Fourth of July Commission — Minutes

March 25, 2026 CALL MEETING TO ORDER There being a quorum (8 Commissioners), Polly Oldenburg called the meeting to order at 6:06pm. Commissioners Present: Polly Oldenburg, Nancy Perkins, Wendy Testin, Marlyene Pfeiffer, Michael Mazzoni, Nancy Bertsch, Kathy Erickson, Marc Meyer. Commissioners Excused: Lori Doyle, Joe Stibl, Joe Dallman, Sherry Ament. Also in Attendance: Katie Roth (Recreation Manager), Bob Rafel (Prospect Lions), Bobby Reid (NB Lions) Kathryn Georgoulis (Pie Contest Lead), Gregg (Rosattis). Abbi Bottom at 6:13pm. John Schober Arrived at 6:33pm. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION: To approve the minutes from February 25, 2026 VOTE: Motion by: Kathy Erickson Seconded by: Marlyene Pfeiffer MOTION PASSED: 8-0 FINANCIAL REPORT ITEM: Monthly Activity and Financial Report MOTION: To approve the Financials as presented. VOTE: Motion by: Nancy Bertsch Seconded by: Kathy Erickson MOTION PASSED: 8-0 Fundraising Update: The Commission currently has $50,490 in secured donations toward the overall event budget of $112,000, leaving a remaining balance of $61,510 to be raised. Discussion: Polly Oldenburg encouraged Commission members to actively seek additional donations and sponsorships from community partners to help close the funding gap. Abbi Bottom arrived at 6:13pm. CELEBRATION 2026 ITEM: Discussion and possible vote on food vendors MOTION: To Approve Los Toxichos Mobile Bar VOTE: Motion by: Marlene Pfeiffer Seconded by: Nancy Perkins MOTION PASSED: 8-0 MOTION: To Approve Sweet Caroline Corn to Add Smash Burgers to Menu VOTE: Motion by: Marc Meyer Seconded by: Kathy Erickson MOTION PASSED: 8-0 MOTION: To decline the Schnee Cones application due to a duplicated food category. VOTE: Motion by: Kathy Erickson Seconded by: Nancy Bertsch MOTION PASSED: 8-0 MOTION: To Approve 99 Tasty Easts LLC VOTE: Motion by: Kathy Erickson Seconded by: Nancy Perkins MOTION PASSED: 8-0 MOTION: To Approve all three Small Business Marker Vendors (Veronica Luxe Jewelry, Sandras Creationz, Pri’s Jewelry, Twisted Kats Studio) VOTE: Motion by: Kathy Erickson Seconded by: Nancy Bertsch MOTION PASSED: 8-0 ITEM: Discussion and possible vote on additional entertainment options. MOTION: To approve Right of Way Band for the July 4th 4:00pm timeslot in the West Tent for $1,000. VOTE: Motion by: Kathy Erickson Seconded by: Marlyene Pfeiffer MOTION PASSED: 8-0 John Schober Arrived at 6:33pm MOTION: To approve Sarah Quade as Donation Bingo MC for $175 VOTE: Motion by: Nancy Perkins Seconded by: Kathy Erickson MOTION PASSED: 8-0 ITEM: Discussion and possible vote regarding the National Anthem sung prior to the Drone Show on July 2nd and the Fireworks Show on July 4th. MOTION: To schedule a patriotic song prior to the fireworks and drone show. VOTE: Motion by: Mike Mazzoni Seconded by: Nancy Perkins MOTION PASSED: 8-0 Discussion: Polly Oldenburg encouraged the team to explore opportunities to incorporate a Ben Franklin look-alike into festival activities. ITEM: Discussion and possible vote on to approve shuttle bus service on July 2nd and July 4th. MOTION: to Approve Shuttle Bus Service n July 2nd and 4th VOTE: Motion by: Mike Mazzoni Seconded by: Nancy Bertsch MOTION PASSED: 8-0 ITEM: Discussion and possible vote to approve funds for the annual pie contest. MOTION: To allocate $1,000 for supplies for the Pie and Bingo Contests. VOTE: Motion by: Marlyene Pfeiffer Seconded by: Nancy Perkins MOTION PASSED: Approved 8-0 ITEM: Discussion and possible vote on parade entries. MOTION: To approve the parade applications for the Jim Madritsch Band ($750) and the New Berlin Community Band ($1,000). VOTE: Motion by: Kathy Erickson Seconded by: Mike Mazzoni MOTION PASSED: 8-0 COMMUNICATIONS ITEM: Culvers fundraisers scheduled for Monday, May 4th and Monday, June 1st are approved. Both dates will require a minimum of four commissioners to volunteer each night. Arrival at 3:45 and work through 7:00pm. Come dressed to work - cleaning tables inside and delivering orders both inside and outside. Refer to the Sign-up Genius sent on March 18th. ITEM: NBFD Pancake Breakfast date • Pivoting to Brat Fry. Looking at May 2nd and 3rd at ARC. NEXT COMMISSION MEETING DATE ITEM: The next commission meeting will be on Wednesday April 222, 2026 at 6:00pm in the Willow Room of the ARC, located at 15321 W National Avenue, New Berlin. ADJOURNMENT MOTION: To adjourn the meeting at 7:14pm VOTE: Motion by: Kathy Erickson Seconded by: Mike Mazzoni MOTION PASSED: 8-0 Respectfully Submitted, Katie Roth, Recreation Manager