Village of Jackson - Board of Public Works — Agenda Packet

July 29, 2025 Village of Jackson - Board of Public Works Meeting Agenda VILLAGE OF JACKSON BOARD OF PUBLIC WORKS MEETING AGENDA Tuesday, July 29, 2025 at 6:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Approval of Minutes of the Board of Public Works Meeting of June 24, 2025 3. Change Order #2 - 2025 Ridgeway Drive and Chestnut Court Reconstruction Project - Advanced Construction for an increase in the amount of $13,450.00 4. Change Order #1 - 2025 Oaks of Jackson Surface Course - Spruce Street and Ridgeway Drive - Stark Pavement Corporation for an increase in the amount of $14,340.00 5. Pay Request #3 - 2025 Ridgeway Drive and Chestnut Court Reconstruction Project - Advanced Construction in the amount of $447,187.01 6. Pay Request #1 - 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $356,256.41 7. Pay Request #17 - 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project - J.H. Hassinger in the amount of $86,277.10 8. Reimbursement Request #14 - 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project - Clean Water Fund Loan in the amount of $110,837.84 9. No Parking Request - Hickory Lane - Across from Jackson Community Center 10. Review of Bids – Maintenance for Various Village-Owned Paths 11. Director of Public Works Report 12. Citizens/Village Staff to address the Board of Public Works 13. Adjourn Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 1 of 64 DRAFT Page 2 of 64 DRAFT Page 3 of 64 DRAFT Page 4 of 64 DRAFT Page 5 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #2 – 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction for an increase in the amount of $13,450.00 Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #2 related to the Ridgeway Drive and Chestnut Court Reconstruction Project. This change order addresses necessary field modifications and unforeseen conditions encountered during construction. A breakdown of additional costs is as follows: • Reduction of $2,100.00 for 1050 lineal feet of sanitary sewer lateral material credit using 4-inch in place of 6-inch material for select sanitary sewer laterals that were replaced via pipe bursting. • Additional 34 lineal feet of 12-inch storm sewer pipe $3,230.00. • Increase of $12,320.00 due to lost production time resulting from conflicts with the existing underground watermain. • Contract time extension of seven (7) calendar days due to reduced productivity during installation of sanitary sewer and watermain near the existing storm sewer, to avoid damage to that infrastructure. Funding for this Change Order will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) Recommendation: Board of Public Works recommend the Budget and Finance Committee and Village Board approve Change Order #2 for an increase in the amount of $13,450.00 to Advanced Construction. Page 6 of 64 SECTION 00 63 63 CHANGE ORDER NO.: 2 Owner: Engineer: Engineer's Project No.: Contractor: Contractor's Project No.: Project: Contract Name: Date Issued: Description: 1 = 2 = 3 = 4 = TOTAL = 5 +/(-) 7 Day(s) 6 +/(-) 7 Day(s) Reason for Change Order: a) b) c) d) e) Attachments: a) b) c) Effective Date of Change Order: Advance Construction Cedar Corporation Ridgeway Dr and Chestnut Ct Reconstruction - REBID July 1, 2025 Change Order Item No. 4: Cost associated with the additional water main isolations, temporary water main feed and the cutting and capping of existing 12" water main. Additional Work associated with Change Order Item No. 3. Change Order Item Nos. 5&6: Contract time extension associated with the proximity of the existing 36" storm sewer main as it relates to sanitary sewer construction on Ridgeway Drive which had significantly lessoned the Contractors lineal foot per day productivity. Village of Jackson Ridgeway Dr and Chestnut Ct Reconstruction - REBID Owner's Project No. Change Order Item No. 1: Email correspondence between Contractor & Engineer dated 6/16/25. Change Order Item Nos. 2, 5 & 6: 1) Email correspondence between Contractor & Engineer dated 6/10/25, 2) Contractor's revised construction schedule dated 6/10/25, 3) Revised Drawing sheet 3 of 24. Change Order Item Nos. 3 & 4: 1) Email correspondence between Contractor & Engineer/Owner dated 6/11/25 & 4/17/25 respectively, 2) Contractor's Invoice dated 6/16/25 with time & material details. CREDIT 1,050 Lineal Feet Sanitary Lateral Pipe Bursting (6" Vs 4" Material Credit) @ $2.00/LF ($2,100.00) $13,450.00 $5,280.00ADD Lump Sum Cutting & Capping Existing 12" Water Main 6/12/25 05789-0020 June 12, 2025 ADD 34 Lineal Feet of 12” Dia RCP Storm Sewer Pipe @ $95.00/LF $3,230.00 Change Order Item No. 1: Many existing sanitary laterals were found to be 4" diameter pipe size. Pipe bursting item quoted at 6" diameter pipe size and therefore, Contractor has provided a material credit. The Contract is modified as follows upon execution of this Change Order: Extension of Contract Times - SUBSTANTIAL COMPLETION: Extension of Contract Times - FINAL COMPLETION: ADD Lump Sum Investingation of Existing Water Main Location 6/11/25 $7,040.00 Change Order Item No. 2: Addition of a 12" diameter storm sewer catch basin lead to accommodate the added installation of storm catch basin 4.0 (CB added to contract via contract change order no. 1) - Ridgeway Dr. Sta. 14+90. Change Order Item No. 3: Cost associated with the Contractor's delay, coordination and additional efforts related to locating the actual location of the existing water main on the north end of Ridgeway Drive . Water main location as indicated on Drawing were based upon on site utility locations which were found to be in error during construction. Page 7 of 64 Page 8 of 64 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Monday, June 16, 2025 11:30 AM To: Doug Kroes; Matt Stephan; Logan Myers; Jack Straehler Cc: Paul Kultgen Subject: Jackson - Ridgeway HDPE pricing All, I have below the pricing for the 6” vs 4” HDPE. Based on what the home has currently that is how they will install, and if 4” is installed Advance Construction will issue a $2/lf credit. Please let me know if you have any questions. Thanks Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 From: Gregg.Huth@Ferguson.com <Gregg.Huth@Ferguson.com> Sent: Monday, June 16, 2025 11:22 AM To: Shane Kofler <skofler@advconst.net> Subject: HDPE pricing EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Shane, Current pricing: 4” DR 17 HDPE pipe 2.60/ft 6” DR17 HDPE [pipe 4.55/ft Let me know if you need anything further. Thanks Gregg Huth, GM - Wisconsin Ferguson Waterworks, 5350 N. Richmond St Appleton Wi 54913 (C): 920-378-4586 (T): 920-731-3252 (F): 920-731-2305 gregg.huth@ferguson.com Change Order Item No. 1 Page 9 of 64 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Tuesday, June 10, 2025 3:39 PM To: Doug Kroes Cc: Paul Kultgen; Matt Stephan Subject: RE: Jackson Ridgeway/Chestnut