Village of Jackson - Parks and Recreation Commission — Agenda Packet

September 16, 2025 Village of Jackson - Parks and Recreation Commission Agenda VILLAGE OF JACKSON PARKS AND RECREATION COMMISSION AGENDA Tuesday, September 16, 2025 at 6:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Approval of Minutes for the Parks and Recreation Commission Meeting of July 15, 2025 3. Review Current Financial Stat Pak 4. Director's Report 5. Review of Cleaning Service Agreement - N&J Professional Cleaners, LLC 6. Presentation and Discussion - Proposed 2026 Budget 7. Citizens/Village Staff to Address the Parks & Recreation Committee 8. Adjourn to FRIENDS MEETING FRIENDS OF JACKSON PARKS & RECREATION typically meet following the JPR Commission meeting Unless emailed with notice, support materials will be provided at the meeting. Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 1 of 25 DRAFT Page 2 of 25 DRAFT Page 3 of 25 September 16, 2025 Parks & Recreation Commission (January August 2025) Included: *REC DESK Registration/Scheduling Software: To date by Account In-house Revenue Report *Village Budget Comparison Report Village Workhorse Program *Multi-year comparison spreadsheet Page 4 of 25 Page 5 of 25 Page 6 of 25 Page 7 of 25 Page 8 of 25 Page 9 of 25 Page 10 of 25 Jackson Parks & Recreation DepartmentMulti-Year Budget ComparisonCOVID COVID2020* 2021* 2022 2023 2024 2025Total Budget546,782542,174556,016552,515.00617,461690,976Jan.Revenue (budget %)40,290 (7%)27,761 (5%)35,695 (6%)37,877 (7%)45,741 (8%)54,764 (8%)Expenditures (budget %)40,746 (7%)38,890 (7%)58,528 (11%)36,590 (10%)57,582 (9%)52,629 (7%)Feb.Revenue (budget %)134,263 (25%)121,009 (22%)123,856 (22%)122,615 (22%)146,228 (24%)119,345 (18%)Expenditures (budget %)89,248 (16%)74,429 (14%)106,862 (19%)104,146 (19%)108,434 (18%)113,030 (16%)MarchRevenue (budget %)171,686 (31%)153,720 (28%)No 177,443 (32%)201,812 (33%)173,918 (25%Expenditures (budget %)138,943 (25%)134,479 (25%)Workhorse 158,594 (29%)163,218 (26%)181,656 26%AprilRevenue (budget %)193,589 (35%)191,191 (35%) 207,633 (37%)220,245 (40%)256,579 (42%)240,393 (35%)Expenditures (budget %)177,177 (32%)176,620 (33%)188,008 (34%)203,925 (37%)199,979 (32%)239,847 (35%)MayRevenue (budget %)231,477(42%)233,212 (43%)268,272 (48%)274,941 (50%)303,883 (49%)288,487 (42%)Expenditures (budget %)211,665 (39%)218,515 (40%)234,516 (42%)252,185 (46%)240,643 (39%)293,325 (42%)JuneRevenue (budget %)278,660 (51%)281,244 (51%)300,239 (53%)307,961 (56%)348,172 (56%)335,057 (48%)Expenditures (budget %)245,661 (45%)260,609 (48%)273,274 (49%)296,271 (54%)288,891 (47%)351,814 (51%)JulyRevenue (budget %)305,886 (56%)321,168 (59%)339,847 (62%)356,469 (65%)391,303 (63%)366,600 (53%)Expenditures (budget %)280,926 (51%)294,593 (54%)322,841 (58%)347,748 (63%)343,448 (56%)400,633 (58%)AugustRevenue (budget %)336,440 (62%)366,367 (67%)380,959 (69%)401,790 (73%)433,910 (70%)424,362 (61%)Expenditures (budget %)326,740 (60%)345,502 (64%)340,379 (61%)383,879 (69%)387,577 (63%)444,807.48 (64%)Sept.Revenue (budget %)365,741 (67%)398,207 (73%)No 432,466 (79%)477,889 (77%)Expenditures (budget %)364,768 (67%)399,460 (74%)Worshorse436,536 (79%)431,560 (70%)Oct.Revenue (budget %)449,107 (82%)No475,704 (86%)527,323 (95%)527,501 (85%)Expenditures (budget %)403,845 (74%)Workhorse467,784 (84%)486,242 (88%)485,687 (79%)Nov.Revenue (budget %)473,121 (87%)531,258 (97%)No 580,067 (100%)527,501 (85%)Expenditures (budget %)439,615 (80%)493,487 (91%)Workhorse531,342 (96%)485,687 (79%)Dec.Revenue (budget %)517,457 (95%)560,582 (103%)608,831 (109%)601,055 (109%)615,006 (100%)Expenditures (budget %)473,508 (87%)531,480 (98%)554,142 (100%)578,728 (105%)594,521 (96%)Year End Village Audit Total:plus $33,295plus $18,927plus 34,840plus 22,327Waiting on Audit Village Only Moving Forward Page 11 of 25 JACKSON PARKS & RECREATION DEPARTMENT September 16, 2025, JPR Directors Report PROGRAM & EVENT HIGHLIGHTS & UPDATES • Summer Events – We hosted our July Beer Garden as well as the Circus. The Beer Garden brought in $9,912.00 in revenue and the Circus grew $2,034.75 in