Utility Committee Meeting — Agenda Packet

Utility Committee Meeting Agenda April 28, 2026 - 4:45 PM Council Chambers 3805 S. Casper Drive Published: 04/24/2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. 03/24/2026 Meeting Minutes 4. NEW BUSINESS A. UT 11-26 Recommend to the Common Council to award the construction contract for 2026 Private Property I/I Dye Water Testing Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $167,807.20. B. UT 12-26 Recommend to the Common Council to award the maintenance contract for the Sanitary Sewer Lining Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $488,154.40. 5. OLD BUSINESS 6. UPDATES 7. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 1 of 13 Utility Committee MEETING MINUTES March 24, 2026 - 4:45 PM A/B Conference Room 3805 S. Casper Drive MINUTES 1. CALL TO ORDER Alderman Harenda called the meeting to order at 4:47 PM 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE Administrative Specialist Norgie Metzinger took the roll call as follows: Present: Alderperson Hopkins, Alderperson Harenda, Commissioner Anderson, Alderperson Kroupa, Commissioner Howard Nissen Jr. Staff Present: Mark Blum - City Attorney, Alex Parker - Utility Manager, John Sughroe - Accounting Supervisor, Tammy Simonson - City Engineer, Norgie Metzinger - Administrative Specialist The Administrative Specialist confirmed that a quorum was present and that the meeting was properly posted in compliance with open meetings law. 3. APPROVAL OF MINUTES MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Commissioner Nissen Jr. VOTE: Motion Passed 5-0 A. 02/24/2026 Meeting Minutes 4. NEW BUSINESS A. Discussion and possible recommendation to the Common Council to award the construction contract for the Greenridge Watermain Replacement and Road Rehabilitation Project to the lowest responsive bidder, Stark Pavement Corp, in the amount of $3,370,552.00. This includes a $2,618,674.00 base bid and an alternate area bid of $751,878.00 (the Water portion of this project is $532,945.00; the Water Resources portion is $362,534.00 and the remaining balance of $2,475,072.24 is Engineering’s portion for the Road Rehabilitation component). Page 2 of 13 MOTION: Motion to Approve Motion by: Commissioner Nissen Jr. Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 5. OLD BUSINESS None 6. CLOSED SESSION MOTION: Motion to Enter Closed Session at 4:54 PM Motion by: Alderperson Kroupa Second by: Commissioner Anderson VOTE: Motion Passed 5-0 A. The matters to be discussed in closed session are as enumerated in Wisconsin Statues Section 19.85(1)(e): Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. More specifically: B. Discussion regarding Jacobs Ridge easement 7. RECONVENE TO OPEN SESSION MOTION: Motion to Return to open session Motion by: Alderperson Kroupa Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 A. Discussion and possible action regarding Jacobs Ridge easement. MOTION: Motion to Approve agreement regarding Jacobs Ridge Easement and recommend to Common Counsel Motion by: Alderperson Hopkins Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 8. UPDATES None 9. ADJOURN MOTION: Motion to Adjourn at 5:05 PM Page 3 of 13 Motion by: Alderperson Kroupa Second by: Commissioner Anderson VOTE: Motion Passed 5-0 Meeting adjourned at 5:05 PM Respectfully Submitted, Norgie Metzinger, Administrative Specialist Page 4 of 13 1 | P a g e File #: UT 11-26 UC Date: 04-28-26 AP _____________________________________________________________________________________ UTILITY STAFF REPORT EXECUTIVE SUMMARY CUSTOMER/PROJECT: City of New Berlin 2026 Private Property I/I Dye Water Testing Project (PPII) LOCATION: Hale Heights Neighborhood REQUEST: Award Construction Contract for 2026 Private Property I/I Dye Water Testing Project UTILITY MANAGER RECOMMENDATION: Recommend to the Common Council to award the construction contract for 2026 Private Property I/I Dye Water Testing Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $167,807.20. 