Reconst.: Change Order No. 1 Attachments: Revised Schedule 6-10-25.xlsx Follow Up Flag: Follow up Flag Status: Completed Doug, Attached is revised schedule. Apologies for making you wait, I wanted to work through somethings and try to be as accurate as possible. This pushes us another week out. We have had a tremendous slow down between manhole 5 & 6, as you can reference on the bid plan set it shows the existing 36” storm sewer under the sidewalk away from the new sanitary. As shown on the latest revision the storm sewer is only actually 8’ off the new sewer main, which given the depth of both, and the fact that the existing storm is backfilled with stone chips we have had slow down our operations and work extra cautious to not compromise the storm sewer. Our production is down around 25-35’ per day (which I think you know we are not making any money at that rate). Is there something we can be compensated for with change in conditions? Also one thing I caught on the Change order, one of the new inlets gets new 12” storm sewer laid across the road. It is called out as 12” RCP which I did not provide a price for. We can do that for $95/lf or we can install 12” PVC for the bid price of $85/lf. Let me know if you want to add RCP to CO and if you can change the date and I will get it signed. Thanks Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 Change Order Item Nos. 2,5 & 6 Page 10 of 64 Jackson - Ridgeway Dr 6-10-25 31-Mar 7-Apr 14-Apr 21-Apr 28-Apr 5-May 12-May 19-May 26-May 2-Jun 9-Jun 16-Jun 23-Jun 30-Jun 7-Jul 14-Jul 21-Jul 28-Jul 4-Aug 11-Aug 18-Aug 25-Aug 2-Sep 9-Sep Traffic Control Erosion Control Tree Removal Sanitary Mainline - Ridgeway Dr Sanitary Mainline - Chestnut Ct Water Main - Ridgeway Dr Water Main - Chestnut Dr Water Serices/Transfers Sanitary Laterals Pipe Burst Storm Sewer Grading Curb & Gutter Sidewalks & Driveways Restoration Asphalt Pavement Advance Gordon Work Zones Homer Sommers AllWays Payne & Dolan M&E Change Order Item Nos.5 & 6 Page 11 of 64 C O R P O R A T I O N● ● Change Order Item No. 2 Page 12 of 64 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Wednesday, June 11, 2025 12:22 PM To: Doug Kroes; Logan Myers; Jeff Kreutzinger Cc: Paul Kultgen Subject: Jackson - Ridgeway Dr Attachments: 77134698444__FBD0C420-0820-454D-BF4D-E65885DDE117.jpeg; 77134699285__ 8DD9F8E1-052E-4B5F-B30F-BD02ADBDB39B.jpeg; 77134700 967__ 90A3BFF6-1451-4B80-A05C-4842A2088D75.jpeg; 77134700 163__501C62B1- D69E-4F57-8A1E-F3E513BBC450.jpeg Doug, Pat has set San Mh 6 and is working toward Mh 7 currently. As he is moving north the existing wm is creeping over toward the proposed sewer. I have attached pictures, the blue marks are the wm and pink is proposed centerline of the new sewer. They are within 2-3' of each other and at that distance we will not be able to install the sewer. If it was the 7' separation like shown on plans we would be ok. Pat has started discussions with Jeff from water dept as to what he will be ok with. We will have to cut and cap the 12" at approx 18+50 and at approx 20+10. We then need to feed the water main from 18+50 to 16+20, either by feeding hydrant to hydrant, or going on Chestnut ct and making a temporary connection. There will be additional costs associated with this. Hopefully as a group we can come up with a quick solution. Feel free to call me as necessary. Thanks Shane Kofler Advance Construction Inc 920-606-5011 Change Order Item Nos.3&4 Page 13 of 64 Advance Construction, Inc. 2141 Woodale Ave INVOICE # Green Bay, WI 54313 DATE: June 16, 2025 Phone: (920) 434-3978 Fax: (920) 434-6228 Payment terms Net 30 Days Quantity Unit Unit Price Amount 8 Hrs 880.00 7,040.00$ -$ -$ -$ -$ 6 Hrs 880.00 5,280.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 12,320.00$ Mark Up -$ TOTAL 12,320.00$ Started excavations for cutting and capping, and working Description Advance Construction Rep Shane Kofler From 10am-6pm on 6/11. Time spent on locating and verifiying if existing 12" water main is indeed in conflict. with village to be able to temp feed properties. From 7am-1pm on 6/12. Time spent cutting and capping existing 12" water main on Willow Ridge. Job Ridgeway Dr - Water Main Conflict INVOICE Bill To: Village of Jackson Change Order Item Nos. 3&4 Page 14 of 64 Hours Rate Per RLRW Extended Cost Foreman 8.00 77.39$ 619.12$ Loader Operator 8.00 71.38$ 571.04$ Pipe Layer 8.00 61.78$ 494.24$ Laborer 8.00 55.78$ 446.24$ Truck Driver 8.00 40.18$ 321.44$ Truck Driver 8.00 40.18$ 321.44$ 48 $2,773.52 Added Labor Utility Work Utility Work TOTAL ADDED LABOR Quantity Unit Unit Price Extended Cost 8 Hr 225.00$ 1,800.00$ 8.00 hr 150.00$ 1,200.00$ 8.00 hr 80.00$ 640.00$ 8.00 hr 80.00$ 640.00$ -$ -$ -$ 4,280.00$ TOTAL ADDED LARGE TOOLS AND MAJOR EQUIPMENT Added Large Tools and Major Equipment Description Hitachi Excavator Case Wheel Loader Hired Dump Truck Advance Dump Truck 6/11/25 Cost Breakdown Page 15 of 64 Hours Rate Per RLRW Extended Cost Foreman 6.00 77.39$ 464.34$ Loader Operator 6.00 71.38$ 428.28$ Pipe Layer 6.00 61.78$ 370.68$ Laborer 6.00 55.78$ 334.68$ Truck Driver 6.00 40.18$ 241.08$ Truck Driver 6.00 40.18$ 241.08$ 36 $2,080.14 Added Labor Utility Work Utility Work TOTAL ADDED LABOR Quantity Unit Unit Price Extended Cost 6 Hr 225.00$ 1,350.00$ 6.00 hr 150.00$ 900.00$ 6.00 hr 80.00$ 480.00$ 6.00 hr 80.00$ 480.00$ -$ -$ -$ 3,210.00$ TOTAL ADDED LARGE TOOLS AND MAJOR EQUIPMENT Added Large Tools and Major Equipment Description Hitachi Excavator Case Wheel Loader Hired Dump Truck Advance Dump Truck 6/12/25 Cost Breakdown Page 16 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #1 – 2025 Oaks of Jackson Surface Course - Spruce Street and Ridgeway Court - Stark Pavement Corporation for an increase in the amount of $14,340.00 Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #1 related to the Oaks of Jackson Surface Course, Spruce and Ridgeway Project. This change order addresses necessary field modifications during a construction walk through prior to the project start date. A breakdown of additional costs is as follows: Sidewalk Replacement increase of $7,632.00 The addition of 180 square feet of 4-inch concrete sidewalk is to be removed and replaced. ADA Curb Ramps increase of $5,700.00 The addition of 60 square feet of concrete curb ramps to be removed and replaced, including the reinstallation of existing detectable warning fields. Curb and Gutter increase of $1,008.00 The addition of 6 linear feet of concrete curb and gutter to be removed and replaced. Funding for this Change Order will come from Account Number: 670-00-56700-000-000 (TID #7 – Misc.TID Expense) JS Recommendation: Board of Public Works recommend the Budget and Finance Committee and Village Board approve Change Order #1 in the amount of $14,340.00 to Stark Pavement Corporation. Page 17 of 64 Page 18 of 64 1 Doug Kroes From: Logan Myers <Logan.Myers@villageofjacksonwi.gov> Sent: Thursday, June 19, 2025 3:46 PM To: Jack Straehler Cc: Doug Kroes; Matt Stephan; Jen Heidtke Subject: Re: TID 7 Final Lift Project Follow Up Flag: Follow up Flag Status: Flagged Doug, See below for the measured quantities that were requested. 