Village of Jackson - Parks and Recreation Commission — Agenda Packet

July 15, 2025 Village of Jackson - Parks and Recreation Commission Agenda VILLAGE OF JACKSON PARKS AND RECREATION COMMISSION AGENDA Tuesday, July 15, 2025 at 6:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Approval of Minutes of the Parks and Recreation Commission Meeting of May 20, 2025 3. Reports, Updates and Highlights a. Financial Stat Pack b. Park Projects i. Jackson Community Center Expansion Project ii. SPLASH Pad Re-Surfacing iii. Jackson Park Picnic Tables c. Program Updates i. Current Programs ii. Upcoming Programs d. 2026 Event Calendar e. Action in Jackson Update 4. Review of Bids - Cedar Run Dog Park 5. 2025-2026 Contract Amendment #1 - MSA 6. Review of Membership Fees - Jackson Community Center 7. Citizens/Village Staff to Address the Parks and Recreation Commission 8. Adjourn to FRIENDS MEETING FRIENDS OF JACKSON PARKS & RECREATION typically meet following the JPR Commission meeting Unless emailed with notice, support materials will be provided at the meeting. Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. Page 1 of 66 July 15, 2025 Village of Jackson - Parks and Recreation Commission Agenda It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 2 of 66 DRAFT Page 3 of 66 DRAFT Page 4 of 66 DRAFT Page 5 of 66 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 7/15/2025 TO FROM REGARDING Parks and Recreation Commission Ty ler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item # 3 Financial Stat Pak Park Projects Program Update 2026 Event Calendar Action in Jackson Update a. Financial Stat Pak The second quarter has concluded, and everything appears to be right on track. You will see that Youth League revenues appear low. This is because our Flag Football Program is the bulk of that revenue account which takes place in fall. The revenue from the copy machine is not sent until the end of year so that will be reflected later in the year. From an expense standpoint you will note that evening/weekend wages are higher than expected due to some unexpected staff absences throughout the first two quarters. The bulk of the special event expenses should be wrapped up so that accounts should also stabilize over the remainder of the year. b. Park Projects i. JCC Expansion Project – The new ADA compliant cross walk has been completed. Thank you to Jack and his team for their work to make it safer for our guests to access the facility. Contractors are waiting on a few parts to wrap up door security and function. Owner training has been scheduling for this month! ii. SPLASH Pad Re-surfacing – Project was completed on time for the season and families have been enjoying the opportunity to stay cool during the past few weeks when the weather has been hot! iii. Jackson Park Picnic Tables – 17 additional picnic tables have been ordered for Jackson Park as part of a 4-year plan to replace picnic tables in village parks. 2026 will be the last remaining year for this project. c. Program Update i. Current Programs: Currently we are running multiple programs. This includes piano lessons (3), 2 pre ballet classes (6), Fitness drumming (6), cardio extreme (4), cardio lite T/Th (10), Zumba t/th (8), yoga (12), pee wee tumbling (8), and pee wee t-ball/baseball (25). Additionally, the co-ed sand volleyball league is underway with 8 teams registered. Page 6 of 66 Page 2 Currently, I am focusing on ramping up marketing for programs to increase registration numbers. ii. Upcoming Programs: Looking ahead for the rest of July and all of August we have some programs to look out for. Pickleball Lessons will run on July 14th with 10 people registered. Art Adventures Camp is scheduled to start on July 21st. This is a half-day art camp for kids grades 3-6. It runs M-F from 9am-12pm for 1 week. Kettlebell Fitness is also scheduled to start that week. This is a brand-new program that is being offered by the community center in partnership with The Gym of West Bend. August will see Pee Wee Football, Fitness Drumming, Parent/Child Cookie Decorating, and the Red Cross Babysitter’s Training Course among others. d. 2026 Event Calendar Included in the attachment is a tentative event calendar for your review. You will see the return of Music in the Park, a formerly popular event that will provide more opportunities for the community to gather in our parks and enjoy live music and socialize with friends and family. Another thing to note is a few new events including Touch-A-Truck and Preschool Prom coming in 2026. We are very excited to be bringing these events to life along with our long-standing traditional events like Monte Carlo, Fish Derby, Action in Jackson, Beer Gardens, etc. We will be working to finalize dates soon! e. Action in Jackson Update Action in Jackson was a huge success this year with most revenue generators (food, entertainment, beer) bringing in higher revenues than in 2024. Thank you to all the volunteers who help make this action-packed event happen in our community! Jackson Festivals Inc. held a recap meeting in June and is excited to be bringing Action in Jackson back to a 3-day event! We are planning new and exciting activities, entertainment and more. The event will take place June 5 th – 7th in 2026. One focus to help make this event happen is to provide more sponsorship opportunities to local businesses. The sponsorship will be integral to the success of the event and can draw a lot of visibility to local businesses. Attachments: 1. Stat Pak as of 7/15/25 2. 2026 Event Calendar Page 7 of 66 July 15, 2025 Parks & Recreation Commission Financial “Stat Pack” (January – July 2025) Included: *REC DESK – Registration/Scheduling Software: To date “Cash Distribution by Account – In House Revenue Report *Village Budget Comparison Report – Village Workhorse Program *Multi-year comparison spreadsheet Page 8 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 500 - RECREATION 1 ACCT 11:51 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: 0.00 264,508.00 -264,508.00 0.00500-00-45620-201-000 REC - VILLAGE TRANSFER -110,211.66 0.00 0.00 0.00 0.00500-00-45620-202-000 REC - TOWN SUBSIDY 0.00 6,979.13 8,500.00 -1,520.87 82.11500-00-45620-204-000 REC - GRANTS/DONATIONS/SPONSRS 400.00 13,078.14 24,000.00 -10,921.86 54.49500-00-45620-206-000 REC - ADULT PROGRAM FEES 1,540.50 34,989.80 40,000.00 -5,010.20 87.47500-00-45620-208-000 REC - YOUTH PROGRAM FEES 6,925.00 3,799.73 3,000.00 799.73 126.66500-00-45620-209-000 REC - SENIOR PROGRAMS 0.00 4,100.00 5,000.00 -900.00 82.00500-00-45620-210-000 REC - ADULT LEAGUES FEES 400.00 0.00 2,500.00 -2,500.00 0.00500-00-45620-211-000 REC - YOUTH LEAGUE FEES 0.00 1,717.00 9,000.00 -7,283.00 19.08500-00-45620-214-000 REC - CONCESSIONS 146.00 27,746.00 55,000.00 -27,254.00 50.45500-00-45620-224-000 REC - SPECIAL EVENTS 196.65 0.00 0.00 0.00 0.00500-00-45620-228-000 REC - TICKET SALES 0.00 15,000.00 30,000.00 -15,000.00 50.00500-00-45620-232-000 REC - BOYS & GIRLS CLUB RENT 0.00 600.00 6,000.00 -5,400.00 10.00500-00-45620-234-000 REC - WASH CTY AGING RENT 0.00 33,317.50 50,000.00 -16,682.50 66.64500-00-45620-236-000 REC - BLDG / SHELTER RENTALS 6,562.50 165.00 1,000.00 -835.00 16.50500-00-45620-237-000 REC - OPEN GYM FEES 0.00 7,903.75 15,000.00 -7,096.25 52.69500-00-45620-238-000 REC - FITNESS MEMBERSHIPS 708.50 7,500.00 29,000.00 -21,500.00 25.86500-00-45620-240-000 REC - KETTLEBROK CHURCH RENT 0.00 3.40 600.00 -596.60 0.57500-00-45620-243-000 REC - POSTAGE / COPY MACHINES 0.00 45,891.72 101,000.00 -55,108.28 45.44500-00-45620-250-000 REC - WBSC 4K PROGRAM 7,648.62 12.66 1,500.00 -1,487.34 0.84500-00-45620-252-000 REC - VILLAGE WELLNESS PROGRAM 0.00 0.00 34,368.00 -34,368.00 0.00500-00-45620-260-000 REC - FUND BALANCE APPLIED 0.00 ====================================================================================================================================================== PUBLIC CHARGES FOR SERVICES -85,683.89 29.83202,803.83 -477,172.17679,976.00 ====================================================================================================================================================== 132,254.00 0.00 132,254.00 0.00500-00-47210-000-000 REC- GENERAL FUND TRANSFER OUT 132,254.00 ====================================================================================================================================================== MISCELLANEOUS REVENUE 132,254.00 0.00132,254.00 132,254.000.00 ====================================================================================================================================================== 0.00 11,000.00 -11,000.00 0.00500-00-49500-000-000 REC-TRANSFER FROM OTHER FUNDS 0.00 ====================================================================================================================================================== ARPA - FUND BALANCE APPLIED 0.00 0.000.00 -11,000.0011,000.00 ====================================================================================================================================================== ====================================================================================================================================================== 335,057.83 690,976.00Total Revenues 46,570.11 48.49-355,918.17 ====================================================================================================================================================== Page 9 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 500 - RECREATION 2 ACCT 11:51 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: 143,597.98 257,429.00 113,831.02 55.78500-00-55310-110-000 REC ADMIN - WAGES 26,222.55 22,808.02 30,000.00 7,191.98 76.03500-00-55310-110-001 REC EVEN/WEEKEND - WAGES 4,876.76 10,412.40 21,000.00 10,587.60 49.58500-00-55310-110-002 REC PART-TIME SEASONAL - WAGES 2,798.40 19,278.00 50,000.00 30,722.00 38.56500-00-55310-110-004 REC WBSD 4K - WAGES 2,702.00 33,014.65 95,918.00 62,903.35 34.42500-00-55310-125-000 REC ADMIN - HEALTH/LIFE INSUR 7,225.08 23.94 0.00 -23.94 0.00500-00-55310-125-002 REC PART-TIME/SEAS-HEALTH/LIFE 0.00 9,382.53 22,564.00 13,181.47 41.58500-00-55310-130-000 REC ADMIN - WRS 1,822.46 48.48 2,000.00 1,951.52 2.42500-00-55310-130-001 REC EVEN/WEEKEND - WRS 11.99 33.36 100.00 66.64 33.36500-00-55310-130-002 REC PART-TIME/SEASONAL - WRS 33.36 997.37 3,500.00 2,502.63 28.50500-00-55310-130-004 REC WBSD 4K - WRS 170.28 9,303.63 14,884.00 5,580.37 62.51500-00-55310-135-000 REC ADMIN - SOCIAL SECURITY 1,489.13 1,414.15 3,200.00 1,785.85 44.19500-00-55310-135-001 REC EVEN/WEEKEND - SOC SEC 302.39 645.57 1,500.00 854.43 43.04500-00-55310-135-002 REC PART-TIME/SEASON - SOC SEC 173.50 1,195.24 4,000.00 2,804.76 29.88500-00-55310-135-004 REC WBSD 4K - SOCIAL SECURITY 167.52 2,175.92 3,481.00 1,305.08 62.51500-00-55310-140-000 REC ADMIN - MEDICARE 348.30 330.77 650.00 319.23 50.89500-00-55310-140-001 REC EVEN/WEEKEND - MEDICARE 70.74 151.00 350.00 199.00 43.14500-00-55310-140-002 REC PART-TIME/SEASON -MEDICARE 40.58 279.57 700.00 420.43 39.94500-00-55310-140-004 REC WBSD 4K - MEDICARE 39.17 521.14 2,000.00 1,478.86 26.06500-00-55310-145-000 REC ADMIN - MEDICAL REIMBURSE 132.69 2,378.61 5,000.00 2,621.39 47.57500-00-55310-202-000 REC - EDUCATION/TRAVEL/DUES 0.00 3,564.00 3,000.00 -564.00 118.80500-00-55310-204-000 REC - PROGRAM / ACCT REFUNDS 0.00 3,402.12 6,000.00 2,597.88 56.70500-00-55310-205-000 REC - PROP/LIABLTY INSURANCE 0.00 2,494.00 4,000.00 1,506.00 62.35500-00-55310-206-000 REC - COMPUTER EQUIPMENT 0.00 16,572.33 45,000.00 28,427.67 36.83500-00-55310-207-000 REC - GAS / ELECTRIC 1,707.38 1,367.51 3,000.00 1,632.49 45.58500-00-55310-208-000 REC - OFFICE SUPPLIES 446.41 813.78 3,000.00 2,186.22 27.13500-00-55310-209-000 REC - WATER / SEWER 0.00 962.06 1,800.00 837.94 53.45500-00-55310-210-000 REC - CELL PHONES 100.86 3,924.32 3,000.00 -924.32 130.81500-00-55310-211-000 REC - PHONE / INTERNET -78.72 3,331.34 7,500.00 4,168.66 44.42500-00-55310-212-000 REC - IT SUPPORT 422.00 11,878.88 12,000.00 121.12 98.99500-00-55310-213-000 REC - BLDG EQUIPMENT / REPAIRS 111.00 833.15 2,500.00 1,666.85 33.33500-00-55310-214-000 REC - YOUTH PROGRAM SUPPLIES 15.00 2,100.64 3,000.00 899.36 70.02500-00-55310-215-000 REC - JANITORIAL/BLDG SUPPLIES 295.22 188.68 1,500.00 1,311.32 12.58500-00-55310-216-000 REC - ADULT PROGRAM SUPPLIES 167.48 3,000.87 1,000.00 -2,000.87 300.09500-00-55310-217-000 REC - SENIOR PROGRAMS 32.19 12,176.82 12,000.00 -176.82 101.47500-00-55310-220-000 REC - SPECIAL EVENTS 499.75 2,283.25 3,300.00 1,016.75 69.19500-00-55310-222-000 REC - PRINTING 80.75 1,215.30 4,200.00 2,984.70 28.94500-00-55310-224-000 REC - POSTAGE / COPIER 165.92 923.80 1,000.00 76.20 92.38500-00-55310-228-000 REC - STAFF UNIFORMS 0.00 1,431.10 5,000.00 3,568.90 28.62500-00-55310-230-000 REC - CONCESSIONS-RESALEABLE 1,005.59 0.00 0.00 0.00 0.00500-00-55310-232-000 REC - SUMMER TICKET SALES 0.00 247.37 2,000.00 1,752.63 12.37500-00-55310-254-000 REC - ADULT LEAGUES 0.00 18,046.06 35,000.00 16,953.94 51.56500-00-55310-258-000 REC - CONTRACTUAL SERVICES 4,441.00 0.00 0.00 0.00 0.00500-00-55310-260-000 REC - RETIREMENT EXPENSES 0.00 527.46 500.00 -27.46 105.49500-00-55310-262-000 REC - CONTINGENCY 14.00 266.45 800.00 533.55 33.31500-00-55310-268-000 REC - CONCESSION STAND MAINT 75.00 298.34 5,000.00 4,701.66 5.97500-00-55310-269-000 REC - FIRE/SECURITY MONITORING 94.82 970.05 4,000.00 3,029.95 24.25500-00-55310-270-000 REC - SALES & USE TAX 0.00 686.22 2,600.00 1,913.78 26.39500-00-55310-280-000 REC - WBSD 4K PROGRAM SUPPLIES 266.72 316.44 1,000.00 683.56 31.64500-00-55310-282-000 REC - VILLAGE WELLNESS PROGRAM 0.00 ====================================================================================================================================================== PARKS & RECREATION 58,489.27 50.92351,814.67 339,161.33690,976.00 ====================================================================================================================================================== Page 10 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 500 - RECREATION 3 ACCT 11:51 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: ====================================================================================================================================================== 351,814.67 690,976.00Total Expenses 58,489.27 50.92339,161.33 ====================================================================================================================================================== 16,756.840.00-11,919.16 -16,756.84Net