Fourth of July Commission — Agenda Packet

Fourth of July Committee Meeting Agenda April 22, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue Published: April 16, 2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. March 25, 2026 Meeting Minutes 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report 5. CELEBRATION 2026 A. Discussion and possible vote on additional entertainment on grounds. B. Discussion and possible vote on additional food vendors on the grounds. C. Discussion and possible vote on parade entries. D. Discussion and possible vote on NBW mocktail sales. E. Discussion and possible vote on cost for 2026 banners. F. Discussion and possible vote on commissioner t-shirts. 6. COMMUNICATIONS A. Scheduled singers of patriotic songs prior to the July 2nd drone show and the July 4th fireworks. B. Reminder Monday, May 4th and Monday, June 1st New Berlin Culvers fundraiser. Wear comfortable shoes and NB4 commissioner t-shirt. 7. SET NEXT MEETING DATE A. Next meeting date is Wednesday, May 27th at 6:00 pm in the Willow Room of the New Berlin ARC located at 15321 W National Avenue, New Berlin. 8. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. Page 1 of 15 • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 2 of 15 March 25, 2026 CALL MEETING TO ORDER There being a quorum (8 Commissioners), Polly Oldenburg called the meeting to order at 6:06pm. Commissioners Present: Polly Oldenburg, Nancy Perkins, Wendy Testin, Marlyene Pfeiffer, Michael Mazzoni, Nancy Bertsch, Kathy Erickson, Marc Meyer. Commissioners Excused: Lori Doyle, Joe Stibl, Joe Dallman, Sherry Ament. Also in Attendance: Katie Roth (Recreation Manager), Bob Rafel (Prospect Lions), Bobby Reid (NB Lions) Kathryn Georgoulis (Pie Contest Lead), Gregg (Rosattis). Abbi Bottom at 6:13pm. John Schober Arrived at 6:33pm. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION: To approve the minutes from February 25, 2026 VOTE: Motion by: Kathy Erickson Seconded by: Marlyene Pfeiffer MOTION PASSED: 8-0 FINANCIAL REPORT ITEM: Monthly Activity and Financial Report MOTION: To approve the Financials as presented. VOTE: Motion by: Nancy Bertsch Seconded by: Kathy Erickson MOTION PASSED: 8-0 Fundraising Update: The Commission currently has $50,490 in secured donations toward the overall event budget of $112,000, leaving a remaining balance of $61,510 to be raised. Discussion: Polly Oldenburg encouraged Commission members to actively seek additional donations and sponsorships from community partners to help close the funding gap. Abbi Bottom arrived at 6:13pm. Page 3 of 15 CELEBRATION 2026 ITEM: Discussion and possible vote on food vendors MOTION: To Approve Los Toxichos Mobile Bar VOTE: Motion by: Marlene Pfeiffer Seconded by: Nancy Perkins MOTION PASSED: 8-0 MOTION: To Approve Sweet Caroline Corn to Add Smash Burgers to Menu VOTE: Motion by: Marc Meyer Seconded by: Kathy Erickson MOTION PASSED: 8-0 MOTION: To decline the Schnee Cones application due to a duplicated food category. VOTE: Motion by: Kathy Erickson Seconded by: Nancy Bertsch MOTION PASSED: 8-0 MOTION: To Approve 99 Tasty Easts LLC VOTE: Motion by: Kathy Erickson Seconded by: Nancy Perkins MOTION PASSED: 8-0 MOTION: To