Village of Jackson - Village Board — Agenda Packet

July 8, 2025 Village of Jackson - Village Board Meeting Agenda VILLAGE OF JACKSON VILLAGE BOARD MEETING AGENDA Tuesday, July 8, 2025 at 7:30 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Presentations a. 2025 Water Rate Study Phase 2 - Presentation by Ehlers Financial Advisors, with Possible Discussion and Action 4. Public Hearings a. Ordinance #25-06 An Ordinance to Amend the Adopted 2050 Comprehensive Plan for the Village of Jackson, Washington County, Wisconsin 5. Village Citizen Comment on an Agenda Item (Please sign-in with the Clerk prior to speaking. Please note this is the Village Board's monthly business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) 6. Consent Agenda a. Approval of Minutes of the Village Board Meeting of June 10, 2025 b. Proposed Contract for Cleaning Services - N&J Professional Cleaners, LLC 7. Budget and Finance Committee a. Change Order #1 - Ridgeway Drive and Chestnut Court Reconstruction Project - Advanced Construction for an increase in the amount of $83,797.32 b. Pay Request #2 - Ridgeway Drive and Chestnut Court Reconstruction Project - Advanced Construction in the amount of $219,429.58 c. Pay Request #16 - Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project - J.H. Hassinger in the amount of $99,540.52 d. Clean Water Fund Loan Request #13 - 2024 Wastewater Treatment Plant Project in the amount of $125,364.57 e. Wastewater Treatment Plant Disk Filter Maintenance - Veolia Water Technologies in the amount of $113,071.38 f. Review of Bids - Glen Brooke Drive and Jackson Drive Path Project g. 2025-2026 Contract Amendment #2 - Gremmer & Associates in the amount of $301,825.00 h. Pay Request #13 - Jackson Community Center Expansion Project - Moore Construction in the amount of $108,416.85 Page 1 of 106 July 8, 2025 Village of Jackson - Village Board Meeting Agenda 8. Plan Commission a. Ordinance #25-06 An Ordinance to Amend the Adopted 2050 Comprehensive Plan for the Village of Jackson, Washington County, Wisconsin 9. West Bend School District 10. Washington County Board Report 11. Greater Jackson Business Alliance 12. Mid-Moraine Municipal Association Report 13. Closed Session Pursuant to Wis. Stats. §19.85(1)(c) "considering employment, promotion, compensation, or performance evaluation data of any public employee over which the Village has jurisdiction or exercises responsibility.", §19.85(1)(e) “deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session”, and §19.85(1)(g) "Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved". The closed session is for the following purposes: 1. To Receive Information Regarding Specific Employees 14. Reconvene in Open Session with Possible Action Related to the Subject of the Preceding Closed Session 15. Adjourn Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 2 of 106 Village of Jackson, WI 2025 Water Rate Study Phase 2: PSC CRC Application July 8, 2025 Village Board Meeting Page 3 of 106 2 Phase 1 completed during 2024 FMP: Initial Long-Range Cash Flow Analysis Last CRC: 2010. Last SRC: 1/1/2025 & 10/1/2023. Phase 2: Ehlers completes Test Year 2025 PSC CRC Application Ehlers presents initial results of application Action: consensus to file application Why are we here? Page 4 of 106 3 PSC Math Review Cash Basis + Op. and Maint. Expenses + Taxes/Transfer Payments + Debt Service (P&I) + Capital funded from rates - Less Non -rate Revenue = Total Revenue Requirements Utility Basis - PSC + Op. and Maint. Expenses + Taxes/Transfer Payments + Depreciation + Rate of Return on Rate Base - Less Non -Rate Revenue = Total Revenue Requirements How much revenue should we generate from user rates? Page 5 of 106 4 Completing the Application • Throughout the completion of the application, the 2024 PSC Annual Report was published, and further analysis of 2025 Budget was completed.  Anticipated additional customers increased projected revenues in 2025 application  Capital additions: asset projections updated with latest cost estimates, adjusting PSC math and overall rate base  Booked CWIP from 2023 STH 60 and CTH P projects  PSC allows for normalizing one-time costs, averaging out year over year expenses Page 6 of 106 5 Water Rate Performance: Initial PSC Application Est Application Component Description 2020 2021 2022 2023 2024 2025 Ca sh Ba sis 1 O&M and PILOT $1,263,135 $1,048,620 $982,572 $1,060,535 $1,162,020 $1,129,610 Incl. Normalizations 2 Debt $0 $0 $0 $22,420 $200,951 $169,975 3 Cash Funded Capital1 $856,655 $449,956 $72,293 $942,631 $226,071 $631,985 Less: Other Revenue $13,681 $44,760 $49,128 $25,083 $43,516 $68,000 Interest Income $733 $104 $2,831 $31,550 $17,335 $21,830 Revenue Requirement $2,105,376 $1,453,712 $1,002,906 $1,968,953 $1,528,192 $1,841,740 (Costs less Other Income) User Rates Revenue $1,343,231 $1,351,629 $1,344,130 $1,413,393 $1,496,167 $1,599,622 Rate Adequacy ($762,145) ($102,083) $341,224 ($555,560) ($32,025) ($242,118) Rate Adjustment Needed 56.74% 7.55% 0.00% 39.31% 2.14% 15.14% Utility Basis (PSC) 1 O&M and PILOT $1,263,135 $1,048,620 $982,572 $1,060,535 $1,162,020 $1,129,610 Incl. Normalizations 2 Depreciation $212,919 $218,085 $227,420 $233,798 $254,056 $281,239 Added Capital NIRB $5,627,291 $5,880,884 $6,084,596 $6,016,807 $5,604,806 $7,607,179 Added Capital Benchmark ROI % 4.90% 4.90% 4.90% 6.50% 6.50% 6.70% 3 Calculated ROI $275,737 $288,163 $298,145 $391,092 $364,312 $509,681 Less: Other Revenue $13,681 $44,760 $49,128 $25,083 $43,516 $68,000 Revenue Requirement $1,738,110 $1,510,108 $1,459,009 $1,660,343 $1,736,872 $1,852,530 (Costs less Other Income) User Rates Revenue1 $1,343,231 $1,351,629 $1,344,130 $1,413,393 $1,496,167 $1,599,622 Rate Adequacy ($394,879) ($158,479) ($114,879) ($246,950) ($240,705) ($252,908) Rate Adjustment Needed 29.40% 11.73% 8.55% 17.47% 16.09% 16.38% Note s: 1) Includes recommended debt coverage at 1.6x annual debt payment. 2) Application User Rate Revenue does not include other revenue and private fire protection. Revenue Requirement Page 7 of 106 6 Future Projection: Initial PSC Application Estimated 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Revenues Total Revenues from User Rates1 $1,599,622 $1,861,583 $1,861,583 $1,917,430 $1,974,953 $1,974,953 $2,034,201 $2,034,201 $2,095,228 $2,095,228 Percent Increas e to Us er Rates 0.00% 16.38% 0.00% 3.00% 3.00% 0.00% 3.00% 0.00% 3.00% 0.00% Cumulative Percent Rate Increas e 0.00% 16.38% 0.00% 3.00% 6.09% 6.09% 9.27% 9.27% 12.55% 12.55% Dollar Amount Increase to Revenues $261,960 $0 $55,847 $57,523 $0 $59,249 $0 $61,026 $0 Total Other Revenues $89,830 $73,721 $75,719 $76,839 $73,984 $76,821 $81,066 $81,997 $96,989 $93,338 Total Revenues $1,689,452 $1,935,303 $1,937,301 $1,994,269 $2,048,937 $2,051,774 $2,115,267 $2,116,198 $2,192,216 $2,188,566 Les s : Expens es Operating and Maintenance2 $980,011 $1,009,211 $1,039,283 $1,070,253 $1,102,148 $1,134,995 $1,168,824 $1,203,663 $1,239,542 $1,276,493 PILOT Payment $243,751 $248,626 $253,599 $258,671 $263,844 $269,121 $274,503 $279,993 $285,593 $291,305 Net Before Debt Service and Capital Expenditures $465,690 $677,466 $644,419 $665,345 $682,945 $647,658 $671,940 $632,542 $667,081 $620,767 Debt Service Existing Debt P&I $169,975 $219,844 $226,138 $219,888 $213,638 $207,388 $201,138 $194,888 $193,963 $188,363 New (2025-2034) Debt Service P&I $0 $0 $0 $0 $0 $0 $84,150 $88,575 $157,238 $170,100 Total Debt Service $169,975 $219,844 $226,138 $219,888 $213,638 $207,388 $285,288 $283,463 $351,200 $358,463 Transfer In (Out) $47,300 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 Less: Capital Improvements $1,409,950 $1,223,640 $353,000 $1,176,525 $63,400 $834,247 $364,811 $691,984 $774,527 $247,614 Debt Proceeds $815,000 $0 $0 $0 $0 $1,080,000 $0 $840,000 $0 $0 Net Annual Cash Flow ($251,935) ($746,018) $85,282 ($711,067) $425,908 $706,023 $41,842 $517,096 ($438,646) $34,691 Restricted and Unrestricted Cash Balance: Balance at first of year $2,268,296 $2,016,361 $1,270,343 $1,355,625 $644,558 $1,070,465 $1,776,488 $1,818,331 $2,335,427 $1,896,781 Net Annual Cash Flow Addition/(subtraction) -$251,935 -$746,018 $85,282 -$711,067 $425,908 $706,023 $41,842 $517,096 -$438,646 $34,691 Balance at end of year $2,016,361 $1,270,343 $1,355,625 $644,558 $1,070,465 $1,776,488 $1,818,331 $2,335,427 $1,896,781 $1,931,472 "All-in" Debt Coverage 3.02 3.17 2.94 3.12 3.29 3.22 2.43 2.30 1.96 1.79 PSC Days Cash on Hand 503 237 262 32 160 332 308 440 293 300 Note s: Legend: 1) Assumes no changes in customer count or usage beyond Test Year. Simplified Rate Case (projected eligibility) 2) Assumes 3.00% annual inflation beyond budget year. Conventional (Full) Rate Case Projected Page 8 of 106 7 Rate Impact Analysis – Avg. Res. User Page 9 of 106 • No PFP for some (charged different by utility) • Sorted by 12 kgal consumption column 8 Rate Comparison – By County (2) Utility Name County Utility Class Min. Quart. Bill (5/8 inch meter) 6,000 GAL 12,000 GAL 15,000 GAL 18,750 GAL 75,000 GAL Effective Date Hustisford Utilities Dodge D 68.10 120.00 171.90 197.85 230.29 713.07 1/1/2013 L omira Municipal Water Utility Dodge D 36.00 87.78 139.56 165.45 197.81 659.60 3/24/2025 City of Horicon Water Utility Dodge C 33.00 80.40 127.80 151.50 181.13 547.50 2/1/2025 Waupun Public Utilities Dodge C 41.46 84.18 126.90 148.26 174.96 568.75 5/1/2012 Iron Ridge Municipal Water Utility Dodge D 49.98 88.38 126.78 145.98 169.98 529.98 1/1/2025 C olumbus Water And Light Department Dodge C 43.74 84.46 125.18 145.54 170.99 538.88 2/1/2024 Brownsville Water Utility Dodge D 46.39 84.19 121.99 140.89 164.52 513.49 1/20/2025 Lowell Municipal Water And Sewer Utility Dodge D 30.00 71.40 112.80 133.50 159.38 547.50 7/1/2020 Mayville Municipal Water Utility Dodge C 42.00 75.36 108.72 125.40 146.25 422.70 1/30/2025 Theresa Municipal Water And Sewer Utility Dodge D 42.00 74.04 106.08 122.10 142.13 353.40 8/2/2024 City of Hartford Utilities Washington AB 40.50 70.20 99.90 114.75 133.31 411.45 1/8/2011 Beaver Dam Water Utility Dodge AB 21.15 57.95 94.75 113.15 136.15 467.95 1/31/2025 City of Fox Lake Water Utility Dodge D 33.72 62.52 91.32 105.72 123.72 393.72 12/27/2024 Town of Portland Sanitary District #1 Dodge D 30.00 58.02 86.04 100.05 117.56 380.25 11/1/2024 Watertown Water Department Dodge AB 25.20 55.60 86.00 101.20 120.20 397.40 4/15/2017 Randolph Municipal Water Utility Dodge D 30.90 58.38 85.86 99.60 116.78 328.32 1/2/2020 Leroy Sanitary District No 1 Dodge D 24.51 54.33 84.15 99.06 117.70 397.26 12/1/2024 Juneau Utility C ommission Dodge D 30.00 55.50 81.00 93.75 109.69 323.25 7/1/2020 S linger Utilities Washington C 26.10 52.20 78.30 91.35 107.66 332.91 11/1/2024 Village of Jackson Water Utility (16.38% PSC Adjustment) Washington C 30.93 52.16 73.39 84.00 97.27 264.86 