Fourth of July Commission — Agenda Packet

Fourth of July Committee Meeting Agenda October 21, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. September 23, 2026 Meeting Minutes 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report 5. CELEBRATION 2026 A. Discussion and possible vote on scheduled events. B. Discussion and possible vote on entertainment. C. Discussion and possible vote on children's activities. D. Discussion and possible vote on main parade. E. Discussion and possible vote on fireworks vendor. F. Discussion and possible vote on commission fundraising activities. 6. COMMUNICATIONS A. Confirmed - Tuesday, November 10th from 4:00 to 8:00 pm - Culvers fundraiser. We need 4-6 volunteers. Please watch for sign-up genius link. B. Confirmed Scholastic Bookfair - December 1st through 6th - at the ARC. C. Update on open New Berlin 4th of July Commission seats. D. Update on 503c3 to benefit the New Berlin Recreation Department and New Berlin 4th of July Commission. 7. SET NEXT MEETING DATE A. Next meeting date - Wednesday, December 2nd, 2026 at 6:00 pm in the Willow Room at the New Berlin ARC. 8. ADJOURN Additional Information Page 1 of 5 • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 2 of 5 September 23, 2026 CALL MEETING TO ORDER There being a quorum, 8 commissioners were present, Polly Oldenburg called the meeting to order at 6:03 pm. Commissioners Present: Polly Oldenburg, Nancy Perkins, Lori Doyle, Marc Meyer, Nancy Bertsch, Maureen Smith, Sherry Carleson, and Kathy Erickson. Marlyene Pfeiffer arrived at 6:14pm. Joe Stribel is excused. Also in Attendance: Katie Roth (Recreation Manager), Bobby Reid (NB Lions), Michael Mazzoni (NB Lions), Bob Rafel (Prospect Lions), Suzanne Walter (citizen), Eric Snodgrass (Assistant Recreation Manager), Julie Cordero (EFNB), John Schoeber (Muscular Dystrophy). ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION : To approve the minutes from August 19, 2026. VOTE : Motion by: Kathy Erickson Seconded by: Nancy Perkins MOTION PASSED: 8–0 FINANCIAL REPORT ITEM : Monthly Activity and Financial Report MOTION: To approve the Financials as presented. VOTE : Motion by: Kathy Erickson Seconded by: Marc Meyer MOTION PASSED: 8-0 CELEBRATION 2027 ITEM: Discussion and possible vote on scheduled events. Items were discussed but no motions were raised. Marlyene Pfeiffer arrived at 6:14pm ITEM: Discussion and possible vote on entertainment. MOTION: Motion to approve evening East Tent acts - Rebel Grace (July 1), Mt. Olive (July 2), The Heart’s Journey (July 3), Cold Sweat (July 4). VOTE : Motion by: Marc Meyer Page 3 of 5 Second by: Kathy Erickson MOTION PASSED: 9-0 MOTION: Motion to approve evening West tent acts Cherry Pie (July 1), The Now (July 2nd), Almighty Vinyl (July 3rd - Not to exceed $5,500), and Smart Mouth (July 4th). VOTE : Motion by: Kathy Erickson Second by: Marc Meyer MOTION PASSED: 9–0 Additional discussion was held on afternoon bands, but no motions were raised. ITEM: Discussion and possible vote on children's activities. Discussion was held on possible activities, but no motions were raised. ITEM: Discussion and possible vote on tent vendor. MOTION: To approve the contract with Area Tent Rental for $22,602.27. VOTE : Motion by: Marc Meyer Second by: Nancy Perkins MOTION PASSED: 9-0 ITEM: Discussion and possible vote on porta pottie vendor. MOTION: To approve the contract from Pat’s Portables for $11,355. VOTE : Motion by: Kathy Erickson Second by: Marylene Pfeiffer MOTION PASSED: 9-0 ITEM: Discussion and possible vote on sound and lighting vendor. MOTION: To approve ANT productions for $10,000 as the sound and lighting vendor. VOTE : Motion by: Nancy Bertsch Second by: Kathy Erickson MOTION PASSED: 9-0 ITEM: Discussion and possible vote on food vendors. Discussion was held on possible vendors, but no motions were raised. ITEM: Discussion and possible vote on fee structure for sponsorship opportunities. Discussion was held but no motions were raised. ITEM: Discussion and possible vote on commission fundraising activities. Page 4 of 5 Discussion was held about repeating the Culver’s fundraiser, the Scholastic Book Fair Tuesday Dec 1 through Sunday Dec 6. ITEM: Discussion and possible vote on the main parade. Discussion was held on the parade route and spacing but no motions were raised. COMMUNICATIONS ITEM: Update on open New Berlin 4th of July Commissioner seats. NEXT COMMISSION MEETING DATE ITEM: Planned meeting date of Wednesday October 28th will conflict with the Boards & Commissions Dinner. Setting the next meeting date for Wednesday, October 21th, 2026 at 6:00 pm in the Willow Room at the New Berlin ARC and the following meeting for December 2, 2026. ADJOURNMENT MOTION: To adjourn the meeting at 7:45pm VOTE : Motion by: Marlyene Pfeiffer Second by: Marc Meyer MOTION PASSED: 9-0 Respectfully Submitted, Lori Doyle, Secretary Page 5 of 5