Common Council Meeting — Agenda Packet

Common Council Meeting Agenda April 28, 2026 - 6:05 PM (Following the Committee of the Whole Meeting) City Hall Council Chambers Published: 4/24/26 AGENDA 1. PRIVILEGE OF THE FLOOR Each speaker will be limited to three (3) minutes. The Privilege of the Floor session shall not exceed a total of thirty (30) minutes, unless extended by the Common Council. 2. CALL TO ORDER, PLEDGE OF ALLEGIANCE 3. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 4. APPROVAL OF MINUTES A. April 14, 2026, Common Council Installation Meeting Minutes 5. REPORTS A. City Clerk B. Council President i. Appointed Positions for 2026–2027 (For Information Only) C. Mayor 6. COMMUNICATIONS 7. MAYORAL APPOINTMENTS A. Discussion and Possible Action to approve the Mayoral Appointments per the list as presented 8. DEFERRED, REFERRED & TABLED ITEMS 9. ITEMS REMOVED FROM CONSENT AGENDA, if any 10. CONSENT AGENDA------------------------------------------------------------------------------ Items under the Consent Agenda have passed unanimously by the Committee of the Whole. Items not passed by a unanimous vote will be removed from consent agenda and will be considered separately. 11. MINUTES A. April 14, 2026, Committee of the Whole Meeting Minutes 12. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council regarding approval of the April 29, 2026, claims, including Water Utility claims of $40,196.56, Sewer Utility claims of $52,861.43, and General City claims of $870,678.19, which includes a We Energies EFT payment of $99,774.40. 13. MISCELLANEOUS Page 1 of 25 A. Discussion and possible action regarding the appointment of William Jonas as the Common Council nominee to the City of New Berlin Ethics Board, pursuant to Section 28-6(B) of the City Code, for a term commencing upon appointment and expiring April 30, 2029. B. Election of an Alderperson to the Plan Commission, pursuant to Section 275-15(B)(1) of the City Code, requiring a two-thirds vote of the Common Council. C. Discussion and possible recommendation to the Common Council for approval of the New Berlin Fire Department's AED Library Program to support expanded access to life- saving equipment and enhance emergency response efforts within the community, as outlined in the RAS. D. Discussion and possible action regarding the proposed reorganization of the Human Resources Department, including the creation of an HR Manager position and the transition of Benefits & Leave Specialist duties to a Benefits Administrator role to address operational needs and support strategic HR functions. 14. END CONSENT AGENDA----------------------------------------------------------------------- 15. CLOSED SESSION A. The Common Council may convene in closed session pursuant to Wis. Stat. § 19.85(1)(e), to deliberate or negotiate the purchase of public properties, the investing of public funds, or the conduct of other specified public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss terms and negotiations for a contract for legal services with Attorney Mark G. Blum. B. The Common Council may convene into closed session pursuant to Wis. Stat. § 19.85(1)(g) to confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted with respect to litigation or potential litigation in which the City is or is likely to become involved, specifically regarding: Clark vs. City of New Berlin. 16. RECONVENE TO OPEN SESSION A. Discussion and possible action regarding entering into a contract for legal services with Attorney Mark G. Blum B. Discussion and possible action regarding Clark vs. City of New Berlin 17. ADJOURN Additional Information • The agenda packet with supplemental information related to the agenda items is available online at www.NewBerlinWi.gov. Once finalized by the governing body, approved meeting minutes are also posted online. • The governing body may consider agenda items out of order • Members, and potentially a quorum of other governmental bodies of the municipality, may be present at the meeting to gather information. No action will be taken by any governmental body other than the one referenced in this notice. • With reasonable notice, accommodations will be provided under the Americans with Disabilities Act to meet the needs of individuals with disabilities through appropriate aids and services. For more information or to request assistance, please contact the Office of the City Clerk at (262) 786-8610. Page 2 of 25 Common Council Installation of Elected Officials MEETING MINUTES April 14, 2026 - 5:00 PM City Hall Council Chambers MINUTES 1. Call Meeting To Order Council President Harenda called the meeting to order at 5:01 PM. 2. Pledge of Allegiance Council President Harenda led the Pledge of Allegiance. 3. Invocation by Richard Piontek Richard Piontek led the invocation. 4. Roll Call; Public Notice City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Maxey, Alderperson Harenda, Alderperson Horbinski, Alderperson Kroupa Excused: Alderperson Scott La Fever, Alderperson Joseph Stribl, Mayor Dave Ament Staff Present: City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with the open meetings law. 5. Comments From Outgoing District 2 Alderperson Scott La Fever Council President Harenda stated that Ald. LaFever was unable to attend the meeting and noted that a plaque would be presented to him in appreciation of his service to the City of New Berlin and the constituents of District 2 over the past three years. 