Utility Committee Meeting — Agenda Packet

Utility Committee Meeting Agenda May 26, 2026 - 4:45 PM Council Chambers 3805 S. Casper Drive AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. 04/28/2026 Meeting Minutes 4. NEW BUSINESS A. UT 13-26 Recommend to the Common Council to approve Resolution #26-08 Compliance Maintenance Annual Report (CMAR) for reporting year 2025. 5. OLD BUSINESS 6. UPDATES A. Milwaukee Water update. 7. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 1 of 15 Utility Committee MEETING MINUTES April 28, 2026 - 4:45 PM Council Chambers 3805 S. Casper Drive MINUTES 1. CALL TO ORDER Alderman Harenda called the meeting to order at 4:49PM 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Hopkins VOTE: Motion Passed 4-0 A. 03/24/2026 Meeting Minutes 4. NEW BUSINESS A. UT 11-26 Recommend to the Common Council to award the construction contract for 2026 Private Property I/I Dye Water Testing Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $167,807.20. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Commissioner Anderson VOTE: Motion Passed 4-0 B. UT 12-26 Recommend to the Common Council to award the maintenance contract for the Sanitary Sewer Lining Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $488,154.40. MOTION: Motion to Approve Page 2 of 15 Motion by: Alderperson Kroupa Second by: Alderperson Hopkins VOTE: Motion Passed 4-0 5. OLD BUSINESS None 6. UPDATES None 7. ADJOURN MOTION: Motion to Adjourn 4:53PM Motion by: Alderperson Kroupa Second by: Alderperson Hopkins VOTE: Motion Passed 4-0 Respectfully Submitted, Norgie Metzinger, Andministrative Specialist Page 3 of 15 1 | Page File #: UT 13-26 UC Date: 05-26-26 JS _____________________________________________________________________________________ UTILITY STAFF REPORT EXECUTIVE SUMMARY CUSTOMER/PROJECT: 2025 Compliance Maintenance Annual Report LOCATION: N/A REQUEST: Approval of Resolution # 26-08 UTILITY MANAGER RECOMMENDATION: Recommend to the Common Council to approve Resolution #26-08 Compliance Maintenance Annual Report (CMAR) for reporting year 2025. DETAILS IN ATTACHED STAFF REPORT Page 4 of 15 2 | Page File #: UT 13-26 UC Date: 05-26-26 JS CITY OF NEW BERLIN UTILITIES DEPARTMENT STAFF REPORT 2025 Compliance Maintenance Annual Report ______________________________________________________________________ DATE STAFF REPORT CREATED: May 18, 2026 CUSTOMER/PROJECT NAME: Compliance Maintenance Annual Report ISSUE/DESCRIPTION OF PROJECT: Approve Resolution #26-08 DATE OF COMPLETENESS DETERMINATION: Due by June 30, 2026 REQUESTED ACTION: Recommend to the Common Council to approve Resolution #26-08, Compliance Maintenance Annual Report (CMAR) for reporting year 2025. FISCAL IMPACT: N/A SOURCE OF FUNDS: N/A RATIONALE: The CMAR report needs to have the City of New Berlin Common Council approval annually by June 30 th of the following year to be accepted by the Wisconsin Department of Natural Resources (WDNR) for 2025 PREVIOUS ACTION: N/A UTILITY MANAGER RECOMMENDATION: Recommend to the Common Council to approve Resolution #26-08, Compliance Maintenance Annual Report (CMAR) for reporting year 2025. ATTACHMENTS: Resolution #26-08 Resolution accepting the Compliance Maintenance Annual Report for the City of New Berlin Wastewater Utility. Page 5 of 15 STATE OF WISCONSIN CITY OF NEW BERLIN WAUKESHA COUNTY RESOLUTION NO. 2026-08 A RESOLUTION ACCEPTING THE COMPLIANCE MAINTENANCE ANNUAL REPORT FOR THE CITY OF NEW BERLIN WASTEWATER UTILITY WHEREAS, the City of New Berlin has fully completed and compiled the data for the 2025 Wastewater Utility Compliance Maintenance Annual Report per the State of Wisconsin Department of Natural Resources requirement, and; WHEREAS, the City of New Berlin Common Council is required to approve this report and all of its contents as related to the City’s Wastewater Utility. NOW THEREFORE BE IT RESOLVED THAT, the City of New Berlin Common Council approves and accepts the Compliance Maintenance Report as related to the City’s Wastewater Utility for the 2025 year. Passed and adopted by the Common Council this 9th day of June, 2026 APPROVED: David A. Ament, Mayor Countersigned/Certified: Rubina R. Medina, City Clerk Page 6 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Financial Management 1. Provider of Financial Information Name: John Sughroue Telephone: 262-786-7086 (XXX) XXX-XXXX E-Mail Address (optional): jsughroue@newberlin.org 2. Treatment Works Operating Revenues 2.1 Are User Charges or other revenues sufficient to cover O&M expenses for your wastewater treatment plant AND/OR collection system ? Yes (0 points) No (40 points) If No, please explain: 2.2 When was the User Charge System or other revenue source(s) last reviewed and/or revised? Year: 2025 0-2 years ago (0 points) 3 or more years ago (20 points) N/A (private facility) 2.3 Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) or financial resources available for repairing or replacing equipment for your wastewater treatment plant and/or collection system? Yes (0 points) No (40 points) 0 REPLACEMENT FUNDS [PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 3] 3. Equipment Replacement Funds 3.1 When was the Equipment Replacement Fund last reviewed and/or revised? Year: 2025 1-2 years ago (0 points) 3 or more years ago (20 points) N/A If N/A, please explain: 3.2 Equipment Replacement Fund Activity 3.2.1 Ending Balance Reported on Last Year's CMAR $ 4,519,279.00 3.2.2 Adjustments - if necessary (e.g. earned interest, audit correction, withdrawal of excess funds, increase making up previous shortfall, etc.) $ 0.00 3.2.3 Adjusted January 1st Beginning Balance $ 4,519,279.00 3.2.4 Additions to Fund (e.g. portion of User Fee, earned interest, etc.) + $ 247,777.00 Page 7 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 3.2.5 Subtractions from Fund (e.g., equipment replacement, major repairs - use description box 3.2.6.1 below*) - $ 0.00 3.2.6 Ending Balance as of December 31st for CMAR Reporting Year $ 4,767,056.00 All Sources: This ending balance should include all Equipment Replacement Funds whether held in a bank account(s), certificate(s) of deposit, etc. 3.2.6.1 Indicate adjustments, equipment purchases, and/or major repairs from 3.2.5 above. 3.3 What amount should be in your Replacement Fund? $ 434,692.00 Please note: If you had a CWFP loan, this amount was originally based on the Financial Assistance Agreement (FAA) and should be regularly updated as needed. Further calculation instructions and an example can be found by clicking the SectionInstructions link under Info header in the left-side menu. 3.3.1 Is the December 31 Ending Balance in your Replacement Fund above, (#3.2.6) equal to, or greater than the amount that should be in it (#3.3)? Yes No If No, please explain. 0 4. Future Planning 4.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating, or new construction of your treatment facility or collection system? Yes - If Yes, please provide major project information, if not already listed below. No Project # Project Description Estimated Cost Approximate Construction Year 1 Liftstation Upgrades $1,750,000 2026 2 Generators - for two Liftstations $400,000 2026 3 Regal Manor Force Main $1,000,000 2027 4 SCADA Upgrade $75,000 2029 5. Financial Management General Comments ENERGY EFFICIENCY AND USE 6. Collection System 6.1 Energy Usage 6.1.1 Enter the monthly energy usage from the different energy sources: COLLECTION SYSTEM PUMPAGE: Total Power Consumed Number of Municipally Owned Pump/Lift Stations: 9 Page 8 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Electricity Consumed (kWh) Natural Gas Consumed (therms) January 22,717 37 February 20,729 33 March 21,400 48 April 21,312 32 May 16,658 30 June 17,099 30 July 16,002 34 August 17,680 39 September 14,600 29 October 12,596 33 November 13,330 28 December 20,314 28 Total 214,437 401 Average 17,870 33 6.1.2 Comments: 6.2 Energy Related Processes and Equipment 6.2.1 Indicate equipment and practices utilized at your pump/lift stations (Check all that apply): Comminution or Screening Extended Shaft Pumps Flow Metering and Recording Pneumatic Pumping SCADA System Self-Priming Pumps Submersible Pumps Variable Speed Drives Other: 6.2.2 Comments: 6.3 Has an