Committee of the Whole Meeting — Minutes

Committee of the Whole MEETING MINUTES September 22, 2026 - 6:00 PM Council Chambers 3805 S. Casper Drive MINUTES 1. CALL MEETING TO ORDER Mayor Ament called the meeting to order at 6:00 PM 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Maxey, Alderperson Harenda, Alderperson Horbinski, Alderperson Kroupa, Commissioner Gardner Excused: Alderperson Stribl Staff Present: Mayor Dave Ament, City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with open meetings law. 3. APPROVAL OF MINUTES A. August 25, 2026, Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 6-0 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the September 23, 2026, Water Utility claims in the amount of $16,269.21, Sewer Utility claims in the amount of $98,272.42, and General City claims in the amount of $534,530.28. MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Hopkins VOTE: Motion Passed 6-0 5. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the "Class B" alcohol license, designated agent, and premise description for Sang Enterprises LLC, d/b/a The Range Haus, located at 20101 W Cleveland Ave, for the license year expiring June 30, 2027, as outlined in the submitted application and contingent upon the satisfaction of all City requirements MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 6. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve the Badura donation agreement. (Tabled at 8/25/26 COW meeting) MOTION: Motion to Approve removing item from table Motion by: Alderperson Hopkins Second by: Alderperson Harenda VOTE: Motion Passed 6-0 MOTION: Motion to Approve VOTE: Motion by: Alderperson Maxey Second by: Alderperson Harenda Motion Passed 6-0 B. Information Technology Department Update Alan Skornia, Director of Information Technology and Michael Deibert, Deputy Director of Information Technology provided a department update. The presentation is included in the agenda packet. C. Discussion and possible recommendation to the Common Council to approve Resolution No. 2026-19, a Resolution amending the 2022 & 2023 Capital Projects Budget to transfer $90,000 in residual capital project funds to the Library Elevator Rehabilitation capital account. MOTION: Motion to Approve Motion by: Commissioner Gardner Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 D. Discussion and possible recommendation to the Common Council regarding the City’s curbside collection of solid waste and recyclables, including whether to renew the existing contract with John’s Disposal Service, Inc., or solicit proposals through a Request for Proposal (RFP) process. Discussion may also include direction from the Common Council regarding any additions, reductions, or other changes to the current curbside collection services under a new contract. MOTION: Motion to Approve to give staff direction to move forward with pursuing a contract with Johns Disposal Motion by: Alderperson Hopkins Second by: Alderperson Maxey VOTE: Motion Passed 6-0 7. ADJOURN MOTION: Motion to Adjourn at 6:18 PM Motion by: Commissioner Gardner Second by: Alderperson Harenda VOTE: Motion Passed 6-0 Respectfully Submitted, Rubina R. Medina, City Clerk