6. Presentation of Recognition Plaque to Outgoing District 2 Alderperson Scott La Fever 7. A Motion to Adjourn "Sine Die" MOTION: Motion to Adjourn sine die at 5:06 PM Motion by: Alderperson Horbinski Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 8. Installation of Elected Officials by City Clerk Page 3 of 25 A. District 2 Alderperson Meg Gardner City Clerk Medina administered the oath of office to newly elected District 2 Alderperson Meg Gardner. B. District 4 Alderperson Kenneth A. Harenda II City Clerk Medina administered the oath of office to District 4 Alderperson Ken Harenda following his re-election. C. District 6 Alderperson Dennis Horbinski City Clerk Medina administered the oath of office to District 6 Alderperson Dennis Horbinski following his re-election. 9. Call Meeting To Order Council President Ken Harenda called the meeting to order at 5:10 PM. 10. Pledge of Allegiance Council President Harenda led the Pledge of Allegiance. 11. Roll Call; Public Notice City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Gardner, Alderperson Maxey, Alderperson Harenda, Alderperson Horbinski, Alderperson Kroupa Excused: Alderperson Joseph Stribl, Mayor Dave Ament Staff Present: City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with the open meetings law. 12. Election of Council President (Nominations followed by secret ballot, if necessary) Ald. Hopkins nominated Ald. Harenda for Council President. Ald. Maxey supported the nomination. There being no further nominations, nominations were closed. MOTION: Motion to Approve the nomination of Ken Harenda as Council President Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 5-0 13. Comments from Elected Officials and Introduction of Family Members Alderperson Gardner, Alderperson Harenda, and Alderperson Horbinski provided remarks and thanked their families and the constituents of their respective districts. 14. Adjourn MOTION: Motion to Adjourn at 5:16 PM Page 4 of 25 Motion by: Alderperson Horbinski Second by: Alderperson Gardner VOTE: Motion Passed 6-0 Respectfully Submitted, Rubina R. Medina, City Clerk Page 5 of 25 Common Council MEETING MINUTES April 14, 2026 - 6:05 PM City Hall Council Chambers MINUTES 1. PRIVILEGE OF THE FLOOR Each speaker will be limited to three (3) minutes. The Privilege of the Floor session shall not exceed a total of thirty (30) minutes, unless extended by the Common Council. Council President read the rules governing Privilege of the Floor and invited any members of the public wishing to speak to come forward. 2. CALL TO ORDER, PLEDGE OF ALLEGIANCE One individual spoke during the Privilege of the Floor. 3. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE Council President called the meeting to order and led the Pledge of Allegiance. City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Maxey, Alderperson Gardner, Alderperson Harenda, Alderperson Horbinski, Alderperson Kroupa Excused: Alderperson Joseph Stribl, Mayor Dave Ament Staff Present: City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with the open meetings law. 4. APPROVAL OF MINUTES A. March 24, 2026, Common Council Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Hopkins VOTE: Motion Passed 6-0 5. REPORTS A. City Clerk Page 6 of 25 City Clerk Medina reported that overall voter turnout was 48% and that 90% of absentee voters returned their ballots. She thanked the Clerk’s Office staff and the Election Day officials for their efforts, noting that their training contributed to accurate results and efficient reconciliation. She expressed her appreciation to the entire team. B. Council President Council President Harenda expressed his appreciation to the City Clerk, on behalf of himself and the entire Common Council, for another well-run election and thanked her and her staff for their hard work. C. Mayor 6. COMMUNICATIONS 7. UTILITY COMMITTEE A. Discussion and possible recommendation to the Common Council to award the construction contract for the Greenridge Watermain Replacement and Road Rehabilitation Project to the lowest responsive bidder, Stark Pavement Corp, in the amount of $3,370,552.00. This includes a $2,618,674.00 base bid and an alternate area bid of $751,878.00 (the Water portion of this project is $532,945.00; the Water Resources portion is $362,534.00, and the remaining balance of $2,475,072.24 is Engineering’s portion for the Road Rehabilitation component). Suggested Motion: “I move to approve this item, as outlined in the agenda packet and approved unanimously by the Utility Committee on March 24, 2026.” MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Maxey VOTE: Motion Passed 6-0 8. MAYORAL APPOINTMENTS A. Discussion and Possible Action to approve the Mayoral Appointments per the list as presented MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 9. DEFERRED, REFERRED & TABLED ITEMS Page 7 of 25 10. ITEMS REMOVED FROM CONSENT AGENDA, if any 11. CONSENT AGENDA------------------------------------------------------------------------------ Items under the Consent Agenda have passed unanimously by the Committee of the Whole. Items not passed by a unanimous vote will be removed from consent agenda and will be considered separately. MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Horbinski VOTE: Motion Passed 6-0 12. MINUTES A. March 24, 2026, Committee of the Whole Meeting Minutes 13. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the April 15, 2026, Water Utility claims in the amount of $168,661.60, Sewer Utility claims in the amount of $872,399.19, and General City claims in the amount of $1,791,792.10, including a US Bank VISA EFT payment of $26,028.70. 14. MISCELLANEOUS A. Recommend to the Common Council approval of an increase to the City’s ambulance billing fees, effective June 1, 2026, to include a $300 increase to all base rates for non- resident Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care services, and a $250 increase to all base rates for resident Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care services. Further, effective January 1, 2027, and January 1, 2028, all ambulance base rates shall increase by $50 annually from the prior year’s rates, as detailed in the fee schedule included in the agenda packet. B. Recommend to the Common Council that a Public Hearing be set for May 4, 2026 at 6:01 pm to be held before the Plan Commission to rezone the properties located at 2445 S. 179th Street (Tax Key #: 1185.990), 2345 S. 179th Street (Tax Key #: 1185.994) & Tax Key #: 1185.991 from M-1/SPO, C-1 & C-2 to M-1/SPO & C-2 to remove the C-1 Zoning. Page 8 of 25 C. Recommend to Common Council that a joint public hearing be set for June 1, 2026, at 6:00 p.m. to be held before the Plan Commission to amend the Future Land Use Map within the City’s Comprehensive Plan (Chapter 17 - Neighborhood “G” Sections 26 and 35 – South Moorland Road Corridor, Chapter 18 – Neighborhood “H” Westridge & Moorland Road, and Chapter 10 - Land Use) from Business Park/Industrial & Urban Residential to Business Park/Industrial for the parcels located at: • 14811 W. Grange Avenue (Tax Key #: 1290.999) [Loomis Farm, LLC – 80.22 Acres] • 14655 W. Grange Avenue (Tax Key #: 1289.995) [Maureen E. Bosch Revocable Trust - 39.83 Acres] D. Recommend to the Common Council that a joint public hearing be set for June 1, 2026, at 6:00 p.m. to be held before the Plan Commission to rezone from A-1, A-2, R-4, M-1, P-1, C-1 & C-2 to A-1, M-3/PUD, P-1, C-1, & C-2 for the parcels located at: • 15393 W. Grange Avenue (Tax Key #: 1290.998) [E. James Rausch, Marie A. Rausch A. May – 2 Acres] • Tax Key #: 1290.998.002 [E. James Rausch – 10.11 Acres] • Tax Key #: 1290.998.003 [E. James Rausch, Marie A. Rausch, Marie Rausch A. May – 7.92 Acres] • 15301 W. Grange Avenue (Tax Key #: 1290.998.001) [E. James Rausch – 20.34 Acres] • 14811 W. Grange Avenue (Tax Key #: 1290.999) [Loomis Farm, LLC – 80.22 Acres] • 14655 W. Grange Avenue (Tax Key #: 1289.995) [Maureen E. Bosch Revocable Trust - 39.83 Acres] • Tax Key #: 1291.997 [Baas Farm, LLC - 24.49 Acres] • Tax Key #: 1291.986.001 [Baas Farm, LLC – 34.84 Acres] • Tax Key #: 1291.994 [Raymond E. Saltzmann, Marie L. Nielsen – 37.13 Acres] • 15920 W College Avenue (Tax Key #: 1288.997) [Virgil A. Saltzmann, Raymond E. Saltzmann – 34.94 Acres] • 5900 S Moorland Road (Tax Key #: 1288.999) [Virgil Saltzmann – 32.18 Acres] E. Recommend to the Common Council approval of an agreement to hire Ehlers & Associates to prepare a TID Project Plan for Tax Incremental District #6 in the amount of $18,000, and recommend to the Common Council that a public hearing be set for June 1, 2026, at 6:01 PM to be held before the Plan Commission for the properties located at: • 15393 W. Grange Avenue (Tax Key #: 1290.998) [E. James Rausch, Marie A. Rausch A. May – 2 Acres] • Tax Key #: 1290.998.002 [E. James Rausch – 10.11 Acres] • Tax Key #: 1290.998.003 [E. James Rausch, Marie A. Rausch, Marie Rausch A. May – 7.92 Acres] • 15301 W. Grange Avenue (Tax Key #: 1290.998.001) [E. James Rausch – 20.34 Acres] • 14811 W. Grange Avenue (Tax Key #: 1290.999) [Loomis Farm, LLC – 80.22 Acres] • 14655 W. Grange Avenue (Tax Key #: 1289.995) [Maureen E. Bosch Revocable Trust - 39.83 Acres] • Tax Key #: 1291.997 [Baas Farm, LLC - 24.49 Acres] • Tax Key #: 1291.986.001 [Baas Farm, LLC – 34.84 Acres] • Tax Key #: 1291.994 [Raymond E. Saltzmann, Marie L. Nielsen – 37.13 Acres] • 15920 W College Avenue (Tax Key #: 1288.997) [Virgil A. Saltzmann, Raymond E. Saltzmann – 34.94 Acres] • 5900 S Moorland Road (Tax Key #: 1288.999) [Virgil Saltzmann – 32.18 Acres] • 5851 S Sunny Slope Road (Tax Key #: 1289.997.001) [City of New Berlin Park – 39.17 Acres - The city’s park parcel to be part of the TIF boundary only to ensure the half mile project boundary would include the entire scope of public roadway projects.] Page 9 of 25 F. Discussion and possible recommendation to the Common Council to authorize the City of New Berlin Joint Review Board to conduct meetings by electronic means in lieu of in- person meetings. 