Fourth of July Commission — Agenda Packet

Fourth of July Committee Meeting Agenda May 27, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue Published: 05/21/2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. April 22, 2026 Meeting Minutes 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report 5. CELEBRATION 2026 A. Discussion and possible vote on commissioner t-shirts. B. Discussion and possible vote on NBW mocktail sales. C. Discussion and possible vote on addtional entertainment on the grounds. D. Discussion and possible vote on additional food vendors on grounds. E. Review and approve golf cart requirement. F. Discussion and possible vote on parade entries. 6. COMMUNICATIONS A. Discussion regarding new parade staging route. B. Reminder Monday, June 1st New Berlin Culvers fundraiser. Wear comfortable shoes, NB4 commissioner t-shirt and secure your hair. 7. SET NEXT MEETING DATE A. Next meeting date is Wednesday, June 24th at 6:00 pm in the Willow Room of the New Berlin ARC located at 15321 W National Avenue, New Berlin. 8. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. Page 1 of 14 • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 2 of 14 April 22, 2026 CALL MEETING TO ORDER There being a quorum (9), Joe Stribel called the meeting to order at 6:00pm. Commissioners Present: Polly Oldenburg, Nancy Perkins, Lori Doyle, Wendy Testin, Marlyene Pfeiffer, Michael Mazzoni, Nancy Bertsch, Kathy Erickson, Joe Stribel, Marc Meyer Commissioners Sherry Ament and Joe Dallman were excused. Also in Attendance: Eric Snodgrass (Assistant Recreation Manager), Julie Cordero (Educational Foundation of NB), Mark O’Connor (NBFD), Bobby Reid (NB Lions), Katheryn Georgoulis (Pie Contest Lead), Bob Rafel (Prospect Lions) ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION : To approve the minutes from March 25, 2026. VOTE : Motion by: Michael Mazzoni Seconded by: Marylene Pfeiffer MOTION PASSED: 9-0 Kathy Erickson arrived at 6:04pm, raising the quorum to 10 members. FINANCIAL REPORT ITEM : Monthly Activity and Financial Report MOTION: To approve the Financials as presented. VOTE : Motion by: Nancy Bertsch Seconded by: Kathy Erickson MOTION PASSED: 10-0 CELEBRATION 2026 ITEM: Discussion and possible vote on additional entertainment on grounds. MOTION: To approve Picture Perfect photo booth cost for $399, with a donation also received in the amount of $399 to cover the cost by Graham’s Family Dental. Net cost to the commission is $0. VOTE : Motion by: Nancy Perkins Page 3 of 14 Seconded by: Kathy Erickson MOTION PASSED: 10-0 ITEM: Discussion and possible vote on additional food vendors on the grounds. MOTION: To approve Ben & Jerry’s Ice Cream to be on the grounds. VOTE : Motion by: Joe Stribel Seconded by: Marc Meyer MOTION PASSED: 10-0 ITEM: Discussion and possible vote on parade entries. MOTION: To approve the following parade vendors: The Big Top Brass for $1500, Blue Saints Drum & Bugle Corps for $2000, Green Beret Marching Band for $1100, Hillbilly Clan 50 for $200, TJ Howell / Rocket Cycle for $700, Barbara Horder (convertible) for $25, Richard Miller (convertible) for $25, Jolly Giant Stilt Walkers for $700, Lake Country Dixie for $550, Milwaukee Flyers for $600, Milwaukee