1/1/2025 Germantown Water Utility Washington AB 21.00 47.10 73.20 86.25 102.56 347.25 12/15/2024 Kewaskum Municipal Water Utility Washington C 33.36 52.74 72.12 81.81 93.92 266.11 12/1/2023 Reeseville Water Utility Dodge D 33.30 52.56 71.82 81.45 93.49 274.05 12/31/2018 City of West Bend Water Utility Washington AB 21.00 42.44 63.88 74.60 88.00 289.00 4/1/2025 Allenton Sanitary District No 1 Washington D 18.81 41.19 63.57 74.76 88.75 285.06 12/8/2022 Village of Menomonee Falls Water Utility Washington AB 11.52 37.38 63.24 76.17 92.33 309.97 1/1/2017 Village of Jackson Water Utility (Current) Washington C 26.58 44.82 63.06 72.18 83.58 227.58 1/1/2025 C lyman Utility C ommission Dodge D 31.74 41.58 51.42 56.34 62.49 125.67 8/7/2024 Page 10 of 106 9 • File CRC Application for Test Year 2025 at benchmark Rate of Return (ROR) • PSC CRC Rate Proceedings ESTIMATED Timeline: o Audit: 2-3 months o Public Hearing: 4-5 months o Implementation: 6 months o Subject to PSC timing • Continue with Utility Cashflow Updates as a part of 2025 FMP and beyond • Will continue discussions regarding future simplified rate increases Recommendations TONIGHT’s ACTION: Consensus on water rate application approach. Page 11 of 106 10 A Q & Page 12 of 106 Ordinance #25-06 Page 1 of 3 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY ORDINANCE #25-06 AN ORDINANCE TO AMEND THE ADOPTED 2050 COMPREHENSIVE PLAN FOR THE VILLAGE OF JACKSON, WASHINGTON COUNTY, WISCONSIN WHEREAS, the Village Board adopted a comprehensive plan on August 10, 2009, as referenced in Chapter 38 of the Village Code of Ordinances; and Sections 66.1001(1)(a) and 66.1001(2), Wis. Stats.; and WHEREAS, the Village Board has made a number of minor revisions to the adopted plan since that time including a major plan update in 2019; and WHEREAS, the Plan Commission desires to revise the definition of “Multi- Family/High-Density Urban Residential” outlined under the Land Use Categories on pages six (6) through seven (7) in the adopted comprehensive plan; and WHEREAS, the Plan Commission desires to Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for various Parcels; and WHEREAS, the Plan Commission finds that the revision set forth herein is consistent with the remainder of the adopted plan; and WHEREAS, the Village published a Class 1 public notice and held a public hearing on July 8, 2025, to obtain public comments regarding the comprehensive plan amendment, as enumerated in Section 66.1001(4)(d), Wis. Stats., and the public participation procedures for comprehensive plan amendments adopted by the Village Board through Resolution #19-24; and WHEREAS, by a majority vote of the entire Plan Commission recorded in its official minutes on Thursday, May 15, 2025, the Plan Commission recommends to the Village Board the revisions to the adopted comprehensive plan as included in adopted Resolution #25-17 and as set forth herein. NOW, THEREFORE BE IT RESOLVED, the Village of Jackson Village Board, Washington County Wisconsin ORDAINS AS FOLLOWS: PART 1. Amend the Land Use definition of Multi-Family/High-Density Urban Residential to read as follows: Multi-Family/High-Density Urban Residential The Multi-Family/High-Density Urban Residential land use category consists primarily of high density single-family, two-family, multi-family residential development, and Page 13 of 106 Ordinance #25-06 Page 2 of 3 manufactured or modular homes. Multi-family residential development has a minimum lot size of 16,000 square feet, a minimum lot area of 3,000 square feet for each one- bedroom dwelling unit, or a minimum lot area of 3,500 square feet for each dwelling unit with two or more bedrooms, whichever is larger. Manufactured home park developments have a minimum park size of 20 acres while the minimum lot area for a single manufactured home is 5,000 square feet and the minimum lot area for a modular home is 7,200 square feet. Two-family residential development in this land use category could occur on lots of at least 7,000 square feet at a density of up to 12 dwelling units per net acre. Single-family residential development in this land use category could occur on lots of at least 4,500 square feet at a density of up to 7 dwelling units per net acre. PART 2. Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for the Parcels listed below from Medium-Density Residential to Multi-Family/High-Density Urban Residential. Parcels: V3_0536001 thru V3_0536020 – Interior lots Parcels: V3_0536021 thru V3_0536040 – Exterior lots Parcels: V3_0536050 thru V3_0536062 – Rear loaded single-family lots Parcels: V3_0536049 – Outlot 9 for townhomes Parcels: V3_0536047 – Outlot 6 for townhomes PART 3. Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for the Parcels listed below from Medium-Density Residential to Other Conservancy Lands to be Preserved. Parcel: V3_0536042 (Outlot 1) – Sidewalk Area (vegetated) Parcel: V3_0536043 (Outlot 2) – Stormwater Pond (east) Parcel: V3_0536044 (Outlot 3) – Sidewalk Area (east) Parcel: V3_0536045 (Outlot 4) – Sidewalk Area (central) Parcel: V3_0536046 (Outlot 5) – Sidewalk Area (west) Parcel: V3_0536048 (Outlot 7) – Stormwater Pond (west) PART 4. Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for the Parcels listed below from Medium-Density Residential to Park and Recreation. Parcel: V3_008200E PART 5. This ordinance shall become effective upon passage and posting, or publication as provided by law. PART 6. The Village Clerk is directed to send a copy of the amendments to each of the following parties listed below pursuant to Section 66.1001(4)(b) of the Statutes: a. the clerk for Washington County; Page 14 of 106 Ordinance #25-06 Page 3 of 3 b. the clerk for the Town of Jackson; c. the clerk for the Town of Polk; d. State of Wisconsin Department of Administration; e. Southeastern Wisconsin Regional Planning Commission (SEWRPC); and f. Slinger Community Library. PART 7. The several sections of this ordinance are declared to be severable. If any section or portion thereof shall be declared by a court of competent jurisdiction to be invalid, unlawful, or unenforceable, such decision shall apply only to the specific Section or portion thereof directly specified in the decision and shall not affect the validity of any other provisions, sections, or portions thereof of the ordinance. The remainder of the ordinance shall remain in full force and effect. Any other ordinances whose terms are in conflict with the provisions of this ordinance are hereby repealed as to those terms that conflict. PART 8. The Village Clerk and Village Administrator are authorized and directed to make all changes within the Village of Jackson Code of Ordinances necessary to reflect this ordinance. Introduced by: Seconded by: Vote: aye nay Passed and approved VILLAGE OF JACKSON By: Brian J. Heckendorf, Village President Attest: Jacqueline Schuh, Village Clerk Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Jackson Municipal Complex, Post Office, and the Village of Jackson Website. Village Official Date Page 15 of 106 Taking the lead in Washington County. VILLAGE OF JACKSON WASHINGTON COUNTY, WISCONSIN Notice of Public Hearing PLEASE TAKE NOTICE: Notice is hereby given, pursuant to Wisconsin Statutes Section 19.84 and 66.1001(4)(d), and provisions of the Village of Jackson Code of Ordinances, that the Village Board will conduct a public hearing at 7:30 p.m. on Tuesday, July 8, 2025, at the Jackson Municipal Complex, located at N168W19851 Main Street, Jackson, WI, 53037 on: Resolution #25-17- A Resolution Recommending to the Village Board Various Revisions to the Adopted 2050 Comprehensive Plan for the Village of Jackson, Washington County, Wisconsin The public hearing for public comment on Resolution #25-17 is to consider various proposed amendments to the Land Use Plan Map and to the text of A Comprehensive Plan for the Village of Jackson: 2050. • Amend the definition of Multi-Family/High-Density Urban Residential. o The Multi-Family/High-Density Urban Residential land use category consists primarily of high density single-family, two- family, multi-family residential development, and manufactured or modular homes. Multi-family residential development has a minimum lot size of 16,000 square feet, a minimum lot area of 3,000 square feet for each one-bedroom dwelling unit, or a minimum lot area of 3,500 square feet for each dwelling unit with two or more bedrooms, whichever is larger. Manufactured home park developments have a minimum park size of 20 acres while the minimum lot area for a single manufactured home is 5,000 square feet and the minimum lot area for a modular home is 7,200 square feet. Two-family residential development in this land use category could occur on lots of at least 7,000 square feet at a density of up to 12 dwelling units per net acre. Single-family residential development in this land use category could occur on lots of at least 4,500 square feet at a density of up to seven dwelling units per net acre. • Amend the Future Land Use Map for parcels from Medium-Density Residential to Multi-Family/High-Density Urban Residential o V3_0536001 through V3_0536040, V3_0536047, V3_0536049, V3_0536050 through V3_0536062 • Amend the Future Land Use Map for parcels from Medium-Density Residential to Other Conservancy Lands to be Preserved o V3_0536042, V3_0536043, V3_0536044, V3_0536045, V3_0536046, V3_0536048 N168W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 www.villageofjacksowi.gov Page 16 of 106 Taking the lead in Washington County. • Amend the Future Land Use Map for a parcel from Medium-Density Residential to Park and Recreation o V3_008200E Copies of the proposed resolution are available for review at the Village Administration Office located at N168W19851 Main Street, Jackson, WI 53037, during regular business hours, 8:00 a.m. - 4:30 p.m., Monday through Friday. Copies will also be distributed to Slinger Community Library and available online. Interested parties may contact Collin Johnson via email at collin.johnson@villageofjacksonwi.gov for additional information regarding the proposed amendment. The hearing is open to the public and all interested parties are encouraged to attend the hearing and be heard. Written comments can be submitted to the Village Clerk prior to the meeting and shall become part of the record. The Public Hearing shall be closed when all interested parties in attendance have had a chance to offer comment. Requests from persons with disabilities who need assistance to participate in this meeting/hearing should be made to the Village Clerk’s Office with as much advanced notice as possible. You may also find a link of information on the Village Website (www.villageofjacksonwi.gov under Agendas & Minutes) Dated this 30th day of May 2025, Jacqueline