time; and WHEREAS, the zoning regulations, as amended, are codified as Chapter 48 of the Village of Jackson municipal code, which is titled “Zoning”; and WHEREAS, West Bend School District (hereafter property owner) owns the properties more particularly described as Parcels: V3_018900C, V3_019300A, V3_019300B and V3_019300D; and WHEREAS, the property owner has submitted a zoning petition requesting parcels V3_018900C, V3_019300A, and V3_019300B be rezoned from M-2 General Manufacturing District to I-1 Institutional and Public Service District, and parcel V3_019300D be rezoned from Planned Unit Development to I-1 Institutional and Public Service District; and WHEREAS, the proposed rezoning has been submitted to the Village of Jackson Plan Commission for report and recommendation; and WHEREAS, the Village of Jackson Plan Commission considered the matter at its meeting on September 18, 2025, and recommended approval; and WHEREAS, the Village Board conducted a public hearing on October 14, 2025; and WHEREAS, the Village Plan Commission has recommended to the Village Board that a permanent zoning classification of I-1 Institutional and Public Service District be made upon the fulfillment of certain conditions as described below; and of the recommendation of the Plan Commission, having determined that all procedural requirements and notice requirements have been satisfied, having given the matter due consideration, having determined that the zoning classification is consistent with the Village’s Comprehensive Plan, and having based its determination on the effect of granting of said zoning on the health, safety, and welfare for the community, and the immediate neighborhood in which said use will be located, and having given due consideration to the municipal problems involved, as well as the impact on the surrounding properties as to the noise, dust, smoke, odor and others, has hereby determined that the zoning Page 104 of 107 Ordinance #25-11 Page 2 of 4 classification will not violate the spirit or intent the zoning ordinance for the Village of Jackson, will not be hazardous, harmful, noxious, offensive or a nuisance by reason of noise, dust, smoke odor or other similar factors and will not for any other reason cause a substantial adverse effect on the property values and general desirability of the neighborhood as long as the development is conducted pursuant to the following conditions and is in strict compliance with the same. NOW, THEREFORE BE IT RESOLVED, the Village of Jackson Village Board, Washington County Wisconsin ORDAINS AS FOLLOWS: Section 1. To amend the zoning designation of the subject properties, as described above, and depicted as Parcels: V3_018900C, V3_019300A, V3_019300B on Exhibit A, attached hereto, from M-2 General Manufacturing District to I-1 Institutional and Public Service District and to amend the zoning map of the Village of Jackson to incorporate the zoning of the subject properties. Section 2. To amend the zoning designation of the subject property, as described above, and depicted as Parcel: V3_019300D on Exhibit A, attached hereto, from Planned Unit Development to I-1 Institutional and Public Service District, and to amend the zoning map of the Village of Jackson to incorporate the zoning of the subject property. Section 3. That the above zoning amendments shall take effect upon the fulfillment of the following conditions: 1. The execution by the Village Board of a conditional use permit for the use of the subject property as a school 2. The execution of a definitive development agreement for the use of the subject property as a school, which development agreement shall include such terms and conditions as determined by the Village Board. including adequate provisions for the inspection, acceptance, and financial security for any improvements to be dedicated to the Village as well as traffic, parking, and pedestrian accommodations as determined by the Village Board. 3. The approval by the Village Board of a site plan for the subject property. 4. The approval by the Village Board of all civil plans for the subject property. 5. The execution and recording of a post-construction stormwater management plan for the subject property. Section 4. Effective Date This ordinance shall be in full force and effect from and after its passage and posting or publication as provided by law. The Village Clerk and Village Administrator are hereby authorized and directed to make all changes within the Village of Jackson Code of Ordinances necessary to reflect this Ordinance. Page 105 of 107 Ordinance #25-11 Page 3 of 4 Introduced by: Seconded by: Vote: aye nay Passed and approved VILLAGE OF JACKSON By: Brian J. Heckendorf, Village President Attest: Jacqueline Schuh, Village Clerk Proof of Posting: I, the undersigned, certify that I posted copies of this Ordinance on posting boards at the Jackson Municipal Complex, Post Office and one other location in the Village. Village Official Date Page 106 of 107 Ordinance #25-11 Page 4 of 4 EXHIBIT A Page 107 of 107