1. ___ 180 ___Square Feet of Removal & Replacement of 4” Concrete Sidewalk 2. ____ 32 ___Square Feet of Removal & Replacement of Concrete Curb Ramps to include Detectable Warning Fields 3. ____ 5.6 ___Lineal Feet of Removal & Replacement of Concrete Curb and Gutter Logan Myers Engineering Technician Village of Jackson W194 N16660 Eagle Drive Jackson, WI, 53037 Office: (262) 677-0707 ext. 513 Mobile: (414) 573-9137 Email: logan.myers@villageofjacksonwi.gov From: Jack Straehler <jack.straehler@villageofjacksonwi.gov> Sent: Thursday, June 19, 2025 2:57 PM To: Logan Myers <Logan.Myers@villageofjacksonwi.gov> Cc: Doug Kroes <doug.kroes@cedarcorp.com>; Matt Stephan <matt.stephan@cedarcorp.com>; Jen Heidtke <jen.heidtke@villageofjacksonwi.gov> Subject: Fw: TID 7 Final Lift Project Logan, As we discussed, can you please follow up with Doug on the requested information. Thank you, Jack B. Straehler II Director of Public Works Page 19 of 64 2 Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Office: 262-677-0707 Cell: (262) 305-5012 From: Doug Kroes <doug.kroes@cedarcorp.com> Sent: Thursday, June 19, 2025 02:34 PM To: Jack Straehler <jack.straehler@villageofjacksonwi.gov> Cc: Matt Stephan <matt.stephan@cedarcorp.com>; Jen Heidtke <jen.heidtke@villageofjacksonwi.gov> Subject: RE: TID 7 Final Lift Project Jack, Matt is out of the office this week and will be returning Monday but I am more than happy to answer your question. The contract has been bid/awarded so any additions to the contract would be by contract change order which can certainly be done. If you could provide the following estimated units for these items, that would be helpful (I’m assuming that the proposed additional work are replacement items and therefore would be priced as removal and replacement): 1. __________Square Feet of Removal & Replacement of 4” Concrete Sidewalk 2. __________Square Feet of Removal & Replacement of Concrete Curb Ramps to include Detectable Warning Fields 3. __________Lineal Feet of Removal & Replacement of Concrete Curb and Gutter Couple of questions to consider regarding the above items: • Are any of the sidewalk sections through a driveway opening? If so, those areas/units would be 7” concrete. • In regard to the curb ramps, will there be any adjacent curb replacement fronting the ramps? If so, this would be a separate lineal foot item. • In regard to the curb and gutter, is this 30” curb and is it vertical face our mountable type? Also, if you could provide us with the locations of each of the additional items, that would be helpful. Once we receive the requested information, our office can assemble the information in a format that we can request a cost proposal from the Contractor. Please let me know if you have any questions. Thanks Jack, Page 20 of 64 3 Douglas Kroes Senior Construction Manager/Office Manager | Cedar Corporation doug.kroes@cedarcorp.com W61N497 Washington Avenue Cedarburg, WI 53012 Office 262.204.2360 Direct 262.204.2343 Mobile 920.246.6326 www.cedarcorp.com | Facebook | LinkedIn | Instagram This e-mail and any attachments may contain proprietary and confidential information from Cedar Corporation. Please visit our website at http://www.cedarcorp.com/disclaimer for more details. From: Matt Stephan <matt.stephan@cedarcorp.com> Sent: Thursday, June 19, 2025 1:07 PM To: Doug Kroes <doug.kroes@cedarcorp.com> Subject: Fw: TID 7 Final Lift Project Sent from my U.S.Cellular© Smartphone Get Outlook for Android From: Jack Straehler < jack.straehler@villageofjacksonwi.gov > Sent: Thursday, June 19, 2025 1:05:32 PM To: Matt Stephan < matt.stephan@cedarcorp.com > Cc: Jen Heidtke < jen.heidtke@villageofjacksonwi.gov > Subject: TID 7 Final Lift Project Matt, As part of the final lift work for the TID 7 project (Ridgeway & Spruce) with Stark, I’d like to request that we include some additional concrete work. Specifically, we’re looking to add the following items: • (7) sidewalk squares • (4) ADA ramps • (1) section of curb and gutter Can you please confirm whether this work can be handled through a change order, or if it will require a formal contract amendment? Let me know if you need any further details. Thank You, Jack B. Straehler II Director of Public Works Village of Jackson W194 N16660 Eagle Drive Page 21 of 64 4 Jackson, WI 53037 Office: 262-677-0707 X 511 Cell: (262) 305-5012 Page 22 of 64 1 Doug Kroes From: Logan Greve <logang@starkcorp.us> Sent: Tuesday, July 8, 2025 12:03 PM To: Doug Kroes Cc: Matt Stephan; Logan Myers Subject: RE: Jackson Spruce, Ridgeway, Oaks of Jackson: Request for Unit Prices Doug, Please see pricing below. 1. 180 Square Feet of Removal & Replacement of 4” Concrete Sidewalk @ $42.40/SF = $7,632.00 2. 60 Square Feet of Removal & Replacement of Concrete Curb Ramps to include Removal and Reinstallation of Existing Detectable Warning Fields (40sf) @ $95.00/SF = $5,730.00 3. 6 Lineal Feet of Removal & Replacement of Concrete Curb and Gutter @ $168.00/LF = $1,008.00 Assuming all work will be done at the same time as current contracted work. Thank you, Logan Greve Vice President Stark Pavement Corporation Ph: 920-427-3888 Fax: 262-784-6841 logang@starkcorp.us From: Doug Kroes <doug.kroes@cedarcorp.com> Sent: Monday, June 30, 2025 10:40 AM To: Logan Greve <logang@starkcorp.us> Cc: Matt Stephan <matt.stephan@cedarcorp.com>; Logan Myers <Logan.Myers@villageofjacksonwi.gov> Subject: Jackson Spruce, Ridgeway, Oaks of Jackson: Request for Unit Prices Logan: The Owner has directed to have the following items added to the contract Work associated with the subject project. Attached please find information indicating the locations of the proposed Work. At your earliest convenience, please provide unit prices for the Work items provided below. Please feel free to contact me should you have any questions. Thank you, 1. 180 Square Feet of Removal & Replacement of 4” Concrete Sidewalk @ $_________________/SF 2. 60 Square Feet of Removal & Replacement of Concrete Curb Ramps to include Removal and Reinstallation of Existing Detectable Warning Fields @ $_________________/SF 3. 