Schuh Village Clerk - Village of Jackson N168W19851 Main Street Jackson, WI 53037 (262) 677-9001 Ext. 213 jackie.schuh@villageofjacksonwi.gov Posted: Friday, May 30, 2025 Published: Wednesday, June 4, 2025 Page 17 of 106 FROM: Jackie Schuh – Village Clerk TODAY’S DATE: May 30, 2025 SUBJECT: PHN – Village of Jackson - Village Board Meeting of 07/08/2025 Please publish the following Public Hearing Notice in the Wednesday, June 4, 2025, edition of the Daily News in column format and Arial font. VILLAGE OF JACKSON NOTICE OF PUBLIC HEARINGS PLEASE TAKE NOTICE: Notice is hereby given, pursuant to Wis. Stats. Section 19.84 & 66.1001(4)(d), & provisions of the Village of Jackson Code of Ordinances, that the Village Board will conduct a public hearing at 7:30PM on Tues, 7/8/25, at the Jackson Municipal Complex, N168 W19851 Main St, Jackson, WI, on: Resolution #25-17 Revisions to the Adopted 2050 Comprehensive Plan for the Village of Jackson. The public hearing for public comment on Resolution #25-17 is to consider various proposed amendments to the Land Use Plan Map & text of A Comprehensive Plan for the Village of Jackson: 2050, amend the definition of Multi-Family/High-Density Urban Residential, amend the Future Land Use Map for parcels from Medium-Density Residential to Multi- Family/High-Density Urban Residential: V3_0536001 through V3_0536040, V3_0536047, V3_0536049, V3_0536050 through V3_0536062, amend the Future Land Use Map for parcels from Medium-Density Residential to Other Conservancy Lands to be Preserved: V3_0536042, V3_0536043, V3_0536044, V3_0536045, V3_0536046, V3_0536048, amend the Future Land Use Map for a parcel from Medium-Density Residential to Park & Recreation: V3_008200E. The hearing is open to the public & all interested parties are encouraged to attend the hearing & be heard. Copies of the approved resolution are available for review at the Village Administration Office, N168 W19851 Main St, Jackson, WI, during regular business hours, 8AM-4:30PM, M-F. Copies will be distributed to the Slinger Community Library & available online at: www.villageofjacksonwi.gov. Interested parties may contact Collin Johnson via email at collin.johnson@villageofjacksonwi.gov for additional information. The hearing is open to the public & all interested parties are encouraged to attend the hearing & be heard. Written comments can be submitted to the Clerk Schuh prior to the meeting & shall become part of the record. The Public Hearing shall be closed when all interested parties in attendance have had a chance to offer comment. Requests from persons with disabilities who need assistance to participate in this meeting/hearing should be made to the Village Clerk’s Office with as much advanced notice as possible. Page 18 of 106 Page 19 of 106 Page 20 of 106 Page 21 of 106 Page 22 of 106 P Rosewood HawthornLinden Aspen Ridgeway Spruce Jackson Oaks Proposed Village of Jackson Comprehensive Plan Amendment April 2025 Legend Park and Recreation Multifamily/High-Density Urban Residential Other Conservancy Lands to be Preserved Parcels 0 250 500125 Feet µ Prepared on 3/26/2025 by the Community Development Department of Washington County. This information is issued subject to errors and omissions and is not certified by Washington County. Orthophoto flight date: Spring, 2024 Page 23 of 106 DRAFT Page 24 of 106 DRAFT Page 25 of 106 DRAFT Page 26 of 106 DRAFT Page 27 of 106 DRAFT Page 28 of 106 DRAFT Page 29 of 106 DRAFT Page 30 of 106 DRAFT Page 31 of 106 Agreement for Cleaning Services at Jackson Municipal Complex This Agreement for cleaning services at the Municipal Complex is made this _____ day of _______, 20___ between the Village of Jackson, a municipal corporation, of Washington County, Wisconsin (“Village”), and N&J Professional Cleaners, LLC (“Cleaning Service”) Now therefore, it is agreed between the Village and the Cleaning Service as follows: 1) Scope of Services a. Perform cleaning services per the manufacturers required maintenance for flooring and tabletop surfaces. Specifications of cleaning frequency and responsibilities to provide supplies or equipment as outlined in section 7. 2) Cleaning Services Qualifications a. Must pass a background check of all employees accessing the premise. b. All employees on premise must be fingerprinted by the Jackson Police Department for security purposes. 3) Insurance Requirements Chosen Cleaning Service must provide original certificates prior to commencing services. Insurance: No contractor shall commence work under this contract until they have obtained all insurance required under this paragraph: Worker’s Compensation and Employer’s Liability a. $100,000.00 each accident b. $500,000.00 Disease-Policy Limit c. $100,000.00 Disease-Employee General Liability a. $2,000,000.00 General Aggregate b. $2,000,000.00 Products c. $1,000,000.00 Personal and Advertising d. $1,000,000.00 Each Occurrence Automobile Liability a. $1,000,000.00 Combined Single Limit Excess Liability a. $2,000,000.00 Umbrella Form 4) Term of Contract Page 32 of 106 The contract period for the successful Cleaning Service is three (3) year and is set to begin on November 1st. The contract may be terminated by either party with a minimum 60 days written notice. The contract may be extended provided service rates for the following calendar year are submitted to the Village Administrator by September 1st for the following year. 5) Cost for Services a. Cleaning Service will agree to bill the Village at a total rate of $1400 on a monthly basis, which will be itemized on a monthly bill to reflect the Jackson Police Department charge of $945 a month, Jackson Fire Department charge of $50 a month, and Administrative Offices charge of $405 a month with a 30-day period to remit payment to Cleaning Service. 6) Cleaning Schedule Cleaning Services will be required after business hours in the Village Hall Administrative Offices. All other cleaning including meeting rooms, bathrooms, and Police Department office spaces will be cleaned during business hours. See Exhibit A1 and Exhibit A2 for a first level and second level floorplan and location of each listed area below. a. Cleaning of rooms at a minimum of twice, weekly, will be as follows: i. A06, A08, A09, A10, A11, A12, B03, B08, B09, B11, B17, B19, B20, B21, B22, B23, B24, C01, C02, C03, D01, D02. b. Cleaning of rooms at a minimum of once, weekly, will be as follows: i. A04, C04, C05, C07, C08, C20, C09, C10, C11, C12, C13, C14, C16, C17, C18, C19, C20, C21, 2D22, B01, B02, B04, B10, B12, B13, B14, B16 (Toilet, sink, counter weekly, floors and shower cleaned monthly). c. Vacuum/ wet mop floors and wiping counters/tables of rooms at a minimum of once, monthly, will be as follows: i. 1D26, 1D21, 1D25, 2D23, A03, A05, A13, B06, B18, B25, D23, D24. d. Cleaning of rooms at a minimum of twice, monthly, will be as follows: i. 2D23, 1D32/2D24. 7) Cleaning Duty a. All trash receptacles are to be emptied and trash and recycling removed to their collection point. This includes sanitary depositories. Container liners will be furnished by Village. b. Stock towels, tissue, hand soap and place at least one backup garbage liners in each container. Paper products, soap replacements and liners to be furnished by Village, the Cleaning Service shall email Administrator Heidtke when stock is below a two- Page 33 of 106 week supply. c. All bathroom surfaces to be cleaned to industry standards including but not limited to dusting, sanitizing, and removal of any residue build up on floors or plumbing fixtures. d. Vacuum all carpeting and walk-off mats. Vacuum available for use by Contractor. e. Thoroughly dust all horizontal surfaces, including desktops, windowsills, chairs, tables, pictures and all manner of furnishings. Address insects and spider webs as needed along floorboards, windowsills, and vents. Contractor to furnish cleaning supplies. f. Damp wipe all horizontal surfaces to remove stains. Contractor to furnish cleaning supplies. g. Dust and clean telephones. Contractor to furnish cleaning supplies. h. Dust mop all hard surface flooring with a treated dust mop. Contractor to furnish cleaning supplies. i. Damp wipe all floors to remove stains and dirt. Contractor to furnish cleaning supplies. All flooring finishes are standard grade and prefinished. Flooring types include porcelain tile and vinyl tile. No waxing necessary. See Exhibit B for first floor finish plans. j. Damp wipe the interior and exterior of the main entrance metal/glass, and interior glass windows to remove fingerprint, stains, and dirt. This includes interior vestibule doors/ glass below 7’, and storefront windows of Police Department and Administration Department. k. Clean outside main entrance area for debris and litter. l. Clean the water fountain in the main lobby, and in JPD clean the water fountain and coffee bar (this was always part of the cleaning, just making it clear). located in the Jackson Police Department. In Witness whereof, the parties hereto have executed this Agreement on the day and year first above written. VILLAGE OF JACKSON N&J Professional Cleaners, LLC By: __________________________ By: ________________________ Jen Heidtke, Village Administrator Jeff Wergin, Owner Attest: ________________________ Jacqueline Schuh, Village Clerk Page 34 of 106 V I LLAG E OF T�� Lead,,i,n;W�C�y JACKSON STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #1 - Ridgeway Drive and Chestnut Court Reconstruction Project Meeting Date: June 24, 2025 Background and Analysis: This memo is to inform you of Change Order #1 related to the Ridgeway Drive and Chestnut Court Reconstruction project for Advanced Construction in the amount of $83,797.32. This change order reflects necessary adjustments identified during construction. A breakdown of the additional costs is as follows: • Sanitary Sewer Amendments approximately $7,200.00 Includes pipe bursting and related modifications to improve the sanitary sewer line. • Storm Sewer Lateral Installation approximately $30,000.00 to include additional linear footage and laterals due to incomplete records of existing infrastructure. • Storm Sewer Catch Basin Reconstruction approximately $33,500.00 to include reconstruction of existing catch basins not included in the original bid. • Underground Utility Conflicts approximately $11,300.00 to include necessary field changes due to unanticipated underground utility locations, requiring adjustments primarily related to the water main. • Miscellaneous Charges of approximately $2,000.00 Includes costs associated with unanticipated tree removal necessary to complete portions of the work. These changes were critical to maintaining and ensuring long-term functionality of the utility. Funding for this Change Order will come from Account Numbers: 600-00-56700-820-001 (Capital Project- Chestnut Court/Ridgeway Drive) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) Please let me know if you have any questions. JS Recommendation: I recommend the Board approve Change Order #1 in the amount of $83,797.32 to Advanced Construction. Page 35 of 106 SECTION 00 63 63 CHANGE ORDER NO.: 1 Owner: Engineer: Engineer's Project No.: Contractor: Contractor's Project No.: Project: Contract Name: Date Issued: Description: 1 = 2 = 3 = 4 = 5 = 6 = 7 = 8 = 9 = 10 = 11 = 12 = 13 = 14 = 15 = 16 = 17 = 18 = 19 = 20 = 21 = 22 = 23 = 24 = TOTAL = 25 +/(-) 7 Day(s) 26 +/(-) 7 Day(s) Reason for Change Order: a) b) c) ADD 88 LF 6" Dia PVC Storm Sewer Pipe @ 65.00/LF $5,720.00 ADD 1 EA 12"x 6" Reducer Fitting @ $275.00 EA $275.00 DELETE 25 Lineal Feet Remove & Replace Curb & Gutter (Bid Item #A2-6) @ $92.00/LF ($2,300.00) DELETE Lump Sum Lawn Restoration (Bid Item #A2-9) @ $1,250.00 ($1,250.00) ADD Lump Sum Lawn Restoration @ $2,000.00 $2,000.00 DELETE 515 Lineal Feet 6" PVC Sanitary Sewer Lateral (14 Units)(Bid Item #4) @ $165.50/LF ($85,232.50) DELETE 761 Lineal Feet 6" PVC Sanitary Sewer Lateral (7 Units)(Bid Item #A1-3) @ $165.50/LF ($125,945.50) ADD 1560 Lineal Feet 6" HDPE Pipe Bursted Sanitary Sewer Lateral @ $140.00/LF $218,400.00 Change Order Item No. 2: Owner preferred to have water service curb box material furnished by Owner resulting in a curb box materials credit. 