revenue. Both events were comparable to 2024. • Early Learning Program with West Bend School District – The first day of school took place on September 8, 2025. Kids were back in the classrooms, and it was great to see the teachers and students in their new spaces. We launched a new program in partnership with the Early Learning Program . A NEW wrap care program in 2025 for families who need full day care. We have 10 participants in the Monday – Thursday offering and 5 in the Friday session. • Fall Festival of Fun! – Mark your calendars for the Friday, October 10th, run/walk with an “After Glo” party and Ghoul Gala at the Community Center! 3 events in 1. This year the event will be enhanced with the addition of the BEER GARDEN in front of the Jackson Community Center ! WE NEED A LOT OF VOLUNTEERS FOR THIS EVENT ! With the construction on Hickory Lane the route will be a bit different this year. • Programs – We have a few new program offerings this year coming up! This includes something for all ages: puzzle contest, trivia nights, NEW dance classes (Hip Hop/Jazz/Basic Tap, Creative Dance/Poms, Dance with Me, Dance & Batons), financial planning classes (Passport to Retirement, Financial Organization, Building a Financial Foundation), and more! COMMUNITY CENTER BUILDING • Eagle Scout Projects - I had a meeting with an Eagle Scout interested in building a Gaga Ball Pit in the Village Parks. I will be working with the Department of Public Works to determine an ideal location and maintenance plan before proceeding. • The Village Parks, Recreation & Open Space Plan - We received just under 200 responses from our community needs survey. Staff are working together to review the survey results and use them to develop a plan for the next 5 years while prioritizing the feedback we received. • Vending Machine Contract – The Jackson Community Center was approached by a local resident and owner of Snack Grabbers, LLC . about putting in a new vending machine. Staff evaluated the current needs, and it was determined that a snack vending machine is not something we currently offer and that we have had users request something to fill this need. It was determined that we would proceed with an agreement with Snack Grabbers, LLC, to provide a snack vending machine as a new service at the J ackson Community Center. This service will not include any expenses incurred by the village as the machines, maintenance, and supplies are provided by the company. The Jackson Community Center will receive 3% of all sales. PARK AND PROJECT UPDATES • Jackson Community Center Expansion Project - The final pay request has been submitted by Moore Construction and has been reviewed by the Budget and Finance Committee and Village Board on 9/9/2025. Staff continue to work with Moore on a few warranty items such as HVAC units that control humidity and s ome other miscellaneous items. • Cedar Run Dog Park Project – The bid for construction was awarded to Lowe Underground, Inc. We have received authorization from the Department of the Navy regarding the D epartment of Natural Resources wetlands permit. Next steps will be to receive final approval from the Department of Natural Resources on the permit. Once received we will hold our pre -construction meeting, and the crew will begin work as they see fit to complete the project on time. Submitted by: Tyler Mentzel Page 12 of 25 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE SEPTEMBER 16,2025 TO FROM REGARDING Parks and Recreation Commission Tyler Mentzel Jackson Parks and Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item #5 Review Cleaning Service Agreement – N&J Professional Cleaners, LLC For the past four years, the Jackson Community Center has partnered with a local family to provide cleaning services for the facility. After dedicated service, the current providers have announced their retirement and will officially conclude their work with the Community Center on October 31, 2025. To ensure continued cleanliness and maintenance of the facility, staff have explored several options, including securing a new