Energy Study been performed for your pump/lift stations? No Yes Year: By Whom: Describe and Comment: Page 9 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 6.4 Future Energy Related Equipment 6.4.1 What energy efficient equipment or practices do you have planned for the future for your pump/lift stations? Nothing currently planned for the future. Total Points Generated 0 Score (100 - Total Points Generated) 100 Section Grade A Page 10 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Sanitary Sewer Collection Systems 1. Capacity, Management, Operation, and Maintenance (CMOM) Program 1.1 Do you have a CMOM program that is being implemented? Yes No If No, explain: 1.2 Do you have a CMOM program that contains all the applicable components and items according to Wisc. Adm Code NR 210.23 (4)? Yes No (30 points) N/A If No or N/A, explain: 1.3 Does your CMOM program contain the following components and items? (check the components and items that apply) Goals [NR 210.23 (4)(a)] Describe the major goals you had for your collection system last year: 1. Comply with the WPDES permit concerning sanitary sewer overflows. 2. Minimize the occurrences of preventable overflows. 3. Minimize the life cycle ownership costs of the collection system assets. 4. Improve or maintain the level of customer service. 5. Improve or maintain system reliability. 6. Reduce the potential threat to human health from sewer overflows. 7. Provide adequate capacity to convey peak flow. 8. Manage infiltration and inflow. 9. Protect collection system worker health and safety. 10. Operate a continuous CMOM Program. Did you accomplish them? Yes No If No, explain: 3. Condition assessment program not yet created. 4. Customer mail survey not completed. 5. Root cause analysis not completed. 7. Sanitary Sewer system modeling not completed. Organization [NR 210.23 (4) (b)] Does this chapter of your CMOM include: Organizational structure and positions (eg. organizational chart and position descriptions) Internal and external lines of communication responsibilities Person(s) responsible for reporting overflow events to the department and the public Legal Authority [NR 210.23 (4) (c)] What is the legally binding document that regulates the use of your sewer system? City Ordinance If you have a Sewer Use Ordinance or other similar document, when was it last reviewed and revised? (MM/DD/YYYY) 2009-06-01 Does your sewer use ordinance or other legally binding document address the following: Private property inflow and infiltration New sewer and building sewer design, construction, installation, testing and inspection Page 11 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Rehabilitated sewer and lift station installation, testing and inspection Sewage flows satellite system and large private users are monitored and controlled, as necessary Fat, oil and grease control Enforcement procedures for sewer use non-compliance Operation and Maintenance [NR 210.23 (4) (d)] Does your operation and maintenance program and equipment include the following: Equipment and replacement part inventories Up-to-date sewer system map A management system (computer database and/or file system) for collection system information for O&M activities, investigation and rehabilitation A description of routine operation and maintenance activities (see question 2 below) Capacity assessment program Basement back assessment and correction Regular O&M training Design and Performance Provisions [NR 210.23 (4) (e)] What standards and procedures are established for the design, construction, and inspection of the sewer collection system, including building sewers and interceptor sewers on private property? State Plumbing Code, DNR NR 110 Standards and/or local Municipal Code Requirements Construction, Inspection, and Testing Others: Overflow Emergency Response Plan [NR 210.23 (4) (f)] Does your emergency response capability include: Responsible personnel communication procedures Response order, timing and clean-up Public notification protocols Training Emergency operation protocols and implementation procedures Annual Self-Auditing of your CMOM Program [NR 210.23 (5)] Special Studies Last Year (check only those that apply): Infiltration/Inflow (I/I) Analysis Sewer System Evaluation Survey (SSES) Sewer Evaluation and Capacity Managment Plan (SECAP) Lift Station Evaluation Report Others: The City continues to flow monitor the majority of the sanitary sewer system. A dye water testing project was also completed in 2025. 