15. END CONSENT AGENDA----------------------------------------------------------------------- 16. CLOSED SESSION A. The Common Council may convene into closed session pursuant to Wis. Stat. § 19.85(1)(g) to confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted with respect to litigation or potential litigation in which the City is or is likely to become involved, specifically regarding: Discussion re: Carter vs. City of New Berlin City Clerk Medina read the statutory basis for entering into closed session. MOTION: Motion to Approve entering closed session at 6:30 PM Motion by: Alderperson Horbinski Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 B. The Common Council may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e) to deliberate or negotiate the purchase of public properties, the investing of public funds, or conducting other specified public business whenever competitive or bargaining reasons require a closed session, specifically regarding: Discussion regarding an agreement with Mr. and Mrs. Spitz related to the reconstruction of the Jacob’s Ridge lift station 17. RECONVENE TO OPEN SESSION MOTION: Motion to reconvene into open session at 6:40 PM Motion by: None Second by: None VOTE: Motion 6-0 A. Discussion and possible action re: Carter vs. City of New Berlin MOTION: Motion to approve a judgment agreement as presented by the City Attorney Page 10 of 25 Motion by: Alderperson Maxey Second by: Alderperson Horbinski VOTE: Motion Passed 6-0 B. Discussion and possible action re: an agreement with Mr. and Mrs. Spitz related to the reconstruction of the Jacob’s Ridge lift station MOTION: Motion to approve an agreement with Mr. & Mrs. Spitz per the City Attorney Motion by: Alderperson Maxey Second by: Alderperson Gardner VOTE: Motion Passed 6-0 18. ADJOURN MOTION: Motion to Adjourn at 6:43 PM Motion by: Alderperson Kroupa Second by: Alderperson Horbinski VOTE: Motion Passed 6-0 Respectfully Submitted, Rubina R. Medina, City Clerk Page 11 of 25 Committee of the Whole MEETING MINUTES April 14, 2026 - 6:00 PM Council Chambers 3805 S. Casper Drive MINUTES 1. CALL MEETING TO ORDER Council President Harenda called the meeting to order at 6:02 PM. 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Gardner, Alderperson Maxey, Alderperson Harenda, Alderperson Horbinski, Alderperson Kroupa, City Attorney Schmitzer Excused: Alderperson Joseph Stribl, Mayor Dave Ament Staff Present: City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with the open meetings law. 3. APPROVAL OF MINUTES A. March 24, 2026, Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the April 15, 2026, Water Utility claims in the amount of $168,661.60, Sewer Utility claims in the amount of $872,399.19, and General City claims in the amount of $1,791,792.10, including a US Bank VISA EFT payment of $26,028.70. MOTION: Motion to Approve Motion by: Alderperson Horbinski VOTE: Second by: Alderperson Kroupa Page 12 of 25 Motion Passed 6-0 5. MISCELLANEOUS A. Recommend to the Common Council approval of an increase to the City’s ambulance billing fees, effective June 1, 2026, to include a $300 increase to all base rates for non- resident Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care services, and a $250 increase to all base rates for resident Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care services. Further, effective January 1, 2027, and January 1, 2028, all ambulance base rates shall increase by $50 annually from the prior year’s rates, as detailed in the fee schedule included in the agenda packet. MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 6-0 B. Recommend to the Common Council that a Public Hearing be set for May 4, 2026 at 6:01 pm to be held before the Plan Commission to rezone the properties located at 2445 S. 179th Street (Tax Key #: 1185.990), 2345 S. 179th Street (Tax Key #: 1185.994) & Tax Key #: 1185.991 from M-1/SPO, C-1 & C-2 to M-1/SPO & C-2 to remove the C-1 Zoning. MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 6-0 C. Recommend to Common Council that a joint public hearing be set for June 1, 2026, at 6:00 p.m. to be held before the Plan Commission to amend the Future Land Use Map within the City’s Comprehensive Plan (Chapter 17 - Neighborhood “G” Sections 26 and 35 – South Moorland Road Corridor, Chapter 18 – Neighborhood “H” Westridge & Moorland Road, and Chapter 10 - Land Use) from Business Park/Industrial & Urban Residential to Business Park/Industrial for the parcels located at: • 14811 W. Grange Avenue (Tax Key #: 1290.999) [Loomis Farm, LLC – 80.22 Acres] • 14655 W. Grange Avenue (Tax Key #: 1289.995) [Maureen E. Bosch Revocable Trust - 39.83 Acres] MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Horbinski VOTE: Motion Passed 6-0 D. Recommend to the Common Council that a joint public hearing be set for June 1, 2026, at 6:00 p.m. to be held before the Plan Commission to rezone from A-1, A-2, R-4, M-1, P-1, C-1 & C-2 to A-1, M-3/PUD, P-1, C-1, & C-2 for the parcels located at: Page 13 of 25 • 15393 W. Grange Avenue (Tax Key #: 1290.998) [E. James Rausch, Marie A. Rausch A. May – 2 Acres] • Tax Key #: 1290.998.002 [E. James Rausch – 10.11 Acres] • Tax Key #: 1290.998.003 [E. James Rausch, Marie A. Rausch, Marie Rausch A. May – 7.92 Acres] • 15301 W. Grange Avenue (Tax Key #: 1290.998.001) [E. James Rausch – 20.34 Acres] • 14811 W. Grange Avenue (Tax Key #: 1290.999) [Loomis Farm, LLC – 80.22 Acres] • 14655 W. Grange Avenue (Tax Key #: 1289.995) [Maureen E. Bosch Revocable Trust - 