Totals Page 11 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 800 - PARK FUND 1 ACCT 11:56 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: 66,369.00 10,000.00 56,369.00 663.69800-00-45830-000-000 PARK FUND - FEES COLLECTED 22,446.00 ====================================================================================================================================================== PUBLIC CHARGES FOR SERVICES 22,446.00 663.6966,369.00 56,369.0010,000.00 ====================================================================================================================================================== 2,834.93 500.00 2,334.93 566.99800-00-48110-000-000 PARK FUND - INT ON INVESTMENTS 0.00 ====================================================================================================================================================== MISCELLANEOUS REVENUE 0.00 566.992,834.93 2,334.93500.00 ====================================================================================================================================================== 0.00 0.00 0.00 0.00800-00-49200-000-000 TRANSFER FROM CAP PRJTS FUND 0.00 ====================================================================================================================================================== ARPA - FUND BALANCE APPLIED 0.00 0.000.00 0.000.00 ====================================================================================================================================================== ====================================================================================================================================================== 69,203.93 10,500.00Total Revenues 22,446.00 659.0958,703.93 ====================================================================================================================================================== Page 12 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 800 - PARK FUND 2 ACCT 11:56 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: 0.00 0.00 0.00 0.00800-00-55210-420-000 PARK FUND - IMPACT PROJECTS 0.00 0.00 0.00 0.00 0.00800-00-55210-421-000 PARK FUND - PLAY APPARATUS 0.00 ====================================================================================================================================================== PARKS & RECREATION 0.00 0.000.00 0.000.00 ====================================================================================================================================================== ====================================================================================================================================================== 0.00 0.00Total Expenses 0.00 0.000.00 ====================================================================================================================================================== -58,703.9310,500.0022,446.00 659.0969,203.93Net Totals Page 13 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 150 - HOTEL / MOTEL 1 ACCT 11:50 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: 20,970.46 74,000.00 -53,029.54 28.34150-00-41210-000-000 HOTEL/MOTEL - ROOM TAX 0.00 ====================================================================================================================================================== TAXES 0.00 28.3420,970.46 -53,029.5474,000.00 ====================================================================================================================================================== ====================================================================================================================================================== 20,970.46 74,000.00Total Revenues 0.00 28.34-53,029.54 ====================================================================================================================================================== Page 14 of 66 Budget Comparison - Detail 2025 2025 Budget Status Budget % of June Fund: 150 - HOTEL / MOTEL 2 ACCT 11:50 AM7/08/2025 Actual 2025 Account Number 06/30/2025 Budget Page: 21,056.31 43,500.00 22,443.69 48.41150-00-51100-395-001 COMMUNITY EVENTS & ADVERTISING 5,894.31 6,000.00 6,000.00 0.00 100.00150-00-51100-395-002 WASHINGTON COUNTY SUPPORT 0.00 11,678.79 24,500.00 12,821.21 47.67150-00-51100-395-003 VILLAGE TOURISM/PROMOTION 138.16 ====================================================================================================================================================== GENERAL GOVERNMENT 6,032.47 52.3438,735.10 35,264.9074,000.00 ====================================================================================================================================================== ====================================================================================================================================================== 38,735.10 74,000.00Total Expenses 6,032.47 52.3435,264.90 ====================================================================================================================================================== 17,764.640.00-6,032.47 -17,764.64Net Totals Page 15 of 66 Jackson Parks & Recreation Department Service Analysis & Financial Strategies Spreadsheet Social Good Cost Recovery Service Analysis & Financial Strategies Spreadsheet Invest To Capture Market Market Driven Summer 2025 Invest To Sustain Market Competitive Divest Community Total Total % Cost Recommended Pricing Service Provided COST Revenue Yes No Good Poor Strong Weak High Low Recovery Financial Strategy Strategy Fitness Center (annually) approx. $1,500 $7,903.00 X X X X 100%+ Invest to Sustain Market Market Driven/Comp. Personal Training see rec desk x x x x 100% restructure Competitive Independent Walking 0 0 X X X X 0 social good community Summer Open Gym see rec desk x x x x 100% restructure Community Youth Fish Derby $71.57 sponsor/don x x x x 100% social good community Action in Jackson Events 0 x x x x 100% Social Good Community Little Authors $0 $0 x x x x 100% restructure market driven Mad Science $0 $0 X X X X 100% restructure market driven Badges & Bows $0 $0 x x x x 100% invest to sustain market driven Lets Start with a Book Free Free x x x x 100% restructure Community Beginner Tumbling 0 171 x x x x 100% Social Good Community BINGO for a Buck x x x x 100% social good community Cops Rods Reels $0 $0 x x x x 100% invest to sustain market driven Picxleball crt indoor rental 0 525 x x x x 100% invest to sustain market driven Pee Wee Tumbling $360 $630 x x x x 100% invest to sustain market driven Stock Box Free Free x x x x 100% Social Good Community Movement & Music $72.00 $315 x x x x 100% invest to sustain market driven Tiny Tots Sports $342 $645 x x x x 100% invest to sustain market driven Tot Time $5,000 $6,960 x x x x 100% invest to sustain market driven Don’t Fear the Fall Free Free x x x x 100% restructure Community Medicare Workshop FREE Free x x x x 100% Social Good community Senior Card Club see rec desk x x x x 100% Social Good community Learn to SKate $0 $0 x x x x 100% invest to suseain community Pee Wee Tennis $0 $0 x x x x 100% invest to sustain market driven Peewee Basketball $198 $263 x x x x 100% invest to sustain market driven Peewee Baseball - tball $540 $975 x x x x 100% invest to sustain market driven Peewee Football not paid yet $210 x x x x 100% invest to