Utility Committee Agenda Packet - 6:20 PM

City of Oconomowoc Utility Committee Aldermen: Schellpeper, Chairman / Jungwirth, Secy / Welch Tuesday, May 19, 2026 - 6:20 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (Or immediately following Public Services ) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Approve Minutes a. Minutes of April 21, 2026 3. Committee Business a. Consider/recommend Resolution 26-R3365 for Wastewater GIS Professional Services Contract b. Consider/recommend Resolution 26-R3366 for Watershed GIS Professional Services Contract 4. Review Committee Reports a. Utility Billing Report - April 2026 b. Electric Utility Report - May 2026 c. Water Report - May 2026 d. Wastewater Report - May 2026 5. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 Utility Committee - April 21, 2026 City of Oconomowoc Utility Committee Meeting Minutes April 21, 2026 - 7:20 PM Aldermen Present: Jennifer Aultman Kloth, Erik Jungwirth Also Present: Mark Frye, Kevin Kaari, Scott Osborn, Neal Slomczewski, Tim Reel, Steve Hatton, Jason Gallo, Robert Duffy, Eric Boettcher, Jim Pfister, Karen Spiegelberg, Charles Schellpeper, Rusty McConnell, Matt Rosek, Kevin Ellis, Tina Wallace Chairman Aultman Kloth called the Utility Committee Meeting to order and appropriate meeting notice was confirmed at 7:01 PM. Approve Minutes a. Minutes of March 17, 2026 Motion to approve the minutes of March 17, 2026 made by Jungwirth and seconded by Aultman Kloth. Motion carried 2-0-0. Committee Business a. Discussion Regarding the Wastewater Utility Upgrade Project Reel gave a brief update on the Wastewater Utility upgrade project process. He stated the Facility Planning document is still in the review and approval process with the WDNR. The plan did not provide the level of detail needed to go into preliminary design. He is proposing to go into preliminary design first. This will help clearly define the project limits, identify alternatives with equipment and a better scope to go into design. Reel highlighted two specific evaluations: review the facilities capacity and the feasibility to transition to a Class A biosolids product. The goal is to have a much clearer scope for the whole design effort, and this will make a successful construction project. b. Consider/recommend Resolution 26-R3349 to Replace Lily Road Lift Station Control Panel Reel stated the current electrical control panel was repurposed from another site and needs to be replaced. Motion to recommend Resolution 26-R3349 to replace Lily Rd Lift Station Control Panel made by Jungwirth and seconded by Aultman Kloth. Motion carried 2-0-0. Review Committee Reports No comments by the Committee. a. Utility Billing Report - March 2026 b. Electric Utility Report - April 2026 c. Water Report - April 2026 d. Wastewater Report - April 2026 Adjourn Motion to adjourn made by Jungwirth and seconded by Aultman Kloth. Motion carried 2-0-0. The meeting adjourned at 7:12 PM. Minutes taken by Tina Wallace, Admin. Assistant Alderman Aultman Kloth, Secretary 2 1 MEMORANDUM DEPARTMENT - WASTEWATER Date: May 5, 2026 To: Mayor, Common Council and Utility Committee From: Tim Reel, Wastewater Operations Manager Re: Consider/Act on Resolution 26-R3365 for GIS Professional Services Contract RELATES TO THE STRATEGIC PLAN Strategic Goal- Strategic Goal – II. Improve and Maintain our Infrastructure/Facilities BACKGROUND Geographic Information Systems (GIS) are the preferred platform for tracking information regarding Utility assets, their condition and maintenance needs. Our Utility has been working with Mead & Hunt on GIS system development and advancement since 2020. Since this time a new user interface has been developed along with several associated dashboards which improve data viewing, entry, recovery and user functionality. Mead & Hunt, Inc. is also utilized for daily technical support, ongoing system maintenance and troubleshooting. Due to their integral knowledge of our system, history of positive support and response efficiencies we feel it is appropriate to continue our working relationship. The proposal for 2026 covers all annual support costs along with projected improvements for the year. Those include development of a Residential Unit Connection (REC) dashboard to be used by multiple departments, incorporation of a sewer complaint dashboard, annual CCTV video integration and water softener data tracking as a means toward compliance with our WDNR required Source Reduction Methods (SRM) plan for chloride reductions. FINANCIAL IMPACT The cost of this work was included in the 2026 budget in account 601-518-3850-210, Professional Services. COMMITTEE RECOMMENDATION Motion to recommend to the Common Council acceptance of the sole source proposal in the amount not to exceed $40,000.00 from Mead & Hunt, Inc. of Waukesha to perform GIS Professional Services for 2026. SUGGESTED COUNCIL MOTION Motion to approve Resolution 26-R3365. 