0 2. Operation and Maintenance 2.1 Did your sanitary sewer collection system maintenance program include the following maintenance activities? Complete all that apply and indicate the amount maintained. Cleaning 18 % of system/year Root removal 0 % of system/year Flow monitoring 100 % of system/year Smoke testing 0 % of system/year Sewer line televising 20 % of system/year Page 12 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Manhole inspections 32 % of system/year Lift station O&M 168 # per L.S./year Manhole rehabilitation 2.3 % of manholes rehabbed Mainline rehabilitation .033 % of sewer lines rehabbed Private sewer inspections 0 % of system/year Private sewer I/I removal 0 % of private services River or water crossings 0 % of pipe crossings evaluated or maintained Please include additional comments about your sanitary sewer collection system below: 3. Performance Indicators 3.1 Provide the following collection system and flow information for the past year. 40.205 Total actual amount of precipitation last year in inches 34.5 Annual average precipitation (for your location) 186.9 Miles of sanitary sewer 9 Number of lift stations 0 Number of lift station failures 0 Number of sewer pipe failures 0 Number of basement backup occurrences 10 Number of complaints Average daily flow in MGD (if available) Peak monthly flow in MGD (if available) Peak hourly flow in MGD (if available) 3.2 Performance ratios for the past year: 0.00 Lift station failures (failures/year) 0.00 Sewer pipe failures (pipe failures/sewer mile/yr) 0.01 Sanitary sewer overflows (number/sewer mile/yr) 0.00 Basement backups (number/sewer mile) 0.05 Complaints (number/sewer mile) Peaking factor ratio (Peak Monthly:Annual Daily Avg) Peaking factor ratio (Peak Hourly:Annual Daily Avg) 4. Overflows LIST OF SANITARY SEWER (SSO) AND TREATMENT FACILITY (TFO) OVERFLOWS REPORTED ** Date Location Cause Estimated Volume 0 8/10/2025 12:15:00 AM - 8/10/2025 3:50:00 AM 6060 S Lowell Place Rain, Flooding 457,500 Page 13 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 1 8/10/2025 12:15:00 AM - 8/10/2025 10:15:00 AM 4699 Sovereign Dr. Rain, Flooding 360,000 ** If there were any SSOs or TFOs that are not listed above, please contact the DNR and stop work on this section until corrected. What actions were taken, or are underway, to reduce or eliminate SSO or TFO occurences in the future? The overflows listed above were due to a historically large rain event. The City responded to the overflows effectively and efficiently to minimize the volume of the overflow. 5. Infiltration / Inflow (I/I) 5.1 Was infiltration/inflow (I/I) significant in your community last year? Yes No If Yes, please describe: 5.2 Has infiltration/inflow and resultant high flows affected performance or created problems in your collection system, lift stations, or treatment plant at any time in the past year? Yes No If Yes, please describe: 5.3 Explain any infiltration/inflow (I/I) changes this year from previous years: None. 5.4 What is being done to address infiltration/inflow in your collection system? Future investigation projects are being planned to identify locations of I/I in the City's system. Total Points Generated 0 Score (100 - Total Points Generated) 100 Section Grade A Page 14 of 15 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Grading Summary WPDES No: 0047341 SECTIONS LETTER GRADE GRADE POINTS WEIGHTING FACTORS SECTION POINTS Financial A 4 1 4 Collection A 4 3 12 TOTALS 4 16 GRADE POINT AVERAGE (GPA) = 4.00 Notes: A = Voluntary Range (Response Optional) B = Voluntary Range (Response Optional) C = Recommendation Range (Response Required) D = Action Range (Response Required) F = Action Range (Response Required) Page 15 of 15