6 Lineal Feet of Removal & Replacement of Concrete Curb and Gutter @ $____________________/LF Douglas Kroes Page 23 of 64 2 Senior Construction Manager/O8ice Manager | Cedar Corporation doug.kroes@cedarcorp.com W61N497 Washington Avenue Cedarburg, WI 53012 Oice 262.204.2360 Direct 262.204.2343 Mobile 920.246.6326 www.cedarcorp.com | Facebook | LinkedIn | Instagram This e-mail and any attachments may contain proprietary and confidential information from Cedar Corporation. Please visit our website at http://www.cedarcorp.com/disclaimer for more details. Page 24 of 64 Page 25 of 64 Page 26 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #3 – 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction in the amount of $447,187.01 Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #3 from Advance Construction in the amount of $447,187.01 for work completed on the Ridgeway Drive and Chestnut Court Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) $149,062.33 300-00-17600-000-380 (Sewer Construction Work) $149,062.34 200-00-18600-395-300 (Water Construction Work) $149,062.34 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommend the Budget and Finance Committee and Village Board approve Pay Request #3 for Advanced Construction in the amount of $ 447,187.01. Page 27 of 64 Cedarburg • Green Bay • Madison • Menomonie Community Infrastructure • Architecture • Environmental Services W61N497 Washington Avenue Cedarburg, WI 53013 262-204-2360 www.cedarcorp.com July 10, 2025 Village of Jackson N168 W20733 Main Street PO Box 637 Jackson, WI 53037 Attn: Mr. Jack Straehler II, Director of Public Works Subject: Contractor’s Application for Payment No. 3 Ridgeway Drive & Chestnut Court Reconstruction - REBID Cedar Project No. 05789-0020 Dear Mr. Straehler: Enclosed for your use in payment to Advance Construction in the amount of $447,187.01 is Contractor’s Application for Payment No. 3. Please Note: As the Contractor has not yet received payment from the Village related to their Application for Payment No. 2, this application does not include lien waivers from subcontractors and/or material suppliers associated with Application No. 2. These lien waivers will be submitted upon the Contractor’s receipt of payment for the same. Following your review and approval, please complete the application for payment forms within the areas reserved for the Owner. Thereafter, retain one copy for your records, provide the second copy to the Contractor with payment and provide the third copy to our office. Should you have any questions, please feel free to contact me at our Cedarburg office. Sincerely, CEDAR CORPORATION Douglas T. Kroes Senior Construction Manager Enclosed: Contractor’s Application for Payment No. 3 Lien Waivers: Application for Payment No. 1 Cc: Shane Kofler, Advance Construction Page 28 of 64 7/10/25 Page 29 of 64 Page 30 of 64 Page 31 of 64 Page 32 of 64 Page 33 of 64 Page 34 of 64 Page 35 of 64 Page 36 of 64 Page 37 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #1 – 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $356,256.41 Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #1 from Vinton Construction in the amount of $356,256.41 for work completed on the Hickory Lane Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-400-000 (Capital Projects – Repairs/Construction) $118,752.13 300-00-17600-000-380 (Sewer Construction Work) $118,752.14 200-00-18600-395-300 (Water Construction Work) $118,752.14 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommend the Bud get and Finance Committee and Village Board approve Pay Request #1 for Vinton Construction in the amount of $356, 256.41. Page 38 of 64 July 21, 2025 Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Attention: Jack Straehler Director of Public Works Subject: Project: VOJ 25-01 Hickory Lane Reconstruction Pay Request #1 Dear Mr. Straehler: Enclosed you will find Pay Request #1 for the Hickory Lane Reconstruction project in the Village of Jackson. The total amount, due to the contractor, has been reduced by five percent (5%) for retainage but not to exceed maximum retainage. This is per Article 6.02.A.1 Progress Payments; Retainage, of Contract Document 00500, Agreement: Work completed, Pay Request #1 = $375,006.75 Retainage, Pay Request #1 (5%) = $18,750.34 Amount due to Contractor, Pay Request #1 = $356,256.41 If you have any questions or comments, please contact me at (262) 343-0351. Sincerely, Ethan Wedemayer Project Inspector Gremmer & Associates, Inc. Page 39 of 64 07/21/2025 $356,256.41 Page 40 of 64 Page 1 of 5Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 07/18/25 VCC Job# 25057 Payment Application #: 1 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Section 100 Roadway Items 1 100-01 Clearing & Grubbing 1 LS $ 10,000.00 $ 10,000.00 - -$ 1.00 10,000.00$ 1.00 10,000.00$ -$ 100.0% 2 100-02 Removing Curb & Gutter 665 LF $ 5.00 $ 3,325.00 - -$ - -$ - -$ 3,325.00$ 0.0% 3 100-03 Removing Concrete Driveways and Sidewalk 740 SY $ 6.30 $ 4,662.00 - -$ - -$ - -$ 4,662.00$ 0.0% 4 100-04 Removing Guardrail 311 LF $ 2.00 $ 622.00 - -$ 311.00 622.00$ 311.00 622.00$ -$ 100.0% 5 100-05 Excavation Common 7,315 CY $ 24.09 $ 176,218.35 - -$ - -$ - -$ 176,218.35$ 0.0% 6 100-06 Excavation Below Subgrade 1,508 CY $ 18.25 $ 27,521.00 - -$ - -$ - -$ 27,521.00$ 0.0% 7 100-07 Base Aggregate Dense 3/4-Inch 470 TON $ 34.20 $ 16,074.00 - -$ - -$ - -$ 16,074.00$ 0.0% 8 100-08 Base Aggregate Dense 1 1/4-Inch 8,475 TON $ 16.55 $ 140,261.25 - -$ - -$ - -$ 140,261.25$ 0.0% 9 100-09 Base Aggregate Dense 3-Inch 3,320 TON $ 19.47 $ 64,640.40 - -$ - -$ - -$ 64,640.40$ 0.0% 10 100-10 Concrete Driveway 7-Inch 115 SY $ 72.00 $ 8,280.00 - -$ - -$ - -$ 8,280.00$ 0.0% 11 100-11 Drilled Tie Bars 52 EA $ 10.00 $ 520.00 - -$ - -$ - -$ 520.00$ 0.0% 12 100-12 HMA Pavement 3 LT 58-28 S 2,615 TON $ 65.80 $ 172,067.00 - -$ - -$ - -$ 172,067.00$ 0.0% 13 100-13 HMA Pavement 4 LT 58-28 S 1,745 TON $ 71.80 $ 125,291.00 - -$ - -$ - -$ 125,291.00$ 0.0% 14 100-14 Asphaltic Surface Driveways 9 TON $ 120.00 $ 1,080.00 - -$ - -$ - -$ 1,080.00$ 0.0% 15 100-15 Concrete Curb & Gutter 24-Inch 335 LF $ 33.75 $ 11,306.25 - -$ - -$ - -$ 11,306.25$ 0.0% 16 100-16 Concrete Curb & Gutter 30-Inch Type D 835 LF $ 33.75 $ 28,181.25 - -$ - -$ - -$ 28,181.25$ 0.0% 17 100-17 Concrete Sidewalk 4-Inch 9,580 SF $ 6.50 $ 62,270.00 - -$ - -$ - -$ 62,270.00$ 0.0% 18 100-18 Concrete Sidewalk 6-Inch 965 SF $ 7.50 $ 7,237.50 - -$ - -$ - -$ 7,237.50$ 0.0% 19 100-19 Curb Ramp Detectable Warning Field Natural Patina 190 SF $ 28.00 $ 5,320.00 - -$ - -$ - -$ 5,320.00$ 0.0% 20 100-20 Mobilization 1 EA $ 95,500.00 $ 95,500.00 - -$ 0.25 23,875.00$ 0.25 23,875.00$ 71,625.00$ 25.0% 21 100-21 Silt Fence 3,515 LF $ 2.05 $ 7,205.75 - -$ 3,435.00 7,041.75$ 3,435.00 7,041.75$ 164.00$ 97.7% 22 100-22 Temporary Ditch Checks 72 LF $ 8.00 $ 576.00 - -$ 20.00 160.00$ 20.00 160.00$ 416.00$ 27.8% Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored Page 41 of 64 Page 2 of 5Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 07/18/25 VCC Job# 25057 Payment Application #: 1 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 23 100-23 Culvert Pipe Checks 42 EA $ 25.00 $ 1,050.00 - -$ - -$ - -$ 1,050.00$ 0.0% 24 100-24 Inlet Protection Type B 20 EA $ 70.00 $ 1,400.00 - -$ 20.00 1,400.00$ 20.00 1,400.00$ -$ 100.0% 25 100-25 Inlet Protection Type C 25 EA $ 73.00 $ 1,825.00 - -$ 25.00 1,825.00$ 25.00 1,825.00$ -$ 100.0% 26 100-26 