39.83 Acres] • Tax Key #: 1291.997 [Baas Farm, LLC - 24.49 Acres] • Tax Key #: 1291.986.001 [Baas Farm, LLC – 34.84 Acres] • Tax Key #: 1291.994 [Raymond E. Saltzmann, Marie L. Nielsen – 37.13 Acres] • 15920 W College Avenue (Tax Key #: 1288.997) [Virgil A. Saltzmann, Raymond E. Saltzmann – 34.94 Acres] • 5900 S Moorland Road (Tax Key #: 1288.999) [Virgil Saltzmann – 32.18 Acres] MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 6-0 E. Recommend to the Common Council approval of an agreement to hire Ehlers & Associates to prepare a TID Project Plan for Tax Incremental District #6 in the amount of $18,000, and recommend to the Common Council that a public hearing be set for June 1, 2026, at 6:01 PM to be held before the Plan Commission for the properties located at: • 15393 W. Grange Avenue (Tax Key #: 1290.998) [E. James Rausch, Marie A. Rausch A. May – 2 Acres] • Tax Key #: 1290.998.002 [E. James Rausch – 10.11 Acres] • Tax Key #: 1290.998.003 [E. James Rausch, Marie A. Rausch, Marie Rausch A. May – 7.92 Acres] • 15301 W. Grange Avenue (Tax Key #: 1290.998.001) [E. James Rausch – 20.34 Acres] • 14811 W. Grange Avenue (Tax Key #: 1290.999) [Loomis Farm, LLC – 80.22 Acres] • 14655 W. Grange Avenue (Tax Key #: 1289.995) [Maureen E. Bosch Revocable Trust - 39.83 Acres] • Tax Key #: 1291.997 [Baas Farm, LLC - 24.49 Acres] • Tax Key #: 1291.986.001 [Baas Farm, LLC – 34.84 Acres] • Tax Key #: 1291.994 [Raymond E. Saltzmann, Marie L. Nielsen – 37.13 Acres] • 15920 W College Avenue (Tax Key #: 1288.997) [Virgil A. Saltzmann, Raymond E. Saltzmann – 34.94 Acres] • 5900 S Moorland Road (Tax Key #: 1288.999) [Virgil Saltzmann – 32.18 Acres] • 5851 S Sunny Slope Road (Tax Key #: 1289.997.001) [City of New Berlin Park – 39.17 Acres - The city’s park parcel to be part of the TIF boundary only to ensure the half mile project boundary would include the entire scope of public roadway projects.] MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 6-0 F. Discussion and possible recommendation to the Common Council to authorize the City of New Berlin Joint Review Board to conduct meetings by electronic means in lieu of in- person meetings. Page 14 of 25 Ald. Kroupa moved to deny the request. The motion failed for lack of a second. MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 6-0 6. ADJOURN MOTION: Motion to Adjourn at 6:16 PM Motion by: Alderperson Kroupa Second by: Alderperson Horbinski VOTE: Motion Passed 7-0 Respectfully Submitted, Rubina R. Medina, City Clerk Page 15 of 25 Distinct, Friendly Community - Extensive Transportation Network - Vibrant Future City of New Berlin City of New Berlin ▪ 3805 S. Casper Drive ▪ New Berlin, Wisconsin 53151-0921 ▪ (262)786-8610 ▪ www.newberlin.org REQUESTED ACTION STATEMENT Date: April 2, 2026 To: Mayor Dave Ament City Council members From: Division Chief Mark O’Connor Issue: New Berlin Fire Department Automated External Defibrillator (AED) Library Program provides portable defibrillators for community use, the New Berlin Fire Department bridges this gap, empowering bystanders to deliver a life-saving shock before paramedics arrive. Requested Action: (motion) Committee of the Whole recommends to Council; to support the Fire Departments efforts to move forward with an AED library program and provide a valuable service to the community. Fiscal Impact: At this time there is no additional cost associated with this community life saving project. Rationale: The New Berlin Fire Department is committed to providing exceptional services to the community. The AED library offers community members access to Automated External Defibrillators when and where they are needed most. A community AED loaner program significantly enhances public safety by closing the critical time gap between the onset of a cardiac arrest and the arrival of professional emergency responders. Because survival rates decrease by nearly ten percent for every minute that passes without defibrillation, placing these user-friendly devices directly at local events empowers bystanders to provide immediate, life-saving intervention. These devices are designed with integrated voice prompts and safety sensors that prevent accidental shocks, ensuring that even untrained individuals can act effectively during a crisis. By providing access to this technology, the New Berlin Fire Department helps ensure that high-risk gatherings are protected. In addition to saving lives, the program fosters a culture of emergency preparedness and community resilience throughout the city. It allows for a shared resource model where a single device can protect various community functions, from neighborhood block parties to local sporting events, maximizing the utility of public safety investments. This proactive approach not only improves the likelihood of positive neurological outcomes for victims but also builds public confidence by providing the tools necessary to manage an emergency until paramedics arrive. This program has been successful in other communities in and around Madison WI. https://www.cityofmadison.com/fire/emergency-medical-services/aed-library Page 16 of 25 DATE: April 28, 2026 TO: Common Council FROM: Mayor Ament Melissa Beck – Human Resources Director REQUESTED: Reorganization of the