Public Services Agenda Packet - 6:10 PM

City of Oconomowoc Public Services Committee Aldermen: Ellis, Chairman / McConnell, Secy / Schellpeper Tuesday, May 19, 2026 - 6:10 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (Or immediately following Finance Committee) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Roll Call 3. Committee Business a. Consider/recommend Resolution 26-R3367 Approving the 2026 Annual Sidewalk Replacement Program b. Consider/recommend Resolution 26-R3374 Approving Design Services for Traffic Signals at Hwy 67 and Olympia Fields Drive 4. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 1 MEMORANDUM PUBLIC WORKS Date: May 19, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3367 Approving the 2026 Annual Sidewalk Replacement Program RELATES TO THE STRATEGIC PLAN Strategic Goal II Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND Bids were advertised and opened for the 2026 annual sidewalk program on March 12, 2026. Five bids were received as follows: Base Alt #1 Alt #2 Total J.R. Boehlke LLC $41,070 $640 $1,950 $43,600 Sate Contractors Inc $43,200 $880 $1,980 $46,060 Beardsley Concrete $47,121 $800 $1,500 $49,421 Short Pour Delivery Services $49,605 $596.80 $1,950 $52,151.80 Black Earth Pavement $84,577 $900 $2,292 $87,769 The base bid included sidewalk removal and replacement in various locations throughout the City. Alternate #1 included detectable warning fields for ADA ramps and Alternate #2 included concrete curb and gutter. FINANCIAL IMPACT The low base bid and Alternate #1 from J.R. Boehlke LLC are under budget for sidewalks/crosswalks outside services as well as funding from the water & electric utility for their work. ADDITIONAL ANALYSIS N/A RECOMMENDATION Motion to recommend to the Common Council approval of base bid from J.R. Boehlke LLC. in the sum of $41,070 plus $640 for alternate items added for an adjusted amount of $41,710.00 plus $4,171.00 contingency for a total of $45,881.00. SUGGESTED MOTION Motion to approve Resolution 26-R3367. 2 RESOLUTION NO. 26-R3367 RESOLUTION ADOPTING THE 2026 ANNUAL SIDEWALK PROGRAM WHEREAS, the City of Oconomowoc 2026 budget provides for an annual sidewalk program; and WHEREAS, bids for the sidewalk program had been advertised for and were received as follows: Base Alt #1 Alt #2 Total J.R. Boehlke LLC $41,070 $640 $1,950 $43,600 Sate Contractors Inc $43,200 $880 $1,980 $46,060 Beardsley Concrete $47,121 $800 $1,500 $49,421 Short Pour Delivery Services $49,605 $596.80 $1,950 $52,151.80 Black Earth Pavement $84,577 $900 $2,292 $87,769 and WHEREAS, the low base bid and alternate #1 from J.R. Boehlke, LLC is under budget for general fund - sidewalks; and WHEREAS, Department of Public Works staff, and the Public Services Committee recommend that the bid of J.R. Boehlke, LLC be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED the base bid in the sum of $41,070 plus $640 for alternate items added for an adjustment amount of $41,710 be and the same is hereby accepted, and appropriate city officials are authorized to enter into a contract with J.R. Boehlke, LLC Contractors for said projects. BE IT FURTHER RESOLVED a 10% contingency of $4,171.00, net project cost of $45,881.00, is allowed for the construction with any expenditures exceeding the approved bid amount plus the contingency requiring Common Council approval. BE IT FURTHER RESOLVED that this is a unit price contract with estimated quantities, and accordingly the actual quantities and therefore the final contract price may vary. BE IT FURTHER RESOLVED that this resolution not become effective, and no notice of award be issued unless and until an appropriate performance bond and a certificate of insurance are filed with the City Clerk. BE IT FURTHER RESOLVED all of the work described in this resolution is within the budget with cost allocation as follows: Account Name Account Number Project Number Contract Quantities Sidewalks 100-505-5345-210 N/A $ 36,950.00 3 Water 602-573-7000-210 226004 $ 3,570.00 Electric 603-573-6594-340 N/A $ 1,190.00 TOTAL $ 41,710.00 DATED: May 19, 2026 CITY OF OCONOMOWOC By:___________________________ Matt Rosek, Mayor ATTEST: ___________________________ Gina Kozlik, Clerk 4 1 MEMORANDUM PUBLIC WORKS Date: May 19, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3374 Approving Design Services for Traffic Signals at Hwy 67 and Olympia Fields Drive RELATES TO THE STRATEGIC PLAN Strategic Goal- Section II: Improve and Maintain Our Infrastructure and Facilities Part B: Maintain Our Existing Infrastructure BACKGROUND A Request for Proposals (RFP) was