3 Resolution No. 26-R3365 Resolution for WWTF GIS Professional services WHEREAS, the Wastewater Utility is seeking GIS Professional Services assistance for 2026; and WHEREAS, Utilities have worked exclusively with Mead & Hunt, Inc. since 2020 to develop, improve upon and maintain Utility GIS systems; and WHEREAS, the 2026 budget allocated funds for this purpose; and WHEREAS, Mead & Hunt provided a proposal which documents project scope and goals in the amount not to exceed $40,000.00; and WHEREAS, Wastewater Staff and the Utility Committee recommend approval of the sole source bid from Mead & Hunt, Inc. in the amount not to exceed $40,000.00. NOW THEREFORE, BE IT HEREBY RESOLVED, the proposal, in the sum of $40,000.00, be accepted and the appropriate Wastewater representative is authorized to enter into a contract with Mead & Hunt, Inc. for said project. BE IT FURTHER RESOLVED, work described in this resolution is within budget and cost allocations will be directed to Wastewater Utility account 601-518-3850-210, Professional Services. DATED: May 19, 2026 CITY OF OCONOMOWOC By: _____________________________ Matt Rosek, Mayor ATTEST: Gina Kozlik, Clerk 4 1 MEMORANDUM DEPARTMENT - WASTEWATER Date: May 19, 2026 To: Mayor, Common Council and Utility Committee From: Tim Reel, Wastewater Operations Manager Re: Consider/Act on Resolution 26-R3366 for GIS Professional Services Contract RELATES TO THE STRATEGIC PLAN Strategic Goal- Strategic Goal – II. Improve and Maintain our Infrastructure/Facilities BACKGROUND Starting in 2023, Mead & Hunt has developed a comprehensive GIS platform for OWPP that provides a wide range of tools for analyzing landscapes and waterways. The dashboards they created have modernized project tracking and significantly improved the program’s spatial understanding of the Oconomowoc River Watershed. Most recently, Mead & Hunt has begun integrating calculation tools into the GIS system to streamline and accelerate phosphorus reduction analysis. The proposal for 2026 covers all annual support costs along with projected improvements for the year. Those include development of a ArcGIS Field Map for forestry equipment operations, using Survey 123 to develop safety and operations checklists for forestry equipment compatible with mobile devices, create a new GIS layer for Phase I sampling sites and use Survey 123 for development of a sampling site form. FINANCIAL IMPACT The cost of this work was included in the 2026 budget in account 213-576-3726-210, River Monitoring, Outside Services. COMMITTEE RECOMMENDATION Motion to recommend to the Common Council acceptance of the sole source proposal in the amount not to exceed $33,500.00 from Mead & Hunt, Inc. of Waukesha to perform GIS Professional Services for 2026. SUGGESTED COUNCIL MOTION Motion to approve Resolution 26-R3366. 5 Resolution No. 26-R3366 Resolution for Watershed GIS Professional services WHEREAS, the Oconomowoc Watershed Protection Program is seeking GIS Professional Services assistance for 2026; and WHEREAS, Utilities have worked exclusively with Mead & Hunt, Inc. since 2020 to develop, improve upon and maintain Utility GIS systems; and WHEREAS, the 2026 budget allocated funds for this purpose; and WHEREAS, Mead & Hunt provided a proposal which documents project scope and goals in the amount not to exceed $33,500.00; and WHEREAS, Wastewater Staff and the Utility Committee recommend approval of the sole source bid from Mead & Hunt, Inc. in the amount not to exceed $33,500.00. NOW THEREFORE, BE IT HEREBY RESOLVED, the proposal, in the sum of $33,500.00, be accepted and the appropriate Wastewater representative is authorized to enter into a contract with Mead & Hunt, Inc. for said project. BE IT FURTHER RESOLVED, work described in this resolution is within budget and cost allocations will be directed to Watershed account 213-576-3723-210, River Monitoring Outside Services. DATED: May 19, 2026 CITY OF OCONOMOWOC By: _____________________________ Matt Rosek, Mayor ATTEST: Gina Kozlik, Clerk 6 COMMITTEE REPORT – May 2025 Utility Billing PSC Annual Report – The official Annual Report for the Public Service Commission was recently completed for 2025. The report has 134 pages of detailed financial and operating metrics for the water and electric utilities. The wastewater utility is not regulated by the PSC. The information in the report provides interesting information about the economic growth of the utilities and the overall community. Various selected items are included in the charts below. The distribution system for the water utility has 122 miles of water main. As the city expands into new service areas, developers install and contribute the water main to the utility. The electric utility has 290 miles of cable. The power distribution system is 97% underground. Both the water & electric utilities continue to add residential customers at a faster pace than residential consumption. (Charts not to scale) 7 The average consumption per residential customer continues at relatively low levels. For electric, this increased slightly to 681 kWh per month in 2025. For water, the 4,201 gallons per month was a new low for the 36 years of data shown below. The annual variations in average customer usage are often correlated with weather. Much of the cost of maintaining and replacing infrastructure isn’t