Human Resource Department. FISCAL IMPACT: Funding for the proposed reorganization would come from savings from retirements that did not come to fruition for 2026 but were accounted for in the Human Resource Budget. The net fiscal impact for 2026 would be dependent on when the position is filled and the benefits enrollment, but the impact would be absorbed into the HR budget. In future budgets, the net impact would be approximately $45,056 (assuming family insurance). RATIONALE: Over the past couple of years, the scope and complexity of HR responsibilities have grown due to the changes in the health plan (moving to self-funding), taking on the management and oversight of the city’s liability insurance, and the overall need to provide more proactive HR support to departments to improve recruitment and retention. The current staffing model no longer provides the capacity necessary to deliver timely, high-quality service or to support the evolving needs of the city and the department itself. In reviewing the needs of the department, we thought it would be best to create a HR Manager role and realign the Benefits & Leave Specialist duties into a Benefits Administrator role with the move to self-funding. In transitioning the HR Coordinator role to an HR Manager role and realigning the duties into a Benefits Administrator role, the department will be better able to manage the increasing workload and move beyond reactive tasks and accomplish more at a strategic level. This will also create continuity of operations for the department in the absence of the HR Director. Attached: Job descriptions HR Org Chart Page 17 of 25 Proposed HR Department 2026 Organizational Chart HR Director Benefits Administrator HR Manager Page 18 of 25 CITY OF NEW BERLIN JOB DESCRIPTION POSTION: Benefits Administrator DEPARTMENT: Human Resources SUPERVISOR: HR Director EMPLOYMENT STATUS: FT / Exempt SALARY RANGE: 10 DIRECT REPORTS: No POSITION SUMMARY At the direction of the HR Director, the Benefits Administrator provides advanced level professional work in the planning, development, analysis, and implementation of the city’s health and wellness programs. ESSENTIAL DUTIES • Administers and manages the city’s self-funded group health plan and benefit programs, including coordination with vendors/consultants and support for plan administration activities. • Ensures compliance with all legal requirements of various employee benefit programs and maintains knowledge of trends and developments in benefit administration. • Leads annual open enrollment activities. • Ensure benefits changes are entered appropriately in payroll system for payroll deduction. • Develops and administers the processes to monitor insurance billings, payments, enrollment, membership, audit and COBRA in conjunction with payroll and human resource systems. • Develops, modifies, maintains and administers systems for enrolling and orientating newly hired employees and educates employees of changing information in the benefit programs. • Serves as liaison between benefit providers and employees to interpret benefit provisions, resolve issues, process adjustments, and support timely problem resolution related to benefits administration. • Coordinates, plans and oversees FMLA, ADA, and non-FMLA leave of absence requests, including determining eligibility, tracking leave usage, communicating with employees and supervisors, and maintaining required documentation. • Chairs the Safety and Wellness Committee; coordinates employee wellness initiatives and supports related communications. • Develops and implements employee education and marketing materials related to benefits, wellness, and Human Resource initiatives. • Manages and administers the Worker Compensation program and compliance. • Research and prepares analysis on legislation, regulation and law changes to determine potential impacts to the city’s health and wellness programs. Page 19 of 25 Rev. 03/01, Title change 2002, Dept. Title Change 06/05, Rev. 12/09, Rev.4/12, Updated 04/2018 updated 04/21; updated 6.2024 • Recommends new approaches and procedures to continually improve efficiency of the department and services performed. • Performs other professional human resource duties as assigned or required. KNOWLEDGE, SKILLS AND ABILITIES • Thorough knowledge of modern principles and practices of employee benefit and wellness program contents, design, administration, and industry practices. • Comprehensive knowledge of federal and state laws, administrative regulations, and procedures regarding the development and administration of employee and retiree benefit programs. • Considerable knowledge of modern principles and practices of human resources, business administration, and insurance management. • Considerable knowledge of computerized department program software, internet access, database, spreadsheet and word processing programs. • Considerable knowledge of human resources information systems. • Working knowledge of contract law, insurance underwriting and actuarial practices. • Ability to develop, implement, and administer employee and retiree benefit programs to evaluate their effectiveness. • Ability to analyze, evaluate, and make recommendations regarding the creation, elimination, or