1. In April 2026, the City of New Berlin Utility solicited bids for Private Property I/I Dye Water Testing Investigation in the northwest corner of the City. 2. On April 8th, 2026, the Utility received 2 bids for the PP I/I Project. Staff reviewed the bids and determined that Visu-Sewer, Inc., was the lowest responsive bidder. 3. A bid award recommendation and summary of the bid job is attached to the staff report. DETAILS IN ATTACHED STAFF REPORT Page 5 of 13 2 | P a g e File #: UT 11-26 UC Date: 04-28-26 AP CITY OF NEW BERLIN UTILITIES DEPARTMENT STAFF REPORT 2026 Private Property I/I Dye Water Testing Project ______________________________________________________________________ DATE STAFF REPORT CREATED: April 23rd, 2026 CUSTOMER/PROJECT NAME: City of New Berlin ISSUE/DESCRIPTION OF PROJECT: This project consists of cleaning, CCTVing and inspection of approximately 38,032 lineal feet of sanitary sewers in Hale Heights neighborhood. REQUESTED ACTION: Recommend to the Common Council to award the construction contract for 2026 Private Property I/I Dye Water Testing Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $167,807.20. FISCAL IMPACT: $167,807.20 SOURCE OF FUNDS: MMSD Private Property I/I Grant RATIONALE: To investigate our system for I/I and Private Property I/I. We need to continue using funds available for cleaning, testing and inspections. MMSD will reimburse funds used to the City of New Berlin for all costs associated with this project. UNIQUE SITE CHARACTERISTICS: N/A SANITARY SEWER PROVISION: N/A WATER USAGE CALCULATION: N/A ENVIRONMENTAL IMPACT: N/A Page 6 of 13 Page 7 of 13 Page 1 of 1 2026 New Berlin Dye Water Testing Project (#10106602) Owner: City of New Berlin raSmith Project Number 2264601 Bid Opening: 04/08/2026 11:00 AM CD T Item No. Item Description UofM Quantity Unit Price Extension Unit Price Extension Base Bid Schedule 1 Traffic Control LS 1 $250.00 $250.00 $15,000.00 $15,000.00 2 Televise Sanitary Lateral EA 87 $285.00 $24,795.00 $450.00 $39,150.00 3 Clean & Televise Sanitary Sewer with Storm Sewer/Ditch Dye Water Testin g LF 23093 $3.35 $77,361.55 $10.85 $250,559.05 Base Bid Total: $102,406.55 $304,709.05 Alternate A Bid Schedule 1A Traffic Control LS 1 $250.00 $250.00 $20,000.00 $20,000.00 2A Televise Sanitary Lateral EA 53 $285.00 $15,105.00 $475.00 $25,175.00 3A Clean & Televise Sanitary Sewer with Storm Sewer/Ditch Dye Water Testin g LF 14939 $3.35 $50,045.65 $11.65 $174,039.35 Alternate A Total: $65,400.65 $219,214.35 Base Bid plus Alternate A Total: $167,807.20 $523,923.40 Visu-Sewer National Power Rodding Corp Page 8 of 13 April 13, 2026 Alex Parker, Utility Manager City of New Berlin 4000 S Casper Drive New Berlin, WI 53151 Re: 2026 Dye Water Testing Project Award Recommenda tion Dear Alex Parker: Bids were opened at 11:00 a.m. on April 8, 2026, via the secure online Quest vBid site for the above-referenced project. A summary of the bids are as follows (also enclosed is a detailed bid summary): Bidder Bid Visu-Sewer $102,406.55 National Power Rodding $304,709.05 Our engineer’s estimate for