Committee of the Whole Meeting - Via Zoom — Minutes

Committee of the Whole MEETING MINUTES March 24, 2026 - 6:00 PM Zoom Meeting ID: 841 0836 9320 Via Zoom: https://us02web.zoom.us/j/84108369320 MINUTES 1. CALL MEETING TO ORDER The City Clerk stated that the Common Council approved, at her request, holding the meeting via electronic means (Zoom) on December 9, 2025, due to in-person absentee voting being conducted in the Council Chambers and to ensure the security of election materials. The agenda included a direct link to the Zoom meeting and the meeting ID: 841 0836 9320. Mayor Ament called the meeting to order at 6:03 PM. 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson La Fever, Alderperson Harenda, Alderperson Stribl, Alderperson Horbinski (6:05 p.m.), Alderperson Kroupa Excused: Alderperson Dave Maxey Staff Present: Mayor Dave Ament, City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with the open meetings law. 3. APPROVAL OF MINUTES A. March 10, 2026, Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Stribl Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the March 25, 2026, Water Utility claims in the amount of $15,714.08, Sewer Utility claims in the amount of $317,776.83, and General City claims in the amount of $679,777.43, including General City claims checks dated March 4, 2026, in the amount of $284,955.97, tax overpayment checks totaling $12,617.81, and a We Energies EFT payment of $97,672.76. MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Stribl VOTE: Motion Passed 6-0 5. MISCELLANEOUS A. Department of Community Development Update Greg Kessler, Director of the Community Development Department, provided an update. Katie Roth, Recreation Manager, and Eric Snodgrass, Assistant Recreation Manager, also provided an update on the Recreation Division. B. Discussion and possible recommendation to the Common Council to approve Resolution No. 2026-03 authorizing the Emergency Management Manager, Jim Burns, Department of Community Development, to submit an application and supporting worksheets to the State of Wisconsin Disaster Fund (WDF) for potential reimbursement of eligible expenses incurred by the City during response and recovery efforts related to the August 2025 flood event. MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Stribl VOTE: Motion Passed 6-0 C. Discussion and possible recommendation to the Common Council to approve the 2026 Roadway Maintenance Joint and Crack Cleaning and Sealing Project contract with Thunder Road, LLC, and inspection services by Ruekert & Mielke, Inc., contingent upon receipt of a signed agreement and certificate of insurance. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Harenda VOTE: Motion Passed 6-0 D. Discussion and possible recommendation to the Common Council to approve an agreement with CBS2 for inspection services associated with the 2026 Roadway Rehabilitation portion of the Greenridge Watermain Replacement Project, contingent upon receipt of a signed agreement and certificate of insurance. MOTION: Motion to Approve Motion by: Alderperson Stribl Second by: Alderperson Horbinski VOTE: Motion Passed 6-0 E. Discussion and possible recommendation to the Common Council to deny the base bid and Alternates 1 and 2, for a total of $847,560, from Level Up Construction for the Live Fire Training Tower Rehabilitation Project, based on a determination that it is in the best interest of the City. MOTION: Motion to Approve the denial of the base bid and alternates 1 & 2 Motion by: Alderperson Harenda Second by: Alderperson La Fever VOTE: Motion Passed 6-0 F. Discussion and possible recommendation to the Common Council to approve a contract with Chrome Fireworks, in the amount of $40,000, for the 4th of July fireworks display. Ald. Stribl stated that all 4th of July festivities are funded through fundraising efforts and are not supported by taxpayer dollars. MOTION: Motion to Approve Motion by: Alderperson Stribl Second by: Alderperson Kroupa VOTE: Motion Passed 6-0 6. ADJOURN MOTION: Motion to Adjourn at 6:48 PM Motion by: Alderperson Kroupa Second by: Alderperson Horbinski VOTE: Motion Passed 6-0 Respectfully Submitted, Rubina R. Medina, City Clerk