Topsoil, Seed, Fertilizer, and Mulch 10,000 SY $ 6.59 $ 65,900.00 - -$ - -$ - -$ 65,900.00$ 0.0% 27 100-27 Topsoil, Seed, Fertilizer, and Erosion Mat 1,100 SY $ 9.99 $ 10,989.00 - -$ - -$ - -$ 10,989.00$ 0.0% 28 100-28 Riprap Medium w/ Geotextile Fabric Type HR 30 CY $ 120.00 $ 3,600.00 - -$ - -$ - -$ 3,600.00$ 0.0% 29 100-29 Geotextile Fabric Type SAS 4,524 SY $ 1.75 $ 7,917.00 - -$ - -$ - -$ 7,917.00$ 0.0% 30 100-30 Traffic Control 1 LS $ 6,000.00 $ 6,000.00 - -$ 0.25 1,500.00$ 0.25 1,500.00$ 4,500.00$ 25.0% 31 100-31 Permanent Signing 1 LS $ 2,300.00 $ 2,300.00 - -$ - -$ - -$ 2,300.00$ 0.0% 32 100-32 Marking Line Epoxy 4-Inch 13,795 LF $ 0.63 $ 8,690.85 - -$ - -$ - -$ 8,690.85$ 0.0% 33 100-33 Marking Stop Line Epoxy 18-Inch 150 LF $ 13.50 $ 2,025.00 - -$ - -$ - -$ 2,025.00$ 0.0% 34 100-34 Marking Crosswalk Epoxy Transverse Line 6-Inch 725 LF $ 10.50 $ 7,612.50 - -$ - -$ - -$ 7,612.50$ 0.0% 35 100-35 Sawing Asphalt 468 LF $ 4.00 $ 1,872.00 - -$ 468.00 1,872.00$ 468.00 1,872.00$ -$ 100.0% 36 100-36 Sawing Concrete 124 LF $ 5.00 $ 620.00 - -$ 70.00 350.00$ 70.00 350.00$ 270.00$ 56.5% 37 100-37 Remove Fallen Trees from Cedar Creek 1 LS $ 5,000.00 $ 5,000.00 - -$ - -$ - -$ 5,000.00$ 0.0% Section 200 Storm Sewer Items - 38 200-01 Removing Manholes 20 EA $ 515.00 $ 10,300.00 - -$ - -$ - -$ 10,300.00$ 0.0% 39 200-02 Removing Inlets 13 EA $ 305.00 $ 3,965.00 - -$ - -$ - -$ 3,965.00$ 0.0% 40 200-03 Removing Storm Sewer 3,207 LF $ 29.00 $ 93,003.00 - -$ 104.00 3,016.00$ 104.00 3,016.00$ 89,987.00$ 3.2% 41 200-04 Abandoning Storm Sewer 40 CY $ 255.00 $ 10,200.00 - -$ - -$ - -$ 10,200.00$ 0.0% 42 200-05 Apron Endwalls for Culvert Pipe Reinforced Concrete 15-Inch 2 EA $ 1,225.00 $ 2,450.00 - -$ - -$ - -$ 2,450.00$ 0.0% 43 200-06 Apron Endwalls for Culvert Pipe Reinforced Concrete 18-Inch 1 EA $ 1,515.00 $ 1,515.00 - -$ - -$ - -$ 1,515.00$ 0.0% Page 42 of 64 Page 3 of 5Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 07/18/25 VCC Job# 25057 Payment Application #: 1 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 44 200-07 Apron Endwalls for Culvert Pipe Reinforced Concrete 24-Inch W/ Pipe Grate 1 EA $ 3,565.00 $ 3,565.00 - -$ - -$ - -$ 3,565.00$ 0.0% 45 200-08 Apron Endwalls for Culvert Pipe Reinforced Concrete 60-Inch 1 EA $ 4,060.00 $ 4,060.00 - -$ - -$ - -$ 4,060.00$ 0.0% 46 200-09 Apron Endwalls for Culvert Pipe Reinforced Concrete Horizontal Elliptical 38x60-Inch W/ Pipe Grate 1 EA $ 6,545.00 $ 6,545.00 - -$ 1.00 6,545.00$ 1.00 6,545.00$ -$ 100.0% 47 200-10 Concrete Masonry Endwall 1 EA $ 17,678.00 $ 17,678.00 - -$ - -$ - -$ 17,678.00$ 0.0% 48 200-11 Storm Sewer Pipe Reinforced Concrete Class III 42-Inch 310 LF $ 194.50 $ 60,295.00 - -$ - -$ - -$ 60,295.00$ 0.0% 49 200-12 Storm Sewer Pipe Reinforced Concrete Class III 48-Inch 325 LF $ 240.00 $ 78,000.00 - -$ 35.00 8,400.00$ 35.00 8,400.00$ 69,600.00$ 10.8% 50 200-13 Storm Sewer Pipe Reinforced Concrete Class III 60-Inch 60 LF $ 356.95 $ 21,417.00 - -$ - -$ - -$ 21,417.00$ 0.0% 51 200-14 Storm Sewer Pipe Reinforced Concrete Class IV 12-Inch 34 LF $ 84.00 $ 2,856.00 - -$ - -$ - -$ 2,856.00$ 0.0% 52 200-15 Storm Sewer Pipe Reinforced Concrete Class IV 15-Inch 61 LF $ 84.50 $ 5,154.50 - -$ - -$ - -$ 5,154.50$ 0.0% 53 200-16 Storm Sewer Pipe Reinforced Concrete Class IV 18-Inch 207 LF $ 89.60 $ 18,547.20 - -$ - -$ - -$ 18,547.20$ 0.0% 54 200-17 Storm Sewer Pipe Reinforced Concrete Class IV 24-Inch 43 LF $ 135.00 $ 5,805.00 - -$ - -$ - -$ 5,805.00$ 0.0% 55 200-18 Storm Sewer Pipe Reinforced Concrete Class IV 48-Inch 242 LF $ 278.00 $ 67,276.00 - -$ 228.00 63,384.00$ 228.00 63,384.00$ 3,892.00$ 94.2% 56 200-19 Storm Sewer Pipe Reinforced Concrete Horizontal Elliptical Class HE-IV 38x60-Inch 426 LF $ 357.00 $ 152,082.00 - -$ 420.00 149,940.00$ 420.00 149,940.00$ 2,142.00$ 98.6% 57 200-20 Storm Sewer Pipe Class III-A 12- Inch 186 LF $ 87.35 $ 16,247.10 - -$ - -$ - -$ 16,247.10$ 0.0% 58 200-21 Storm Sewer Pipe Class III-A 15- Inch 188 LF $ 76.30 $ 14,344.40 - -$ - -$ - -$ 14,344.40$ 0.0% 59 200-22 Storm Sewer Pipe Class III-A 18- Inch 152 LF $ 90.85 $ 13,809.20 - -$ - -$ - -$ 13,809.20$ 0.0% 60 200-23 Storm Sewer Pipe Class III-A 24- Inch 506 LF $ 113.00 $ 57,178.00 - -$ - -$ - -$ 57,178.00$ 0.0% 61 200-24 Storm Sewer Pipe Class III-A 30- Inch 25 LF $ 109.20 $ 2,730.00 - -$ - -$ - -$ 2,730.00$ 0.0% 62 200-25 Storm Sewer Pipe Class III-A 36- Inch 576 LF $ 130.00 $ 74,880.00 - -$ - -$ - -$ 74,880.00$ 0.0% 63 200-26 Storm Sewer Pipe PVC 4-Inch 49 LF $ 35.00 $ 1,715.00 - -$ - -$ - -$ 1,715.00$ 0.0% 64 200-27 Storm Sewer Pipe PVC 6-Inch 12 LF $ 35.00 $ 420.00 - -$ - -$ - -$ 420.00$ 0.0% 65 200-28 Storm Sewer Pipe PVC 15-Inch 7 LF $ 127.00 $ 889.00 - -$ - -$ - -$ 889.00$ 0.0% Page 43 of 64 Page 4 of 5Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 07/18/25 VCC Job# 25057 Payment Application #: 1 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 66 200-29 Storm Sewer Pipe PVC 18-Inch 5 LF $ 155.00 $ 775.00 - -$ - -$ - -$ 775.00$ 0.0% 67 200-30 Catch Basins 4-FT Diameter w/ Casting 6 EA $ 3,820.00 $ 22,920.00 - -$ - -$ - -$ 22,920.00$ 0.0% 68 200-31 Catch Basins 5-FT Diameter w/ Casting 1 EA $ 5,870.00 $ 5,870.00 - -$ - -$ - -$ 5,870.00$ 0.0% 69 200-32 Catch Basins 2.5x3-FT w/ Casting 13 EA $ 3,670.00 $ 47,710.00 - -$ - -$ - -$ 47,710.00$ 0.0% 70 200-33 Manholes 4-FT Diameter w/ Casting 6 EA $ 3,995.00 $ 23,970.00 - -$ - -$ - -$ 23,970.00$ 0.0% 71 200-34 Manholes 5-FT Diameter w/ Casting 1 EA $ 5,961.00 $ 5,961.00 - -$ - -$ - -$ 5,961.00$ 0.0% 72 200-35 Manholes 6-FT Diameter w/ Casting 3 EA $ 7,414.00 $ 22,242.00 - -$ - -$ - -$ 22,242.00$ 0.0% 73 200-36 Manholes 7-FT Diameter w/ Casting 3 EA $ 9,734.00 $ 29,202.00 - -$ 1.00 9,734.00$ 1.00 9,734.00$ 19,468.00$ 33.3% 74 200-37 Manholes 8-FT Diameter w/ Casting 3 EA $ 12,662.00 $ 37,986.00 - -$ 2.00 25,324.00$ 2.00 25,324.00$ 12,662.00$ 66.7% 75 200-38 Inlets Median 2 Grate w/ Casting 2 EA $ 4,172.00 $ 8,344.00 - -$ - -$ - -$ 8,344.00$ 0.0% 76 200-39 Bulkhead Storm Sewer 15-Inch 4 EA $ 175.00 $ 700.00 - -$ - -$ - -$ 700.00$ 0.0% 77 200-40 Connect to Existing Storm Sewer Lateral 3 EA $ 195.00 $ 585.00 - -$ - -$ - -$ 585.00$ 0.0% 78 200-41 Connect to Existing Storm Sewer Structure 1 EA $ 325.00 $ 325.00 - -$ - -$ - -$ 325.00$ 0.0% 79 200-42 Connect to Existing Storm Sewer Pipe 2 EA $ 850.00 $ 1,700.00 - -$ - -$ - -$ 1,700.00$ 0.0% Section 300 Water Main Items 80 300-01 Connect to Existing Water Main Pipe 2 EA $ 2,635.00 $ 5,270.00 - -$ 2.00 5,270.00$ 2.00 5,270.00$ -$ 100.0% 81 300-02 Remove and Replace Water Service Curb Box 2 EA $ 1,170.00 $ 2,340.00 - -$ - -$ - -$ 2,340.00$ 0.0% 82 300-03 Water Main PVC 8-Inch 16 LF $ 72.00 $ 1,152.00 - -$ 36.50 2,628.00$ 36.50 2,628.00$ (1,476.00)$ 228.1% 83 300-04 Water Service Pipe 1-Inch 42 LF $ 95.00 $ 3,990.00 - -$ - -$ - -$ 3,990.00$ 0.0% 84 300-05 Water Gate Valve 8-Inch 2 EA $ 3,080.00 $ 6,160.00 - -$ 2.00 6,160.00$ 2.00 6,160.00$ -$ 100.0% 