directly correlated with customer usage. PSC rate adjustments in recent years have been incrementally adjusting for this by shifting more of the revenue to fixed monthly charges, rather than per-unit rates. The reduction in usage also doesn’t reduce the need to replace outdated infrastructure such as water mains & electric cable. The PSC report also provides useful information about the age and materials used in our infrastructure. Specifically for the water utility, the extent of older mains and laterals with materials no longer in use is notable. The quantity of utility service laterals is greater than customer service laterals due to some newer developments not being constructed yet. John Schuh, CPA Utility Accounting Manager 8 COMMITTEE REPORT – May 2026 Oconomowoc Electric Utility Lobby Day On May 12th, as part of Municipal Utilities of Wisconsin (MEUW) 96th Annual Conference, I attended MEUW Day at the Capitol. This was well attended by roughly 40 – 50 municipal electric leaders. This was an opportunity to meet with state legislators and tell them our story, educate them on public power, and let them know what is important for our utility.  In Wisconsin there are 81 community-owned electric utilities of which 83% have been serving their community for 100 years or more. Oconomowoc Utilities has been an electric utility for over 126 years.  As a group, the 81 municipal utilities serve 11% of the electricity distributed in Wisconsin.  Municipal utilities are regulated by the Public Service Commission, and zero taxpayer dollars are used to operate the utilities.  Based on 2026 figures, a residential customer in Oconomowoc pays 48% less for their electric bill than if they were a We Energies customer. In addition, commercial and industrial customers in Oconomowoc pay about 25% less than if they were in We Energies territory In summary, public power utilities are not for profit electric service providers, have lower rates, have less outages, and quicker restore times than investor-owned utilities. We are proud to be a member of such an elite group of utilities. Project Updates: As of May 8, 2026.  The following projects have been completed: o PSC inspections on circuits CB82, CB83, CB85 and CB76 o New electrical service to Café Zupa o Replace streetlight on downtown roundabout o Village Green – Fowler Lake fountain service o New electrical service to Dock Hounds left field area o New electrical service to 1620 Pabst 59 Apartments (building A1) Services:  New Services/Meters: o 18 new services and 20 new electric meters were installed in April. o 15 meters have been changed out for the PSC required testing/replacement of single- phase meters in April.  Customer calls/issues: More issues than usual – due to high amount of rain/lightning/wind o 4/14/26: Communications contractor bore crew struck A phase primary distribution cable near Fleet Farm gas station o 4/14/26: Bad thunderstorm event – multiple issues with trees, branches - CB75 operated. Customers out by Road T and Wisconsin Ave due to trees on We 9 Energies line. We Energies took almost 15 hours to respond, before we could restore our customers. o 4/15/26: N55W37046 Lisbon Rd. – secondary fault – 4 customers o 4/15/26: Valentine Rd. – lightning strike hit transformer o 4/16/26: 1621 Mamerow Ln W: pad mount transformer failure o 4/16/26: Winger’s Tap: overhead service repair o 4/18/26: 1124 Hancock: ½ power due to faulted service o 4/23/26: 628 Anderson St. – ½ power due to secondary fault o 5/1/26: 1389 Arrowood Cir E – contractor dig-in o 5/3/26: Winnesota – B phase primary splice failure o 5/4/26: 540 Glenview – secondary fault o 5/5/26: Whalen’s area – secondary block failure inside a pedestal Traffic Control Lights: o Nothing new to report Substations: o Nothing new to report. Training:  In April, through May 8th, the following training occurred: o 4/20 to 4/24/26: David Arnott – Apprentice Line School (3rd year, 4th week) Major projects that have been started and/or are in the works:  New electrical service to COSTCO main store and gas station  New electrical service to Evin II  New electrical service to Wis-Pak  New cell tower service – 1011 Blue Ribbon Cir  Work on 2027 Capital Budget for utilities  Infrared testing of electrical equipment is taking place Sincerely, Kevin Kaari Utility Manager City of Oconomowoc kkaari@oconomowoc-wi.gov 10 COMMITTEE REPORT- May - 2026 Water Utility The following are updates for ongoing projects:  Well 8 Pumping Station o Processing Pay Application #12 and loan reimbursement o Minor punchlist items remain including tree planting, and final asphaltic surface o Minor issues with temporary to final A/C unit for SCADA room o Final completion date = May 31st  Olympia Elevated Tank – Contractor to do 5-year post painting inspection and pressure washing  Request for quotes (RFQ) sent out to Inspect & Clean the Ground Storage Reservoirs at the Powerhouse & Well #7 per 10-year regulatory requirement.  