Approve all three Small Business Marker Vendors (Veronica Luxe Jewelry, Sandras Creationz, Pri’s Jewelry, Twisted Kats Studio) VOTE: Motion by: Kathy Erickson Seconded by: Nancy Bertsch MOTION PASSED: 8-0 ITEM: Discussion and possible vote on additional entertainment options. MOTION: To approve Right of Way Band for the July 4th 4:00pm timeslot in the West Tent for $1,000. VOTE: Motion by: Kathy Erickson Seconded by: Marlyene Pfeiffer MOTION PASSED: 8-0 John Schober Arrived at 6:33pm MOTION: To approve Sarah Quade as Donation Bingo MC for $175 VOTE: Motion by: Nancy Perkins Seconded by: Kathy Erickson MOTION PASSED: 8-0 Page 4 of 15 ITEM: Discussion and possible vote regarding the National Anthem sung prior to the Drone Show on July 2nd and the Fireworks Show on July 4th. MOTION: To schedule a patriotic song prior to the fireworks and drone show. VOTE: Motion by: Mike Mazzoni Seconded by: Nancy Perkins MOTION PASSED: 8-0 Discussion: Polly Oldenburg encouraged the team to explore opportunities to incorporate a Ben Franklin look-alike into festival activities. ITEM: Discussion and possible vote on to approve shuttle bus service on July 2nd and July 4th. MOTION: to Approve Shuttle Bus Service n July 2nd and 4th VOTE: Motion by: Mike Mazzoni Seconded by: Nancy Bertsch MOTION PASSED: 8-0 ITEM: Discussion and possible vote to approve funds for the annual pie contest. MOTION: To allocate $1,000 for supplies for the Pie and Bingo Contests. VOTE: Motion by: Marlyene Pfeiffer Seconded by: Nancy Perkins MOTION PASSED: Approved 8-0 ITEM: Discussion and possible vote on parade entries. MOTION: To approve the parade applications for the Jim Madritsch Band ($750) and the New Berlin Community Band ($1,000). VOTE: Motion by: Kathy Erickson Seconded by: Mike Mazzoni MOTION PASSED: 8-0 COMMUNICATIONS ITEM: Culvers fundraisers scheduled for Monday, May 4th and Monday, June 1st are approved. Both dates will require a minimum of four commissioners to volunteer each night. Arrival at 3:45 and work through 7:00pm. Come dressed to work - cleaning tables Page 5 of 15 inside and delivering orders both inside and outside. Refer to the Sign-up Genius sent on March 18th. ITEM: NBFD Pancake Breakfast date • Pivoting to Brat Fry. Looking at May 2nd and 3rd at ARC. NEXT COMMISSION MEETING DATE ITEM: The next commission meeting will be on Wednesday April 222, 2026 at 6:00pm in the Willow Room of the ARC, located at 15321 W National Avenue, New Berlin. ADJOURNMENT MOTION: To adjourn the meeting at 7:14pm VOTE: Motion by: Kathy Erickson Seconded by: Mike Mazzoni MOTION PASSED: 8-0 Respectfully Submitted, Katie Roth, Recreation Manager Page 6 of 15 CITY of NEW BERLIN FOURTH of JULY Budget Report as of April 16, 2026 Original Transfers/ Revised Year to Encumbered Available Budget Adjustments Budget Date Budget ___________ ___________ ___________ ___________ ___________ ___________ REVENUES Donations/sponsorship 112,000 - 112,000 68,348 (43,652) Booth/Vendor Fees 14,000 - 14,000 8,700 (5,300) Charities 24,000 - 24,000 21,000 (3,000) Carnival Proceeds 10,000 - 10,000 - (10,000) Parking 7,000 - 7,000 - (7,000) Events - - - - - Tourism Grant 5,000 5,000 (5,000) Transfer from City 15,000 - 