85 300-06 Adjusting Water Valve 17 EA $ 300.00 $ 5,100.00 - -$ - -$ - -$ 5,100.00$ 0.0% 86 300-07 Offset Water Main 4 EA $ 7,950.00 $ 31,800.00 - -$ 2.00 15,900.00$ 2.00 15,900.00$ 15,900.00$ 50.0% Page 44 of 64 Page 5 of 5Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 07/18/25 VCC Job# 25057 Payment Application #: 1 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored Section 400 Sanitary Sewer Items 87 400-01 Sanitary Sewer Manhole Covers Type J-Special 13 EA $ 1,440.00 $ 18,720.00 - -$ 10.00 14,400.00$ 10.00 14,400.00$ 4,320.00$ 76.9% 88 400-02 Sanitary Sewer Manhole Covers Type J-Special - Anchored 1 EA $ 1,540.00 $ 1,540.00 - -$ - -$ - -$ 1,540.00$ 0.0% 89 400-03 Reconstructing Sanitary Sewer Manhole 63 VF $ 450.00 $ 28,350.00 - -$ 34.80 15,660.00$ 34.80 15,660.00$ 12,690.00$ 55.2% 90 400-04 Connect to Existing Sanitary Sewer Pipe 1 EA $ 1,325.00 $ 1,325.00 - -$ - -$ - -$ 1,325.00$ 0.0% 91 400-05 Sanitary Sewer PVC 12-Inch 5 LF $ 88.00 $ 440.00 - -$ - -$ - -$ 440.00$ 0.0% Total: 2,156,363.50$ -$ 375,006.75$ 375,006.75$ 1,781,356.75$ Less: 5% Retainage -$ 18,750.34$ 18,750.34$ Total: -$ 356,256.41$ 356,256.41$ Amount Previously Paid -$ -$ -$ Amount DueThis Request -$ 356,256.41$ 356,256.41$ Page 45 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #17 – 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project – J.H. Hassinger in the amount of $86,277.10 Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #17 from J.H. Hassinger in the amount of $86,277.10 for work completed on the Wastewater Treatment Plant Tertiary Filters and UV Disinfection project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Number: 300-00-17600-000-380 (Sewer Construction Work) If you have any questions, please let me know. JS Recommendation: Board of Public Works recommend the Budget and Finance Committee and Village Board approve Pay Request #17 for J.H. Hassinger in the amount of $86,277.10. Page 46 of 64 Page 47 of 64 Page 48 of 64 Page 49 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Reimbursement Request #14 – 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project – Clean Water Fund Loan in the amount of $110,837.84 Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of the Clean Water Fund Loan Reimbursement Request #14 in the amount of $110,837.84 for work completed on the Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding from this payment will reimburse Account Number: 300-00-17600-000-380 (Sewer Construction Work) If you have any questions, please let me know. JS Recommendation: Board of Public Works recommend the Budget and Finance Committee and Village Board approve the Clean Water Fund Loan Reimbursement Request #14 in the amount of $110,837.84. Page 50 of 64 Page 51 of 64 Page 52 of 64 Page 53 of 64 Page 54 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Village Board From: Jack Straehler, Director of Public Works Subject: No Parking Request – Hickory Lane – Across from Jackson Community Center Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: The former crosswalk at the Jackson Community Center ran from the Hickory Lane Park parking lot to the east driveway entrance of the Jackson Community Center. Unfortunately, the crosswalk did not meet current accessibility and safety standards. To address this issue, a new, compliant crosswalk has been installed. This crosswalk runs directly across Hickory Lane, providing a safer and more direct route to the front doors of the Jackson Community Center. As part of the new crosswalk installation, the existing no parking zone along Hickory Lane has been extended approximately 100 feet to the west. This change is necessary to ensure clear sightlines and enhance pedestrian safety. JS Recommendation: Board of Public Works recommend the Village Board direct staff to draft an ordinance amendment revising Chapter 42 Article 4 Section 42-82 to incorporate the extended no-parking zone on Hickory Lane in front of the community center due to the new crosswalk location. Page 55 of 64 Taking the lead in Washington County Page 56 of 64 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Review of Bids – Maintenance for Various Village-Owned Paths Meeting Date: July 29, 2025 Board of Public Works Background and Analysis: This memo is to inform the Board of their request following the June 24, 2025, meeting, quotes were solicited from four contractors for maintenance work on the remaining six Village owned pathways. We received bids from three of the four solicited contractors for all six pathways. After review, Johnson & Sons Paving submitted the lowest bid for each path, with a total cost for maintenance to all six paths of $30,097.00. Please note that the current Glen Brooke Drive pathway reconstruction project is underway and is expected to exceed the original quoted amount of $88,505.00. As a result, the savings presented to the Board at the June 24, 2025, meeting will be fully utilized. Please let me know if you require additional information or further clarification. JS Recommendation: Board of Public Works direct staff to postpone additional pathway maintenance to 2026 or 2027 depending on budgetary capacity. Page 57 of 64 Taking the lead in Washington County Bids 07/18/2025 Address / Location Work Type Contractor Price Main Street North Maintenance Johnson & Sons $1,556.00 Main Street North Maintenance PoblockI Paving $1,988.00 Main Street North Maintenance Pro2Pave $3,070.00 Main Street North Maintenance PLM Paving No Response Address / Location Work Type Contractor Price Jackson Drive North Maintenance Johnson & Sons $3,433.00 Jackson Drive North Maintenance PoblockI Paving $4,335.00 Jackson Drive North Maintenance Pro2Pave $4,951.00 Jackson Drive North Maintenance PLM Paving No Response Address / Location Work Type Contractor Price Main Street South Maintenance Johnson & Sons $3,518.00 Main Street South Maintenance Poblocki Paving $3,655.00 Main Street South Maintenance Pro2Pave $5,990.00 Main Street South Maintenance PLM Paving No Response Page 58 of 64 Taking the lead in Washington County Address / Location Work Type Contractor Price Hickory Park Path Maintenance Johnson & Sons $5,757.00 Hickory Park Path Maintenance Poblocki Paving $5,997.00 Hickory Park Path Maintenance Pro2Pave $7,551.00 Hickory Park Path Maintenance PLM Paving No Response Address / Location Work Type Contractor Price Hasmer Lake Path Maintenance Johnson & Sons $6,833.00 Hasmer Lake Path Maintenance Poblocki Paving $9,381.00 Hasmer Lake Path Maintenance Pro2Pave $10,776.00 Hasmer Lake Path Maintenance PLM Paving No Response Address / Location Work Type Contractor Price Tilly Lake Path Maintenance Johnson & Sons $8,568.00 Tilly Lake Path Maintenance Poblocki Paving $8,649.00 Tilly Lake Path Maintenance Pro2Pave $8,865.00 Tilly Lake Path Maintenance PLM Paving No Response Page 59 of 64 1 Public Works Report July 29, 2025 Treatment