contracted service and the possibility of hiring an in-house cleaning/maintenance staff member. After review, N&J Professional Cleaners, LLC has submitted a proposal to provide cleaning services for both the existing Community Center and the newly expanded areas, as needed, at a cost of $3,000.00 per month. N&J Professional Cleaners, LLC, is a reputable company with proven experience, currently serving organizations such as Glacier Hills Credit Union and recently reached an agreement with the Village of Jackson to clean the Municipal Complex. Staff recommend approval of the proposal from N&J Professional Cleaners, LLC to provide cleaning services for the Jackson Community Center effective November 1, 2025. Page 13 of 25 N&J Professional Cleaners, LLC W6639 County Rd Y, Brownsville, WI 53006 njprocleaners@gmail.com (262) 808-3373 Nicole Wergin & Jeff Wergin Commercial Cleaning Services Cleaning Services Estimate for: Jackson Community Center N165W20330 Hickory Lane, Jackson, WI 53037 Contact: Tyler Mentzel tyler.mentzel@villageofjackson.gov (262) 677-9665 x113 Summary: Cleaning Services for the Village of Jackson Community Center building at N165W20330 Hickory Lane, Jackson, WI 53037 will be provided five times per week, every weekday. Each cleaning will include the manufacturers required maintenance for all flooring, tabletop surfaces and bathrooms. Each of the bathrooms, the main hallways and entrance, and the three West Wing classrooms will be cleaned daily, as specified below. All other requested areas of the building will require varied cleaning, as specified below. N&J Professional Cleaners, LLC will clean the rooms and areas as identified below. However, N&J Professional Cleaners, LLC realizes that it is difficult to list everything that may need cleaning and will be flexible in cleaning beyond what is listed below (within reason) on an as needed basis. We welcome and encourage open communication so that we can best service our customers to their utmost satisfaction. Cleaning Schedule and Cleaning Duties 1. Daily Cleaning (5x per week – Monday through Friday) a. West Wing Classrooms (3) • Mop floors • Sanitize surfaces • Clean restrooms (attached) b. Main Hallways • Dust mop and mop/use floor machine the floors • Spot clean entrance windows • Sanitize door handles c. Gathering Hall • Remove trash d. Kitchen • Wipe surfaces • Sanitize sinks and appliances • Remove trash Page 14 of 25 e. Restrooms (Entire Facility) • Clean and sanitize toilets, sinks, mirrors and floors • Refill soap, paper towels and toilet paper • Remove trash f. Fitness Center • Spot mop floors as needed • Remove trash 2. Thrice Weekly (3x per week – e.g., M/W/F) a. Men’s and Women’s Restrooms • Deep clean and sanitize b. Kitchen • Deep clean counters, floor, sinks and appliances 3. Twice Weekly (2x per week – e.g., T/Th) a. East Wing Restrooms (3) • Clean and sanitize toilets, sinks, mirrors and floors • Refill supplies 4. Weekly Cleaning (1x per week) a. East Wing Auditorium (On Fridays) • Sweep and mop floor • Dust surfaces and clean windows if needed b. Technology Center • Vacuum or mop floors • Sanitize keyboards, tables and chairs c. Art Studio • Clean and wipe down table, floors and sinks d. Office • Dust surfaces and vacuum floors e. Gathering Hall • Mop floors and sanitize tables/chairs f. Dance Studio • Clean mirrors and floors g. Fitness Center • Full deep clean and wipe down equipment and mirrors Service Cost Estimate $3000 per month. Invoices will be billed monthly and due net 15 days. Checks should be made out to N&J Professional Cleaners, LLC and mailed to 6394 Scenic Drive East, West Bend, WI 53095. Our service provided is on a month-to-month basis, and should you need to discontinue using our service please provide a month notice. Also, should something change with our ability to continue providing you with cleaning service it is our intention to also provide at least one month’s notice. Page 15 of 25 Additional Comments While we’re aware that every area of the building is important, we place extra special value on the entrance and