15,000 - - (15,000) Total Revenues 187,000 - 187,000 98,048 - (88,952) EXPENDITURES Parade 13,000 - 13,000 - 400 12,600 Entertainment 50,000 - 50,000 - 53,084 (3,084) Drone Shows 25,000 - 25,000 - 25,000 - Fireworks 40,000 - 40,000 10,000 30,000 - Salary 12,000 - 12,000 5,133 6,867 FICA 918 - 918 393 525 Advertising 250 - 250 - 5,088 (4,838) Electricity/Water - - - - - - Grounds Maintence 1,000 1,000 - 1,000 Waste Disposal 12,000 - 12,000 - 10,645 1,355 Telephone/Cell Phone 600 - 600 136 - 464 Dues/Memberships 100 - 100 - - 100 Tent Rental 22,000 - 22,000 - 22,023 (23) Office Supplies 1,000 - 1,000 - 1,000 Events - - - 750 - (750) Supplies 9,000 - 9,000 - 100 8,900 Total Expenditures 186,868 - 186,868 16,411 146,340 24,117 Net Change in Fund Balance 132 - 132 81,637 (64,835) Page 7 of 15 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2125455 $7,000.00 02/19/2026 PROSPECT LIONS CHARITIES OF NEW BERLIN, INC 1339 4TH OF JULY DONATION 2026 2126531 $7,000.00 03/18/2026 SCHOOL DISTRICT OF NEW BERLIN 217373 4TH OF JULY DONATION 2026 2131463 $7,000.00 04/13/2026 NEW BERLIN LIONS CLUB FOUNDATION, INC 9080 4TH OF JULY DONATION 21,000.00 Page 8 of 15 Year Receipt Amount Entry Date Paid By Check # 2025 2107946 200.00 11/24/2025 WISTL SOD FARMS INC 18387 2025 2107947 50.00 11/24/2025 ARROWHEAD TOOL AND DIE INC. 42919 2025 2107948 500.00 11/24/2025 GREENFIELD PLAZA LLC 2659 2025 2108152 200.00 12/02/2025 HASTINGS AIR ENERGY CONTROL, INC. 90672 2025 2108153 100.00 12/02/2025 TOOLRITE MFG 407170 2025 2108215 100.00 12/03/2025 HONEYAGER'S MUDJACK SERVICE, INC. 8048 2025 2108307 200.00 12/04/2025 NEW BERLIN PLASTICS INC. 89351 2025 2108564 200.00 12/15/2025 FRANTZ MACHINE PRODUCTS, INC. 28984 2025 2108672 1,500.00 12/18/2025 JOHNS DISPOSAL SERVICE, INC. 22310 2026 2111686 483.40 01/14/2026 SCHOLASTIC BOOK FAIR 2026 2114847 600.00 01/21/2026 JOEYS OLD-FASHIONED BURGERS LLC 981 2026 2114849 1,500.00 01/21/2026 WAUKESHA STATE BANK 188219 2026 2120561 600.00 01/28/2026 WEST-NEW-BROOK ORTHODONTISTS, S.C. 2169 2026 2123956 1,145.69 02/03/2026 SCHOLASTIC INC. 646506 2026 2123957 5,000.00 02/03/2026 MOORE CONSTRUCTION SERVICES 28234 2026 2124784 2,000.00 02/09/2026 NEW BERLIN LIONS CLUB FOUNDATOIN, INC 9027 2026 2125328 750.00 02/17/2026 ACCOUNT FOR IT 2656 2026 2125456 1,500.00 02/19/2026 PREFERRED ELECTRICAL CONTRACTORS, INC. 108154 2026 2125712 500.00 02/25/2026 NEW BERLIN JUNIOR WOMAN'S CLUB 3634 2026 2126144 5,000.00 03/06/2026 ACRISURE, LLC 278511 2026 2126205 20.00 03/09/2026 4TH OF JULY 2026 2126524 5,000.00 03/18/2026 EDUCATORS CREDIT UNION 4132960 2026 2126525 5,000.00 03/18/2026 MORGAN STANLEY 404558805 2026 2126526 100.00 03/18/2026 DONALD R KITTEN 31826 2026 2126527 3,000.00 03/18/2026 BEECHWOOD DISTRIBUTORS, INC. 11567 2026 2126528 250.00 03/18/2026 ELECTROCHEMICAL PRODUCTS, INC. 100714 2026 2126529 600.00 03/18/2026 ABSORB TECH 250668 2026 2126530 2,500.00 03/18/2026 PRINCETON CLUB NEW BERLIN LLC 18357 2026 2126532 1,000.00 03/18/2026 HORICON BANK 143917 2026 2126786 600.00 03/25/2026 W.I.S. LOGISTICS 82701 2026 2126787 400.00 03/25/2026 HOLZ CHEVROLET 14471 2026 2126788 600.00 03/25/2026 DONOVAN & JORGENSON, INC. 25183 2026 2126789 750.00 03/25/2026 JOIN