Village of Jackson - Parks and Recreation Commission — Agenda Packet

May 20, 2025 Parks and Recreation Commission Agenda VILLAGE OF JACKSON PARKS AND RECREATION COMMISSION AGENDA Tuesday, May 20, 2025 at 6:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Approval of Minutes of the Parks and Recreation Commission Meeting of March 18, 2025 3. Review Current Financial Stat Pak a. Review Stat Pak b. Discuss Future Outlook 4. Parks Report a. JCC Construction Update b. Jackson Dog Park Update c. Hickory Lane Splash Pad Resurfacing Update 5. Approval of Rental Request - Jackson Community Center - Democratic Party of Washington County Fundraiser 6. Discussion of Recreation and Open Space Plan - Community Need Survey 7. Discussion and Possible Action - Room Rental Fees 8. Discussion and Possible Action - Jackson Community Center Membership Fees 9. Citizens/Village Staff to Address the Parks and Recreation Commission 10. Adjourn to FRIENDS MEETING FRIENDS OF JACKSON PARKS & RECREATION typically meet following the JPR Commission meeting Unless emailed with notice, support materials will be provided at the meeting. Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. Page 1 of 34 May 20, 2025 Parks and Recreation Commission Agenda It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 2 of 34 DRAFT Page 3 of 34 DRAFT Page 4 of 34 DRAFT Page 5 of 34 Page 6 of 34 Page 7 of 34 Page 8 of 34 Page 9 of 34 Page 10 of 34 Page 11 of 34 Page 12 of 34 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 5/15/2023 TO FROM REGARDING To: Parks and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Jackson Community Center Construction - Update The Jackson Community Center expansion project is nearing completion, with several major milestones recently achieved: • Parking Lot: The new parking lot was completed this month. Please note that the circle driveway entrances off Hickory Lane are now designated as a Fire Lane and marked “No Parking.” This includes no leaving the vehicle to drop-off or pick-up. Enforcement will begin on June 1, 2025. • Gym and Dance Studios: The wood floors in both the gym and dance studios are currently being refinished. This work is expected to be completed by the end of the month. • Playground: The playground equipment has been installed. We are now awaiting the installation of the play surface and fencing to complete this portion of the project. Once these items are completed, we will focus on a few final tasks, including door functionality, security systems, and other miscellaneous finishing touches. If you have any questions, please don’t hesitate to reach out. Tyler Mentzel Jackson Parks and Recreation Director Page 13 of 34 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 5/15/2023 TO FROM REGARDING To: Parks and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Cedar Run Park – Dog Park The Department of Natural Resources (DNR) completed the required field work for the delineation process on April 30, 2025. Village staff are currently working with MSA to review the completed work, along with applicable floodplain and floodway regulations, to ensure the project aligns with all Village standards and requirements. Once the review is complete, we will provide further updates on the next steps. Thank you, Tyler Mentzel Jackson Parks and Recreation Director Page 14 of 34 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 5/15/2023 TO FROM REGARDING To: Parks and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Hickory Lane – Splash Park The Hickory Lane Splash Park project began on Thursday, March 15, and was originally scheduled for completion by the end of last week, weather permitting. Village staff are currently working to replace a few mechanical components and are hopeful the splash pad will be fully operational by Saturday, May 24, 2025, barring any unforeseen delays. We look forward to welcoming everyone back to enjoy this summer at the Splash park! Thank you, Tyler Mentzel Jackson Parks and Recreation Director Page 15 of 34 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 5/15/2023 TO FROM REGARDING To: Parks and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Rental Request – Jackson Community Center – Democratic Part of Washington County - Fundraiser The Jackson Community Center has received a rental request from the Democratic Party of Washington County to host a fundraising event on Saturday, October 4, 2025, from 5:00 p.m. to 10:00 p.m. in the Community Center Gym. Policy Requirement: Per Village policy, any political meetings and/or fundraising events require approval from both the Village Clerk and the Village Board. Event Details: • Estimated Attendance: 100–125 participants • Admission: Free to attend • Activities: Donations, silent auction, and complimentary beer service (no charge) • History: This event has been held in the past and has become a recurring annual fundraiser Recommendation: Staff recommend approval of the rental request for the event. Thank you, Tyler Mentzel Jackson Parks and Recreation Director Page 16 of 34 Page 17 of 34 Page 18 of 34 Page 19 of 34 Page 20 of 34 Page 21 of 34 Page 22 of 34 Page 23 of 34 Page 24 of 34 Page 25 of 34 Page 26 of 34 Page 27 of 34 Page 28 of 34 Page 29 of 34 Page 30 of 34 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 