completed for the design of the traffic signals and intersection modifications for STH 67 and Olympia Fields Drive. Proposals were sent to 27 engineering firms. We received 5 proposals on Monday April 20, 2026. The scope of services in the RFP included the following tasks: Task 1 Permanent Traffic Signal Installation Plans & Bid Package Task 2 Project Bidding / Post Bid Tasks The RFP required a Not-to-Exceed (NTE) cost for the tasks associated with the design work. We utilize the hybrid QBS (Qualifications Based Selection) process to evaluate proposals. This hybrid evaluation process includes a technical evaluation consisting of 80% of points and cost evaluation consisting of 20% of points. The consultant with the highest combined total of points will be recommended to Council for approval with the not to exceed cost plus authorization for staff to execute a 10% contingency. Consultants may not perform construction management services for projects their firm designed. ADDITIONAL ANALYSIS Proposals were reviewed and scored by Heath Brozovich, Assistant Director of Public Works, Mark Frye, City Administrator, and Jason Herzog, Director of Public Works. Four of the five firms obtained more than the 80% point requirement for further consideration. The scoring summary and the not-to-exceed cost information is shown below. 5 2 City staff recommend taking the #1 ranked/scored consultant, TADI (Traffic Analysis and Design Inc.) FINANCIAL IMPACT Based on the proposal received from TADI. a Not-to-Exceed cost of $74,585.00 plus a 10% contingency of $7,458.50 for a total of $82,043.50. The design and installation of a traffic signal at this intersection was included in the original TIF 7 plans. COMMITTEE RECOMMENDATION Motion to recommend to the Common Council acceptance of the Not-to-Exceed proposal from TADI a Not-to-Exceed cost of $74,585.00 plus a 10% contingency of $7,458.50 for a total of $82,043.50. SUGGESTED MOTION Motion to approve Resolution 26-R3374. City of Oconomowoc May 19th 2026 Total Points Average Points Rank Baxter & Woodman 254 84.7 3 Graef 195 65.0 5 <-Eliminated from Cost Review Kapur 244 81.3 4 raSmith 272 90.7 1 Tadi 265 88.3 2 Total Possible Points 300 100 Quality and Completeness Proposed Methodology Past Similar Experience Staff Qualifications and Experience Contract Cost Points Total Points Proposal Cost % Cost Points Rank Baxter & Woodman 22.3 22.3 20.7 19.3 23.5 108.1 79,460.00$ 94% 3 Kapur 19.0 19.3 20.7 22.3 21.0 102.4 88,585.00$ 84% 4 raSmith 21.7 21.3 24.3 23.3 21.7 112.4 85,840.00$ 87% 2 Tadi 22.0 20.3 23.0 23.0 25.0 113.3 74,585.00$ 100% 1 STH 67 Traffic Signals at Olympia Fields Drive Technical Score Average Technical Score with Pricing Factor 6 RESOLUTION NO. 26-R3374 RESOLUTION AWARDING TRAFFIC SIGNAL DESIGN AT STH 67 & OLYMPIA FIELDS DRIVE WHEREAS, design engineering services are required for the traffic signal installation at STH 67 & Olympia Fields Drive; and WHEREAS, Department of Public Works representatives prepared a Request for Proposal advertisement, published the same, and based thereon received five proposals; and WHEREAS, City Staff followed Procurement Policy for professional services and used a combined approach to evaluate proposals by weighing 80% of the points for the technical evaluation and 20% for cost, so cost is incorporated as a factor; and WHEREAS, based on the evaluation process completed by the Director of Public Works, Assistant Director of Public Works, and City Administrator, the top three firms were ranked as follows: 1. Traffic Analysis & Design, Inc. (TADI) 2. raSmith 3. Baxter & Woodman WHEREAS, the proposal from TADI to complete the design engineering services, and survey services for the traffic signal installation at STH 67 & Olympia Fields Drive is $74,585.00; and WHEREAS, City staff and the Public Services Committee recommend that the proposal of TADI in the amount of $74,585 for design engineering services and survey services for the traffic signal installation at STH 67 & Olympia Fields Drive. NOW THEREFORE, BE IT HEREBY RESOLVED the proposal of TADI in the sum of $74,585.00 be and the same is hereby accepted, and appropriate City officials are authorized to enter into a contract with them for said work. BE IT FURTHER RESOLVED this is a Not-to-Exceed price proposal with a 10% contingency of $7,458.50 for a total cost of $82,043.50. BE IT FURTHER RESOLVED the project cost will be allocated and charged to TID 7. DATED: May 19, 2026 CITY OF OCONOMOWOC By:_________________________ Matt Rosek, Mayor ATTEST: _____________________________ Gina Kozlik, Clerk 7