modification of employee and retiree benefit plans. • Ability to maintain confidentiality of information. • Ability to plan, organize, and effectively carry out multiple assignments with competing priorities and deadlines. • Ability to collect, analyze, and interpret data objectively; prepare clear findings; and develop practical recommendations. • Ability to maintain accurate records and prepare detailed reports with a high degree of accuracy and attention to detail. • Ability to establish and maintain effective working relationships with employees, supervisors, department leadership, union representatives, city officials, attorneys, other governmental agencies, vendors, and the public. MINIMUM QUALIFICATIONS • Bachelor’s degree in Human Resources, Business Administration, Finance or related field, or a combination of education and experience that provides the required knowledge, skills and abilities. • Minimum 5 years of progressive Employee Benefits experience PREFERRED QUALIFICATIONS • Experience working in a municipal Human Resource Department • SHRM and/or SPHR Certification Page 20 of 25 Rev. 03/01, Title change 2002, Dept. Title Change 06/05, Rev. 12/09, Rev.4/12, Updated 04/2018 updated 04/21; updated 6.2024 PHYSICAL REQUIREMENTS • Task involves sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. • Task involves extended period of time at a keyboard ENVIRONMENTAL REQUIREMENTS • None. This position is not substantially exposed to adverse environmental conditions. SENSORY REQUIREMENTS • The task requires close visual acuity to perform various activities. • The task requires oral communications ability. • The task requires sound perception. This description has been prepared to assist in evaluating various classes of responsibilities, skills, and working conditions. It indicates the kinds of tasks and levels of work difficulty required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under supervision. Nothing contained herein is intended or shall be construed to create or constitute a contract of employment between any employee and group of employees and the City. The City retains and reserves any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgement, to be proper. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY The City of New Berlin does not discriminate on the basis of the protected classes of age, race, color, creed, religion, disability, handicap, marital or parental status, sex, sexual orientation, gender identity national original, ancestry, citizenship, political affiliation, arrest or conviction record not substantially related to a person’s job, pregnancy, membership in the military, or use or nonuse of lawful products off City property during non-work hours or any other reason prohibited by state or federal laws. Page 21 of 25 CITY OF NEW BERLIN JOB DESCRIPTION POSTION: HR Manager LOCATION/DEPARTMENT: Human Resources SUPERVISOR: HR Director EMPLOYMENT STATUS: FT / Exempt SALARY RANGE: (10) DIRECT REPORTS: No POSITION SUMMARY At the direction of the HR Director, the HR Manager provides advanced professional human resource leadership and support to the Human Resource Department by performing a variety of complex human resource tasks. ESSENTIAL DUTIES • Manages recruitment and selection processes for vacancies, including preparing and placing advertisements, screening applications, coordinating interview processes, and completing job offer and post-offer activities. • Develops, reviews, and updates detailed job descriptions for new and existing positions; gathers job content information from employees and supervisors and documents essential functions and key responsibilities • Analyzes and evaluates position classification and compensation, including benchmarking against public agencies and relevant private sector data; prepares findings and recommendations to support internal equity and external competitiveness. • Manages and coordinates employee training initiatives for employees and management staff, including professional development training, safety training, and annual safety testing. • Manages and coordinates and/or conducts new employee orientation and supports onboarding activities to promote consistent, compliant, and effective employee integration. • Manages and assists in the creation, development, and updating of Human Resources policies, procedures, and the employee handbook; researches best practices and recommends revisions to support operational needs and compliance. • Manages maintenance of HRIS and related systems; processes transactional HR activities in HRIS and financial systems; supports data integrity, records management, and system reporting. • Participates in the creation and administration of the employee performance evaluation system; supports tools, timelines, training, and consistent application across departments. • Interprets and applies policies, procedures, collective bargaining agreements, and applicable federal and state human resources and labor laws; advises department heads, managers, and supervisors in their application. Page 22 of 25 Rev. 03/01, Title change 2002, Dept. Title Change 06/05, Rev. 12/09, Rev.4/12, Updated 04/2018 updated 04/21; updated 6.2024 • Researches and prepares