sustain market driven Paint Party $0 $0 x x x x 100% restructure market driven Red Cross Blood Drive Free Free x x x x 100% Social Good Community adventures in art $40 $40 x x x x 100% restructure Community Walking Free Free x x x x 100% Social Good Community Cartooning $0 $0 x x x x 100% restructure market driven Other Providers Meets Mission Financial Viability Market Position Page 16 of 66 Cardio Lite Tuesday $1,180 $2,704 x x x x 100% invest to sustain market driven Pickleball $0 $2,895 x x x x 100% invest to sustain market driven Piano Lessons $1,380 $1,925 x x x x 100% invest to sustain market driven youth tennis $0 $0 x x x x 100% invest to sustain market driven Beer Garden $0 $5,289 x x x x 100% Social Good Community Slice of Art $50 $50 x x x x 100% restructure market driven Babysitting-Redcross $0 $0 x x x x 100% restructure market driven Challenger Soccer Camp community x x x x 100% invest to sustain Community Cookie Decorating $250 $315 x x x x 100% restructure market driven art with heart $75 $120 X X X X 100% restructure market driven parent/child cookie 0 0 x x x x 100 restructure market driven quality time in the kitchen 0 148 x x x x 100 restructure market driven Medicare Scams AARP Free Free x x x x 100% social good community Indoor Youth Archery $0 $100 x x x x 100% invest to sustain market driven Youth Golf-Bog $0 $0 x x x x 100% invest to sustain market driven Tech Support Scams AARP Free Free x x x x 100% social good Community parent/tot gardening $50 $63 x x x x 100% restructure market driven Lets Dance $1,533 $2,999 x x x x 100% invest to sustain market driven need asst with laptop 0 0 x x x x 100% invest to sustain market driven ABC'S Computers 0 0 x x x x 100% invest to sustain market driven Picklleball League $0 $0 x x x x 100% invest to sustain market driven Pickleball Clinics $0 $400 x x x x 100% invest to sustain market driven Pickleball Outdoor Rental $0 $0 x x x x 100% invest to sustain market driven Enchanted Library Free Free x x x x 100% Social Good Community Body Pump $600 $616 x x x x 100% invest to sustain market driven annual youth free throw contest 0 0 x x x x 100 social good community momm & me kitchen $0 $333 x x x x 100% restructure market driven Strike $280 $455 x x x x 100% invest to sustain market driven Beginning Yoga $1,809 $2,755 x x x x 100% invest to sustain market driven Smart Sitters $175 $250 x x x x 100% invest to sustain market driven Learn to Skate $0 $0 x x x x 100% invest to sustain market driven Zumba $1,035 $1,633 x x x x 100% invest to sustain market driven AARP Safe Driving x x x x 100% Social Good community CPR Certification $0 $0 x x x x 100% restructure market driven Jazzercise $0 $0 x x x x 100% restructure market driven PB Court Indoor Rentals $0 $525 x x x x 100% Social Good Community Fantasy Football $0 $0 x x x x 100% invest to sustain Community pb Tournament $0 $140 x x x x 100% invest to sustain market driven Parent Gardening $0 $0 x x x x 100% restructure market driven Fitness orientation $0 Part memb x x x x 0% restructure community Page 17 of 66 Arbor Day free free x x x x 0% social good community Easter Egg Hunt 400 sponsor/donx x x x 100% social good community Ping Pong League Free Free x x x x 100 restructure Community VB Open Gym $0 $0 x x x x 100% restructure Community Health CPR $0 $0 x x x x 100% restructure market driven Envelop Decorating $0 $0 x x x x 100% divest market driven KML Youth Softball 0 1000 x x x x 100% invest to sustain market driven Pickleball Lessons $30 $220 x x x x 100% invest to sustain market driven Summer Volleyball $0 $800 x x x x 100% invest to sustain market driven Injury Prevention Wkshop Free Free x x x x 100% restructure community Summer Wed Softball $0 $1,100 x x x x 100% invest to sustain market driven Container Gardening 0 $0 x x x x 100% restructure market driven stay home alone $0 $0 x x x x 100% restructure market driven Hearing Tests Free Free x x x x 100% social good Community Fitness Drumming $120 $207 x x x x 100% invest to sustain market driven Understanding Medicare free free x x x x 100% Social Good community Martin yth baseball $0 $0 x x x x 100% restructure market driven Martin yth Basketball $0 $0 x x x x 100% restructure market driven Martin yth Football $0 $0 x x x x 100% restructure market driven Cario Extreme $600 $848 x x x x 100% invest to sustain market driven Power Sculpt HIIT $0 $0 x x x x 100% Invest To Capture Marketmarket driven Sit and Be Fit $375 $250 x x x x 100% invest to sustain market driven Kettlebell Fitness $0 $0 x x x x 100% Invest To Capture Marketmarket driven smart starts $0 $0 x x x x 100% Invest To Capture Marketmarket driven passport to retirement $0 $0 x x x x 100% Invest To Capture Marketmarket driven financial organization workshop $0 $0 x x x x 100% Invest To Capture Marketmarket CLASSES THAT HAVE $O IN THEM MAY HAVE RUN. Jackson did not have enrollment but Slinger did or Hartford. Amount of Grant left: $816.64 Grant Porgrams Instr Cost expenses facility fee 5% admin fee Cooking for 1 1549.5 240 150 89.5 Renee Taught Lets Create 120 0 50 8.5 Sonya Behan Bingo for a Buck 60+ 0 202 50 10.1 Jacob taught/volunteers taught Pickleball 60 + 187.46 2520 50 135 Jacob supervised Cardio Drumming 60+ 240 0 100 17 Wendy Iverson Total 2096.96 2961 400 260 5718.85 Some of the total amount has not been billed to the ADRC yet. Current amount remaining in grant sits at 816.64 Page 18 of 66 Progams Taken out as of 2025 Spring/Summer/Fall Activity Guide Succulents vs Moss 0 0 x x x 100% divest Community Everything your mom…. $0 $0 x x x x 100% divest market driven Goat Yoga 0 0 X x x x 100% invest to sustain market driven Family Archery 0 0 x x x x 100% invest to sustain market driven Hand and Foot 0 50 x x x x 100% invest to sustain community cardio hoop mix lite TH $240 $429 x x x x 100% invest tosustain market driven Adult Tennis $0 $0 x x x x 100% invest to sustain market driven Pelvic Floor Exercise $0 $0 x x x x 100% divest market driven Beg Tennis $45 $78 x x x x 100% invest to sustain market driven Only leaves should fall Free Free x x x x 100% Social Good Community Chess Camp $0 $0 x x x x 100% invest to sustain market driven Page 19 of 66 Refunds CC (Net) CC (Gross) Check Cash **Net **Gross Other Acct Credit Other Internal CC DEBITS CREDITS ACH (Gross) ACH (Net) 000 - Household Credit Account 0.00 0.00 0.00 0.00 0.00 665.00 665.00 0.00 0.00 1,057.50 -392.50 0.00 0.00 204 - Grants/Sponsorships/Donations 0.00 900.00 900.00 5,494.13 0.00 6,394.13 6,394.13 0.00 0.00 0.00 0.00 0.00 0.00 206 - Adult Programming -274.00 6,672.00 6,672.00 3,360.64 2,870.50 12,674.14 12,674.14 0.00 45.00 0.00 0.00 0.00 0.00 208 - Youth Programming -3,202.50 19,250.00 19,250.00 9,135.20 805.00 26,095.20 26,095.20 0.00 107.50 0.00 0.00 0.00 0.00 209 - Senior Program 0.00 40.00 40.00 539.73 1,215.00 1,794.73 1,794.73 0.00 0.00 0.00 0.00 0.00 0.00 210 - Adult Leagues -200.00 700.00 700.00 3,050.00 300.00 3,850.00 3,850.00 0.00 0.00 0.00 0.00 0.00 0.00 211 - Youth Leagues 0.00 225.00 225.00 0.00 0.00 225.00 225.00 0.00 0.00 0.00 0.00 0.00 0.00 214 - Concessions 0.00 0.00 0.00 0.00 2,728.00 2,728.00 2,728.00 0.00 0.00 0.00 0.00 0.00 0.00 224 - Special Events 0.00 1,780.00 1,780.00 14,105.00 10,510.00 26,395.00 26,395.00 0.00 0.00 0.00 