Fourth of July Commission — Agenda Packet

Fourth of July Committee Meeting Agenda March 25, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue Published: March 23, 2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. February 25, 2026 meeting minutes 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report 5. CELEBRATION 2026 A. Discussion and possible vote on food vendors. B. Discussion and possible vote on children's entertainment options. C. Discussion and possible vote on additional entertainment options. D. Discussion and possible vote regarding the National Anthem sung prior to the Drone Show on July 2nd and the Fireworks Show on July 4th. E. Discussion and possible vote to approve shuttle bus service on July 2nd and July 4th. F. Discussion and possible vote to approve funds for the annual pie contest. G. Discussion and possible vote on parade entries. H. Discussion and possible vote on commissioner t-shirts. 6. COMMUNICATIONS A. Culvers Fundraisers scheduled for Monday, May 4th and Monday, June 1st are approved. Both dates will require a minimum of four commissioners to volunteer each night. Arrival at 3:45 and work through 7:00 pm. Come dressed to work - cleaning tables inside and delivering orders both inside and outside. Refer to the Sign-up Genius sent on March 18th. B. NBFD Pancake Breakfast date - 7. SET NEXT MEETING DATE A. Next meeting date is Wednesday, April 22nd, 2026 at 6:00 pm in the Willow Room of the ARC, located at 15321 W National Avenue, New Berlin. 8. ADJOURN Page 1 of 16 Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 2 of 16 February 25, 2026 CALL MEETING TO ORDER There being a quorum (11 Commissioners), Joe Stribel called the meeting to order at 6:00pm. Commissioners Present: Polly Oldenburg, Nancy Perkins, Lori Doyle, Wendy Testin, Marlyene Pfeiffer, Michael Mazzoni, Joe Dallman, Sherry Ament, Nancy Bertsch, Kathy Erickson, Joe Stribel, Marc Meyer Also in Attendance: Eric Snodgrass (Assistant Recreation Manager), Julie Cordero (Educational Foundation of NB), Mark O’Connor (NBFD), Bob Rafel (Prospect Lions), Jim Shallow (Prospect Lions), Patti Greenless (NB Lions), Bobby Reid (NB Lions) ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION : To approve the minutes from January 28, 2026 with corrections to attendance and the typo in the liability statement. VOTE : Motion by: Nancy Bertsch Seconded by: Joe Dallman MOTION PASSED: 12–0 FINANCIAL REPORT ITEM : Monthly Activity and Financial Report MOTION: To approve the Financials as presented. VOTE : Motion by: Joe Dallman Seconded by: Wendy Testin MOTION PASSED: 12-0 CELEBRATION 2026 ITEM: Discussion and possible vote to approve electrical expenses from 2025. MOTION: Motion to approve the electrical expense for $572 to preferred electrical contractors from the 2025 festival. VOTE : Motion by: Michael Mazzoni Seconded by: Kathy Erickson Page 3 of 16 MOTION PASSED: 12-0 ITEM: Discussion and possible vote to approve menu and prices for the four charities offerings. Discussion was held but no motions were raised. ITEM: Discussion and possible vote on food vendors. MOTION: Motion to approve Little’s BBQ as the BBQ food vendor on the grounds. Other BBQ vendor was rejected VOTE : Motion by: Joe Stribel Seconded by: Joe Dallman MOTION PASSED: 12-0 MOTION: Motion to approve Berries & Bites as a vendor on the grounds VOTE : Motion by: Sherri Ament Seconded by: Joe Dallman MOTION PASSED: 12-0 Abbie Van Ess arrived at 6:27pm MOTION: Motion to approve Ice Tea Spot VOTE : Motion by: Joe Stribel Seconded by: Kathy Erickson MOTION PASSED: 12-0 MOTION: Motion to approve Los Toxicos Mobile Bar beverages conditional on if the beverages are N/A VOTE : Motion by: Joe Stribel Seconded by: Joe Dallman MOTION PASSED: 12-0 MOTION: Motion to approve Jammin Concessions with a modified menu of only designer fries VOTE : Motion by: Lori Doyle Seconded by: Nancy Perkins MOTION PASSED: 12-0 Page 4 of 16 MOTION: Motion to approve Elegant Tattoos for on-site henna tattoos VOTE : Motion by: Joe Stribel Seconded by: Kathy Erickson MOTION PASSED: 12-0 MOTION: Motion to