5/15/2023 TO FROM REGARDING To: Parks and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Jackson Community Center – Room Rental Fees With the completion of the Jackson Community Center expansion project, new and exciting opportunities have opened for our community. Parks and Recreation staff have been diligently assessing the needs and interests of residents, and one immediate priority is the development of the new auditorium into a rental space for special events such as weddings, family reunions, birthdays, wedding/baby showers, and more. Rental Fee Evaluation Process In establishing a fair and competitive rental fee structure, staff considered a variety of factors: • Amenities available within the auditorium • Range of event types of space can accommodate • Square footage and maximum capacity • Comparable facilities and pricing from surrounding communities A summary of this research is included in the table below (note all rentals are 4 hours in length unless otherwise specified: Jackson Community Center (current pricing Town of Jackson Hartford Parks and Recreation Cedarburg Parks and Recreation Port Washington Parks and Recreation West Bend Auditorium (160) – N/A Town Hall R -175 NR – 200 Comm. A (30) R – 45 NR – 80 Gym R-50/hr NR-75/hr Multi-purpose (80) R – 120 NR - $175 Regner Beach House (93) R - $325 NR - $487.50 Gathering Hall w/ Kitchen (150) M-Th (R-94/NR – 140) F-Su (R-125/NR-190) Comm B + kitchen (50) R – 75 NR - 110 Sandy Knoll Barn (160) $500 Page 31 of 34 Page 2 All Other Rooms M-Th (R-50/NR-75) F-Su (R – 75/NR – 113) Comm A/B + kitchen (80) R – 100 NR – 160 Gym M-Th (R-50/hr NR – 75/hr F-Su (R-100/hr NR- 190/hr Gym R – 35/hr NR – 70/hr Recommended Fee Schedule Based on this evaluation, staff developed a recommended fee schedule for auditorium rentals at the Jackson Community Center: Monday – Thursday Friday – Sunday Auditorium R - $225 NR - $275 R - $275 NR - $325 Gathering Hall with Kitchen R - $100 NR - $150 R - $150 NR - $200 All Other Rooms R - $60 NR - $110 R – $75 NR - $125 Gymnasium R - $50/hr NR – $100/hr R - $100/hr NR - $150/hr Next Steps This information is presented for discussion purposes tonight. If the Park and Recreation Commission agrees that the proposed fee structure is appropriate, staff recommend a motion for approval to begin offering the space for public rental. Thank you, Tyler Mentzel Jackson Parks and Recreation Director Page 32 of 34 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 5/15/2023 TO FROM REGARDING To: Parks and Recreation Commission Tyler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Jackson Community Center – Membership Opportunities Jackson Parks and Recreation staff are currently evaluating how the Jackson Community Center is being utilized. This comprehensive review includes general building use, rental opportunities, programs, and memberships. The Community Center meets an important need within the Village of Jackson, offering services comparable to those provided by parks and recreation departments, senior centers, and YMCA facilities in surrounding communities. Historically, the Community Center has provided several “open use” amenities, either at no cost or included with the purchase of a membership. These include: • Billiards (open play) • Technology Center (library, puzzles, lounge) • Ping pong • Card Club • Fitness Center • Open gym • Other miscellaneous services Following the recent expansion of the facility, staff are also exploring new offerings to make use of the increased amenities. As part of this evaluation, staff have reviewed services and fee structures in neighboring communities to understand how similar facilities manage costs. This comparison can be viewed below: Page 33 of 34 Page 2 General Membership Fitness Membership Jackson Community Center *Includes weight room Single S enior R - $10/month R - $$6.25/mo NR - $15/month NR - $10.50/mo Hartford Rec Department Open use activities like the ones listed above are a day fee or a program *Includes weight room and gymnasium R - $30/mo NR - $39/mo Hartford Senior Center *Includes cards, meals, fellowship activities, health/edu. sessions $10/year Port Washington Senior Center *includes billiards, cards, meals, monthly newsletter, social activities, ect. R - $25/year NR - $45/year Grafton Senior Center *includes book club, health and education classes, cards, ping pong, yard games, social activities, ect. R - $20/year NR - $30/year West Bend – Senior Center $3/activity Planet Fitness $15/month Currently, many of our open-use services are offered free of charge. However, these services require staff supervision and result in equipment maintenance, repair, and replacement costs over time. Additionally, the lack of a check-in or payment requirement for free services creates challenges. It can lead to confusion about who is authorized to be in the building, posing potential security concerns. Next Steps Staff will continue gathering data and researching options, with the goal of presenting a proposal to the Parks and Recreation Commission later this year. The proposed changes, including potential adjustments to the current fee structure, would take effect on January 1, 2026. Thank you, Tyler Mentzel Jackson Parks and Recreation Director Page 34 of 34