05789-0020 May 22, 2025 ADD 180 Lineal Feet of 4” Dia Storm Lateral (Bid Item #A1-12) @ $60.00/LF ADD 1 EACH San. MH Barrel Joint Leak Repair – Chemical Grout @ $3,000.00 EA $3,000.00 $10,800.00 ADD 2 EACH Replace Catch Basin Castings w/ 3067 (2'x3') castings @ $838.00 EA $1,676.00 ADD 2 EACH Catch Basin Chimney Reconstruction using 2'x3' rings @ $2,000.00 EA $4,000.00 Change Order Item No. 1: Owner requested that the Contractor perform the connections from the proposed storm sewer laterals to the existing sump pump discharges. The Contract is modified as follows upon execution of this Change Order: Extension of Contract Times - SUBSTANTIAL COMPLETION: Extension of Contract Times - FINAL COMPLETION: ADD Lump Sum Water Service Temporary Connections w/ Addtl WTM capping $8,000.00 ADD 15 EACH Storm Lateral/Sump Discharge Connections @ $500.00 EA $7,500.00 ($1,168.00) ADD 7 EACH Catch Basin Chimney Reconstruction using 2' round rings @ $2,000.00 EA $83,797.32 $3,292.32ADD Lump Sum Investingation of Existing Water Main Location ADD 2 EA 2'x 3' Catch Basins w/ 3067 Castings @ $3,800.00 EA $7,600.00 Change Order Item Nos. 3-6: Owner directed alterations to proposed storm sewer laterals on Chestnut Court resulting in additional lateral pipe and cleanouts. $14,000.00 ADD 2 EACH Remove Trees (Bid Item #A1-34) @ $1,000.00 EA $2,000.00 DELETE 88 LF 12" Dia PVC Storm Sewer Pipe (Bid Item #A2-2) @ $115.00/LF ($10,120.00) ADD 1 EACH 4” Dia Storm Lateral Cleanout @ $450.00 EA $450.00 ADD 220 Lineal Feet of 6” Dia Storm Lateral @ $65.00/LF $14,300.00 ADD 1 EACH 6” Dia Storm Lateral Cleanout @ $500.00 EA $500.00 ADD 7 EACH Replace Catch Basin Castings w/ 3070 (2'x2') castings @ $900.00 EA $6,300.00 DELETE 16 EACH Water Service Curb Box Material @ $73.00 EA Village of Jackson Ridgeway Dr and Chestnut Ct Reconstruction - REBID Owner's Project No. Effective Date of Change Order: Advance Construction Cedar Corporation Ridgeway Dr and Chestnut Ct Reconstruction - REBID May 22, 2025 Page 36 of 106 d) e) f) g) h) i) j) k) Attachments: a) b) c) d) e) f) g) Change Order Item Nos. 14-19: Revisions to proposed storm sewer/storm sewer inlet off of Willow Ridge Drive. Revisions associated with Owner's negotiations with property owner to reduce the cost of the improvements. Change Order Item Nos. 25 & 26: Contract time extension associated with all additional Work items within this contract change order. Change Order Item No. 24: Cost associated with the Contractor's additional efforts related to finding the actual location of the existing water main on Ridgeway Drive by use of conventional and hydoexcavating. Water main location as indicated on Drawing were based upon on site utility locations which were found to be in error during construction. Change Order Item Nos. 25 & 26: Contractor's revised construction schedule dated 5/5/25. Change Order Item No. 1: 1) Engineer's Sump Pump Connection Exhibit dated 3/28/25, 2) Email correspondence between Engineer & Contractor dated 3/28/25 & 4/17/25 respectively. Change Order Item No. 2: Email correspondence between Engineer & Contractor dated 3/28/25 & 4/17/25 respectively. Change Order Item Nos. 20-22: Owner requested to have sanitary sewer lateral replacement extended beyond the right-of-way to property owner's structures. Changes associated with revising the method of installation from open cut pipe to pipe bursting. Change Order Item Nos. 23 & 24: Contractor's Cost Quote dated 5/12/25. Change Order Item Nos. 3-6: Email correspondence between Engineer & Contractor dated 4/2/25 & 4/17/25 respectively. Change Order Item Nos. 7-11: Owner decided to have the existing curb catch basin castings replaced which necessitated the reconstruction of structure chimneys. In addtion, the Owner added the replacement of 2 each catch basin structures with new castings. Change Order Item No. 23: Cost associated with the relocation of the proposed watermain and change in sequencing resulting in additional efforts related to temporary water service connections and additional water main isolations and capping. Change Order Item No. 12: Existing sanitary manhole located at Sta. 20+05 was found to contain leaks and therefore, the Contractor was directed by Owner to repair leaks by use of chemical grout. Change Order Item No. 13: Additional tree removals found necessary for the purpose of the installation of storm sewer laterals to adjacent properties. Change Order Item No. 12: 1) Email correspondence between Owner & Engineer dated 4/2/25, 2) Email correspondence between Engineer & Contractor dated 4/2/25 & 4/17/25 respectively. Change Order Item Nos. 7-11, 14-19, 20-22: 1) Email correspondence between Owner & Contractor/Engineer dated 4/30/25 re approvals, 2) Contractor's Cost Quote 422251 dated 4/22/25 (Items 7-11, 3)Owner's Exhibit re revision to Willow Ridge Dr. storm sewer (Items 14-19), 4) Contractor's Cost Quote 42225 dated 4/22/25 (Items 20-22), Page 37 of 106 Page 38 of 106 Village of Jackson Ridgeway Dr & Chestnut Ct Reconstruction - REBID PROJECT NO. DRAWN BY: SCALE: DATE: INSTALL SCH 40 TRANSITION FITTING WITH THREADED CAP COUPLING TO ACCOMODATE NEW TO EXISTING PIPE MATERIALS 05789-0020 DTK 3/28/25 NTS CHANGE ORDER ITEM NO. 1 Page 39 of 106 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Thursday, April 17, 2025 9:10 AM To: Doug Kroes Cc: Joshua Molter; Logan Myers; jeff.kreutzinger@villageofjacksonwi.gov; Matt Stephan; Jack Straehler Subject: RE: Jackson Ridgeway/Chestnut Reconst: Request for Cost Proposals 3/28/25 Follow Up Flag: Follow up Flag Status: Flagged Doug, Here is the pricing requested. Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 From: Doug Kroes <doug.kroes@cedarcorp.com> Sent: Friday, March 28, 2025 4:25 PM To: Shane Kofler <skofler@advconst.net> Cc: Joshua Molter <joshua.molter@cedarcorp.com>; Logan Myers <Logan.Myers@villageofjacksonwi.gov>; jeff.kreutzinger@villageofjacksonwi.gov; Brian Kober <brian.kober@villageofjacksonwi.gov>; Matt Stephan <matt.stephan@cedarcorp.com> Subject: Jackson Ridgeway/Chestnut Reconst: Request for Cost Proposals 3/28/25 Shane: As discussed at the preconstruction conference, the Owner would like to add Work to the contract associated with making the connections from the new storm lateral risers to the existing sump pump discharges. Attached please find an exhibit detailing the ad ded work item. Based on the same, please provide an EACH unit price for this work: ADD 15 EACH Connection to Exist. Sump Pump Discharge @ $______ 500.00 __________EA In addition, the Owner will be furnishing the water service curb box material and therefore, a credit form the same is warranted. Please provide a credit amount as follows: DELETE 16 EACH Water Service Curb Boxes @ $__________ 73.00 ________EA Please feel free to contact me should you have any questions. Thank you, CHANGE ORDER ITEM NOS. 1 & 2 Page 40 of 106 1 Doug Kroes From: Shane Kofler <skofler@advconst.net> Sent: Thursday, April 17, 2025 3:09 PM To: Doug Kroes Cc: Josh Martell; Bryan Greisch Subject: RE: Jackson Ridgeway/Chestnut Reconst.: Revised Drawings/Added Work Items - 2nd CLARIFICATION Attachments: R-3070-0010.pdf Follow Up Flag: Follow up Flag Status: Flagged Doug here is the spec sheet on the “other” castings. Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 From: Shane Kofler Sent: Thursday, April 17, 2025 11:50 AM To: 'Doug Kroes' <doug.kroes@cedarcorp.com> Cc: Josh Martell <jmartell@advconst.net>; Bryan Greisch <bryan.greisch@cedarcorp.com> Subject: RE: Jackson Ridgeway/Chestnut Reconst.: Revised Drawings/Added Work Items - 2nd CLARIFICATION Doug, Please find pricing below. Shane Kofler Advance Construction Inc Phone: 920-434-3978 / Fax: 920-434-6228 Direct: 920-593-1016 / Cell: 920-606-5011 From: Doug Kroes < doug.kroes@cedarcorp.com > Sent: Wednesday, April 2, 2025 7:23 PM To: Shane Kofler < skofler@advconst.net > Cc: Josh Martell < jmartell@advconst.net >; Bryan Greisch < bryan.greisch@cedarcorp.com > Subject: RE: Jackson Ridgeway/Chestnut Reconst.: Revised Drawings/Added Work Items - 2nd CLARIFICATION EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Shane, one more time… (gotta go home ) Corrections Below in RED font: Shane: CHANGE ORDER ITEM NOS. 3-6,12 & 13 Page 41 of 106 2 Attached please find revised Drawing 4/2/25. The revised Drawings include revisions as requested by the Owner. These revisions will add some work items in which we are requesting unit prices. Items added that have established bid unit prices will have the additional quantities recorded within their respective bid items. Therefore, in addition to the items we have requested unit costs for previously (within attached email of 3/28/25), please provide all-inclusive unit price costs for the following items: New Items: ADD 1 EACH 4” Dia Storm Lateral Cleanout @ $_______ 450.00 _______EA ADD 220 Lineal Feet of 6” Dia Storm Lateral @ $_______ 65.00 ________/LF ADD 1 EACH 6” Dia Storm Lateral Cleanout @ $_______500.00 _______EA ADD 1 EACH Replace Storm Catch Basin 2’x3’ w/ Casting & Chimney (Salvage Casting for Owner) @ $_______ 3800.00 _________EA This is for the stand alone inlets (not for structures built over the pipe) ADD 8 EACH Replace Catch Basin Castings (Salvage Casting for Owner) @ $________ 838.00 ____________EA This is for the 3067 2x3. Cost for the alternate casting more suited for round rings R – 3070 cost would be $900 Each ADD 8 EACH Catch Basin Chimney Reconstruction @ $________ 4750.00 _______EA If rebuilding using R3070 with round rings cost would be $4000.00 ADD 1 LUMP SUM San. MH Barrel Joint Leak Repair – Chemical Grout @ $__ 3000.00 ___________ LS (Photo Attached – Intersection of Ridgeway & Willow Ridge – STA 20+00) Established Bid Items : ADD 180 Lineal Feet of 4” Dia Storm Lateral (Bid Item #17) @ $60.00/LF ADD 27 Square Feet of Concrete Sidewalk Removal (Bid Item #20) @ $0.60/SF ADD 27 Square Feet of 4” Concrete Sidewalk (Bid Item #21) @ $6.60/SF ADD 2 EACH Remove Trees (Bid Item #39) @ $1,000.00 EA ADD 27 Square Yard Remove Asphalt Driveway (Bid Item #29) @ $4.95/SY ADD 27 Square Yard Asphalt Driveway (Bid Item #30) @ $33.00/SY Please feel free to contact me if you have any questions. Thank you, Doug Kroes Senior Construction Manager W61 N497 Washington Avenue | Cedarburg | WI | 53012 Office: 262-204-2360 ext 1403 | TF: 800-472-7372 Cell: 920-246-6326 doug.kroes@cedarcorp.com www.cedarcorp.com | LinkedIn | Facebook | Twitter This e-mail and any attachments may contain proprie tary and confidential information from Cedar Corpor ation. Please visit our website at http://www.cedarcorp.com/disclaimer for more details. Page 42 of 106 1 Doug Kroes From: Jack Straehler <jack.straehler@villageofjacksonwi.gov> Sent: Wednesday, April 30, 2025 11:47 AM To: Doug Kroes; Matt Stephan; skofler@advconst.net Cc: Logan Myers Subject: Ridgeway Drive & Chestnut Court Follow Up Flag: Follow up Flag Status: Completed Team, I have a few updates to share. 