lobby area, and finally on the restrooms in the building to help keep the rest of the building as sanitary as possible. Nicole and Jeff Wergin, the owners of N&J Professional Cleaners, deeply value our Customers and vow to maintain a happy and healthy ongoing professional relationship with the Village of Jackson Community Center, so we would implore that even the smallest of issues be brought to us personally whether it be by phone, email or in person, so that we may remedy any potential issue as promptly and satisfactory as possible. While stated that our services are month-to-month, our intention and hope is to keep a longstanding professional and friendly relationship with all of our customers for decades to come, as all of our oldest customers are still with us to this day since the beginning of our company in 2018. Conclusion We value your business and realize that you have other cleaning options. We feel extremely grateful and privileged to even be considered as the cleaning option for the Village of Jackson Community Center, and we do not take your consideration lightly. Should you decide to choose N&J Professional Cleaners, LLC as your commercial cleaning service provider, we will personally do our best to accommodate the Jackson Community Center as a highly valued customer and to address any suggestions or concerns that may arise over what we hope will flourish into a long-standing professional relationship. Respectfully Submitted Nicole & Jeffrey Wergin N&J Professional Cleaners, LLC Page 16 of 25 The Village of Jackson Parks & Recreation Department Mission: To provide quality of life opportunities for residents of all ages and abilities, at an affordable price. The Jackson Parks and Recreation Department offers quality of life opportunities for individuals and families that are priceless to our community. Today, more than ever, families are relying on their "community recreation" offerings to provide quality family time, stress relief, enrichment and health benefits. Page 17 of 25 The following partnerships that the Parks & Recreation Department has nurtured over the years have become priceless enrichment opportunities for the entire community. Boys & Girls Club Germantown Library Kettlebrook Church West Bend Library West Bend School District Hartford Library Washington County Parks and Planning Aurora Advocate Health Washington County Aging and Disability Resource Center ATI Physical Therapy Humane Society of Washington County VFW Versiti/Blood Center of Wisconsin Henry Gumm Legion Post American Red Cross Boy Scout Troop #765 Family Center of Washington County Cub Scout Pack #3787 Neighboring Park and Recreation Departments It’s A Stitch Quilting Guild Visit Washington County (CVB) Ozaukee/Washington County Beekeeper’s Hunger Task Force Cream City Calligraphers Interfaith Caregivers Northern Cross Science Foundation Aveda Hearing For Life District 12, AA Greater Jackson Business Alliance Wash. Co. Homeschool Assoc. Page 18 of 25 1. Complete Succession Planning Materials. Done 2. Complete recruitment, hiring, onboarding and training of new team members filling Director and Recreation Supervisor Positions. Done 3. Complete Jackson Community Center Expansion Project. In Progress 4. Secure construction contract for Cedar Run Park – Dog Park project. Done 5. Begin development of Community Outdoor Recreation Plan for 2026-2031. In Progress 6. Develop Strategic Planning for Jackson Community Center. In Progress 7. Renew agreements with long term renters (BGC, Kettlebrook Church, and WBSD) - Done 1. Complete Cedar Run Park – Dog Park Project 2. Launch and Implement 2026-2031 Comprehensive Outdoor Recreation Plan 3. Complete upgrade to Hickory Lane Park Splash Pad 4. Complete RFP for Hasmer Lake Park Project 5. Apply for grant opportunities for Hasmer Lake Park Project 6. Develop Department Standard Operating Procedures Manual Page 19 of 25 Page 20 of 25 Page 21 of 25 2025 January – September 9 2024 January – December Page 22 of 25 2024 January – December 2025 January – September 9 Page 23 of 25 Page 24 of 25 Page 25 of 25