approve Dionigi Concessions with a modified menu VOTE : Motion by: Nancy Perkins Seconded by: Marylene Pfeiffer MOTION PASSED: 12-0 ITEM: Discussion and possible vote on children's entertainment options. MOTION: Motion to approve Fun on the Run mobile horse racing in the amount of $1500 - covering 2 days for 4 hours per day - requesting Friday and Saturday. VOTE : Motion by: Joe Dallman Seconded by: Marc Meyer MOTION PASSED: 12-0 MOTION: Motion to approve MKE Foam mobile foam party in the amount of $375. VOTE : Motion by: Joe Dallman Seconded by: Michael Mazzoni MOTION PASSED: 12-0 MOTION: Motion to approve Picture Perfect photo booth in the amount of $399, with a sponsorship from Graham Family Dental covering the cost. VOTE : Motion by: Nancy Perkins Seconded by: Marylene Pfeiffer MOTION PASSED: 12-0 ITEM: Discussion and possible vote on additional events to the 22026 calendar. MOTION: Motion to approve the Senior Moments Performance Group in the amount of $400. VOTE : Motion by: Nancy Bertsch Seconded by: Kathy Erickson MOTION PASSED: 12-0 Page 5 of 16 ITEM: Discussion and possible vote on parade entries. MOTION: Motion to approve the Senior Moments Performance Group in the amount of $400. VOTE : Motion by: Nancy Bertsch Seconded by: Kathy Erickson MOTION PASSED: 12-0 ITEM: Discussion and possible vote on golf cart vendor. MOTION: Motion to approve Above Par $5,088 VOTE : Motion by: Michael Mazzoni Seconded by: Kathy Erickson MOTION PASSED: 11-0 (1 abstain) ITEM: Discussion and possible vote on new commissioner t-shirts. No motion or actions were taken. ITEM: Discussion and possible vote to approve fireworks vendor. MOTION: Motion to approve Chrome Fireworks and displays for $40,000. VOTE : Motion by: Marc Meyer Seconded by: Joe Dallman MOTION PASSED: 12-0 COMMUNICATIONS ITEM: Additional NB4 fundraising options including Friday, March 13th. Culver’s dates for May 4th and June 1. ITEM: NBFD Pancake Breakfast date at the ARC in conjunction with NB4. NEXT COMMISSION MEETING DATE ITEM: The next commission meeting will be on Wednesday March 25, 2026 at 6:00pm in the Willow Room of the ARC, located at 15321 W National Avenue, New Berlin. Page 6 of 16 ADJOURNMENT MOTION: To adjourn the meeting at 7:22pm VOTE: Motion by: Joe Dallman Seconded by: Sherri Ament MOTION PASSED: 12-0 Respectfully Submitted, Lori Doyle, Secretary Page 7 of 16 CITY of NEW BERLIN FOURTH of JULY Budget Report as of March 18, 2026 Original Transfers/ Revised Year to Encumbered Available Budget Adjustments Budget Date Budget ___________ ___________ ___________ ___________ ___________ ___________ REVENUES Donations/sponsorship 112,000 - 112,000 39,599 (72,401) Booth/Vendor Fees 14,000 - 14,000 7,200 (6,800) Charities 24,000 - 24,000 14,000 (10,000) Carnival Proceeds 10,000 - 10,000 - (10,000) Parking 7,000 - 7,000 - (7,000) Events - - - - - Tourism Grant 5,000 5,000 (5,000) Transfer from City 15,000 - 15,000 - - (15,000) Total Revenues 187,000 - 187,000 60,799 - (126,201) EXPENDITURES Parade 13,000 - 13,000 - - 13,000 Entertainment 50,000 - 50,000 - 50,410 (410) Drone Shows 25,000 - 25,000 - 25,000 - Fireworks 40,000 - 40,000 - - 40,000 Salary 12,000 - 12,000 3,551 8,449 FICA 918 - 918 272 646 Advertising 250 - 250 - - 250 Electricity/Water - - - - - - Grounds Maintence 1,000 1,000 - 1,000 Waste Disposal 12,000 - 12,000 - 10,645 1,355 Telephone/Cell Phone 600 - 600 91 - 509 Dues/Memberships 100 - 100 - - 100 Tent Rental 22,000 - 22,000 - 22,023 (23) Office Supplies 1,000 - 1,000 - 1,000 Events - - - 750 - (750) Supplies 9,000 - 9,000 - 100 8,900 Total Expenditures 186,868 - 186,868 4,663 108,178 74,027 Net Change in Fund Balance 132 - 132 56,136 (52,174) Page 8 of 16 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2125455 $7,000.00 02/19/2026 PROSPECT LIONS CHARITIES OF NEW BERLIN, INC 1339 4TH OF JULY DONATION 2026 2126531 $7,000.00 03/18/2026 SCHOOL DISTRICT OF NEW BERLIN 217373 4TH OF JULY DONATION 14,000.00 Page 9 of 16 Year Receipt Amount Entry Date Paid By Check # 2025 2107946 200.00 11/24/2025 WISTL SOD FARMS INC 18387 2025 2107947 50.00 11/24/2025 