0.00 0.00 0.00 228 - WPRA Tickets 0.00 0.00 0.00 78.00 0.00 78.00 78.00 0.00 0.00 0.00 0.00 0.00 0.00 Regular Revenue Revenue By Period - GL Account Summary 1/1/2025 12:00 AM Start Date: End Date: 7/8/2025 11:59 PM Payment Methods: CA, CK, CC, IC, EC, CR - All - User(s)/Cashier(s): Page 20 of 66 232 - Boys & Girls Club Rentals 0.00 0.00 0.00 15,000.00 0.00 15,000.00 15,000.00 0.00 0.00 0.00 0.00 0.00 0.00 236 - Building/Park Rentals -1,055.00 10,755.00 10,755.00 15,492.50 950.00 26,242.50 26,242.50 0.00 100.00 0.00 0.00 0.00 0.00 237 - Open Gym Type Programs 0.00 0.00 0.00 0.00 165.00 165.00 165.00 0.00 0.00 0.00 0.00 0.00 0.00 238 - Fitness Memberships -35.00 1,620.75 1,620.75 1,730.25 778.25 4,094.25 4,094.25 0.00 0.00 0.00 0.00 0.00 0.00 240 - Kettlebrook Church Rentals 0.00 0.00 0.00 15,000.00 0.00 15,000.00 15,000.00 0.00 0.00 0.00 0.00 0.00 0.00 243 - Postage and Copier Revenue 0.00 0.00 0.00 0.00 3.40 3.40 3.40 0.00 0.00 0.00 0.00 0.00 0.00 250 - 4K 0.00 6,543.00 6,543.00 22,945.86 0.00 29,488.86 29,488.86 0.00 0.00 0.00 0.00 0.00 0.00 300 - Deposits For Rentals 0.00 0.00 0.00 300.00 0.00 300.00 300.00 0.00 0.00 0.00 0.00 0.00 0.00 171,193.21 171,193.21 20,325.15 106,231.31 48,485.75 48,485.75 -4,766.50 ** Difference between GROSS and NET calculation is that NET uses CC (Net) value instead of CC (Gross) value $0.00 252.50 1,057.50 -392.50 0.00 0.00 Sales Tax Revenue By Period - GL Account Summary 1/1/2025 12:00 AM Start Date: End Date: 7/8/2025 11:59 PM Payment Methods: CA, CK, CC, IC, EC, CR - All - User(s)/Cashier(s): Page 21 of 66 Refunds CC (Net) CC (Gross) Check Cash **Net **Gross Other Acct Credit Other Internal CC DEBITS CREDITS ACH (Gross) ACH (Net) 0.00 0.00 0.00 0.00 ** Difference between GROSS and NET calculation is that NET uses CC (Net) value instead of CC (Gross) value $0.00 0.00 0.00 0.00 0.00 0.00 Convenience Fees Assessed $1,566.56 Convenience Fees NET CONVENIENCE FEES $1,566.56 CONVENIENCE FEES REFUNDED $0.00 Revenue By Period - GL Account Summary 1/1/2025 12:00 AM Start Date: End Date: 7/8/2025 11:59 PM Payment Methods: CA, CK, CC, IC, EC, CR - All - User(s)/Cashier(s): Page 22 of 66 2026 Event Calendar Monte Carlo Night Feb. 28 Indoor Pickleball Tournament March 21 Easter Egg Hunt March 27 Fish Derby May 1 Preschool Prom May 25 Village Wide Rummage May 16 Action in Jackson June 5 – 7 Music in the Park June 18 July 2 July 16 August 13 August 27 September10 Touch-A-Truck July 9 Beer Garden July 30 – 31 National Night Out - Jackson PD ??? JFD Open House ??? Jackson Fall Festival of Fun & Beer Garden October 8 Village Christmas Tree Lighting December 4 Page 23 of 66 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 7/15/2025 TO FROM REGARDING Park and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item #4 Cedar Run – Dog Park Project Bid Review and Staff Recommendation In 2024, the Village Board approved a budget of $500,000 for the engineering and construction of a dog park in Jackson. The Village subsequently entered a contract with MSA Professional Services to conduct a feasibility study, determine the most suitable location, complete engineering plans, and manage the project through the bid opening phase. Following site analysis and coordination with Village staff, Cedar Run Park was identified as the preferred location for the dog park. Bid openings for the project were held on July 2, 2024, and two bids were received: • Lowe Underground, Inc. – $217,614.10 • C.W. Purpero, Inc. – $310,458.00 After reviewing the bids, MSA recommends awarding the contract to Lowe Underground, Inc., the lowest responsive and responsible bidder. Lowe Underground Inc. has been evaluated and determined to be a qualified contractor capable of meeting the project’s scope and expectations. Project Scope The scope of work for this phase of the project includes: • Installation of a perimeter fence around the park • Tree removal and turf replacement to create open play areas for dogs • Construction of mulched walking paths • Creation of a separate, smaller fenced area for small dogs to be separated from large dogs if desired Page 24 of 66 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov Page 2 Project Timeline • Start is anticipated to begin fall of 2025 • Substantial completion is anticipated by May 15, 2026 • Completion is scheduled for June 15, 2026 Project Funding The project is being funded as part of the Capital Improvement Plan with GO Notes. The project scope does not include amenities such as signage, park benches, or other park features. Village staff are currently developing sponsorship opportunities to include such amenities which will also be used to help with the project. Staff is also working with the Friends of Parks and Recreation on additional fundraising and outreach efforts as part of the next steps in the project. Recommendation Staff recommend that the Village proceed with awarding the construction contract for the Dog Park at Cedar Run Park to Lowe Underground, Inc., in the amount of $217,614.10, contingent on final contract execution and approval of construction oversight services. Attachment: 1. Bid Comparison Spreadsheet 2. Lowe Underground Bid Documents Page 25 of 66 Village of Jackson Cedar Creek Dog Park Project (#9734010) Owner: Village of Jackson Solicitor: MSA Professional Services - Baraboo 07/02/2025 10:00 AM CDT MSA Project #05900007 Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension General 1 MOBILIZATION, BONDS & INSURANCE LS 1 $16,000.00 $16,000.00 $8,000.00 $8,000.00 2 CONSTRUCTION LAYOUT LS 1 $3,850.00 $3,850.00 $5,000.00 $5,000.00 3 EROSION AND SEDIMENTATION CONTROL LS 1 $7,650.00 $7,650.00 $17,000.00 $17,000.00 4 TURF AND SITE RESTORATION LS 1 $42,841.00 $42,841.00 $55,500.00 $55,500.00 5 CLEARING AND GRUBBING LS 1 $21,244.00 $21,244.00 $31,000.00 $31,000.00 6 UNCLASSIFIED EXCAVATION LS 1 $16,750.00 $16,750.00 $69,000.00 $69,000.00 7 5-INCH CONCRETE SIDEWALK WITH BASE SF 450 $14.50 $6,525.00 $26.00 $11,700.00 8 POST AND WOVEN WIRE FENCE, 4-FOOT LF 1970 $30.24 $59,572.80 $29.00 $57,130.00 9 POST AND WOVEN WIRE FENCE, PEDESTRIAN GATE EA 3 $1,098.00 $3,294.00 $1,036.00 $3,108.00 10 POST AND WOVEN WIRE FENCE, SERVICE GATE EA 2 $2,978.00 $5,956.00 $2,690.00 $5,380.00 11 WOOD CHIP PATH CY 370 $31.69 $11,725.30 $45.00 $16,650.00 12 DENSE GRADED BASE, 1 1/4 INCH TON 450 $35.00 $15,750.00 $55.00 $24,750.00 13 GEOTEXTILE FABRIC, TYPE DF SY 2400 $2.69 $6,456.00 $2.60 $6,240.00 Base Bid Total Lines 1 - 13: $217,614.10 $310,458.00 Lowe Underground, Inc. C.W. Purpero, Inc Page 26 of 66 G:\05\05900\05900007\Spec\Construction Contracts\1_NOA to Owner\NOA Letter_05900007.docx 1230 South Boulevard Baraboo, WI 53913 (800) 362-4505 www.msa-ps.com July 3, 2025 Brian Heckendorf, Village President Village of Jackson N168W19851 Main St. Jackson, WI 53037 Re: Cedar Creek Dog Park Village of Jackson Dear Mr. Heckendorf: Upon review of the bids received on July 2, 2025 for the above -referenced project, it was found that they were submitted by qualified contractors. We received two bids and bids ranged from $217,614.10 to $310,458.00. It is our recommendation that the low responsive bidder listed below be accepted and award made at your next meeting. Lowe Underground, Inc. 13201 W. Silver Spring Rd. Butler, WI 53007 Bid Amount $217,614.10 Please execute the enclosed Notice of Award for the contract . Once the form is signed, please email a copy back to sgranberg@msa-ps.com and mssmith@msa-ps.com. After receiving the executed cop y, we will forward one copy of the Notice of Award and the remaining contract package to the Contractor. Sincerely, MSA Professional Services, Inc. Shelley Granberg, P.E. Project Manager mss Enc. Page 27 of 66 00 51 00 Notice of Award EJCDC® C-510, Notice of Award. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. G:\05\05900\05900007\Spec\Construction Contracts\1_NOA to Owner\NOA Doc_05900007.docx NOTICE OF AWARD Date of Issuance: Owner: Village of Jackson Owner's Contract No.: Engineer: MSA Professional Services, Inc Engineer's Project No.:05900007 Contract: Village of Jackson - Cedar Creek Dog Park Bidder: Lowe Underground, Inc. Bidder's Address: 13201 W. Silver Spring Rd., Butler, WI 53007 You are notified that your Bid dated July 2, 2025 for the above Contract , and that you are the Successful Bidder and are awarded a Contract for Cedar Creek Dog Park Describe Work, alternates, or sections of Work awarded.] The Contract Price of your Contract is two hundred seventeen thousand, six hundred fourteen dollars and ten cents Dollars ($217,614.10). Contract Price is subject to adjustment based on the provisions of the Contract, including but not limited to those governing changes, Unit Price Work, and Work performed on a cost -plus-fee basis, as applicable. 1 unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the Contract Documents accompanies this Notice of Award, or has been transmitted or made available to Bidder electronically. ☐ Drawings will be delivered separately from the other Contract Documents. You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice of Award: 1. Deliver to Owner 1 counterparts of the Agreement, signed by Bidder (as Contractor). 2. Deliver with the signed Agreement(s) the Contract security (such as required performance and payment bonds) and insurance documentation, as specified in the Instructions to Bidders and in the General Conditions, Articles 2 and 6. 3. Other conditions precedent (if any): _______________________________________________________________________________ _______________________________________________________________________________ Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within 10 days after you comply with the above conditions, Owner will return to you one fully signed counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in Paragraph 2.02 of the General Conditions. Owner: Village of Jackson _____________________________________________________________________ By (signature): _____________________________________________________________________ Name (printed): _____________________________________________________________________ Title: _______________________________________________________________________________________________ Copy to Engineer Page 28 of 66 Page 29 of 66 Page 30 of 66 Page 31 of 66 Page 32 of 66 Page 33 of 66 Page 34 of 66 Page 35 of 66 TO WHOM IT MAY CONCERN: I, Tyler Lowe, hereby warrant that I am the president of Lowe Underground, Inc. and have the sole authority to sign contracts and other construction documents on behalf of the corporation. Signed: _____________________________ Date: 5/14/2025 Lowe Underground, Inc. Tyler Lowe Page 36 of 66 Page 37 of 66 Page 38 of 66 Page 39 of 66 Page 40 of 66 Page 41 of 66 Page 42 of 66 Page 43 of 66 Page 44 of 66 Page 45 of 66 Page 46 of 66 SIMILAR/IMPORTANT PROJECTS Jones Road Parking Lot (2024 Delafield, WI) – Construction of New Parking Lot including storm sewer install, paving, grading, concrete sidewalks, new pond, and excavation for el ectrical conduit. Joe Moravec (DFD) 608-228-7680 State Fair Infield Storage (2024 West Allis, WI) – Renovation of the Infield at Milwaukee M ile Speedway including storm sewer install, paving, grading, concrete pads, fencing, and e xcavation for electrical conduit. Heather Beilke (DFD) 414-550-3524 West Allis PD (2023 West Allis, WI) – Site Work for Install of New Generator including fencing, brick patching ,concrete pads, and excavation for electrical conduit. Frank Macino (Donohue) 312-583-7233 Page 47 of 66 Asset List Using (name)Last to use (name)Issues with equipment? Duration of use Volvo Dump Truck Keniworth Dump 650 JD Dozer 2024 JD 135 Excavator JD 210 Excavator 700 JD Dozer 2023 Tag trailer triple axcel Small internatation Dump Sterling Yellow City MKE Dump F750 Red Dump 450 Dump Ford old 450 Dump ford new Chevy Dump 3500 F450 Black flat bed F150 Single Cab Long Bed Mazddddaaaa Shovel Tilt Deck Trailer Old Ramp one (needs repair) Shitty light duty flat bed car carrier Felling Trailer Skid Trailer #1 Felling Trailer Skid Trailer #2 Tag trailer with air brakes Yellow tag trailer Wire reel trailer Big reel trailer Yellow Reel Trailer Cummins reel trailer 20x23 Vermeer 20x23 Vermeer 23x24 Vermeer 20x22 Vermeer Semi Box truck Aldo Automatic drill box truck Jack Drill truck Case front end loader 135 Excavator JD 85 Excavator JD E50 Excavator Bobcat Tint E50 Excavator Bobcat E35 Excavator E35 Excavator JCB excavator Scrubber Page 48 of 66 E10 baby mini JD Skid 770 Track Loader Skid 775 Poblocki #1 Skid 775 Poblocki #2 Skid Pure P skid 250 Bobcat 300 Skid Bobcat Forks Skid #1 Forks Skid #2 Sweeper Skid Steer Trencher Excavator Vac Wagon #1 Vac Wagon #2 Large Hydro Vac Pete White blue digger derrick Newer white digger derrick Red Digger derrick needs fixed F450 Bucket Truck Old Big Bucket truck Newer big bucket truck Pole Tipper Attachement #1 Pole Tipper Attachement #2 Auger truck *** Core drill #1 Jack Core Drill #2 Aldo Core drill #3 Goose Generator #1 Brian Generator #2 Generator #3 Gas Saw #1 Gas Saw #2 Gas Saw #3 Gas Saw #4 Aircompressor trailer Ground rod pounder Page 49 of 66 Location of equipent Page 50 of 66 Balance Sheet Page 1 LOWE UNDERGROUND, INC. 5/2/25 14:37 As of Dec, 2024 Company: L4 Assets PNC CHECKING 161,648.38 ACCOUNTS RECEIVABLE COMMERCIAL 26,400.00 EMPLOYEE ADVANCES 250.00 TRANSPORATION EQUIPMENT 110,000.00 JOB EQUIPMENT 1,554,007.29 ACCUMULATED DEPRECIATION -1,070,658.35 ACCUM DEPREC JOB EQUIPMENT -347,455.57 Total Assets 434,191.75 = Page 51 of 66 Balance Sheet Page 2 LOWE UNDERGROUND, INC. 5/2/25 14:37 As of Dec, 2024 Company: L4 Liabilities & Equity LOANS PAYABLE 396,467.86 ACCOUNTS PAYABLE -1,531.03 FED/FICA/MEDICARE TAXES 941 10,782.15 WI WITHHOLDING WT-6 11,365.00 ACCRUED PAYROLL -0.01 STATE UNEMPLOYMENT TAX 2,640.43 ACCRUED SALES TAX--WI 891.00 Equity COMMON STOCK 500.00 RETAINED EARNINGS 26,620.75 PROFIT DISTRIBUTION -70,717.00 YEAR TO DATE PROFIT OR LOSS 57,172.60 Total Equity 13,576.35 Total Liabilities & Equity 434,191.75 = Page 52 of 66 Page 53 of 66 CONTRACTS ON HAND NAME: Malone Park Improvements – New Berlin, WI EST. COMPLETION: June 2026 CONTRACT AMOUNT: $1,150,000 NAME: McGaw Park Pickleball Courts – Fitchburg, WI EST. COMPLETION: November 2025 CONTRACT AMOUNT: $225,000 Page 54 of 66 STATEMENT OF BACKGROUND/EXPERIENCE OF PRINCIPAL MEMBERS Tyler Lowe – PM/Estimator 10+ Years Experience Excavation/Earthwork Connor Anderson – PM 10+ Years Excavation/Storm Sewer Max Anderson – Foreman 10+ Years Excavation/Directional Drilling