Annual Water Quality Report – At printer now, plan to mail over 11,000 reports to customers in early June and provide copies at various community locations  Risk & Resiliency Study Update – working on the request for information from Baxter & Woodman who are under contract to provide a completed report by June 30th. Specialty Work:  Large Water Meter Testing o 1 ½-inch –complete o 2-inch thru 6-inch – 30%  Budgeting & Strategic Planning o Water capital budgets due mid May Customer Interactions:  33 new water meters were installed  96 meter exchanges performed (682 remain for 2026 requirement)  7 water quality complaints due to hydrant flushing Training (Upcoming):  WDNR Distribution Review Class – J. Hollatz (5/18)  WDNR Certification Exams (5/29): J. Hollatz (Distribution) J. Helser & N. Pilsner (Iron) Specialty Report: LSL Inventory Update As the State and Federal regulatory agencies get closer to establishing a date for the mandatory 10-year replacement of all water service lines that are lead or galvanized material (proposed for 11/1/27), Utilities would like to share the progress we have made towards this effort. Attached are snapshots from our Graphical Information System (GIS) dashboard for Service Line Inventory. These show a breakdown of size and material of both the public & private sides of each curb stop valve connection in the water distribution system. Of note, there still exist over 500 public side and almost 600 private side lead service lines (LSLs). There do exist almost 300 “partial” LSLs where either the public or private sides have been replaced, but not both. Partial LSL replacement should be avoided due to the disruption of the protective coating to disallow lead to leach into the potable water to customers taps. Also of note, there do exist LSLs in every Aldermanic District of the City with a breakdown in GIS. Respectfully Submitted: Scott Osborn P.E. Water Superintendent 11 Snapshot of the Service Line Inventory Dashboard from GIS Location of the “Partial” LSL Replacements (Utility side = copper, Customer side = lead) Total LSLs per Aldermanic Districts D1 D2 D3 D4 Full LSL Remains 27 187 110 75 Private Only 10 99 59 25 Public Only 19 43 21 19 Without the $3,000 incentive funding or a mandatory Ordinance to complete full LSL replacements, the most recent years of Street Program projects have left +50 partial LSLs. GIS locations shown to the left are on S. Silver Lake St, Concord Rd, Oakwood Ave, Grove St, and Walnut St. 12 13 Wastewater Utility Committee Report May 2026 I. Accomplishments: a. Septage/Receiving Bldg. – An onsite punch list meeting is scheduled with the contractor and construction management engineer for May 14. b. Hydraulic Analysis – Data is currently being reviewed by the engineer. A report is anticipated in the near future. c. Seasonal staff for the treatment facility will start May 19. We welcome Evan Baird. d. Spring biosolid hauling has been completed. 768,650 gallons were hauled as part of this effort. e. The RFP for Evaluations and Preliminary Design is available for review by interested parties. Proposals are due by June 19, 2026. II. Upcoming Priorities: a. Data and information is being compiled for the 2025 eCMAR. This is due to WDNR by June 30, 2026. b. Work is ongoing on the chloride Source Reduction Measures (SRM) items for 2026. c. We are scheduling site visits, a requirement of the RFP, with interested firms. Currently, we have 4 sites visits scheduled and 13 firms have pulled information. d. Collection system staff will be televising lines which have the potential to be impacted by new water main installations in 2026. e. A sanitary lateral, impacted by water main installation in 2024, is being planned for repair on Concord St. This will involve some roadway work. III. Challenges: a. One of the fiber bore through instances has been narrowed down to two entities. We will be working with owner consultants to identify the timing of this repair. b. The communication faults at several lift stations has continued. We currently have three sites not responding in our current network. At two of these sites we are piloting alternative provider equipment. A third site will be operational by next week. We are actively seeking information on this item for the 2027 budget. IV. OWPP: a. An information video, highlighting accomplishments and plans for the future, has been released by Erik Joost, OWPP Manager. I encourage everyone to take a couple minutes to watch this video. This can be found by clicking this link: https://vimeo.com/1139490436/606dd0835b?share=copy&fl=sv&fe=ci b. OWPP will be employing a seasonal intern beginning on May 18. We are excited to have another set of hands assisting in our education and outreach, program development and data collection/analysis efforts. We welcome Andi Olson. 14 V. Safety: a. General practices safety training will be held on the following dates for seasonal staff: 5/22, 5/28 and 6/16/26. b. Past months training included: i. Severe weather – all employees ii. Multi-topic – new full time employees iii. Ladder, Spills, Active shooter and EAP training held for Fleet staff iv. Forklift Driver Eval. – Utilities/Fleet c. Safety inspections/audits included observation of: i. Wire installation ii. Forklift Inspections iii. Street sweeping 15