analysis on legislation, regulation, and law changes to determine potential impacts to City operations and Human Resources programs. • Establishes and maintains effective working relationships with employees at all levels of the City, vendors, consultants, and the public; communicates professionally and maintains appropriate confidentiality when handling sensitive personnel information. • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition celebrations. • Responds to employee salary verifications and compensation/fringe benefit surveys. • Completes the annual EEO Reporting as required by law. • Recommends new approaches and procedures to continually improve efficiency of the department and services performed. • Performs other professional human resource duties as assigned or required. KNOWLEDGE, SKILLS AND ABILITIES • Considerable knowledge of the principles, practices, and methods of human resources administration, preferably in a municipal government environment. • Considerable knowledge of recruitment and selection processes, including applicant screening, interviewing, and employment related documentation. • Considerable knowledge of position classification concepts and practices, including job analysis, documenting job content, and evaluating job relationships. • Considerable knowledge of compensation systems, theories, and practices, including market benchmarking and internal equity considerations. Ability to analyze complex problems, procedures, and data; identify practical solutions; and follow through to implementation while maintaining attention to detail and accuracy. • Considerable knowledge of applicable federal and state employment laws and regulations affecting public sector human resources operations. • Thorough knowledge of human resources information systems (HRIS), applicant tracking systems, and financial management information systems, including accurate processing and reporting. • Considerable knowledge of standard office technology and software applications, including word processing, spreadsheets, databases, presentations, and social media tools used for recruitment and employee communications. • Ability to interview, evaluate, and make well-supported recommendations for selection and placement decisions. • Ability to plan, organize, and effectively carry out multiple assignments with competing priorities and deadlines. • Ability to collect, analyze, and interpret data objectively; prepare clear findings; and develop practical recommendations. • Ability to coordinate the development and implementation of policies, procedures, and HR program improvements. • Ability to maintain accurate records and prepare detailed reports with a high degree of Page 23 of 25 Rev. 03/01, Title change 2002, Dept. Title Change 06/05, Rev. 12/09, Rev.4/12, Updated 04/2018 updated 04/21; updated 6.2024 accuracy and attention to detail. • Ability to establish and maintain effective working relationships with employees, supervisors, department leadership, union representatives, city officials, attorneys, other governmental agencies, vendors, and the public. • Ability to communicate effectively and professionally, verbally and in writing. MINIMUM QUALIFICATIONS • Bachelor’s degree in Human Resources, Management, Public Administration, Finance or a closely-related field • Minimum five (5) years of professional work experience in the Human Resource field PREFERRED QUALIFICATIONS • Experience in a municipal Human Resource Department • Supervisory experience • SHRM and/or SPHR Certification PHYSICAL REQUIREMENTS • Task involves sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. • Task involves extended period of time at a keyboard. ENVIRONMENTAL REQUIREMENTS • None. This position is not substantially exposed to adverse environmental conditions. SENSORY REQUIREMENTS • The task requires close visual acuity to perform various activities. • The task requires oral communications ability. • The task requires sound perception. This description has been prepared to assist in evaluating various classes of responsibilities, skills, and working conditions. It indicates the kinds of tasks and levels of work difficulty required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under supervision. Nothing contained herein is intended or shall be construed to create or constitute a contract of employment between any employee and group of employees and the City. The City retains and reserves any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgement, to be proper. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY Page 24 of 25 Rev. 03/01, Title change 2002, Dept. Title Change 06/05, Rev. 12/09, Rev.4/12, Updated 04/2018 updated 04/21; updated 6.2024 The City of New Berlin does not discriminate on the basis of the protected classes of age, race, color, creed, religion, disability, handicap, marital or parental status, sex, sexual orientation, gender identity national original, ancestry, citizenship, political affiliation, arrest or conviction record not substantially related to a person’s job, pregnancy, membership in the military, or use or nonuse of lawful products off City property during non-work hours or any other reason prohibited by state or federal laws. Page 25 of 25