Plant - Designed Capacity – 1.69 million gallons per day Peak Flow Capacity – 6.0 million gallons per day Year 2023 January Avg. Flow 1.247 MGD Min. Flow 1.010 MGD Max. 1.560 MGD February Avg. Flow 1.351 MGD Min. Flow 950,000 g.p.d. Max. 3.130 MGD March Avg. Flow 1.762 MGD Min. Flow 1.250 MGD Max. 2.560 MGD April Avg. Flow 1.594 MGD Min. Flow 980,000 g.p.d. Max. 3.290 MGD May Avg. Flow 1.094 MGD Min. Flow 780,000 g.p.d. Max. 1.520 MGD June Avg. Flow 875,333 g.p.d. Min. Flow 750,000 g.p.d. Max. 1.050 MGD July Avg. Flow 841,935 g.p.d. Min. Flow 680,000 g.p.d. Max. 1.050 MGD August Avg. Flow 1.022 MGD Min. Flow 710,000 g.p.d. Max. 2.070 MGD September Avg. Flow 968,667 g.p.d. Min. Flow 740,000 g.p.d. Max. 1.270 MGD October Avg. Flow 1.154 MGD Min. Flow 770,000 g.p.d. Max. 1.900 MGD November Avg. Flow 1.080 MGD Min. Flow 870,000 g.p.d. Max. 1.720 MGD December Avg. Flow 1.146 MGD Min. Flow 850,000 g.p.d. Max. 1.440 MGD Year 2024 January Avg. Flow 1.337 MGD Min. Flow 980,000 g.p.d. Max. 2.260 MGD February Avg. Flow 1.440 MGD Min. Flow 1.090 MGD Max. 2.250 MGD March Avg. Flow 1.502 MGD Min. Flow 950,000 g.p.d. Max. 2.590 MGD April Avg. Flow 1.427 MGD Min. Flow 980,000 g.p.d. Max. 3.220 MGD May Avg. Flow 1.325 MGD Min. Flow 980,000 g.p.d. Max. 1.990 MGD June Avg. Flow 1.544 MGD Min. Flow 980,000 g.p.d. Max. 2.500 MGD July Avg. Flow 1.146 MGD Min. Flow 850,000 g.p.d. Max. 1.560 MGD August Avg. Flow 1.027 MGD Min. Flow 760,000 g.p.d. Max. 1.550 MGD September Avg. Flow 884,333 g.p.d. Min. Flow 700,000 g.p.d. Max. 1.400 MGD October Avg. Flow 795,484 g.p.d. Min. Flow 670,000 g.p.d. Max. 0.990 MGD November Avg. Flow 997,000 g.p.d. Min. Flow 720,000 g.p.d. Max. 1.610 MGD December Avg. Flow 935,806 g.p.d. Min. Flow 730,000 g.p.d. Max. 1.460 MGD Year 2025 January Avg. Flow 880,645 g.p.d. Min. Flow 750,000 g.p.d. Max. 1.160 MGD February Avg. Flow 890,714 g.p.d. Min. Flow 730,000 g.p.d. Max. 1.030 MGD March Avg. Flow 1.356 MGD Min. Flow 840,000 g.p.d. Max 2.300 MGD April Avg. Flow 1.443 MGD Min Flow 1.05 MGD Max 3.53 MGD May Avg. Flow 1.279 MGD Min Flow 880,000 g.p.d. Max 2.53 MGD June Avg. Flow 1.100 MGD Min Flow 830,000 g.p.d. Max 1.89 MGD Page 60 of 64 2 Years Summary of Water Consumption 2010 Total Pumpage 239,326,000 gallons 2011 Total Pumpage 240,268,000 gallons 2012 Total Pumpage 253,492,000 gallons 2013 Total Pumpage 228,371,000 gallons 2014 Total Pumpage 230,973,000 gallons 2015 Total Pumpage 222,621,000 gallons 2016 Total Pumpage 254,531,000 gallons 2017 Total Pumpage 251,387,000 gallons 2018 Total Pumpage 241,322,000 gallons 2019 Total Pumpage 253,427,000 gallons 2020 Total Pumpage 259,413,000 gallons 2021 Total Pumpage 242,216,000 gallons 2022 Total Pumpage 222,033,000 gallons 2023 Total Pumpage 229,997,000 gallons 2024 Total Pumpage 233,155,000 gallons 2025 Total Pumpage Year 2023 Jan. Avg. 544,810 g.p.d. Highest Day 716,000 gals. Total 16,889,000 gallons Feb. Avg. 576,070 g.p.d. Highest Day 762,000 gals. Total 16,130,000 gallons March Avg. 532,060 g.p.d. Highest Day 713,000 gals. Total 16,494,000 gallons April Avg. 597,230 g.p.d. Highest Day 869,000 gals. Total 17,917,000 gallons May Avg. 651,650 g.p.d. Highest Day 1.243 MGD Total 20,201,000 gallons June Avg. 850,070 g.p.d. Highest Day 1.018 MGD Total 24,152,000 gallons July Avg. 793,870 g.p.d. Highest Day 944,000 gals. Total 24,610,000 gallons August Avg. 737,060 g.p.d. Highest Day 1.019 MGD Total 22,849,000 gallons Sept Avg. 616,330 g.p.d. Highest Day 790,000 gals. Total 18,490,000 gallons Oct Avg. 611,900 g.p.d. Highest Day 986,000 gals. Total 18,969,000 gallons Nov Avg. 531,570 g.p.d. Highest Day 728,000 gals. Total 15,947,000 gallons Dec Avg. 549,970 g.p.d. Highest Day 770,000 gals. Total 17,049,000 gallons Pump Capacity Well #1- 400 g.p.m. Well #3 -900 g.p.m. Well #4 - 1200 g.p.m. Well #5 – 1,100 g.p.m. Well #6 – 800 g.p.m. Year 2024 Jan. Avg. 564,060 g.p.d. Highest Day 733,000 gals. Total 17,486,000 gallons Feb. Avg. 554,550 g.p.d. Highest Day 711,000 gals. Total 16,082,000 gallons March Avg. 541,840 g.p.d. Highest Day 731,000 gals. Total 16,797,000 gallons April Avg. 609,130 g.p.d. Highest Day 903,000 gals. Total 18,274,000 gallons May Avg. 609,870 g.p.d. Highest Day 762,000 gals. Total 18,906,000 gallons June Avg. 661,830 g.p.d. Highest Day 817,000 gals. Total 19,855,000 gallons July Avg. 731,480 g.p.d. Highest Day 988,000 gals. Total 22,676,000 gallons August Avg. 693,740 g.p.d. Highest Day 881,000 gals. Total 21,506,000 gallons Sept A vg. 739,570 g.p.d. Highest Day 972,000 gals. Total 22,187,000 gallons Oct Avg. 722,810 g.p.d. Highest Day 1.021 MGD Total 22,407,000 gallons Nov Avg. 565,450 g.p.d. Highest Day 816,000 gals. Total 17,529,000 gallons Dec Avg. 627,420 g.p.d. Highest Day 889,000 gals. Total 19,450,000 gallons Year 2025 Jan. Avg. 607,970 g.p.d. Highest Day 781,000 gals. Total 18,847,000 gallons Feb. Avg. 682,680 g.p.d. Highest Day 820,000 gals. Total 19,115,000 gallons Mar. Avg. 683,900 g.p.d. Highest Day 769,000 gals. Total 21,201,000 gallons April Avg. 707,070 g.p.d Highest Day 1,122,000 gals. Total 21,212,000 gallons May Avg. 716,450 g.p.d Highest Day 917,000 gals. Total 22,210.000 gallons June Avg. 842,170 g.p.d Highest Day 999,000 gals. Total 25,265,000 gallons Page 61 of 64 3 WWTP – Holding & Septage Receiving 2005 $ 7,562.01 2006 $101,115.11 2007 $152,201.07 2008 $210,441.47 2009 $183,815.34 2010 $197,653.66 2011 $220,576.28 2012 $236,224.70 2013 $235,336.46 2014 $203,938.32 2015 $210,644.47 2016 $220,473.17 2017 $232,358.23 2018 $245,767.74 2019 $219,822.80 2020 $204,656.11 2021 $209,083.10 2022 $251,109.46 2023 $157,332.20 2024 $194,954.27 2025 2023 Holdings Grease G Decant Septage S Decant Total Billings (gals) (gals) (gals) (gals) (gals) January 1,232,950 1,000 2,800 72,460 $11,841.10 February 1,299,600 1,000 27,000 $ 11,121.30 March 849,250 18,800 62,550 $ 9,203.75 April Primary Clarifiers were receiving new diffusers. May 1,011,750 44,350 121,650 $13,131.00 June 1,089,100 44,100 148,950 $14,421.05 July 928,350 3,500 6,000 110,500 $12,546.00 August 1,212,400 8,000 121,800 $15,649.00 September 1,083,000 10,400 100,350 $13,962.75 October 1,148,850 8,200 280,750 $18,999.25 November 1,020,400 16,500 302,800 $18,764.00 December 1,262,300 2,000 198,000 $17,693.00 2024 Holdings Grease G Decant Septage S Decant Total Billings (gals) (gals) (gals) (gals) (gals) January 1, 240,050 500 62,900 $14,003.00 February 1,236,550 2,300 63,100 $14,081.00 March 1,139,150 4,500 141,500 $15,200.25 April 1,135,752 3,600 225,950 $17,972.27 May 982,150 14,800 274,550 $17,573.25 June 734,178 2,000 175,950 $11,860.53 July 1,374,900 11,300 285,450 $21,563.25 August 1,362,350 15,800 272,200 $21,376.50 September 990,600 1,000 237,550 $15,904.75 October 1,044,550 6,400 228,650 $16,545.75 November 987,500 5,800 195,350 $15,106.75 December 960,550 2,750 107,300 $12,453.00 2025 Holdings Grease G Decant Septage S Decant Total Billings (gals) (gals) (gals) (gals) (gals) January 1,008,400 1,500 40,650 $11,190.25 February 905,450 1,400 41,250 $10,169.75 March 1,237,500 3,100 72,450 $14,372.25 April 1,113,750 3,200 168,650 $15,545.75 May 1,174,850 17,900 194,850 $17,693.75 June 1,084,900 15,800 223,750 $17,390.75 Page 62 of 64 4 Midwest Fiber Network The Village Administrator, Village Engineer Tech, and I recently met with representatives from Midwest Fiber Network to follow up on ongoing fiber installation efforts. We are currently working with them to resolve any outstanding permit issues to ensure they can continue with the installation of their equipment. Additionally, we are reviewing cost proposals to extend fiber to existing Village facilities to improve security infrastructure. The equipment and materials currently stored at the Public Works facility are designated solely for projects within the Village of Jackson. As installation work resumes, the quantity of materials stored at the facility will gradually decrease. Stormwater Ponds Management Inspection Program There continues to be delays in receiving the finalized stormwater pond inspection report. Despite multiple follow-ups, staff have yet to receive a response. A s soon as the report is made available, it will be promptly distributed to all pond owners within the Village, along with the corresponding invoices. Hickory Lane Reconstruction Project After Initial delays the Village’s contractor, Vinton Construction, mobilized to the Hickory Lane reconstruction site on June 18, 2025, and made significant initial progress, including the installation of approximately 700 feet of storm sewer pipe and the reconstruction of eight sanitary sewer manholes. However, as of July 3, 2025, work was temporarily halted due to underground utility conflicts that were discovered. Since then, Village staff have been actively coordinating with AT&T and We Energies to resolve the issue. Utility relocation work, led by We Energies in conjunction with AT&T, is scheduled to begin on July 22, 2025, and is expected to take approximately two weeks. We are optimistic that Vinton Construction will be able to return the week of August 4, 2025, with two crews, aiming to complete the project by the end of October. Ridgeway Drive and Chestnut Court Reconstruction Project The Ridgeway Drive and Chestnut Court reconstruction project continues to progress smoothly. The Village’s contractor, Advanced Construction, has completed all underground utility work for residential homes and apartment buildings within the project limits. All water laterals have been successfully replaced and transferred onto the new water main. The Sanitary lateral pipe bursting was completed on June 27, 2025, and deemed a major success, while storm sewer lateral work concluded on July 11, 2025. Village staff are currently working with Cedar Corporation to verify the quantities of installed pipe. Once this data is finalized, along with final concrete quantities, assessment letters will be prepared and distributed to the benefiting property owners. Advanced Construction is now excavating the subgrade and grading the subbase in preparation for asphalt installation in two lifts. Somers Concrete is scheduled to be on site the week of July 22, 2025, to begin setting concrete forms for curb and gutter, with driveway approaches and sidewalks to follow. The project remains on track for a mid- to-late September completion. Cedar Run Park – Dog Park Project After the pre-bid walkthrough on June 24, 2025, we received two bids for the Cedar Run Dog Park Project. C.W. Purpero, Inc. and Lowe Underground, Inc. were the two contractors to enter bids with Lowe Underground, Inc. being the low bid in the amount of $217,614.10. On July 15, 2025, the Park and Recreation Commission made a motion to approve staff’s recommendation to award the bid to Low e Underground, Inc. and send the bid to Budget and Finance and Village Board for final approval. In addition, the board approved an amendment to MSA Professional Services’ contract to be sent to Budget and Finance and Village Board for approval of MSA to oversee the project to its completion. The project is scheduled to begin shortly after final approval in August and with completion scheduled for June of 2026. Next Generation Housing Page 63 of 64 5 All Village owned underground utilities for Addition #1 have been installed. The watermain has successfully passed both pressure and bacteria testing and is now live and in service. The new private road within the development has also been fully installed and graded and is now ready for asphalt paving. Village staff will be reaching out to Hillcrest Builders to coordinate a timeline for the completion of their portion of the roadwork. A site walk through was recently conducted by Village staff, along with representatives from Harbor Homes and Hillcrest Builders. The walk through focused on identifying the remaining sidewalk, curb, and gutter repairs that must be completed before the final lift of asphalt is installed. A contract has been executed for the final phase of work in Tax Increment District (TID) 7, which includes final asphalt paving on Spruce Street and Ridgeway Drive. One contract amendment will be presented to the committee to address additional concrete repairs identified as the Village’s responsibility. WWTP 2024 Tertiary Filters and UV Disinfection The project has wrapped up ahead of schedule and we are currently finishing a few minor punch list items. The committee should expect to see the final Pay Request and DNR loan reimbursement at the August meeting, coming in under budget. Cedar Creek Townhomes The new housing development located behind Tennies Hardware, held their grand opening on July 1, 2025, an event presented by Washington County. We are currently awaiting the pressure test on the water main and the televising of the sanitary sewer main. There are no other updates currently. Maple Fields Subdivision Phase 1 - No recent updates. We are still working through punch list items. Phase 2 - No recent updates. We are still working through punch list items. Phase 3 - No major updates. We Energies predesign meeting was held, gas and electric facilities are planned to be installed in November, with an earliest occupancy date targeting summer 2026. The on- site preconstruction meeting will be scheduled. Village staff will reach out to Trio Engineering & Clark Dietz to schedule the meeting for later this summer. Morning Meadows Subdivision Phase 1 - No recent updates Phase 2 - No recent updates - Homeowner’s sump pumps are still running continuously. Dye -testing was performed last fall in stormwater detention ponds, and no trace was detected. The investigation is ongoing. Phase 3 - No recent updates - Streetlights have not yet been installed. Respectfully submitted, Jack Straehler, Director of Public Works Page 64 of 64