1. The alternative scope of work to include Pipe Bursting has been discussed with our Village Administrator and Village President. We are in agreement with accepting this change. Doug can you please draft the proper paperwork necessary to reflect this change? 2. The alternative scope of work to include using 2' x'2 castings and round rings where necessary when reconstructing Storm Sewer catch basin has been discussed with our Village Administrator and Village President. Again, we are all in agreement with accepting this change. Doug can you please draft the proper paperwork necessary to reflect this change? 3. The alternative bid item for W198N17022 Ridgeway Drive has been discussed with our Village Administrator and the property owner. The property owner has agreed to pay the second bid provided by Advanced Construction as a special assessment. The property owner has also given the Village and its contractor written permission to access the private property and perform the work without an easement. Please let me know if you have any questions. Thanks, Jack B. Straehler II Director of Public Works Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Office: 262-677-0707 Cell: (262) 305-5012 CHANGE ORDER ITEM NOS. 7-11, 14-19, 20-22 Page 43 of 106 Advance Construction, Inc. 2141 Woodale Ave Quote # 422251 Green Bay, WI 54313 DATE: April 22 2025 Phone: (920) 434-3978 Fax: (920) 434-6228 Quote terms Prices Good for 90 Days Quantity Unit Unit Price Amount 2 EA 3,800.00 7,600.00$ -$ 2 EA 838.00 1,676.00$ 7 EA 900.00 6,300.00$ -$ 2 EA 2,000.00 4,000.00$ 7 EA 2,000.00 14,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 33,576.00$ Mark Up -$ Job Storm Pricing QUOTE Bill To: Village of Jackson Replace Catch Basin Casting with 3070 (2x2) Chimney Rebuild Catch Basin with round rings Chimney Rebuild Catch Basin with 2x3 rings Replace Catch Basin Casting with 3067 (2x3) Description Advance Construction Rep Shane Kofler Install new 2x3 inlet (takes 3067 casting) CHANGE ORDER ITEM NOS. 7-11 Page 44 of 106 CHANGE ORDER ITEM NOS.14-19 Page 45 of 106 Advance Construction, Inc. 2141 Woodale Ave Quote # 42225 Green Bay, WI 54313 DATE: April 22, 2025 Phone: (920) 434-3978 Fax: (920) 434-6228 Quote terms Prices Good for 90 Days Quantity Unit Unit Price Amount 1560 LF 140.00 218,400.00$ -$ -$ 1276 LF -165.50 (211,178.00)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 7,222.00$ Mark Up -$ Description Advance Construction Rep Shane Kofler Pipe Burst existing sanitary sewer laterals from property to newly installed sewer main. Open Trench new sewer laterals, new main to right of way. (plan quantity footage) Job Ridgeway Dr - Pipe Bursting QUOTE Bill To: Jack Straehler Village of Jackson CHANGE ORDER ITEM NOS. 20 - 22 Page 46 of 106 1 Doug Kroes From: Doug Kroes Sent: Wednesday, April 2, 2025 3:23 PM To: Logan Myers; skofler@advconst.net; Joshua Molter; Matt Stephan Cc: Jack Straehler; Jeff Kreutzinger Subject: RE: Ridgeway/Chestnut Project - Additional work request Logan: Did you consider a chemical grout approach for addressing the leak in the joint? This has been proven as an eective method of addressing leaks such as this. Doug Kroes Senior Construction Manager W61 N497 Washington Avenue | Cedarburg | WI | 53012 Office: 262-204-2360 ext 1403 | TF: 800-472-7372 Cell: 920-246-6326 doug.kroes@cedarcorp.com www.cedarcorp.com | LinkedIn | Facebook | Twitter This e-mail and any attachments may contain proprie tary and confidential information from Cedar Corpor ation. Please visit our website at http://www.cedarcorp.com/disclaimer for more details. From: Logan Myers <Logan.Myers@villageofjacksonwi.gov> Sent: Wednesday, April 2, 2025 2:08 PM To: Doug Kroes <doug.kroes@cedarcorp.com>; skofler@advconst.net; Joshua Molter <joshua.molter@cedarcorp.com>; Matt Stephan <matt.stephan@cedarcorp.com> Cc: Jack Straehler <jack.straehler@villageofjacksonwi.gov>; Jeff Kreutzinger <jeff.kreutzinger@villageofjacksonwi.gov> Subject: Ridgeway/Chestnut Project - Additional work request All, The Village has inspected the northernmost sanitary manhole at the intersection of Ridgeway and Willow Ridge and noticed a large amount of infiltration and leaking from at least two joints. See attached photo. We would like Advance Construction to disassemble, re-grout, and re-wrap this manhole to address this issue. Please account for the additional time when scheduling work. Let me know if you have any questions or concerns. Thank you, Logan Myers Engineering Technician Village of Jackson W194 N16660 Eagle Drive Jackson, WI, 53037 Oice: (262) 677-0707 ext. 513 Mobile: (414) 573-9137 CHANGE ORDER ITEM NO. 12 Page 47 of 106 Advance Construction, Inc. 2141 Woodale Ave Quote # Green Bay, WI 54313 DATE: May 12, 2025 Phone: (920) 434-3978 Fax: (920) 434-6228 Quote terms Prices Good for 90 Days Quantity Unit Unit Price Amount 6.5 HR 306.51 1,992.32$ -$ 6.5 HR 200.00 1,300.00$ -$ 1 LS 8,000.00 8,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 11,292.32$ Mark Up -$ Job Ridgeway Dr QUOTE Bill To: Village of Jackson This includes 5 water service reconnects, and cutting and capping the existing main 2 times. $1000 per service & $1500 each for cut and cap. Temporary reconnect of water services and cap existing water main to allow for sewer install. Hydro Vac Truck 4/9 & 4/10 Description Advance Construction Rep Shane Kofler Crew Investigating and locating existing water 4/9 & 4/10 CHANGE ORDER ITEM NOS. 23 & 24 Page 48 of 106 Jackson - Ridgeway Dr 5-5-25 31-Mar 7-Apr 14-Apr 21-Apr 28-Apr 5-May 12-May 19-May 26-May 2-Jun 9-Jun 16-Jun 23-Jun 30-Jun 7-Jul 14-Jul 21-Jul 28-Jul 4-Aug 11-Aug 18-Aug 25-Aug 2-Sep Traffic Control Erosion Control Tree Removal Sanitary Mainline - Ridgeway Dr Sanitary Mainline - Chestnut Ct Water Main - Ridgeway Dr Water Main - Chestnut Dr Water Serices/Transfers Sanitary Laterals Pipe Burst Storm Sewer Grading Curb & Gutter Sidewalks & Driveways Restoration Asphalt Pavement Advance Gordon Work Zones Homer Sommers AllWays Payne & Dolan M&E CHANGE ORDER ITEM NOS. 25 & 26 Page 49 of 106 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #2 – Ridgeway Drive and Chestnut Court Reconstruction Project Meeting Date: June 24, 2025 Background and Analysis: This memo is to inform the Board of Pay Request #2 from Advance Construction in the amount of $219,429.58 for work completed on the Ridgeway Drive and Chestnut Court Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-820-001 (Capital Project – Chestnut Court/Ridgeway Drive) $73,143.20 300-00-17600-000-380 (Sewer Construction Work) $73,143.19 200-00-18600-395-300 (Water Construction Work) $73,143.19 If you have any questions, please let me know. JS Recommendation: I recommend the Board approve Pay Request #2 for Advanced Construction in the amount of $219,429.58 as part of the ongoing financial management and progress of this capital improvement project. Page 50 of 106 Cedarburg • Green Bay • Madison • Menomonie Community Infrastructure • Architecture • Environmental Services W61N497 Washington Avenue Cedarburg, WI 53013 262-204-2360 www.cedarcorp.com May 30, 2025 Village of Jackson N168 W20733 Main Street PO Box 637 Jackson, WI 53037 Attn: Mr. Jack Straehler II, Director of Public Works Subject: Contractor’s Application for Payment No. 2 Ridgeway Drive & Chestnut Court Reconstruction - REBID Cedar Project No. 05789-0020 Dear Mr. Straehler: Enclosed for your use in payment to Advance Construction in the amount of $219,429.58 is Contractor’s Application for Payment No. 2. Please Note: As the Contractor has not yet received payment from the Village related to their Application for Payment No. 1, this application does not include lien waivers from subcontractors and/or material suppliers associated with Application No. 1. These lien waivers will be submitted upon the Contractor’s receipt of payment for the same. Following your review and approval, please complete the application for payment forms within the areas reserved for the Owner. Thereafter, retain one copy for your records, provide the second copy to the Contractor with payment and provide the third copy to our office. Should you have any questions, please feel free to contact me at our Cedarburg office. Sincerely, CEDAR CORPORATION Douglas T. Kroes Senior Construction Manager Enclosed: As Noted Cc: Shane Kofler, Advance Construction Page 51 of 106 5/30/25 Page 52 of 106 Page 53 of 106 Page 54 of 106 Page 55 of 106 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #16 – Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project Meeting Date: June 24, 2025 Background and Analysis: This memo is to inform the Board of Pay Request #16 from J.H. Hassinger in the amount of $99,540.52 for work completed on the Wastewater Treatment Plant Tertiary Filters and UV Disinfection project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Number: 300-00-17600-000-380 (Sewer Construction Work) If you have any questions, please let me know. JS Recommendation: I recommend the Board approve Pay Request #16 for J.H. Hassinger in the amount of $99,540.52 as part of the ongoing financial management and progress of this capital improvement project. Page 56 of 106 Page 57 of 106 Page 58 of 106 Page 59 of 106 