Metropolitan Community Concert Band for $1050, and Tripoli Shrine Legion of Honor for $300. VOTE : Motion by: Kathy Erickson Seconded by: Wendy Testin MOTION PASSED: 10-0 MOTION: To approve $200 to the Princess company for one princess for the parade and meet & greet. VOTE : Motion by: Kathy Erickson Seconded by: Marc Meyer MOTION PASSED 10-0 ITEM: Discussion and possible vote on NBW mocktail sales. No motions were presented ITEM: Discussion and possible vote on cost for 2026 banners. MOTION: To approve the cost of 2026 banners in the amount of $1200 VOTE : Motion by: Michael Mazzoni Seconded by: Marc MOTION PASSED: 10-0 ITEM: Discussion and possible vote on commissioner t-shirts. Page 4 of 14 MOTION: To approve the cost of $20 per commissioner per t-shirt. VOTE : Motion by: Joe Stribel Seconded by: Kathy Erickson MOTION PASSED: 10-0 COMMUNICATIONS ITEM: Scheduled singers of patriotic songs prior to the July 2nd drone show and the July 4th fireworks. ITEM: Reminder Monday, May 4th and Monday, June 1st New Berlin Culvers fundraiser. Wear comfortable shoes and NB4 commissioner t-shirt. NEXT COMMISSION MEETING DATE ITEM: Next meeting date is Wednesday, May 27th at 6:00 pm in the Willow Room of the New Berlin ARC located at 15321 W National Avenue, New Berlin. ADJOURNMENT MOTION: To adjourn the meeting at 7:20pm. VOTE : Motion by: Wendy Testin Seconded by: Michael Mazzoni MOTION PASSED: 10-0 Respectfully Submitted, Lori Doyle, Secretary Page 5 of 14 CITY of NEW BERLIN FOURTH of JULY Budget Report as of May 21, 2026 Original Transfers/ Revised Year to Encumbered Available Budget Adjustments Budget Date Budget ___________ ___________ ___________ ___________ ___________ ___________ REVENUES Donations/sponsorship 112,000 - 112,000 76,943 (35,057) Booth/Vendor Fees 14,000 - 14,000 12,700 (1,300) Charities 24,000 - 24,000 21,000 (3,000) Carnival Proceeds 10,000 - 10,000 - (10,000) Parking 7,000 - 7,000 - (7,000) Events - - - - - Tourism Grant 5,000 5,000 (5,000) Transfer from City 15,000 - 15,000 - - (15,000) Total Revenues 187,000 - 187,000 110,643 - (76,357) EXPENDITURES Parade 13,000 - 13,000 - 2,150 10,850 Entertainment 50,000 - 50,000 - 54,259 (4,259) Drone Shows 25,000 - 25,000 12,500 12,500 - Fireworks 40,000 - 40,000 10,000 30,000 - Salary 12,000 - 12,000 7,026 4,974 FICA 918 - 918 537 381 Advertising 250 - 250 - 5,088 (4,838) Electricity/Water - - - - - - Grounds Maintence 1,000 1,000 - 1,000 Waste Disposal 12,000 - 12,000 - 10,645 1,355 Telephone/Cell Phone 600 - 600 181 - 419 Dues/Memberships 100 - 100 - - 100 Tent Rental 22,000 - 22,000 - 22,023 (23) Office Supplies 1,000 - 1,000 - 1,000 Events - - - 750 - (750) Supplies 9,000 - 9,000 - 100 8,900 Total Expenditures 186,868 - 186,868 30,994 136,765 19,109 Net Change in Fund Balance 132 - 132 79,649 (57,248) Page 6 of 14 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2125455 $7,000.00 02/19/2026 PROSPECT LIONS CHARITIES OF NEW BERLIN, INC 1339 4TH OF JULY DONATION 2026 2126531 $7,000.00 03/18/2026 SCHOOL DISTRICT OF NEW BERLIN 217373 4TH OF JULY DONATION 2026 2131463 $7,000.00 04/13/2026 NEW BERLIN LIONS CLUB FOUNDATION, INC 9080 4TH OF JULY DONATION 21,000.00 Page 7 of 14 Year Receipt Amount Entry Date Paid By Check # 2025 2107946 200.00 11/24/2025 WISTL SOD FARMS INC 18387 2025 2107947 50.00 11/24/2025 ARROWHEAD TOOL AND DIE INC. 42919 2025 2107948 500.00 11/24/2025 GREENFIELD PLAZA LLC 2659 2025 2108152 200.00 12/02/2025 HASTINGS AIR ENERGY CONTROL, INC. 90672 2025 2108153 100.00 12/02/2025 TOOLRITE MFG 407170 2025 2108215 100.00 12/03/2025 HONEYAGER'S MUDJACK SERVICE, INC. 8048 2025 2108307 200.00 12/04/2025 NEW BERLIN PLASTICS INC. 89351 2025 2108564 200.00 12/15/2025 FRANTZ MACHINE PRODUCTS, INC. 28984 2025 2108672 1,500.00 12/18/2025 JOHNS DISPOSAL SERVICE, INC. 22310 2026 2111686 483.40 01/14/2026 SCHOLASTIC BOOK FAIR 2026 2114847 600.00 01/21/2026 JOEYS OLD-FASHIONED BURGERS LLC 981 2026 2114849 1,500.00 01/21/2026 WAUKESHA STATE BANK 188219 2026 2120561 600.00 01/28/2026 WEST-NEW-BROOK ORTHODONTISTS, S.C. 2169 2026 2123956 1,145.69 02/03/2026 SCHOLASTIC INC. 646506 2026 2123957 5,000.00 02/03/2026 MOORE CONSTRUCTION SERVICES 28234 2026 2124784 2,000.00 02/09/2026 NEW BERLIN LIONS CLUB FOUNDATOIN, INC 9027 2026 2125328 750.00 02/17/2026 ACCOUNT FOR IT 2656 2026 2125456 1,500.00 02/19/2026 PREFERRED ELECTRICAL CONTRACTORS, INC. 108154 2026 2125712 500.00 02/25/2026 NEW BERLIN JUNIOR WOMAN'S CLUB 3634 2026 2126144 5,000.00 03/06/2026 ACRISURE, LLC 278511 2026 2126205 20.00 03/09/2026 4TH OF JULY 2026 2126524 5,000.00 03/18/2026 EDUCATORS CREDIT UNION 4132960 2026 2126525 5,000.00 03/18/2026 MORGAN STANLEY 404558805 2026 2126526 100.00 03/18/2026 DONALD R KITTEN 31826 2026 2126527 3,000.00 03/18/2026 BEECHWOOD DISTRIBUTORS, INC. 11567 2026 2126528 250.00 03/18/2026 ELECTROCHEMICAL PRODUCTS, INC. 100714 2026 2126529 600.00 03/18/2026 ABSORB TECH 250668 2026 2126530 2,500.00 03/18/2026 PRINCETON CLUB NEW BERLIN LLC 18357 2026 2126532 1,000.00 03/18/2026 HORICON BANK 143917 2026 2126786 600.00 03/25/2026 W.I.S. LOGISTICS 82701 2026 2126787 400.00 03/25/2026 HOLZ CHEVROLET 14471 2026 2126788 600.00 03/25/2026 DONOVAN & JORGENSON, INC. 25183 2026 2126789 750.00 03/25/2026 JOIN POLLY'S JAUNTS, LLC 2674 2026 2126926 3,000.00 03/30/2026 HOMETOWNE WINDOWS & DOORS, INC. 9100 2026 2126978 1,500.00 04/01/2026 TOBIN JEWELERS 17043 2026 2128882 1,500.00 04/06/2026 SENDIK'S MANAGEMENT COMPANY, INC 6528 2026 2133196 399.00 04/16/2026 GRAMS FAMILY DENTAL LLC 199 2026 2133197 20,000.00 04/16/2026 FESTIVAL FOODS 572919 2026 2135918 3,000.00 04/21/2026 BEER CAPITOL DISTRIBUTING, LLC 230848 2026 2135919 283.50 04/21/2026 EDUCATION FOUNDATION OF NEW BERLIN 1257 2026 2138767 300.00 04/23/2026 AMERICAN FORKLIFT COMPANY L.L.C. 1892 2026 2140768 300.00 04/29/2026 RICHJON LLC DBA ELIZABETH RESIDENCE 12648 2026 2142704 79.00 05/05/2026 CULVERS TIPS 2026 2142948 2,500.00 05/06/2026 SOUTHEAST SALES.COM 7747 2026 2142949 600.00 05/06/2026 PETRON CORPORATION 109211 2026 2143801 432.46 05/13/2026 PANDA CUSTARD PLACE LLC 11271 2026 2144192 500.00 05/20/2026 WENTHE-DAVIDSON 97514 2026 2144253 300.00 05/21/2026 RODNEY/KATE HERNANDEZ 1849 2026 2144254 300.00 05/21/2026 THIRD COAST AESTHETICS/CARLEY ANDERSON 76,943.05 Page 8 of 14 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2121360 $900.00 01/29/2026 THE AZTECA RESTAURANT, LLC 1576 4TH OF JULY FOOD VENDOR 2026 2121361 $1,050.00 01/29/2026 QUALITY CONCESSIONS/DUANE