construction was $194,103.00. We believe that the price from Visu-Sewer is reasonable and was submitted competitively and in g ood faith. We recommend the following alternatives be awarded in addition to the base bid: • Alternate A: $65,400.65 Therefore, we recommend that the City of New Berlin award the project to the lowest responsive, responsible bidder, Visu-Sewer in the amount of $167,807.20. Please feel free to call me if you have any questions or comments regarding the above. Sincerely, raSmith, Inc Benjamin High, P.E. Project Manager R.A. Smith, Inc. Enclosure Page 9 of 13 1 | P a g e File #: UT 12-26 UC Date: 04-28-26 AP _____________________________________________________________________________________ UTILITY STAFF REPORT EXECUTIVE SUMMARY CUSTOMER/PROJECT: Sanitary Sewer Lining Project LOCATION: Woodshire Subdivision, Westmoor Farms Subdivision, Woodland Park Subdivision, Crestview Acres Subdivision REQUEST: Award Maintenance Contract to Lowest Responsive Bidder, Visu-Sewer, LLC UTILITY MANAGER RECOMMENDATION: Recommend to the Common Council to award the maintenance contract for the Sanitary Sewer Lining Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $488,154.40. DETAILS IN ATTACHED STAFF REPORT Page 10 of 13 2 | P a g e File #: UT 12-26 UC Date: 04-28-26 AP CITY OF NEW BERLIN UTILITIES DEPARTMENT STAFF REPORT Sanitary Sewer Lining Project ______________________________________________________________________ DATE STAFF REPORT CREATED: April 23rd, 2026 CUSTOMER/PROJECT NAME: Sanitary Sewer Lining Project ISSUE/DESCRIPTION OF PROJECT: C.I.P.P. Lining 13,236 Feet of Sanitary Sewer REQUESTED ACTION: Recommend to the Common Council to award the maintenance contract for the Sanitary Sewer Lining Project to the lowest responsive bidder, Visu-Sewer, LLC, in the amount of $488,154.40. FISCAL IMPACT: $488,154.40 SOURCE OF FUNDS: Wastewater RATIONALE: Continuing Inflow/Infiltration Program, Aging Structure UNIQUE SITE CHARACTERISTICS: N/A SANITARY SEWER PROVISION: N/A WATER USAGE CALCULATION: See Executive Summary ENVIRONMENTAL IMPACT: Bid Award Recommendation Letter and Bid Tab Page 11 of 13 City of New Berlin Utilities 2026 Sewer Lining As-Read Bids Date: 04/23/2026, 10:06 a.m. Item No. Items Unit Quantity Unit Price Cost Unit Price Cost Unit Price Cost 1 8" Dia. Sanitary Sewer CIPP Lining LF 10,100 40.94$ 413,494.00$ 35.40$ 357,540.00$ 2 10" Dia. Sanitary Sewer CIPP Lining LF 3,136 53.59$ 168,058.24$ 41.65$ 130,614.40$ 581,552.24$ 488,154.40$ Notes: TOTAL OF BASE BID ITEMS Visu-Sewer, LLC W230 N4855 Betker Drive Pewaukee, WI 53072 Insituform Technologies USA, LLC 580 Goddard Avenue Chesterfield, MO 63005 Page 12 of 13 500 North 3rd Street, Suite 703 / Wausau, WI 54403 / 715.845.1333 / clarkdietz.com April 23, 2026 Alex Parker City of New Berlin 4000 S. Casper Drive New Berlin, WI 53151 Re: 2026 Sewer Lining Dear Alex, We have reviewed the bidding contractors and tabulated the two bids received for the 2026 Sewer Lining project and confirmed that the as-read low bidder, Visu-Sewer, LLC of Pewaukee, Wisconsin is the low bidder for this project. The amounts received for the bid items are as follows: Visu-Sewer, LLC $ 488,154.40 Insituform Technologies USA, LLC $ 581,552.24 Clark Dietz recommends that the City award a contract to the low bidder, Visu-Sewer, LLC in the amount of $488,154.40. If you have any questions or require additional information regarding this matter, please contact our office. Sincerely, Diane L. Thoune, PE Project Manager Clark Dietz, Inc. Page 13 of 13