Page 55 of 66 Page 56 of 66 Page 57 of 66 Page 58 of 66 Village of Jackson Cedar Creek Dog Park Project (#9734010) Owner: Village of Jackson Solicitor: MSA Professional Services - Baraboo 07/02/2025 10:00 AM CDT MSA Project #05900007 Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension General 1 MOBILIZATION, BONDS & INSURANCE LS 1 $16,000.00 $16,000.00 $8,000.00 $8,000.00 2 CONSTRUCTION LAYOUT LS 1 $3,850.00 $3,850.00 $5,000.00 $5,000.00 3 EROSION AND SEDIMENTATION CONTROL LS 1 $7,650.00 $7,650.00 $17,000.00 $17,000.00 4 TURF AND SITE RESTORATION LS 1 $42,841.00 $42,841.00 $55,500.00 $55,500.00 5 CLEARING AND GRUBBING LS 1 $21,244.00 $21,244.00 $31,000.00 $31,000.00 6 UNCLASSIFIED EXCAVATION LS 1 $16,750.00 $16,750.00 $69,000.00 $69,000.00 7 5-INCH CONCRETE SIDEWALK WITH BASE SF 450 $14.50 $6,525.00 $26.00 $11,700.00 8 POST AND WOVEN WIRE FENCE, 4-FOOT LF 1970 $30.24 $59,572.80 $29.00 $57,130.00 9 POST AND WOVEN WIRE FENCE, PEDESTRIAN GATE EA 3 $1,098.00 $3,294.00 $1,036.00 $3,108.00 10 POST AND WOVEN WIRE FENCE, SERVICE GATE EA 2 $2,978.00 $5,956.00 $2,690.00 $5,380.00 11 WOOD CHIP PATH CY 370 $31.69 $11,725.30 $45.00 $16,650.00 12 DENSE GRADED BASE, 1 1/4 INCH TON 450 $35.00 $15,750.00 $55.00 $24,750.00 13 GEOTEXTILE FABRIC, TYPE DF SY 2400 $2.69 $6,456.00 $2.60 $6,240.00 Base Bid Total Lines 1 - 13: $217,614.10 $310,458.00 Lowe Underground, Inc. C.W. Purpero, Inc Page 59 of 66 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 7/15/2025 TO FROM REGARDING Park and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item #5 2025 – 2026 Contract Amendment #1 - MSA The purpose of this memo is to inform you of the construction related services from the engineer such as construction administration and observation for the Cedar Run Park Dog Park project in the amount of $15,550. The Village currently holds a contract with MSA Professional Services, Inc. (MSA) in the amount of $30,000 for the engineering and design services related to the 2025 – 2026 Dog Park development project. This contract included the engineering, design, wetland delineation, bid process, ect. It did not include engineering and design services beyond the awarding of the bid. Contract Amendment #1 proposes to expand the scope of the services to include oversight of the project to ensure construction progress is recorded and monitored to meet the scope of the project. This work is to include: - Construction Administration o Manage and coordinate project team, budget and schedules o Construction meetings o Review and Recommend Change order Requests o Preliminary and Final Punch list - Construction Observation o Assist in communication between engineer, contractor, and owner o Onsite observation o Daily recording of construction activity Page 60 of 66 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov Page 2 Funding The funding for this contract will come from GO Notes for the Cedar Run Dog Park Project. Recommendation Staff recommends the approval of Contract Amendment #1 – MSA in the amount of $15,550. Attachment 1. MSA Contract Amendment Page 61 of 66 Page 1 of 4 G:\05\05900\05900007\Contract\Amendment 1\05900007 Jackson Amendment 1.docx Amendment No: 1 MSA Design Project Number: 05900007 MSA Construction Project Number: 05900011 Date of Issuance: 01/16/2024 This is an amendment to the Agreement dated July 7, 2025 and does acknowledge that MSA Professional Services, Inc. (MSA) is authorized to begin work on the following project amendment: MSA PROFESSIONAL SERVICES, INC (MSA) Address: 1230 South Boulevard, Baraboo, WI 53913 Phone: (608) 356-2771 Representative: Marcus Rue, PE Email: mrue@msa-ps.com VILLAGE OF JACKSON (OWNER) Address: N165W20330 Hickory Lane, Jackson, WI 53037 Phone: (262) 677-9665 x 113 Representative: Tyler Mentzel Email: tyler.mentzel@villageofjacksonwi.gov Project Name: Cedar Run Dog Park Improvements The project scope has changed due to: Addition of Construction Related Services The scope of the work authorized is: See Attachment A: Scope of Services The schedule to perform the work is: Approximate Start Date: July 2025 Approximate Completion Date: September 2025 The estimated fee for the work is: $15,550 Any attachments or exhibits referenced in this A mendment are made part of the original Agreement. Payment for these services will be on a time and expense basis. Attachment B: Rate Schedule is attached and made part of this Agreement Approval: MSA shall commence work on this project in accordance with your written authorization. This authorization is acknowledged by signature of the authorized representatives of the parties to this Amendment. A copy of this Amendment signed by the authorized representatives shall be returned for our files. If a signed copy of this Authorization is not received by MSA within seven days from the date of issuance, MSA may stop work on the project. VILLAGE OF JACKSON MSA PROFESSIONAL SERVICES, INC. Tyler Mentzel Marcus Rue, PE Parks & Recreation Director Team Leader Date: Date: 7/7/2025 Page 62 of 66 Page 2 of 4 (Attachment A: Scope of Services) G:\05\05900\05900007\Contract\Amendment 1\05900007 Jackson Amendment 1.docx ATTACHMENT A: SCOPE OF SERVICES PROJECT UNDERSTANDING The bid opening for the Village of Jackson’s Cedar Run Community Dog Park project was held on July 2, 2025, at 10:00 a.m. Per the bidding documents, substantial completion is targeted for May 15, 2026, with final completion set for June 15, 2026. This Amendment authorizes Construction Related Services under a new project number 05900011 associated with the prior Professional Services Agreement Cedar Run Dog Park Improvements for design and bidding services MSA project number 05900007. The construction-related services detailed below will be provided on a time and expense basis and are separate from the lump sum contract of the design and bidding services. Construction Administration/Observation (assumes 4 weeks of active construction activity) 1. Construction Administration a. Manage and coordinate project team, budget and schedules. Maintain communication with Owner and stakeholders on project. b. Facilitate a preconstruction meeting and incidental progress meetings. c. Respond to Contractor Requests for Information and assist in interpretation of contract documents in person, in writing, or by telephone. d. Review Contractor Shop Drawings, Submittals, Schedules and Samples for compliance with Construction Documents. (Assume 20 hours.) e. Review Change Order requests from Contractor; recommend Change Orders to Owner as appropriate. f. Prepare preliminary and final punch list (items to be completed or corrected), and Substantial Completion Certificate. Review Contractor work and completion documents for compliance with construction contract and readiness for final payment (includes warranty documentation and lien waiver review). 