HICKMANS 5967 4TH OF JULY FOOD VENDOR 2026 2124783 $700.00 02/09/2026 WILD LAVENDAR BOUTIQUE 1022 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 2026 2125728 $650.00 02/25/2026 KATHLEEN HOFFMANN 1179 4TH OF JULY VENDOR 2026 2126142 $800.00 03/06/2026 THE LEAP LLC 1120 4TH OF JULY FOOD VENDOR 2026 2126143 $1,050.00 03/06/2026 DANIEL/VALERIE KONIAR 112 4TH OF JULY FOOD VENDOR 2026 2126533 $850.00 03/18/2026 LA EMPANADA LLC 1106 4TH OF JULY VENDOR/FOOD TRUCK 2026 2126534 $500.00 03/18/2026 PRANETABEN AND MANKUMAR PATEL 102 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE 2026 2126535 $700.00 03/18/2026 PRINCETON WEATHERS PERSONAL MONEY ORDER/WELLS FARGO BANK131304764 4TH OF JULY VENDOR 2026 2126812 $300.00 03/25/2026 ELEGANT HENNA LLC CHECK 1321 2026 2126871 $50.00 03/27/2026 HALEY ANDERSON CHECK 39 2026 2131462 $100.00 04/13/2026 VERONICA'S LUXE/SANDRA'S CREATIONS/WESTERN UNION MONEY ORDCHECK 19-823647290 2026 2133194 $1,050.00 04/16/2026 99 TASTY EATS LLC CHECK 1005 2026 2142945 $1,000.00 05/06/2026 LITTLES BARBECUE CO LLC 2801 4TH OF JULY VENDOR 2026 2142946 $650.00 05/06/2026 LAQUERA BARNETT 1000 4TH OF JULY VENDOR 2026 2142947 $800.00 05/06/2026 TOP DOG ENTERPRISES LLC 1311 4TH OF JULY VENDOR 2026 2143800 $400.00 05/13/2026 CLIFFORD BAYER 4473900588 4TH VENDOR FEE 2026 2143802 $500.00 05/13/2026 HP RESTAURANTS LLC US BNK -NO CK#4TH VENDOR FEE 2026 2144191 $650.00 05/20/2026 H & M CONCESSIONS LLP 1146 4TH OF JULY VENDOR 12,700.00 Page 9 of 14 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY FOOD VENDOR 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE Page 10 of 14 Year Receipt Eff. Date Amount Paid By-Ref Comment Page 11 of 14 Page 12 of 14 - Page 13 of 14 Encumbered Parade: brass knuckles dixe doodlers milwaukee flyers Convertible senior moments 400.00 2/25/2026 milwaukee community bank NB Community Band 1,000.00 3/25/2026 Tripoli Shrine long riders Jim Madritsch Band 750.00 3/25/2026 whistles on wheels juggler Big Top Brass Music6S Tripoli Shrine Legion of Honor Dick Staus Band Millie the clown green beret bank hillbilly clan tripoli shrine clowns 2,150.00 Entertainment: ANT productions 9,200.00 10/22/2025 bands-west tent 15,500.00 9/24/2025 Right of Way band 1,000.00 3/25/2026 bands-east tent 21,400.00 9/24/2025 Peter Lindsey 850.00 12/3/2025 miss kim 500.00 12/3/2025 Allen Hart-neil diamond bublle guy 475.00 12/3/2025 pie & bingocontest 1,000.00 3/25/2026 double eagle mobile 1,485.00 12/3/2025 corn hole by tarmann fun on the rund 1,500.00 2/25/2026 mke foam 375.00 2/25/2026 picture perfect 399.00 2/25/2026 senior moments 400.00 2/25/2026 Milw Bucks Half Twisted/Half knot Donation Bingo 175.00 3/25/2026 Cirque Du Cham Adventure rock Cheryl McCrary Whistles on Wheels 54,259.00 Fireworks - 30,000.00 2/25/2026 drone show 12,500.00 1/28/2026 Advertising Facebook Electricity Waste Disposal Pats disposal 10,645.00 10,645.00 10/22/2025 Telephone/Cell Phone Dues/Memberships Tent Rental Area Rental 22,023.08 22,023.08 10/22/2025 Parking Office Supplies Cornhole Tournament Adventure Rock Supplies dunham school services ARC christmas tree 100.00 12/3/2025 above par golf 5,088.00 2/26/2026 tables & chairs electric cords Speaker System- A.N.T. 131,577.08 Page 14 of 14