POLLY'S JAUNTS, LLC 2674 2026 2126926 3,000.00 03/30/2026 HOMETOWNE WINDOWS & DOORS, INC. 9100 2026 2126978 1,500.00 04/01/2026 TOBIN JEWELERS 17043 2026 2128882 1,500.00 04/06/2026 SENDIK'S MANAGEMENT COMPANY, INC 6528 2026 2133196 399.00 04/16/2026 GRAMS FAMILY DENTAL LLC 199 2026 2133197 20,000.00 04/16/2026 FESTIVAL FOODS 572919 68,348.09 Page 9 of 15 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2121360 $900.00 01/29/2026 THE AZTECA RESTAURANT, LLC 1576 4TH OF JULY FOOD VENDOR 2026 2121361 $1,050.00 01/29/2026 QUALITY CONCESSIONS/DUANE HICKMANS 5967 4TH OF JULY FOOD VENDOR 2026 2124783 $700.00 02/09/2026 WILD LAVENDAR BOUTIQUE 1022 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 2026 2125728 $650.00 02/25/2026 KATHLEEN HOFFMANN 1179 4TH OF JULY VENDOR 2026 2126142 $800.00 03/06/2026 THE LEAP LLC 1120 4TH OF JULY FOOD VENDOR 2026 2126143 $1,050.00 03/06/2026 DANIEL/VALERIE KONIAR 112 4TH OF JULY FOOD VENDOR 2026 2126533 $850.00 03/18/2026 LA EMPANADA LLC 1106 4TH OF JULY VENDOR/FOOD TRUCK 2026 2126534 $500.00 03/18/2026 PRANETABEN AND MANKUMAR PATEL 102 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE 2026 2126535 $700.00 03/18/2026 PRINCETON WEATHERS PERSONAL MONEY ORDER/WELLS FARGO BANK131304764 4TH OF JULY VENDOR 2026 2126812 $300.00 03/25/2026 ELEGANT HENNA LLC CHECK 1321 2026 2126871 $50.00 03/27/2026 HALEY ANDERSON CHECK 39 2026 2131462 $100.00 04/13/2026 VERONICA'S LUXE/SANDRA'S CREATIONS/WESTERN UNION MONEY ORDCHECK 19-823647290 2026 2133194 $1,050.00 04/16/2026 99 TASTY EATS LLC CHECK 1005 8,700.00 Page 10 of 15 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY FOOD VENDOR 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE Page 11 of 15 Year Receipt Eff. Date Amount Paid By-Ref Comment Page 12 of 15 Page 13 of 15 - Page 14 of 15 Encumbered Parade: brass knuckles dixe doodlers milwaukee flyers Convertible senior moments 400.00 2/25/2026 milwaukee community bank NB Community Band Tripoli Shrine long riders the rocket cycle whistles on wheels juggler Big Top Brass Music6S Tripoli Shrine Legion of Honor Dick Staus Band Millie the clown green beret bank hillbilly clan tripoli shrine clowns 400.00 Entertainment: ANT productions 9,200.00 10/22/2025 bands-west tent 16,500.00 9/24/2025 bands-east tent 21,400.00 9/24/2025 Peter Lindsey 850.00 12/3/2025 miss kim 500.00 12/3/2025 Allen Hart-neil diamond bublle guy 475.00 12/3/2025 pie contest double eagle mobile 1,485.00 12/3/2025 corn hole by tarmann fun on the rund 1,500.00 2/25/2026 mke foam 375.00 2/25/2026 picture perfect 399.00 2/25/2026 senior moments 400.00 2/25/2026 Milw Bucks Half Twisted/Half knot kelley clark Cirque Du Cham Adventure rock Cheryl McCrary Whistles on Wheels 53,084.00 Fireworks - 30,000.00 2/25/2026 drone show 25,000.00 1/28/2026 Advertising Facebook Electricity Waste Disposal Pats disposal 10,645.00 10,645.00 10/22/2025 Telephone/Cell Phone Dues/Memberships Tent Rental Area Rental 22,023.08 22,023.08 10/22/2025 Parking Office Supplies Cornhole Tournament Adventure Rock Supplies dunham school services ARC christmas tree 100.00 12/3/2025 above par golf 5,088.00 2/26/2026 tables & chairs electric cords Speaker System- A.N.T. 141,152.08 Page 15 of 15