Committee of the Whole Meeting — Minutes

Committee of the Whole MEETING MINUTES May 12, 2026 - 6:00 PM Council Chambers 3805 S. Casper Drive MINUTES 1. CALL MEETING TO ORDER Mayor Ament called the meeting to order at 6:00 PM. 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Gardner, Alderperson Maxey, Alderperson Harenda, Alderperson Kroupa Excused: Alderperson Stribl, Alderperson Horbinski Staff Present: Mayor Dave Ament, City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with the open meetings law. 3. APPROVAL OF MINUTES A. April 28, 2026, Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Maxey VOTE: Motion Passed 5-0 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the May 13, 2026, Water Utility claims in the amount of $130,756.54, Sewer Utility claims in the amount of $87,714.40, and General City claims in the amount of $612,605.53, including a US Bank EFT payment of $22,012.56 and a City Water/Sewer/Storm bills EFT of $17,947.60 MOTION: Motion to Approve VOTE: Motion by: Alderperson Maxey Second by: Alderperson Harenda Motion Passed 5-0 5. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the Extension of Premise for Mary's Caddyshack, located at 1959 S. 124th Street, for the Shackfest event to be held on June 27, 2026, contingent upon the satisfaction of all City requirements MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 B. Discussion and possible recommendation to the Common Council to approve the alcohol licenses, designated agents, and premise descriptions as outlined in the list as presented, for the license year expiring June 30, 2027, contingent upon the satisfaction of all City requirements MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Gardner VOTE: Motion Passed 5-0 6. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve the School Resource Officer Memorandum of Understanding Agreement between the City of New Berlin and the School District of New Berlin for the term of July 1st, 2026, through June 30, 2027, with an automatic renewal for one-year terms thereafter commencing July 1 of each year for two consecutive years (July 1st, 2027, and July 1st, 2028) with the last renewal term expiring June 30th of 2029. MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 B. Discussion and possible recommendation to the Common Council to approve Resolution No. 2026-04 amending the 2026 Capital Improvement Projects (CIP) Budget to reallocate remaining Fire Department Engine project funds for the purchase of an ambulance and tanker. MOTION: Motion to Approve Motion by: Alderperson Harenda VOTE: Second by: Alderperson Hopkins Motion Passed 5-0 C. Discussion and possible recommendation to the Common Council to approve Resolution No. 2026-05 amending the 2026 Capital Improvement Projects (CIP) Budget to increase funding for the Citywide Radio Replacement Project by $371,600. MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 D. Discussion and possible recommendation to the Common Council to authorize the Mayor to execute all necessary contracts and related documents with Motorola for the Citywide Radio Replacement Project in an amount not to exceed $1,371,600, contingent upon review and approval as to form by the City Attorney. MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 E. Discussion regarding goals and directives for the development of the 2027 budget, including a potential tax levy target. No Motion. F. Discussion and possible recommendation to the Common Council to authorize staff to proceed with the process for a public safety levy limit referendum question on the November 3, 2026, ballot. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Gardner VOTE: Motion Passed 5-0 7. ADJOURN MOTION: Motion to Adjourn at 6:36 PM Motion by: Alderperson Kroupa Second by: Alderperson Harenda VOTE: Motion Passed 5-0 Respectfully Submitted, Rubina R. Medina, City Clerk