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Clean Water Fund Loan Request Loan Request #13 – Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project Meeting Date: June 24, 2025 Background and Analysis: This memo is to inform the Board of the Clean Water Fund Loan Reimbursement Request #13 in the amount of $125,364.57 for work completed on the Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding from this payment will reimburse Account Number: 300-00-17600-000-380 (Sewer Construction Work) If you have any questions, please let me know. JS Recommendation: I recommend the Board approve the Clean Water Fund Loan Reimbursement Request #13 in the amount of $125,364.57 as part of the ongoing financial management and progress of this capital improvement project. Page 60 of 106 Page 61 of 106 Page 62 of 106 Page 63 of 106 Page 64 of 106 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Wastewater Treatment Plant Disk Filter Maintenance Meeting Date: June 24, 2025 Background and Analysis: As Part of ongoing Wastewater Treatment Plant Maintenance this memo is to inform the Board of the reasoning behind receiving a single-source proposal from Veolia Water Technologies. Veolia Water Technologies is the original manufacturer of this equipment. As such, they are uniquely trained and qualified to perform the required 5-year maintenance. This scheduled maintenance program is a standard manufacturer recommended service that, to my understanding, has not yet been completed since the system’s original installation. Completion of this program is important to preserve the performance, safety, and longevity of the equipment. According to information provided by Veolia, the company will not honor warranty coverage if parts are purchased or installed by a third party. Therefore, to ensure the integrity of the system and to maintain warranty protections, it is necessary to have Veolia perform this work directly. Additionally, the Village’s Purchasing and Authority Policy and Procedures allows for sole source procurement under circumstances where only one vendor can provide the required service or product due to proprietary or warranty-related reasons. For these reasons, I received a single-source proposal from Veolia which was reviewed with staff and our consultant Engineering firm Town and Country. Funding for this project will come from Account Numbers: 300-00-57320-831-000 (Sewer Collection System Maintenance) $56,535.69 300-00-57320-833-000 (Sewer Equipment Maintenance) $56,535.69 Please let me know if you have any questions. JS Recommendation: I recommend the Board approve this sole source purchase proposal from Veolia Water Technologies in the amount of $113,071.38, to carry out the five-year maintenance program. Page 65 of 106 KRUGER | 1500 Garner Rd. Raleigh NC 27610 Veolia Codes: PS QUOTEFROM QUOTE NO: 1500 Garner Road, Suite C QUOTE DATE: Raleigh, North Carolina 27610 USA EXPIRATION DATE:7/1/2025 CLE Jackson WWTP, WI In Stock 2 PRIPHT374989SPACER WASHER D235/179X15 - AXIAL BEARING $214.18 $428.36 4 PRIPHT374976SLIDE BUSHING D178.4 $1,318.54 $5,274.16 2 PRIPHT375120RBR SEAL HSF22/26 REAR BRG $88.29 $176.58 2 PRIPHT361142RBR SEAL HSF22/26 FRONT BRG $126.10 $252.20 2 PRIPHT377653EFF CTR SHAFT 22/26 WELD $3,892.90 $7,785.80 2 PRIPHT375113BRG HOUSE HSF22/2600 316L REAR $4,711.02 $9,422.04 2 PRIPHT377652INF CTR SHAFT 22/26 ASSY S32205 W/O FC (or #PRIPHT365737) $6,036.50 $12,073.00 2 PRIPHT375114BRG HOUSE 2200-HN INL 316L WELD $5,146.98 $10,293.96 2 PRIPHT377077SPACER WASHER D177/166.9X10 - V-RING SLEEVE $118.00 $236.00 2 SEVRRU343948V-SEALING V-180A INF V-RING $55.91 $111.82 2 PRIPHT361469SWIV CONN 2 INCH D9-BALL ASSY S32205 W/ STOP SCREW STR NIP $1,295.82 $2,591.64 2 PRIPHT374961RBR LIP SEAL HSF17/21/2200 $394.05 $788.10 2 SEORRU343088O-SEALING 180X4 $17.63 $35.26 2 IMPSGG325347MANOMETER 0-16 BAR PSI KR ¼" $133.53 $267.06 2 CFCFGU201095SCREEN,WIRE,200 MICRON WEAVE $175.92 $351.84 2 PRIPHT370971HUB SPROCKET DO150 DI45 316L $1,417.29 $2,834.58 2 PRIPHT371733HUB FLG DO150 DI80 316L $313.56 $627.12 2 PRIPHT375296SPACER BW WHEEL HSF2200-N $451.06 $902.12 2 PRIPHT375295WHEEL BW HEADER HSF2200-N $410.06 $820.12 2 PRIPHT377786SPACER WASHER D340/231X16 PA6 $541.48 $1,082.96 2 FXSCYR337597SCREW MSK6SS M8X50 A4 DIN916 - SET SCREW FOR HUB $4.78 $9.56 2 FXSCYP337628SCREW M6S M6X55 A4 - SMALL SCREW ON BW WHEEL $0.78 $1.56 2 PRIPHT377783SPROCKET Z=12 HSF2200 $532.95 $1,065.90 2 PRIPHT377784SPROCKET Z=32 HSF2200 $1,811.75 $3,623.50 2 PRIPHT364472CHAIN HT78 47 LINKS 316L/PLASTIC $1,427.98 $2,855.96 2 FXWAYP337486WASHER RB 6.4X18X1.6 A4 - WASHER BW WHEEL $0.27 $0.54 10 FXSCYZ337620SCREW M6S M16X120 - SCREW BW WHEEL & REAR CENTER SHAFT PLATE $24.30 $243.00 34 FXWAYT337489WASHER RB 10.5X20X2 - HUB WASHER $0.49 $16.66 14 PRIPHT369554WASHER W/ LOCKING DEVICE SET 316L HSF2200/HSF2600 $175.81 $2,461.34 14 FXSCYZ337165SCREW M6S M16X90 - SPROCKET SCREWS $81.85 $1,145.90 2 SEVRRU343913V-SEALING NBR V-45A (SEAL ON SEW SHAFT) $10.84 $21.68 16 FXSCYT336408SCREW M6S M10X60H - HUB SCREWS $5.30 $84.80 16 FXNUYT336018NUT NYLOC M6NM M10 - HUB NUT $1.52 $24.32 24 FXWAZA337493WASHER RB 17X30X3 $1.52 $36.48 58 FXNUYZ336020NUT NYLOC M6NM M16 $4.84 $280.72 12 FXSCYP337502SCREW M6S M6X16H (REAR BRG SEAL) $0.55 $6.60 12 FXWAYP337485WASHER RB 6.4X12X1.6 - REAR HOUSING SEAL WASHER $0.27 $3.24 8 FXSCYZ337581SCREW M6S M16X60 - FRONT INF SHAFT $12.67 $101.36 16 FXSCYP337064SCREW MK6S M6X16 - REAR HOUSING SEAL SCREW $2.07 $33.12 42 FXSCYZ336887SCREW M6S M16X65 - SPOKE SCREWS $7.06 $296.52 84 FXWAZB336888WASHER 18X30X8.0 - SPOKE WASHERS $4.89 $410.76 4 FXSCYP337508SCREW M6S M6X50 $1.03 $4.12 4 FXSCYR337597SCREW MSK6SS M8X50 $5.09 $20.36 1 PRIPHT364205TEST TUBE ASSY CAPACITY CTRL OF FLTR PNL $229.91 $229.91 Veolia Water Technologies, Inc. Chris Evans 919.455.1522 PHONE 888-578-4378 FAX 919-661-4568 Chris.Evans@veolia.com Contact Name:Chad Russ Company:Village of Jackson Phone:262-893-0855 Address:W194 North 16658 Eagle Drive Jackson, WI 53037Email:chad.russ@villageofjacksonwi.gov Sales Person Job EQUIPMENT SERIAL #. Payment Terms DELIVERY TERMS DELIVERY SCHEDULE Net 30 Days DAP, Prepaid & Add Destination* QTY PART NUMBER DESCRIPTION UNIT PRICE LINE TOTAL 06062025 6/6/2025 Aftermarket Sales Manager - Hydrotech Filtration, Kruger This quote is valid for 25 days Page 66 of 106 KRUGER | 1500 Garner Rd. Raleigh NC 27610 2 VEOLIA HYDROTECH 2210 DISC FILTER (QTY 1) 2 VEOLIA TECHS ONSITE FOR UP TO 2 DAYS TO COMPLETE A 5 YEAR KIT REBUILD SCOPE TRAVEL TO JACKSON, WI SAFTEY MEETING LOTO UNIT REHAB DISC FILTER WITH 5 YEAR SERVICE KIT REMOVE LOTO TEST RUN UNIT TURN UNIT BACK OVER TO PLANT OPERATORS CLIENT RESPONSIBILITES 1. UNIT DRIANED AND WASHED OUT. 2. PROVIDE ACCESS TO WATER HOSE $20,944.38 $41,888.75 [[Confidential, Do not share with third parties]] $1,850.00 If Applicable ALL PRICES SUBJECT TO COST AND AVAILABILITY AT TIME OF ORDER. PRICES EXCLUDES PACKAGING, FREIGHT (INTERNATIONAL & DOMESTIC),CUSTOMS, DUTIES, BROKERAGE, FEES AND APPLICABLE TAXES. PRICES EXCLUDES INSTALLATION LABOR, STARTUP, & TRAINING SHIPPING CHARGES ARE PREPAID AND ADDED TO THE INVOICE ORYOUR FREIGHT ACCOUNT. MINIMUM ORDER $50.00. ^THESE ITEMS MAY BE AFFECTED BY INTERNATIONAL TARIFFS. SUBTOTAL $111,221.38 ESTIMATED FREIGHT* Sales Tax Total USD $113,071.38 *If customer's shipping method is preferred (FOB), enter your freight carrier & account number: A SIGNED QUOTATION IS REQUIRED TO PROCESS ORDER. PLEASE SIGN BELOW. Signed By:______________________________________________________________________________ Date:_______________________ Click or browse to URL(s) below for applicable Terms and Conditions https://www.veoliawatertech.com/sites/g/files/dvc3601/files/document/2025/03/Parts%20and%20Service%20Terms%20%281%29.pdf Page 67 of 106 KRUGER | 1500 Garner Rd. Raleigh NC 27610 QUOTE NO:06062025 QUOTE Company information - (OPTIONAL) Credit Card Section - Signed by: Date: Printed Name: Title: Please complete this section if you have not previously provided this information. Company Name: Shipping Address: City/State/Zip: Telephone number: Fax number: Please complete this section if you prefer to pay by credit card. Card Number: Expiration Date: Authorization (CID) #: Card Holder Name: Card Holder Phone #: Company Name: Billing Address: City/State/Zip: Visa MasterCard AMEX I/We understand that the part(s), invoice(s) or sales orders(s) ordered / listed above will be charged to the credit card noted upon order acknowledgement. Additionally, items ordered will not be processed until confirmation/authorization of charge is made. If the charge is for labor, a charge confirmation/authorization will be performed prior to labor commencement. If the credit card is denied, Veolia will notify the cardholder to obtain an alternative form of payment prior to processing the order 3 digit # located on back of card My signature below is my company’s acknowledgement and acceptance of this order including all stated terms and conditions, is an acknowledgement that I am authorized to sign this document on behalf of my company, and further authorizes Veolia to use the information entered in this section (if any) to process credit card payment for this order. •IF YOU SUBMIT A PO, PLEASE REFERENCE VEOLIA WATER TECHNOLOGIES, INC. QUOTATION NUMBER TO PROCESS ORDER. •The Buyer is responsible for inspecting the equipment upon delivery and documenting any damage in writing on the delivery tickets. Signing delivery tickets without the notation of damage or missing items deems the equipment acceptable. •The pricing is expressly contingent upon the items in this quotation & is subject all terms stated herein, including all attached Veolia Water Technologies, Inc. Standard Terms of Sale. No additional terms contained within Owner's and/or Engineer's Plans, Specifications & Purchase Orders shall apply to nor become a part of this Quote. •Except in the case where there are active, applicable, and mutually executed terms and conditions in place between Veolia and Purchaser prior to issuance of this Quotation, the Parts and/or Services provided are subject to the terms and conditions linked above. These terms and conditions will not change, but please print and include with your records if necessary. Page 68 of 106 Page 69 of 106 Taking the lead in Washington County Bid Tabulation Address / Location Work Type Contractor Price Glen Brooke Drive Path Complete Reconstruction Poblocki Paving $88,505.00 $48/Ton UndercuttingGlen Brooke Drive Path Complete Reconstruction Johnson & Sons $89,229.00 $55/Ton UndercuttingGlen Brooke Drive Path Complete Reconstruction PLM Paving $109,340.00 $72/Ton UndercuttingGlen Brooke Drive Path Complete Reconstruction Pro2Pave $117,044.00 $45/Ton Undercutting Glen Brooke Drive Path Profile Mill / Pave PLM Paving $77,756.00Address / Location Work Type Contractor Price Jackson Drive Path Maintenance Johnson & Sons $7,300.00Jackson Drive Path Maintenance PoblockI Paving $9,803.00Jackson Drive Path Maintenance PLM Paving $9,300.00 or $9,900.00(Depending on scope of work) Jackson Drive Path Maintenance Pro2Pave $13,500.00Address / LocationWork TypeContractor PriceJackson Drive Path Complete ReconstructionPoblocki Paving $63,174.00 $48/Ton UndercuttingJackson Drive Path Complete ReconstructionJohnson & Sons$66,251.00 $55/Ton UndercuttingJackson Drive Path Complete ReconstructionPLM Paving$78,685.00 $72/Ton UndercuttingJackson Drive Path Complete ReconstructionPro2Pave $88,744.00 $45/Ton UndercuttingJackson Drive Path PLM Paving$58,525.00 Page 70 of 106 Page 71 of 106 Page 72 of 106 Page 73 of 106 Page 74 of 106 Page 75 of 106 Page 76 of 106 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: 2025-2026 Contract Amendment #2 – Gremmer and Associates Meeting Date: June 24, 2025 Background and Analysis: This memo is to inform the Board of the estimated engineering and design cost associated with the proposed 2026 Eagle Drive reconstruction project. The Village currently holds a professional services agreement with Gremmer and Associates in the amount of $193,450 for engineering and design services related to the 2026 street reconstruction of Hawthorn, Aspen, and Linden. This Contract Amendment #2 proposes to expand the scope of services to include design and construction engineering for the proposed 2026 Eagle Drive reconstruction project. Gremmer and Associates has provided the following options and associated fees for this additional work scope: • Rural reconstruction: $78,175.00 • Rural reconstruction with sidewalk: $93,990.00 • Urban reconstruction with sidewalk and storm sewer: $108,375.00 Funding for this contract will come from Account Numbers: 600-00-56700-000-000 (Miscellaneous Capital Projects) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) After reviewing the proposed alternatives, urban reconstruction with sidewalk and storm sewer will provide the most comprehensive long-term benefit and align with the Village’s infrastructure standards and goals. If you have any questions, please let me know. JS Recommendation: I recommend the Board approve the 2025-2026 contract amendment #2 with Gremmer & Associates for engineering services for a total amount of $301,825.00. Page 77 of 106 June 18, 2025 Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Attention: Mr. Jack Straehler Director of Public Works Subject: Hickory Lane Contract Amendment No. 2 Dear Mr. Straehler: The following is Contract Amendment No. 2 for the subject project. The original contract dated October 26, 2023, and Amendment No. 1 dated 12/11/2024 is amended as follows: SCOPE OF SERVICES – ALT. 1 (RURAL RECONSTRUCT – NO SIDEWALK) 1. Survey. a. Topographic/utility/right-of-way survey and corresponding base map for Eagle Drive from Hickory Lane to STH 60. 2. Preliminary and final roadway and drainage design/plans for the reconstruction of Eagle Drive from approximately 350’ north of Hickory Lane to the southern roundabout limits at STH 60. a. Scope assumes a rural roadway section with 5’ paved shoulders. b. Scope assumes the roadway will continue to be drained via roadside ditches (no storm sewer). c. Scope assumes the existing culverts under Eagle Drive just north of Spruce Street will not be replaced or extended. 3. Preliminary and final sanitary sewer and water main design a. Sanitary sewer design/plans scope is limited to removal and replacement of the existing sanitary sewer manhole cone including castings (no improvements to the mainline pipe or laterals). b. Water main design/plans scope is limited to removal and replacement of existing curb stop boxes, and adjustment of water valve boxes. 7. WDNR/USACE coordination. a. Add the additional Eagle Drive reconstruction project to the WDNR Notice of Intent for Stormwater Discharges (NOI) for the 2026 let project. b. Prepare and submit WDNR/USACE General Permit for the let 2026 project. Scope assumes any wetland impacts will be able to be permitted via the General Permit; and that wetland determination, mitigation, jurisdictional determination and/or artificial wetland exemption/classification will not be required. Individual permits will be considered additional services. Page 78 of 106 -2- 6. Street Lighting design (sublet to KL Engineering). a. Preliminary and final design for continuous street lighting along one side of Eagle Drive from Hickory Lane to STH 60. b. Street lighting poles and fixtures will match the recent Village of Jackson poles/fixtures installed along Spruce Street. 7. Bid documents and bidding a. Scope assumes the Eagle Drive reconstruction will be added to the project specific specifications and bid related documents for the 2026 construction project along Linden Drive, Aspen Drive and Hawthorn Drive. SCOPE OF SERVICES – ALT. 2 (RURAL RECONSTRUCT – WITH SIDEWALK ALONG EAST SIDE) 1. Same scope of services as Alt. 1, except for the following modifications: a. Add sidewalk along the east side of Eagle Drive. b. Add a two-parcel r/w plat for any required land acquisition (permanent r/w or easements) from the Piggly Wiggly and Ace Hardware properties. SCOPE OF SERVICES – ALT. 3 (URBAN RECONSTRUCT) 1. Same scope of services as Alt. 1, except for the following modifications: a. Scope is based on an urban section with curb and gutter, storm sewer, and sidewalk along the east side of the road. b. Stormwater management planning/design for the Eagle Drive corridor, in order to comply with any applicable post-construction performance standards (either WDNR or Village of Jackson standards). The scope of the project assumes the post-construction performance standards will be accomplished through catch basins, grass swales, or biofilters within the limits of the project corridor. Design of an offsite detention pond is not included in the scope. c. Prepare a two-parcel r/w plat for any required land acquisition (permanent r/w or easements) from the Piggly Wiggly and Ace Hardware properties. d. Water main design/plans scope is limited to offsets required for storm sewer conflicts, removal and replacement of existing curb stop boxes, and adjustment of water valve boxes. Page 79 of 106 -3- COMPENSATION ENGINEER will be compensated by the OWNER for work outlined in the Scope of Services a lump sum amount for the selected alternative as follows: Alt. 1: Rural reconstruct – no sidewalk = $78,175 (includes $17,871 sublet to KL Engineering) Alt. 2: Rural reconstruct – with sidewalk = $93,990 (includes $17,871 sublet to KL Engineering) Alt. 3: Urban reconstruct = $108,375 (include $17,871 sublet to KL Engineering) Contract Amendment No. 2 increases the lump sum fee for the project from $193,450 (Original w/ Amendment No. 1) to the following (based on the selected alternative): Alt. 1: Rural reconstruct – no sidewalk = $271,625 Alt. 2: Rural reconstruct – with sidewalk = $287,440 Alt. 3: Urban reconstruct = $301,825 AUTHORIZATION AND TIMING A receipt of a signed copy of the CONTRACT AMENDMENT shall be considered as authorization to proceed with the services described. For the ENGINEER Accepted by the OWNER __________________________________ ___________________________________ Jeff Chvosta, Vice President Jack Straehler Gremmer & Associates, Inc. Director of Public Works ___6/18/25_____________________ ___________________________________ Date Date Page 80 of 106 Village of Jackson Community Center Addition Application and Certification for Payment June 2025 Summary W146 N5650 Enterprise Avenue | Menomonee Falls, WI 53051 | P: 262-345-1280 | F: 262-345-1281 www.moore-cs.com Village of Jackson Parks and Recreation Department N165W20330 Hickory Lane Jackson, Wisconsin 53037 Attn: Tyler Mentzel, Parks and Recreation Director RE: Jackson Community Center Addition Project Pay Application #13 MCS Project # 23033 Enclosed for your use in payment to Moore Construction Services is Pay Application #13 for $108,416.85. Moore Construction Services has verified the work completed by project contractors and approved the amounts included in column G of the AIA G702 and G703 Application and Certification for Payment. Following your review and approval, please complete the application for payment forms within the areas reserved for the OWNER. Thereafter, retain one copy for your records, provide the second copy to Moore Construction Services. Please feel free to contact me with any questions or concerns. Regards, Jason M. Kruchko Moore Construction Services Project Manager Enclosed: AIA G702-1992 Application and Certificate for Payment #13 dated June 23, 2025 Page 81 of 106 Page 82 of 106 Page 83 of 106 Page 84 of 106 Page 85 of 106 Page 86 of 106 Page 87 of 106 Page 88 of 106 Page 89 of 106 Page 90 of 106 W146 N5650 Enterprise Avenue | Menomonee Falls, WI 53051 | P: 262-345-1280 PARTIAL LIEN WAIVER AND RELEASE Check Date: 6-18-2025 This Partial Lien Waiver and Release is submitted pursuant to the Subcontractor Agreement between Moore nefit of Village of Jackson and Circle Electric, Inc. as Jackson Community Center (the located at N168W20330 Hickory Lane, Jackson, Wisconsin work to be performed by Subcontractor . This Partial Lien Waiver and Release is also submitted pursuant to Subc Payment for low voltage labor, materials and equipment installed in or furnished for the Project TO DATE and Subcontractor hereby waives the y or through the Application Date, on the Project, except as set forth below. (1) The Subcontractor has performed all Work through the date of the Application for Payment, pursuant to the terms and conditions of the Subcontract Documents. (2) Any and all subcontractors, laborers, suppliers and materialmen that have provided labor, material or services to the Subcontractor for use or incorporation into the construction of the improvements to the Property are listed in Subc for Payment. (3) All sums due by Subcontractor to subcontractors or any other party for labor, materials or services used or incorporated into the improvements to the Property, and for which Subcontractor has previously received payment, have been paid and satisfied in full, and there are no outstanding claims of any character arising out of, or related to, Subc activities on, or improvements to, the Property, except as set forth below. (4) Subcontractor is not aware of any claims which may arise against Contractor and/or Owner for damages resulting from injury or death to any employees, subcontractors, or the public at large arising out of any of Subcor construction work on the Property. (5) There are no known Claims of Lien, Preliminary Notices of Lien, or any suits or claims for payment, loss or damage of any kind, nature or description which might constitute