2. Construction Observation a. MSA will provide part -time field observation of the construction to observe the progress and quality of the Contractor’s work on the Project. Duties and responsibilities of the CO include: i. Attend meetings with Contractor and job progress meetings as needed. ( Assume 2 meetings.) ii. Assist in communication between Engineer, Contractor and Owner, especially when additional information, interpretation, or clarification is needed regarding existing conditions or contract documents. iii. Perform on -site observations of Contractor’s work in progress to assist Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents. Assume 28 hours including travel time to the site and a total of Four (4) site visits. iv. Maintain and prepare a daily field report recording Contractor’s hours and activities at the site. v. Review applications for payment with regard to Work completed, and materials and equipment delivered at the Site. Assume 2 pay applications total. vi. Participate in visits to the Project to determine punch list items, and readiness for Substantial Completion and Final Completion. Assume 10 hours for this work. vii. Prepare Record Drawings based on addenda, Field Orders, Change Orders and Contractor’s Records. Page 63 of 66 Page 3 of 4 (Attachment A: Scope of Services) G:\05\05900\05900007\Contract\Amendment 1\05900007 Jackson Amendment 1.docx Additional Services: Services that are not included in the above Scope of Services can be provided under separate contract or by amending the scope and fee listed in this Agreement. Examples of additional services that may be needed or desired for completion of the project include: 1. Survey mapping and monumentation 2. Additional meetings not specifically listed in the scope. 3. Additional services required due to active construction schedule extension beyond substantial completion date or the presumed 4-week duration of heavy construction or due to contractor non- performance. 4. Accommodations for environmental hazards, endangered species, or historical or cultural issues at or near the project site. 5. Changes to Owner’s electronic Geographic Information System to reflect changes from project. 6. Public Engagement and Meeting. 7. Permit assistance related to surface waters and wetlands. 8. Floodplain Documents and permitting. 9. Work outside the identified construction limits of this Phase. 10. Environmental impacts discovered construction. 11. Wetland Delineation and Associated Permitting Page 64 of 66 Page 4 of 4 (Attachment B: Rate Schedule) G:\05\05900\05900007\Contract\Amendment 1\05900007 Jackson Amendment 1.docx ATTACHMENT B: RATE SCHEDULE CLASSIFICATION LABOR RATE Administrative $ 85 – $154/hr. Architects $ 85 – $198/hr. Community Development Specialists $137 – $198/hr. Digital Design $115 – $151/hr. Environmental Scientists/Hydrogeologists $110 – $193/hr. Geographic Information Systems (GIS) $100 – $193/hr. Housing Administration $ 97 – $198/hr. Inspectors/Zoning Administrators $110 – $160/hr. IT Support $175 – $193/hr. Land Surveying $ 85 – $198/hr. Landscape Designers & Architects $ 85 – $220/hr. Planners $ 85 – $215/hr. Principals $225 – $314/hr. Professional Engineers/Designers of Engineering Systems $155 – $204/hr. Project Managers $120 – $248/hr. Real Estate Professionals $140 – $193/hr. Staff Engineers $ 85 – $149/hr. Technicians $100 – $151/hr. Wastewater Treatment Plant Operator $ 92 – $118/hr. REIMBURSABLE EXPENSES Copies/Prints ............................................................................................. Rate based on volume Specs/Reports ............................................................................... $10 Copies ........................................................................................... $0.14/page Plots ............................................................................................... $0.01/sq.in. Flash Drive ..................................................................................... $10 GPS Equipment ......................................................................................... $20/hour - $10.75/hour for DOT GPS R2 Equipment .................................................................................. $20/hour - $2/hour for DOT Dini Laser Level ......................................................................................... $85/per day Mailing/UPS ............................................................................................... At cost Mileage – Reimbursement ......................................................................... IRS Rate – IRS Rate + $5/day Mileage – MSA Vehicle.............................................................................. $0.70 mile standard/ .................................................................................................................. $0.69 mile for DOT Nuclear Density Testing ............................................................................. $30/day Organic Vapor Field Meter ......................................................................... $100/day PC/CADD Machine .................................................................................... Included in labor rates Robotic Survey Equipment ........................................................................ $20/hour - $10/hour for DOT Stakes/Lath/Rods ...................................................................................... At cost Travel Expenses, Lodging, & Meals........................................................... At cost Traffic Counting Equipment & Data Processing ......................................... At cost Geodimeter ................................................................................................ $30/hour Drone Flight ............................................................................................... $375/flight - $360/flight for DOT Labor rates represent an average or range for a particular job classification. These rates are in effect until December 31, 2025. Page 65 of 66 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 7/15/2025 TO FROM REGARDING Park and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item # 6 Membership Fees In May, Park and Recreation staff presented the concept of implementing a nominal general membership fee for all Jackson Community Center (JCC) users. At that time, a memo was shared outlining the rationale and supporting data collected by staff. Since that presentation, staff have continued to assess the feasibility and potential benefits of a general membership fee. The primary objectives of such a fee would be to: • Identify and track authorized building users to enhance security and safety for all guests. • Offset staffing and maintenance costs associated with services provided at the JCC. As part of this ongoing evaluation, staff have engaged in informal conversations with individuals who utilize free services at the JCC. Feedback has been mixed. While some community members expressed a willingness to pay a fee, others felt such a charge should not be required. That said, most individuals understood the reasoning behind exploring this option. After further consideration, staff have decided not to move forward with a general membership fee currently. Instead, we will begin evaluating each service individually to determine whether it should be categorized as a program or service. This approach will allow for more tailored and equitable fee structures that better reflect the resources required to offer each component of the JCC experience while providing the same level of security and safety the membership would provide. Page 66 of 66