ARROWHEAD TOOL AND DIE INC. 42919 2025 2107948 500.00 11/24/2025 GREENFIELD PLAZA LLC 2659 2025 2108152 200.00 12/02/2025 HASTINGS AIR ENERGY CONTROL, INC. 90672 2025 2108153 100.00 12/02/2025 TOOLRITE MFG 407170 2025 2108215 100.00 12/03/2025 HONEYAGER'S MUDJACK SERVICE, INC. 8048 2025 2108307 200.00 12/04/2025 NEW BERLIN PLASTICS INC. 89351 2025 2108564 200.00 12/15/2025 FRANTZ MACHINE PRODUCTS, INC. 28984 2025 2108672 1,500.00 12/18/2025 JOHNS DISPOSAL SERVICE, INC. 22310 2026 2111686 483.40 01/14/2026 SCHOLASTIC BOOK FAIR 2026 2114847 600.00 01/21/2026 JOEYS OLD-FASHIONED BURGERS LLC 981 2026 2114849 1,500.00 01/21/2026 WAUKESHA STATE BANK 188219 2026 2120561 600.00 01/28/2026 WEST-NEW-BROOK ORTHODONTISTS, S.C. 2169 2026 2123956 1,145.69 02/03/2026 SCHOLASTIC INC. 646506 2026 2123957 5,000.00 02/03/2026 MOORE CONSTRUCTION SERVICES 28234 2026 2124784 2,000.00 02/09/2026 NEW BERLIN LIONS CLUB FOUNDATOIN, INC 9027 2026 2125328 750.00 02/17/2026 ACCOUNT FOR IT 2656 2026 2125456 1,500.00 02/19/2026 PREFERRED ELECTRICAL CONTRACTORS, INC. 108154 2026 2125712 500.00 02/25/2026 NEW BERLIN JUNIOR WOMAN'S CLUB 3634 2026 2126144 5,000.00 03/06/2026 ACRISURE, LLC 278511 2026 2126205 20.00 03/09/2026 4TH OF JULY 2026 2126524 5,000.00 03/18/2026 EDUCATORS CREDIT UNION 4132960 2026 2126525 5,000.00 03/18/2026 MORGAN STANLEY 404558805 2026 2126526 100.00 03/18/2026 DONALD R KITTEN 31826 2026 2126527 3,000.00 03/18/2026 BEECHWOOD DISTRIBUTORS, INC. 11567 2026 2126528 250.00 03/18/2026 ELECTROCHEMICAL PRODUCTS, INC. 100714 2026 2126529 600.00 03/18/2026 ABSORB TECH 250668 2026 2126530 2,500.00 03/18/2026 PRINCETON CLUB NEW BERLIN LLC 18357 2026 2126532 1,000.00 03/18/2026 HORICON BANK 143917 39,599.09 Page 10 of 16 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2121360 $900.00 01/29/2026 THE AZTECA RESTAURANT, LLC 1576 4TH OF JULY FOOD VENDOR 2026 2121361 $1,050.00 01/29/2026 QUALITY CONCESSIONS/DUANE HICKMANS 5967 4TH OF JULY FOOD VENDOR 2026 2124783 $700.00 02/09/2026 WILD LAVENDAR BOUTIQUE 1022 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 2026 2125728 $650.00 02/25/2026 KATHLEEN HOFFMANN 1179 4TH OF JULY VENDOR 2026 2126142 $800.00 03/06/2026 THE LEAP LLC 1120 4TH OF JULY FOOD VENDOR 2026 2126143 $1,050.00 03/06/2026 DANIEL/VALERIE KONIAR 112 4TH OF JULY FOOD VENDOR 2026 2126533 $850.00 03/18/2026 LA EMPANADA LLC 1106 4TH OF JULY VENDOR/FOOD TRUCK 2026 2126534 $500.00 03/18/2026 PRANETABEN AND MANKUMAR PATEL 102 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE 2026 2126535 $700.00 03/18/2026 PRINCETON WEATHERS PERSONAL MONEY ORDER/WELLS FARGO BANK131304764 4TH OF JULY VENDOR 7,200.00 Page 11 of 16 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE Page 12 of 16 Year Receipt Eff. Date Amount Paid By-Ref Comment Page 13 of 16 Page 14 of 16 - Page 15 of 16 Encumbered Parade: brass knuckles dixe doodlers milwaukee flyers Convertible jim madritsch band milwaukee community bank NB Community Band Tripoli Shrine long riders the rocket cycle whistles on wheels juggler Big Top Brass Music6S Tripoli Shrine Legion of Honor Dick Staus Band Millie the clown green beret bank hillbilly clan tripoli shrine clowns - Entertainment: ANT productions 9,200.00 10/22/2025 bands-west tent 16,500.00 9/24/2025 bands-east tent 21,400.00 9/24/2025 Peter Lindsey 850.00 12/3/2025 miss kim 500.00 12/3/2025 Allen Hart-neil diamond bublle guy 475.00 12/3/2025 pie contest double eagle mobile 1,485.00 12/3/2025 corn hole by tarmann americas pub quiz double platinum dj Simonson Family Bikes Tripoli Shrine Milw Bucks Half Twisted/Half knot kelley clark Cirque Du Cham Adventure rock Cheryl McCrary Whistles on Wheels 50,410.00 Fireworks - drone show 25,000.00 1/28/2026 Advertising Facebook Electricity Waste Disposal Pats disposal 10,645.00 10,645.00 10/22/2025 Telephone/Cell Phone Dues/Memberships Tent Rental Area Rental 22,023.08 22,023.08 10/22/2025 Parking Office Supplies Cornhole Tournament Adventure Rock Supplies dunham school services ARC christmas tree 100.00 12/3/2025 Banners tables & chairs electric cords Speaker System- A.N.T. 108,078.08 Page 16 of 16