a lien upon the Property as of the date of this Partial Lien Waiver and Release Upon Payment, except as set forth below. (6) This Partial Lien Waiver and Release constitutes a representation by the undersigned, for and on behalf of the Subcontractor, that the payment referenced above constitutes full and complete payment for all work performed through the date of the Application for Payment, except as set forth below. (7) Subcontractor will indemnify and save harmless Contractor and Owner from any claim, demand, lien or right to lien, and to defend all actions arising out of the same, and to pay any costs, expenses and attorneysContractor and/or Owner in connection therewith. (8) The Subcontractor certifies and represents that there are sufficient funds remaining in the Subcontract Sum to complete the Project in accordance with the Subcontract Documents. (9) Below is a list of items which serve as an exception to the representations set forth herein (items not listed are waived irrevocably): The undersigned warrants and represents that he or she has full authority to execute this Partial Lien Waiver and Release. SUBCONTRACTOR: Please sign and return this form via: E-Mail: rachael@moore-cs.com Signature: Name & Title: Ryan Kastanek, President Date: 6.19.2025 Page 91 of 106 Page 92 of 106 Page 93 of 106 Page 94 of 106 Page 95 of 106 Page 96 of 106 Page 97 of 106 Ordinance #25-06 Page 1 of 3 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY ORDINANCE #25-06 AN ORDINANCE TO AMEND THE ADOPTED 2050 COMPREHENSIVE PLAN FOR THE VILLAGE OF JACKSON, WASHINGTON COUNTY, WISCONSIN WHEREAS, the Village Board adopted a comprehensive plan on August 10, 2009, as referenced in Chapter 38 of the Village Code of Ordinances; and Sections 66.1001(1)(a) and 66.1001(2), Wis. Stats.; and WHEREAS, the Village Board has made a number of minor revisions to the adopted plan since that time including a major plan update in 2019; and WHEREAS, the Plan Commission desires to revise the definition of “Multi- Family/High-Density Urban Residential” outlined under the Land Use Categories on pages six (6) through seven (7) in the adopted comprehensive plan; and WHEREAS, the Plan Commission desires to Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for various Parcels; and WHEREAS, the Plan Commission finds that the revision set forth herein is consistent with the remainder of the adopted plan; and WHEREAS, the Village published a Class 1 public notice and held a public hearing on July 8, 2025, to obtain public comments regarding the comprehensive plan amendment, as enumerated in Section 66.1001(4)(d), Wis. Stats., and the public participation procedures for comprehensive plan amendments adopted by the Village Board through Resolution #19-24; and WHEREAS, by a majority vote of the entire Plan Commission recorded in its official minutes on Thursday, May 15, 2025, the Plan Commission recommends to the Village Board the revisions to the adopted comprehensive plan as included in adopted Resolution #25-17 and as set forth herein. NOW, THEREFORE BE IT RESOLVED, the Village of Jackson Village Board, Washington County Wisconsin ORDAINS AS FOLLOWS: PART 1. Amend the Land Use definition of Multi-Family/High-Density Urban Residential to read as follows: Multi-Family/High-Density Urban Residential The Multi-Family/High-Density Urban Residential land use category consists primarily of high density single-family, two-family, multi-family residential development, and Page 98 of 106 Ordinance #25-06 Page 2 of 3 manufactured or modular homes. Multi-family residential development has a minimum lot size of 16,000 square feet, a minimum lot area of 3,000 square feet for each one- bedroom dwelling unit, or a minimum lot area of 3,500 square feet for each dwelling unit with two or more bedrooms, whichever is larger. Manufactured home park developments have a minimum park size of 20 acres while the minimum lot area for a single manufactured home is 5,000 square feet and the minimum lot area for a modular home is 7,200 square feet. Two-family residential development in this land use category could occur on lots of at least 7,000 square feet at a density of up to 12 dwelling units per net acre. Single-family residential development in this land use category could occur on lots of at least 4,500 square feet at a density of up to 7 dwelling units per net acre. PART 2. Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for the Parcels listed below from Medium-Density Residential to Multi-Family/High-Density Urban Residential. Parcels: V3_0536001 thru V3_0536020 – Interior lots Parcels: V3_0536021 thru V3_0536040 – Exterior lots Parcels: V3_0536050 thru V3_0536062 – Rear loaded single-family lots Parcels: V3_0536049 – Outlot 9 for townhomes Parcels: V3_0536047 – Outlot 6 for townhomes PART 3. Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for the Parcels listed below from Medium-Density Residential to Other Conservancy Lands to be Preserved. Parcel: V3_0536042 (Outlot 1) – Sidewalk Area (vegetated) Parcel: V3_0536043 (Outlot 2) – Stormwater Pond (east) Parcel: V3_0536044 (Outlot 3) – Sidewalk Area (east) Parcel: V3_0536045 (Outlot 4) – Sidewalk Area (central) Parcel: V3_0536046 (Outlot 5) – Sidewalk Area (west) Parcel: V3_0536048 (Outlot 7) – Stormwater Pond (west) PART 4. Amend Map 1, titled “Land Use Plan for the Village of Jackson: 2050” on page 5 of the Comprehensive Plan for The Village of Jackson: 2050 by changing the projected land use for the Parcels listed below from Medium-Density Residential to Park and Recreation. Parcel: V3_008200E PART 5. This ordinance shall become effective upon passage and posting, or publication as provided by law. PART 6. The Village Clerk is directed to send a copy of the amendments to each of the following parties listed below pursuant to Section 66.1001(4)(b) of the Statutes: a. the clerk for Washington County; Page 99 of 106 Ordinance #25-06 Page 3 of 3 b. the clerk for the Town of Jackson; c. the clerk for the Town of Polk; d. State of Wisconsin Department of Administration; e. Southeastern Wisconsin Regional Planning Commission (SEWRPC); and f. Slinger Community Library. PART 7. The several sections of this ordinance are declared to be severable. If any section or portion thereof shall be declared by a court of competent jurisdiction to be invalid, unlawful, or unenforceable, such decision shall apply only to the specific Section or portion thereof directly specified in the decision and shall not affect the validity of any other provisions, sections, or portions thereof of the ordinance. The remainder of the ordinance shall remain in full force and effect. Any other ordinances whose terms are in conflict with the provisions of this ordinance are hereby repealed as to those terms that conflict. PART 8. The Village Clerk and Village Administrator are authorized and directed to make all changes within the Village of Jackson Code of Ordinances necessary to reflect this ordinance. Introduced by: Seconded by: Vote: aye nay Passed and approved VILLAGE OF JACKSON By: Brian J. Heckendorf, Village President Attest: Jacqueline Schuh, Village Clerk Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Jackson Municipal Complex, Post Office, and the Village of Jackson Website. Village Official Date Page 100 of 106 Taking the lead in Washington County. STAFF MEMO Village of Jackson Plan Commission Meeting Date: July 8, 2025 Agenda Item: # 6.d To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator Village Board From: Collin Johnson, Director of Inspections/Zoning Subject: Resolution #25-17 - Proposed Amendments to the Village of Jackson Comprehensive Plan Description / Background and Analysis: Staff is recommending several amendments to the Village’s adopted Comprehensive Plan to correct various inconsistencies with both current and proposed land uses. Part 1 of the Resolution provides an update to the Multi-Family/Urban-Density Residential use definition: The proposed amendments include the addition of single-family and two-family dwellings. changes references to “mobile homes” by referencing “manufactured” and “modular” homes. An adjustment to the minimum lot area for two- family residential development decreases from 8,000 square feet to 7,000 and increases the density from 7.2 to 12 dwelling units per net acre. Additionally, it incorporates single-family residential development as a land use category and establishes minimum single-family lot sizes of 4,500 square feet with a density of up to 7 dwelling units per net acre. Part 2 of the Resolution changes the current land use designations for certain residential lots from Medium-Density Residential to Multi-Family/High-Density Urban Residential. Part 3 of the Resolution simply changes the land use category for various non-developable lands within the Oaks of Jackson subdivision from their current Medium-Density Residential land use category to the more appropriate Other Conservancy Lands to be Preserved category. Lastly, Part 4 of the resolution updates the land use category for the recently acquired parcel of land located on Hasmer Lake intended for future park land from Medium-Density Residential use to Parks and Recreation use. Comprehensive Plan and Zoning Impacts: The proposed changes bring the Comprehensive Plan in line with the current or anticipated future zoning and/or land uses. Site Plan: N/A Review Procedures: The Plan Commission is advisory, and the Village Board makes the final decision following a public hearing. Signage: N/A Page 101 of 106 Taking the lead in Washington County. Additional Staff Comments: None. Notice Requirements: • Posting on the agenda • Publishing a Class I Notice is required at least 30-days prior to the Village Board Public Hearing Potential Action: Motion to adopt Resolution #25-17 amending the definition of “Multi-Family/Urban-Density Residential”, updating the Land Use categories for certain parcels referenced within the Resolution and amending Map 1 titled “Land Use Plan for the Village of Jackson: 2050” contained within the Village of Jackson Comprehensive Plan. Attachments: 1. Resolution #25-17 - Resolution to Amend the Village Comprehensive Plan - DRAFT 2. Land Use Amendment Map Page 102 of 106 Page 103 of 106 Page 104 of 106 Page 105 of 106 P Rosewood HawthornLinden Aspen Ridgeway Spruce Jackson Oaks Proposed Village of Jackson Comprehensive Plan Amendment April 2025 Legend Park and Recreation Multifamily/High-Density Urban Residential Other Conservancy Lands to be Preserved Parcels 0 250 500125 Feet µ Prepared on 3/26/2025 by the Community Development Department of Washington County. This information is issued subject to errors and omissions and is not certified by Washington County. Orthophoto flight date: Spring, 2024 Page 106 of 106